A Requirements Definition

Report for the Client

WHS Document/Report
Alexandria

A Requirements Definition Report for the client

Executive Summary
his document/report has been constructed to assist Woolworths personnel in the
successful application of Work Health and Safety (WHS), which is ideally then to
be used in the workplace. This document/report can be used by Woolworths,
PCBU (Person Conduction a Business or Undertaking) or by personnel/stakeholders
and employees, which will optimistically, lead to a more complete understanding of WHS
requirements and processes.

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A Requirements Definition Report for the client

Table of Contents
Executive Summary ....................................................................................................................... 2
Table of Contents ...........................................................................................................................3
Scope and Purpose of this Requirements Definition Report ...........................................................4
System Description.........................................................................................................................5
Functional and Non-Functional Requirements.................................................................................6
Information Domain.......................................................................................................................7
The Project Cost... ..........................................................................................................................8
The Benefits..................................................................................................................................10
Another Woolworths Related Project............................................................................................11
Summary......................................................................................................................................12
References....................................................................................................................................13

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A Requirements Definition Report for the client

Scope and Purpose of

this Requirements
Definition Report
This document/report has been constructed to
assist Woolworths personnel in the successful application of Work Health and
Safety (WHS), which is to be used in the workplace. This document/report can be
used by Woolworths, PCBU (Person Conduction a Business or Undertaking) or by
personnel/stakeholders and employees, which will hopefully lead to a more complete
understanding of WHS requirements and processes. Resources that will be used for
carrying out this report will include the (Safe Work Australia, 2012), which is a WHS
training specialist, along will Woolworths Limited Draft model Work Health and
Safety Regulations and model Codes of Practice and Culture and Strategy project.
The overall goal for this report was aimed at assisting Woolworths personnel in the
successful application of Work Health and Safety (WHS), which was to be used in
the workplace. This report was introduced for the use of Woolworths, PCBU (Person
Conduction a Business or Undertaking) or by personnel/stakeholders and
employees, which will hopefully lead to a more complete understanding of WHS
requirements and processes. Additionally, this report also gives a System description
of the WHS program and how it would be most beneficial for Woolworths. Along with
discussing the system description the report discusses about the Functional
requirements/Technical details or you could call them mandatory (must) Then there
is the Non-Functional requirements/Non-Technical details or desirable (may). The
report presents Information domain/Common Requirement it will follow with the
Project Costs, the cost for implementing this program into the system. In addition to
talking about the project costs it will also talk about the Benefits that come from using
a suitable WHS program. Finally, it will concluded with talking about another project
that Woolworths is involved in that is related to WHS.

Link to Picture:
http://www.google.com.au/url?sa=i&rct=j&q=&esrc=s&source=images&cd=&c
ad=rja&uact=8&ved=0CAcQjRw&url=http%3A%2F%2Fmed.mahidol.ac.th%2Fu
m%2F&ei=L6tgVOP9CaK0mwXRt4KIBg&psig=AFQjCNEW8eiORNNWV93qvVQi
R2NBsI516Q&ust=1415707795103523

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A Requirements Definition Report for the client

System Description
MAUS Health and Safety software system assists Woolworths Limited by complying
with the latest Health and Safety AS/NZS 4801 Legislation (Australian Made)
requirements. As well as assisting with health and safety requirement, its system can
quickly put into place documentation, which can comply with various legal obligations
that Woolworths continually has to meet. The WHS/OHS system is a compilation of
policy/procedures templates that are designed to work in agreement with the latest
Harmonisation Legislation. Furthermore, on our own WHS procedures, it can save
the company from 50 to 90% of the time usually taken to manually develop each
individual
procedure.
The software is
ideal for
quickly managing
document
control and audit
history,
which is a problem
that
Woolworths is also
facing. The
system/program is
designed to
be fully compatible
with
Microsoft Office
Word and
also allows you to
import
already made
policies/procedures
into the
program/system.
In addition,
the system also
provides an
automated policy acknowledgement email system, which informs the necessary
employees of the changes, but also allows them to post a response to the alteration.
This saves on time by not having to chase up employees for their compliance. By
Woolworths limited implementing this system, it will assist with complying to
Australian Legislation requirements, quickly assemble appropriate legal
documentation and having the option of generic templates that meet Australian WHS
standards. The system can save up to 90% of time usually spent on assembling
appropriate policy documents. It is also excellent for managing documents and audit
history. As a final note, the system is highly compatible with MS Word, which makes
it more than ideal for Woolworths Limited.

