HUMAN RESOURCE INFORMATION SYSTEM

ASSIGNMENT NO.1

Question)
Explain the objectives and benefits of HRIS.
Answer)
HRIS which refers to human resource information systems is a combination of Information
technology and the human resource. HRIS allows an organization to manage and plan its
resources more cost effectively and efficiently. It makes an organization more efficient and
makes it easy for the employees to work. IT consolidates the employee data and also an update
is done as and when required. It makes it easy for the employees as well as the HR to carry on
processes. There are basically 2 types of implementing HRIS1. For the administrative processes- This is for the day to day activities like storing and
updating the employee data and database.
2. Strategic HRIS- This is basically for making decisions. It is used for retention and
recruitment purpose.

Objectives of HRIS
The various objectives of HRIS are1. To make available the required information when required without any delays and
errors.
In an HRIS application since all the information is systematically stored, the reason
behind it is to use it as and when required.
2. Planning and monitoring-

HRIS should be helpful in making future plans and forecast any future needs and
problems that might occur like attrition etc. IT should be able to find out the problems
being faced and help in decision making with the help of reports which can easily be
generated in an HRIS application.
3. To provide inputs to the strategic Decision makingAn HRIS should help in making decisions.
4. To have faster generation of responses to the queries of the employeesThe employees have different queries like their leave records and balance, PF
contribution, loan details etc. The objective behind having an HRIS is to help in quick
responding to the employees regarding their queries.
5. To have Security of the data- IT is very important to keep few information confidential.
This was difficult in case of manual systems. HRIS has made it easy to keep the data
secure and accessible only to the people authorized.

Benefits of HRIS-

HRIS as we have seen in the objectives is a necessity for organizations today. It makes
the functioning of the daily HR activities very easy and friendly. There are various
benefits that HRIS gives. These have been listed as follows-

1) Increase in the productivity and effectivenessHRIS helps in improving the productivity of the HR department. They increase
the speed of the working and with increased effectiveness. These can be
explained with the help of examples-

Example 1- In the process of recruitment, it helps in evaluating and

shortlisting the resumes.
Example 2- Helps in speedy generation of the payroll in compensation

Management.

2) Reduction in the errors- The automated systems are of utmost importance

because they help in reduction of the errors. The manual system was time
consuming as well as there were chances of more errors.

Example 1- If a single accounting error in the payroll occurred, it is an

expense to the organization. With HRIS this is has reduced.
Example 2- If proper and fair evaluation of the resumes is not done
during the recruitment, it would lead to a lawsuit.

Many HRIS softwares have the laws and regulations and hence there are less
chances
Making errors in abiding by the laws and regulations setup by the court.

3) Time saving- Since automation makes the no of entries and processing faster,
the work is completed in a lesser amount of time. Also report generation is a
task of single click.

4) Better communication between HR and the employees- HRIS generates a

database to which the employees have an access and thus there is better and
transparent communication to the employees. Also assigning of jobs to the
employees is done easily.

5) Options to self-service- Since the employees have access to the database it

becomes easy for them to extract the information as and when needed and

hence the need for travelling to different departments for various needs has
been reduced.

6) Reduces cost and paper- HRIS helps in reducing the cost and paper work which is
very tiring. It helps to concentrate much on the decision making process rather
than doing manual paper work.

7) Helps in improving the competitiveness- With better management processes

and HR operations it helps to improve the competitiveness.

8) Report generation- Any information is easy to analyze and to make decisions

when it is presented in a systematic format. HRIS makes it easy to generate
reports so that the decision making process becomes easier and faster. Various
reports like labor turnover, absenteeism, attrition rate etc. can be generated
with a single click.

9) Conversion of data to information- The required data can easily be converted to

information and knowledge which contributes to quality decision making.

10) Happy employees- Employees feel happier to work when they dont have to
enter the same information again and again in different forms and papers
because of the manual system. In an HRIS system, information needs to be
entered only once.