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TIME MANAGEMENT

Introduction
A manager does not find enough hours in the day to cope with his responsibilities. Jobs crowed in
demanding immediate attention. He has no control over his time.
Being busy does no indicate effectiveness. How you spend your time determines your
effectiveness. You should match job need to time available. By proper management of time, you
work more effectively and have time for activities that make life well rounded.
TIME MANAGEMENT
A manager is provided with resources to get work done. Time is an important resource. It is also a
unique resource everyone has 24 hours a day its availability is predictable, it is perishable and its
supply cannot be increased.
To make optimum use of time, we should increase its yield by managing ourselves effectively.
Steps in time management are:
(a)
Understand how you are using your time at present.
(b)
Decide how you should spend your time.
(c)
Identify your time wasters.
(d)
Master your time wasters to save time (strategies for effective Time Management)
(e)
Make plan of action.
(f)
Follow the plan.
Understand how you are using your time at present

It is not sufficient to say that you know how you spend your time; often the way it goes is
different to what you think. You should jot down designation of each task performed in
the day and is start/stop time. Keep record for a number of days to get representative
picture. Prepare a work distribution chart showing activities task and daily weekly time
spent.
Decide how you should spend your time identify key result areas of your job for effective
performance. Assess desirable time against each activity and note in work distribution chart. The
activities showing wide divergence between actual and desirable time are your time problem
areas.
Identify tour time wasters
The time wasters keep you away from spending time as you should are obstacles to effectiveness.
You should control or eliminate then.
Some of the time wasters are.
(a)
Interruptions.

(b)
(c)
(d)
(e)
(f)
(g)
(h)
(i)

Meeting.
Crisis Management.
Lack of objectives, priorities and deadlines.
Personal disorganization.
Ineffective delegation.
Indecision and procrastination.
Complicated procedure.
Commuting, etc.

Strategies for effective time management.


(a)
Increase your discretionary time.
(b)
Be time conscious.
(c)
Plan days work.
(d)
Hold priority meeting every morning.
(e)
Have prime time for A jobs.
(f)
Fragment workday.
(g)
Do one job at a time.
(h)
Say Frank No.
(i)
Use time saving equipment.
(j)
Delegate work.
(k)
Develop self.
(l)
Keep diary, etc.
Make daily plan of action

Last thing everyday, you should outline work to be done tomorrow to peace of
mind at night.
Last activities, categories them under A,B,C, delegate activities that your staff should do. List
activities that should be carried out by you and time at which they can best be done. Arrange
priorities. Make plan flexible to adjust in emergency.
Follow the plan
Review the plan periodically during the cay to see how you are going. If getting behind, work at
faster pace and not eliminate anything.
.

Conclusion
In, average life span of 70 years, work for only 16 years and 8 months. We must manage our time
to work more effectively and time for activities that make life will rounded.

TIME MANAGEMENT (SUPPLEMENT)


.

Time is a peculiar resource-it is limited, everyone has the same amount of it, what is lost

is lost for ever it is relative, it cannot be stored; its effective use makes all the difference
between success and failure.
.

A macro view of time-this is how a 70 years life span might typically be distributed:
S.No.
1.
2.
3.
4.
5.
6.
7.
8.

Activity
Sleep
Study and Education
Hobbies holidays and recreation
Rest and illness
Commuting
Eating
Transition Time
Total
Residual Time
Total

No. of years
25
8
7
6
5
4
3
58
12
70

The Pareto principal ABC analysis 80/20 principle picking the vital few from the trivial
many.

The secret of some people being better organized than other is the habit of preparing a to do list
each day arranged in order of priority. A framework for such daily practice of listing could be as
follows :1.

Diary of goal related activities to choose from

2.

Action list.

3.

Delegation list.

4.

Getting ready for the superior.

Listing is a very powerful practice, because it is generally true that what we do no write, we do
not understand.
Problem of fragmentation of time-study of interruptions practice of a quite hour-a sheet of paper
by your side where you can jot down points that occur to you while you are working on
something.

The human mind has a constant tendency to stray away from the present, where the lining reality
is, into the past o the future- you might try this question many times during the day, with a view
to forcing the mind into the present:
What is the best use of my time right now?

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