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Referencing Handbook 2009 Referencing Handbook 2009
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2.18 Figures – tables – graphs - diagrams 22
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Brighton Business School Brighton Business School
Referencing Handbook 2009 Referencing Handbook 2009
Please make sure that you read the following information. References need to be cited in two places.
1.1 Why reference? I: You need to make an abbreviated in-text citation when you refer to an
author’s material in the report or essay you are writing. This is sometimes
References are essential. also known as referencing in the text or source referencing.
• They acknowledge the sources of your information, ideas and II: You will also need to make a full reference at the end of your report or
arguments. essay. All sources that have been directly referred to within your piece
• The reader must be able, from your reference list, to follow up all your of work must be listed, in full, in alphabetical order, by surname, in the
sources of information independently. reference section as the end of your piece of work.
• Your references will demonstrate how widely you have read in a particular
area.
• They will ensure that your ideas, opinions and arguments will be supported 1.4 What’s a bibliography and how does it differ from a reference
and strengthened by published and ‘peer reviewed’ authors. system?
• Careful and meticulous referencing will mean that you do not lay yourself
open to accusations of plagiarism. Remember that failure to acknowledge A bibliography differs from a reference section in that it will reflect your wider reading
sources constitutes cheating – leading to penalties and the probability of in a particular area even though you have not made direct use of the material in
at least a lower class degree. your own work. However, both the reference section and any bibliography need
• Importantly, good referencing will lead to better marks. to include the full bibliographic description of each source. This means you must
learn the academic habit of consistently noting all the elements required for the
You are also strongly advised to consult the University’s Plagiarism Awareness reader to find the information source: eg Author, date, title, publisher etc. Should
Pack, handed out at the start of the year and available on Studentcentral. your lecturers require you to produce a bibliography in addition to a reference
section they will indicate this to you clearly.
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1.6 Are there any exceptions? For example, let’s say you have been reading a single authored text by Wendy
Bloisi which was published by McGraw Hill Higher Education in 2006 called
There are other forms of referencing, most commonly used in History and Law, An Introduction to Human Resource Management. When you use this author’s
and you may come across these ‘footnote’ and ‘endnote’ styles in your reading. material in your own work you need only include the author’s surname and date of
Please note that special conventions apply to the presentation and referencing publication - (Bloisi, 2006) - as this will take the reader directly to the work which
of legal scholarship. Therefore, if you are submitting a piece of law coursework will be arranged alphabetically by author surname in the reference section. For
please refer to the detailed guidance in the Studying Law at Brighton Business example, you might write in your work:
School Handbook. An electronic copy of the Handbook is available on the School
area of Studentcentral. Bloisi (2006) comments that human resource management is an
essential aspect of successful business. (Sometimes called author-
Note too, that the absolutely essential point regarding referencing is that the reader prominent referencing)
can go back and find the exact same source as you used. So, while you may see or
that there are variations of Harvard referencing regarding punctuation, use of italics Human resource management is an essential aspect of successful
and underlining etc, if your lecturer can track down your sources with ease you will business (Bloisi, 2006). (Sometimes called information prominent referencing)
not have too much to worry about.
You do not need to include the title of the work, or its publisher, or the author’s initial
1.7 Citing within the text when you are citing within the text. So, remember, you need the smallest amount
of essential information. This nearly always consists of AUTHOR(S) SURNAME
This is a crucial skill to learn. A precise source reference will enable the reader to and YEAR OF PUBLICATION.
locate the material referred to easily and is the hallmark of good quality work.
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If the quote used is longer and goes across more than one page the Harvard When using quotations you need to integrate them as well as you can into your
convention is to precede the number range with ‘pp’. This would appear as: text. Furthermore, you need to take care that you are absolutely accurate in how
you reproduce the words. You must keep to the author’s spelling, punctuation,
‘The costs of staff turnover can be significant both financially and also in terms of grammar and choice of vocabulary.
the impact on an organisation’s reputation and internal morale’. (Lanigan, 2008,
pp48-49) If there is an error of spelling or other ‘oddity’ in the original text the word [sic]
should be inserted immediately after in square brackets to indicate that this is how
1.12 Indented quotations it appears in the original.
Longer quotes (more that 3 lines/30 words) need to be indented on a new line, in For example
a smaller font size and do not need quotation marks.