Link for picture: http://computerworksryedale.com/communities/9/004/012/683/929//images/4615145581.gif

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A Requirements Definition Report for the client

Functional
Requirements/Tech
nical Details

MS Word compatability
Instand Download & CD provided
Technical Support
Full User Support
Quality Assurance Manual Software ( IOS: 9001)
Customary Software Updates
Environmental Manual Software

Non-functional
Requirements/Non
-Technical Details

Fully Customisable program

Fully Compliant with Australian and New Zealand WHS 4801standards
HR Policies Manual Software ( Australian Fair Work Act)
30 Day Free Trial

Link for pictures: http://www.codeproject.com/Articles/79994/Ways-to-improveyour-Software-Architecture-Desi

http://www1.imperial.ac.uk/cpssq/research_themes_2/cpssq_research_themes/team
work_nontech/

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A Requirements Definition Report for the client

Information Domain/Common
Requirements

Fully compatable with Woolworths current WHS system

The software program is easy for staff to utilize
Highly accessable for staff
Terminology is easy to understand
Funcationality of the softwere is suitable for Woolworths WHS requirements
Inclueds Model Codes of Practice;

It complies with the duties under the Work Health and Safety (WHS)
Act and Regulation.

Under the WHS Act or Regulation it deals with a duty or obligation.

Due to the system having the set up to update its information regularlly,
It inclueds know/current information about particular hazards, risks and
control measures.

Like the Code of practice, the program is designed to help in

determining what is reasonable practicable in the circumstances

It works in coperation with being

supplemented with other types of
guidance materials.

Automatic updated legislation

changes whenever the sample
manual is updated in the system.

Website Link: (Safe Work Australia, 2012)

http://www.safeworkaustralia.gov.au/sites/SWA/
about/Publications/Documents/749/COP-and-Guidance-fact-sheet.pdf
Link for Picture: http://www.netpresence.com.au/Domain-Name-Registration.php

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A Requirements Definition Report for the client

Project costs

The cost of implementing a WHS/OHS Program/MAUS Health & Safety Hub

for small medium businesses ranges from $499 for the Pro version or
$2499 for the Consultants version. However, Woolworths would be
required/suggested to implement the WHS/OHS Consultants and Accounts
Software version, which costs $2500, as that program is designed for larger
business/Consultants and Accountants

Link: http://www.maus.com.au/product/health-safety-hub/

Link: http://www.maus.com.au/product/consultants-pack-whsohs/

Note - The Pro version for small to medium business software does not
include these features and benefits.

Copyrights to use in consulting assignments

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A Requirements Definition Report for the client

Client management back-end system

Creation of client questionnaires
Consulting webinar training
Number of Unique Users

However, this is included in the Consultant software version for small to

medium business WHS/OHS Health & Safety Hub and WHS/OHS
Consultants Pack.

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A Requirements Definition Report for the client

The Benefits
Implementing MAUS as a WHS program has benefits such as:

It can be easily managed in a document library

The system is highly adaptable with plug and play modules that can be used
individually or complete integrated management suite.

The interface displays core modules in a grid of tile format.

The system can be accessed through tables, computers and touch screen
devices.

Enables you to upload and save document and forms into a central place.
Keeps document up-to-date and accessible from any location.
Updates automatic legislation changes.
Could save Woolworths thousands of dollars on consultant fees
The Incident Register is developed as a system to accurately and efficiently
log all incidents as they happen for legal obligations.
The Remedial Actions segment is used to reflect on situation and devise
preventative actions for the future.
Automatically generates Safe Work Method Statements
It provides all you WHS need for a low price

Link for Pictures: http://www.maus.com.au/product/health-safety-hub/

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A Requirements Definition Report for the client

