Recover an earlier version of an Office file

If you have more than one field in an area, you can rearrange their order by dragging them to the
correct position. To delete a field, drag the field out of the areas section.

More about PivotTables

Create a PivotTable from worksheet data

Create a PivotTable from external data
Create a PivotTable to analyze data in multiple tables

Change the data layout of a PivotTable

After creating a PivotTable and adding the fields you want to analyze, you can change the layout
of the data to make the PivotTable easier to read and scan. Simply choose a different report
layout for instant layout changes.
1. Click anywhere in the PivotTable to show the PivotTable Tools on the ribbon.

2. Click Design> Report Layout.

3. Pick one of the three form options:

Show in Compact Form keeps related data from spreading horizontally off of the screen and
minimizes scrolling. This layout is automatically applied when you create a PivotTable.

As shown in the picture, items from different row area fields are in one column and the items
from different fields are indented (like Qtr1 and Canada). Row labels take up less space in
compact form, which leaves more room for numeric data. Expand and Collapse buttons are
shown so you can display or hide details.

Show in Outline Form outlines the data in the PivotTable.

As shown in the picture, items are outlined in a hierarchy across columns.

Show in Tabular Form shows everything in a table format, which makes it easier to copy cells to
another worksheet.

As shown in the picture, this layout uses one column per field.
4. If you choose outline or tabular form, you can also click Repeat All Item Labels on the Report
Layout menu to show items labels for each item.

Tip After applying the layout you want, you can apply a style or banded rows to change the
format.

Change how subtotals and grand totals are shown

To further refine the layout of the data in your PivotTable, you can change the way subtotals,
grand totals, and items are shown.
1. Click anywhere in the PivotTable to show the PivotTable.
2. On the Design tab, do one or more of the following:

Click Subtotals to change how they will be shown for groups of data.

Click GrandTotals to change how they will be shown for columns and rows.
Click Blank Rows to insert a blank row after each grouping in your PivotTable.

More information about PivotTables

Create a PivotTable to analyze worksheet data

Create a PivotTable to analyze external data
Create a PivotTable to analyze data in multiple tables
Change the style of your PivotTable

Create a PivotTable to analyze worksheet data

Being able to analyze all the data in your worksheet can help you make better business decisions.
But sometimes its hard to know where to start, especially when you have a lot of data. Excel can
help you by recommending and then automatically creating PivotTables, which are a great way
to summarize, analyze, explore, and present your data.
1. Make sure your data has column headings or table headers, and that there are no blank rows.
2. Click any cell in the range of cells or table.
3. Click Insert > Recommended PivotTables.

4. In the Recommended PivotTables dialog box, click any PivotTable layout to get a preview, and
then pick the one that shows the data the way you want.
5. Click OK.

Excel places the PivotTable on a new worksheet and shows the Field List so you can further
rearrange the PivotTable data as needed.

Notes

Using a recommended PivotTable is a quick way to get started on the right path. However, you
can still create an empty PivotTable to add your own fields and layout. Just click PivotTable on
the Insert tab, instead of Recommended PivotTables.
You can also create a PivotTable from external data like an Online Analytical Processing (OLAP)
data source, or base a PivotTable on the Data Model so you can analyze data in multiple tables.
Instead of the PivotTable and PivotChart Wizard you could use in earlier versions of Excel, youll
be using the PivotTable or Recommended PivotTables commands on the ribbon to create

PivotTables. However, if you miss the wizard, its still available. You can add it to the Quick
Access Toolbar, or press ALT, D, P to start it.

More information about PivotTables

Create a PivotTable to analyze external data

Create a PivotTable to analyze data in multiple tables
Use the Field List to arrange fields in a PivotTable
Change the source data for a PivotTable
Update (refresh) data in a PivotTable
Delete a PivotTable

Excel 2013

Formulas, functions & filters

Filtering or sorting

Select a solution

Use AutoFilter to filter your data - Excel - Office.com

Filter a range of data using AutoFilter to show the data you want and hide the rest.

Sort by dates - Excel - Office.com

Sort by date from oldest to newest or newest to oldest using Sort &Filter on the Home
tab.

Filter a range of data - Excel - Office.com

Filter a range of data using built-in comparison operators to show the data you want and
hide the rest.

Sort data using a custom list - Excel - Office.com

Sort a list by days of the week or months of the year. Or create your own custom list for
items that don't sort well alphabetically.

Guidelines and examples for sorting and filtering data by color - Excel - Office.com
Filter and sort data by color to make data analysis easier and help show highlights and
data trends at a quick glance.

Excel 2013

Formulas, functions & filters

Filtering or sorting

Select a solution

Filter data in an Excel table - Excel - Office.com

Use the built-in filters to filter table data or create slicers to filter your data and see what
is shown in your table at a glance.

Quick start: Sort data in a worksheet - Excel - Office.com

Sort data in Excel quickly, in just a few clicks.

Filter a range of data

Built-in comparison operators such as greater than and top 10 can show the data you want
and hide the rest. Thats a big help with large worksheets or when you just want to focus on
particular data ranges.
Select the data you want to filter. For best results, the columns should have headings.
1. Click Data > Filter.

2. Click the arrow

in the column header, and then click Text Filters or Number Filters.
3. Click one of the comparison operators. For example, to show numbers within a lower and upper
limit, select Between.

4. In the Custom AutoFilter box, type or select the criteria for filtering your data. For example, to
show all numbers between 1,000 and 7,000, in the is greater than or equal to box, type 1000,
and in the is less than or equal to box, type 7000.

5. Click OK to apply the filter.

More filter options

Comparison operators arent the only way to filter by criteria you set. You can choose items
from a list or search for data. You can even filter data by cell color or font color.

Sort data using a custom list

With built-in custom lists, you can sort data by days of the week or months of the year. Or create
your own custom lists to sort by any other characteristic that doesnt sort well alphabetically,
such as high, medium, and low or S, M, L, XL.
With custom lists you could sort this worksheet by delivery month or by priority.

For example, to sort by days of the week or months of the year with a built-in custom list, you do
the following:
1. Select the columns you want to sort. For the best results, the columns should have headings.
2. Click Data > Sort.

3. Under Column, in the Sort by box, select the column you want to sort by. For example, if you
want to re-sort the previous example by delivery date, under Sort by, choose delivery.

4. Under Order, select Custom List.

5. In the Custom Lists box, select the list you want, and then click OK to sort the worksheet.

Create your own custom list

1. In a column of a worksheet, type the values you want to sort by in the order you want them,
from top to bottom. For example:

2. Select the cells in that list column, and then click File > Options > Advanced.
3. Under General, click Edit Custom Lists.
4. In the Custom Lists box, click Import.