‘This in death [sic] research showed…’ (Student meant to write ‘in depth’)
Barry (2001, p3) observes of the modern, technology-driven world -
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1.16 Can you quote too much in a piece of work? 2.2 Two authors of one work
Yes. Remember that we are looking for evidence that you have understood
In-text citation (sometimes referred to as source referencing or
the texts that you have read. This means that you must learn to paraphrase
and summarize the ideas, information and theories of the published authors – referencing in the text)
obviously with correct references. A list of long quotations in the words of the Kotler & Keller (2008) maintain that…
original author(s) does not show your tutor/lecturer that you have understood the References
material. Kotler, P. & Keller, K. (2008) Marketing Management. 13th ed, London:
Prentice Hall
Bibliographic order – this is the order in which each detail
1.17 Are there any variations to this?
must appear
Clearly not all texts are written by a single author and, as well as journals and books, Author surname, Initial. (date) Title. edition, Place: Publisher (list author
you will need to make use of conference proceedings, electronic publications, names in the order they appear on the title page)
official government publications as well as other forms of publication. In every
case you will need to find the minimum, essential units of information that will
make a clear link to the full bibliographic details in your reference section. 2.3 Three authors of one work
Below, therefore, we give examples of standard Harvard referencing practice for In-text citation (sometimes referred to as source referencing or
the various types of publications you will more commonly use in your research at referencing in the text)
University.
Slack, Chambers & Johnston (2006) argue persuasively that…
References
2 Examples: books, journals, newspapers etc.
Slack, N. Chambers, S. & Johnston, R. (2006) Operations Management.
2.1 One author 5th ed, London: FT Prentice Hall
Bibliographic order – this is the order in which each detail
must appear
In-text citation (sometimes referred to as source referencing or
referencing in the text) Author surname, Initial. (date) Title. edition, Place: Publisher
Mullins (2007) discusses the relevance of … (list author names in the order they appear on the title page)
References
Mullins, L.J. (2007) Management and Organizational Behaviour.
8th ed, London: FT Prentice Hall
Bibliographic order – this is the order in which each detail
must appear
Author surname, Initial. (date) Title. edition, Place: Publisher
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2.4 More than three authors of one work 2.6 An author with more than one cited publication in the same
year
Note: et.al. which is Latin for et alli means ‘and others’ and, when
used, should always be italicized Note: Distinguish these by adding lower case letters (a, b, c,
etc.) after the year and within the brackets:
In-text citation (sometimes referred to as source referencing or
referencing in the text) In-text citation (sometimes referred to as source referencing
or referencing in the text)
Brewster et al. (2003) state that retention is an advantage of flexible
Or, Arnold (2004a) proposed that…
patterns of work…
It has been argued by Arnold (2004b) that…
References Reference
Brewster, C., Carey, L., Dowling, P., Grobler, P., Holland, P. & Arnold, G. (2004a) Financial Times Guide to Investing: the definitive
Warnich, S. (2003) Contemporary Issues in Human Resource companion to investment and the financial markets. London: Financial
Management: gaining a competitive advantage. Cape Town: Oxford Times
University Press Arnold, G. (2004b) Handbook of Corporate Finance: a business
Bibliographic order – this is the order in which each detail companion to financial markets, decision & techniques. New York:
must appear Financial Times
Bibliographic order – this is the order in which each detail
Author surname, Initial. (date) Title. edition, Place: Publisher (list
must appear.
author names in the order they appear on the title page)
Author surname, Initial. (datea) Title. edition, Place: Publisher
Author surname, Initial. (dateb) Title. edition, Place: Publisher
2.5 Authors of two different works
s s
(references should appear in alphabetical order)
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I: Best practice is to cite from the original source. However, this is not In-text citation (sometimes referred to as source referencing or
always possible especially when students are directed to introductory referencing in the text)
text books which survey a large body of knowledge. In these
instances it is incumbent upon you to ensure that the reader knows There is no doubt that computer aided process and product engineering
you discovered the material from a secondary source. are hugely valuable to business (Puigjaner & Heyen, 2006).
II: In the example below you will see that the reference section needs References
full details of Huczynski & Buchanan because you have not read the
Puigjaner, L. & Heyen, G. (eds) (2006) Computer Aided Process and
original original work by Deborah Tanner. You must, therefore, direct your
Product Engineering. Chichester: Wiley
reader to the find the reference to it in Huczynski & Buchanan.