Another Woolworths Related Project

The Safety and Health
Strategy/Culture
and
Strategy is another related
project to WHS. This
strategy/project
was
introduced in 2010 by the
Woolworths Management
Board
and
Executive
Leadership Team. Part of
this strategy/project is for
Woolworths
to
be
committed to protecting
the safety, health and
welfare of their employees, customers, contractors, visitors and the community.
Woolworths believes that safety is the key aspect to their business and underpins all
their operation activities. Safety is a key aspect of our business and underpins all
operational activities. Their vision for safety is to achieve Destination ZERO. This
involves having zero harm to their people, environment and community. This is
backed up by the following principles.
We will make safety personal.
No task is so urgent and no service so important that we cannot take time to do it
safely.
We will aim to improve the quality of life, now and for future generations.
We are responsible for:
Our own safety and health.
The safety and health of our co-workers, customers, contractors and visitors.
Our impact on the environment.
We will recognise and promote excellence in safety, health and environmental
performance.
Woolworths supermarket is also implementing an education program called
Keeping Safety Fresh. This program is designed to highlight key areas of risk within
their stores. Implementing this program involves holding different safety focus
meetings each month, which is specific to the various departments.

Please visit for further infomation on this article:

http://www.woolworths.com.au/wps/wcm/connect/Website/Woolworths/About+Us/Ou
r+People/Culture+and+Strategy/#
Link for Picture:
http://www.woolworths.com.au/wps/wcm/connect/Website/Woolworths/About+Us/Ou
r+People/Culture+and+Strategy/#
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A Requirements Definition Report for the client

Summary
The overall goal for this report was aimed at assisting Woolworths personnel in the
successful application of Work Health and Safety (WHS), which was to be used in
the workplace. This report was introduced for the use of Woolworths, PCBU (Person
Conduction a Business or Undertaking) or by personnel/stakeholders and
employees, which will hopefully lead to a more complete understanding of WHS
requirements and processes. Additionally, this report also gave a System
description of the WHS program and how it would be most beneficial for
Woolworths. Along with discussing the system description the report discussed
about the Functional requirements/Technical details or you could call them
mandatory (must) and one functional requirement that was listed was that the
program including a Quality Assurance Manual Software ( IOS: 9001). Then there
was the Non-Functional requirements/Non-Technical details or desirable (may).
This section included, a number of items, one non-functional requirement that was
listed was that it had a 30 Day Free trial. The report conferred about the Information
domain/Common Requirement. That had many suggestions such as the program
was fully compatable with Woolworths current WHS system. Then the report moved
onto Project Costs, the cost for implementing this program into the system would
start from $499 for the Pro version or $2499 for the Consultants version, this
catered for small medium businesses. However, it was discovered that
Woolworths would be required/suggested to implement the WHS/OHS Consultants
and Accounts Software version, which costs $2500, as that program is designed for
larger businesses/Consultants and Accountants. In addition to talking about the
project costs it also discussed the Benefits that come with using a suitable WHS
program, for example it automatically generates Safe Work Method Statements.
Finally, the report concluded with talking about another project that Woolworths
is involved in, which is related to WHS. This project was The Safety and Health
Strategy/Culture and Strategy project.

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A Requirements Definition Report for the client

References & Citations

Courtenell. (2014). Retrieved from Courtenell, Work Health & Safety Training and Consulting:
http://www.courtenell.com.au/risk-management-courses.html
MAUS. (2014). MAUS. Retrieved from http://www.maus.com.au/product/health-safety-plannerprofessional/?gclid=CjwKEAjwoMKiBRDHwoaQ0dzn0UwSJAAUk5JiY_Bn7uf2hwhxIKcGMAPro
f__eQnLTBmW0u0PAqgrwBoC2rfw_wcB
Safe Work Australia. (2012, December 12). Codes of Practice and Guidance Material. Retrieved from
http://www.safeworkaustralia.gov.au/sites/SWA/about/Publications/Documents/749/COPand-Guidance-fact-sheet.pdf
Woolworths Limited. (2011, April 4). Woolworths draft model Work Health and Safety Regulations
and model Codes of Practice. Retrieved from
http://www.woolworthslimited.com.au/icms_docs/130301_Draft_model_Work_Health_and
_Safety_Regulations_and_model_Codes_of_Practice.pdf
Woolworth's Limited. (2014). Woolworth's Educational Program for School Tuck Shops. Retrieved
from http://www.woolworths.co.za/images/corporate/TuckshopGuide.pdf

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