MEMORANDUM

June 1, 2009

TO: MEMBERS, PORT COMMISSION

Hon. Rodney Fong, President
Hon. Stephanie Shakofsky, Vice President
Hon. Kimberly Brandon
Hon. Michael Hardeman
Hon. Ann Lazarus

FROM: Monique Moyer

Executive Director

SUBJECT: Request authorization to advertise for competitive bids for Contract No.
2721, the Americans with Disabilities Act (ADA) Upgrades Project at 401
Terry Francois Boulevard

DIRECTOR’S RECOMMENDATION: Approve Attached Resolution

Overview

Port staff request Port Commission’s authorization to advertise for competitive bids for
Contract No. 2721, the Americans with Disabilities Act (ADA) Upgrades Project at 401
Terry Francois Boulevard. The project scope includes a new entrance ramp and steps,
upgrades to the existing first floor restrooms, and handrail upgrades.

Background

The 401 Terry Francois Boulevard building was built in 1951 as an Office Building
serving a single tenant. The current use of the building is a multi-tenant office building.
All of the entry-exit doors serving the building have 6 steps from the grade level to each
door. The existing building is not accessible to persons with disabilities who use
wheelchairs. Additionally, the restrooms and interior stairway rails that are available to
the tenants and visiting guests, do not meet the ADA standards or the California
Building Code requirements.

The Americans with Disabilities Act (ADA) consists of four sections identified as “Titles”.
Title II covers all activities of state and local governments regardless of the government
entity's size or receipt of Federal funding. Title II requires that state and local

This Print Covers Calendar Item No. 5A

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governments give people with disabilities an equal opportunity to benefit from all of their
programs, services, and activities. This section of the law requires that buildings,
structures, programs, activities and services owned and operated by local governments,
such the Port, be made accessible to individuals with disabilities.

Additionally, the ADA requires public entities to develop and maintain an ADA Self-
Evaluation and Transition Plan. The Transition Plan identifies buildings, and structures,
owned and operated by the Port that do not meet code and provide an anticipated
schedule for modifications to bring the facility into compliance. The Port of San
Francisco’s ADA Self Evaluation and Transition Plan was approved and adopted by the
Port Commission on April 27, 2004. This project is part of the Port’s Transition Plan.

Project Description

All construction documents required for this project have been prepared by Port staff.
The ADA Upgrades Project contract at 401 Terry Francois Boulevard will provide
accessibility upgrades to three components of the building: the front entrance, the
restrooms and the interior stair rails. The contract will provide reconstruction of the front
entrance by providing new steps, an accessible ramp and new storefront entry doors.
Renovation of the existing first floor non-compliant Men’s and Women’s restrooms,
serving both building tenants and their visitors, will upgrade the facilities to meet current
accessibility requirements. Renovation of the existing non-compliant railings for the two
interior stairways, which provide circulation between the first and second floors, will
provide upgrades to meet the current building code standards. The upgrades to the
building will provide compliance with current energy standards through the installation of
low flow plumbing fixtures and motion sensor light fixtures.

The area of reconstruction at the front entrance will require removal of two small trees.
The configuration of the entry steps and ramp impacts the trees, so as to not impact the
water or utility supply for the building. The trees belong to the Port and do not fall in the
category of street, significant or landmark trees. Effort has been made to minimize the
number of trees impacted by the reconstruction of the front entry.

Port staff has determined that the project is exempt from CEQA as it is a repair project
that falls under Categorical Exemption Class 1(d) Restoration or Rehabilitation...of
facilities to meet current standards of ... safety", and expects to receive concurrent
determination from City Planning Major Environmental Analysis Department by early
June. Port staff has submitted a permit for this repair work to San Francisco Bay
Conservation and Development Commission (BCDC) and if they do not comment on the
project by the date of June 9, 2009, the project is deemed approved. An Army Corps of
Engineers’ permit is not needed.

Bids will be advertised to reach contractors through the following methods:

• Human Rights Commission list of contractors

• Human Resources Outreach list of contractors
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• Port Internet
• City and County of San Francisco purchasing internet
• Plan Rooms (Builders Exchange, Contractors Information Network, etc.) 18 total
• Newspapers (SF Examiner and Small Business Exchange)

In the solicitation of bids for this project, Port staff will follow San Francisco Human
Rights Commission (HRC) bidding procedures and requirements. The Human Rights
Commission has reviewed the project scope and recommended a 20% subcontracting
goal for Local Business Enterprises (LBE) in the solicitation of bids.

Funding

The total estimated construction cost for this project is $440,000 which includes a 10%
contingency.

Title Amount
Engineer’s Estimate $400,000
10% Project Contingency $40,000
$440,000

The project estimated cost, and contingency is fully funded by the capital project
account CPO 680, Port ADA Transition Fund.

Schedule

The project construction site is located near SWL 337, one of the Port’s surface parking
lots used to support Giants’ games. Although no conflict is anticipated between parking
for Giants’ games and this project, the construction is scheduled to start near the end of
the Giants season which will reduce overlap between construction activity and parking
for Giants’ games. The contractor will be required to adjust the construction schedule to
accommodate other large events in the area.

The project is scheduled to start in September, 2009 and the anticipated completion
date is March, 2010.

The following is the anticipated project schedule:

Commission Approval to Advertise June 9, 2009

Advertise for Bid June 25, 2009
Bids Due July 22, 2009

Award of Contract August 2009

Notice to Proceed September 2009
Final Completion March 2010
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Summary

Port staff is prepared to seek competitive bids for this project. Therefore, Port staff
request Port Commission authorization to advertise for competitive bids for Contract No.
2721, ADA Upgrades project at 401 Terry Francois Boulevard.

Prepared by: Wendy Proctor

Project Architect

For: Edward F. Byrne

Chief Harbor Engineer
 PORT COMMISSION
CITY AND COUNTY OF SAN FRANCISCO

RESOLUTION NO. 09-31

WHEREAS, Port staff seek authorization to obtain competitive bids for Contract No.
2721, Americans with Disabilities Act (ADA) Upgrades Project at 401
Terry Francois Boulevard; and

WHEREAS, the construction will provide a new entrance ramp and steps, upgrades to
the existing first floor restrooms, and handrail upgrades to meet ADA
standards Disabilities Act and the requirements of the California Building
Code; and

WHEREAS, Port staff have completed design drawings and specifications for the ADA
Upgrades Project at 401 Terry Francois Boulevard; and

WHEREAS, the current engineering construction cost estimate for this project is
$400,000, with a 10% contingency of $40,000 for a total of $440,000; and

WHEREAS, the project and 10% contingency is fully funded by Port capital budget
account CPO 680, Port ADA Transition Fund; and

WHEREAS, the Maintenance and Repair Categorical Exemption from the California
Environmental Quality Act (CEQA) and, the San Francisco Bay
Conservation and Development Commission (BCDC) approval is
anticipated for the project by June 9, 2009, and an Army Corps of
Engineers’ permit is not needed; and

WHEREAS, in the solicitation of bids for this project, Port staff has incorporated the
20% subcontracting goal for Local Business Enterprises (LBEs) as
recommended by the Human Rights Commission (HRC); now, therefore
be it

RESOLVED, that the San Francisco Port Commission hereby authorizes Port staff to
advertise for and accept competitive bids for Contract No. 2721, the ADA
Upgrades Project at 401 Terry Francois Boulevard.

I hereby certify that the foregoing resolution was adopted by the San Francisco
Port Commission at its meeting of June 9, 2009.

___________________________
Secretary
 Location Map
401 Terry Francois Blvd
 Front Entry
401 Terry Francois Blvd