Bibliographic order – this is the order in which each detail
must appear
Author surname, Initial. (editor(s)) (date) Title. Place: Publisher (list
In-text citation (sometimes referred to as source referencing or editors’ names in the order they appear on the title page)
referencing in the text)
Tanner (1998, cited in Huzcynski & Buchanan, 2007) claims that girls
are disadvantaged by….
References
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In-text citation (sometimes referred to as source referencing or Note that you need to arrange this work by ‘O’ for Oxford not
referencing in the text) ‘ T’ for when you complete your reference section and that title is
As stated by Roberts (2003, p91)… used as Author.
Shukla & Cheng-Ting (2008) make the point… In-text citation (sometimes referred to as source referencing or
referencing in the text)
References The Oxford English Dictionary (2001) defined it as…
Roberts, L. (2003) ‘Capital accumulation. Tourism and development References
processes in Central and Eastern Europe’, in D Hall (ed) Tourism and
Transition: governance, transformation and development. Oxfordshire: The Oxford English Dictionary. (2001), Vol 3, 2nd ed. Oxford: Clarendon
Cabi Publishing, pp53-64.
Bibliographic order – this is the order in which each detail
Shukla, P. & Cheng-Ting, C. (2008) ‘Buying behaviour in consumer must appear
to consumer (C2C) online auction commerce’, in C Veloutsour Title as author, (Date) Volume, Edition, Place: Publisher
& N Papadopoulos (eds) Marketing in Dynamic Environments:
Contemporary Research Advances. Athens: Atiner, pp207-220 2.11 Journals - article reference
Note: even if you retrieve a journal article electronically using the online
• Editor’s initial precedes the surname as the person’s name
library and its databases,( Emerald or Business Source Premier, for
is irrelevant when arranging the reference list alphabetically.
example), this does not mean that the article is an ‘e’journal article.
Note too, that only the book title is italicized – not the chapter
It simply means that you have gained access to a print journal via an
title
online database. You need to be clear about this. Any journal that is
Bibliographic order – this is the order in which each detail published in print format does not need online details in the reference
must appear section.
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So, the following example shows you how to do this CORRECTLY. 2.12 Conference proceedings
In-text citation (sometimes referred to as source referencing or In-text citation (sometimes referred to as source referencing or
referencing in the text) referencing in the text)
Holscher, Bachan & Stimpson (2008) note that… Farache (2008) makes this point clearly.
References References
Holscher, J., Bachan, R. & Stimpson, A. (2008) Oil Demand in China:
An Econometric Approach, International Journal Of Emerging Market. Farache, F. (2008) ‘How corporate social responsibility is publicized
Vol 3, No 1, p14-18 through print advertisements in Brazil and the UK: the case of Banco
Real and Chevron’. Conference on Corporate Communication, June
Bibliographic order – this is the order in which each detail 6-9, Wroxton College, New York: Baruch College/City University of
must appear New York, pp115-129
Author. (Date) Article title, Journal Title. volume, part, pages
Bibliographic order – this is the order in which each detail
To do it as below is INCORRECT. You do not need a URL/web address must appear
for an article that has been published in a print journal. Please avoid Author surname, initial. (date) ‘Title of paper’. Conference Name,
doing this. Date of conference, Location of conference, Place of publication:
Publisher, pages
In-text citation (sometimes referred to as source referencing or referencing in
the text)
2.13 Newspaper articles
Holscher, Bachan & Stimpson (2008) note that…
References
In-text citation (sometimes referred to as source referencing or referencing
Holscher, J., Bachan, R. & Stimpson, A. (2008) Oil Demand in China: An
in the text)
Econometric Approach, International Journal Of Emerging Market. Vol 3,
No 1, p14- [online] 18http://www.emeraldinsight.com/Insight/ViewConten Schofield (2008) describes…
tServlet?contentType=Article&Filename=Published/EmeraldFullTextArticle/
Articles/3010030103.html [accessed 6 June 2008] References
Bibliographic order – this is the order in which each detail must appear
Schofield, J. (2008) ‘Can Jerry Yang survive at the top of Yahoo?’ The
Author. (Date) Article title, Journal Title. volume, part, pages Guardian. 19 June 2008, p2
Bibliographic order – this is the order in which each detail
must appear
Author, (date) Title of article, Title of Newspaper. detailed date, page
number(s)
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2.14 Corporate authors, reports, etc 2.17 Letters & other forms of personal communication
Many pieces of work are not the responsibility of one individual as they
Note: Ordinarily personal forms of communication would not appear
are produced by an organization. This is known as a corporate author. In
a in a published reference section as they would not be available to the
such instances the organization should be listed as the author. general reader.
2.15 Annual report
In-text citation (sometimes referred to as source referencing or
referencing in the text)
Note that the ‘author’ in this instance is a ‘corporate author’.
Oakley (2008) pointed out…
References
In-text citation (sometimes referred to as source referencing or
referencing in the text) Oakley, P. (2008) ‘Discussion on grade inflation’. [Personal
communication] 22 April 2008
With profits rising (Marks & Spencer, 2007)…
References Bibliographic order – this is the order in which each detail
Marks & Spencer (2007) Annual Review and Summary Financial must appear
Statements 2007. London: Marks & Spencer Author. (date)’ Title/Topic of communication’. [Medium] date
Bibliographic order – this is the order in which each detail
must appear
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Figure 1: Relevance tree Bibliographic order – this is the order in which each detail
must appear
s
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s R ec
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Convergence/divergence
Review Students often have trouble referencing correctly from electronic sources - in
e Ta
part because this is a still an emerging area but mostly because they mistake
Pro
Re
Not
fere something that they access via the internet as an electronic source when it is
ble
nce
m
not. It is, therefore, particularly important that you read the following section
Riv
so
isio
carefully.
lvin
Str
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g
t ur
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Remember that the same principle applies to electronic sources as apply to
Diagrams:
ent
Planning
paper based sources. The reader must be able to track back to your source.
orts
gem
Rep
Use
The information that appears in your in-text citation must be the minimum
ana
ds
t
Tren amount of information that will take the reader directly to the ‘author’ in your
en
tm
em
interelationship
Co
reference section.
jec
s
ag
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an
Pro
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ity
po Vis
eM
un
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Re Rel
ica
Tim
tin
su
g
m
m
Visual A
ar
e ids
ise
enc When citing in the text you need only ‘author, date’, and remember, it may well
erg
Me
Div
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eti
be a ‘corporate author’.
ng
ms
Shar
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ing p
e
’
rcep
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3.2 What’s a ‘corporate’ author?
‘P
Re
cor
do
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scu
Source: (Cameron, 2001, p125) ssio
n Where there is no personal author it is usual to reference by the body that
commissioned the work, for example, government departments, companies and
s s
organisations.
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(issue). Available at <URL> [Accessed date]
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3.7 Journal abstract from online database 3.9 Online newspaper articles with no author byline
In-text citation (sometimes referred to as source referencing or referencing In-text citation (sometimes referred to as source referencing or
in the text) referencing in the text)
Boughton’s (2002) proposal examines… The latest university drop out rates (The Mail Online, 2006) show an
…
References
References
Boughton, J.M. (2002) ‘The Bretton Woods proposal: an in-depth
look’. Political Science Quarterly, [Online] Vol 42 (Issue 6). Abstract The Mail Online (2006) University Drop Out Rates. The Mail Online, 7th August
from Blackwell Science Synergy database, <http://www.pol.upenn/ 2006 [Online]
articles, Blackwell Science Synergy [accessed 12 June 2005] <http://www.dailymail.co.uk/news/article-396598/University-dropout-rates.
Bibliographic order – this is the order in which each detail html%3E>
must appear [Accessed 15 March 2008]
Author, (Date) Title of article. Title of Journal, [Medium] Volume (issue/ Bibliographic order – this is the order in which each detail
part), page(s) <URL> [Accessed date] must appear
3.8 Online newspaper articles with author byline Author (date) Title of page/article. Title of Newspaper, detailed date
[Medium] <URL> [Accessed date]
s s
Author, (date) ‘Title’. [Type of Medium], <URL address> [date
accessed]
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6
Note: Where you have cause to refer multiple times to a particular
properties in possession
BTL-mortgaged
website it is useful to the reader if you differentiate the pages clearly
at end perio d
% of all loans
0.06
0.06
0.06
0.08
0.12
using the a/b/c system as shown below.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
In-text citation (sometimes referred to as source referencing or
referencing in the text)
BTL-mortgaged
% of all loans
properties taken
5
into possession
in perio d
According to recent studies of PlayStation gaming habits (BBC News 2004a,
0.06
0.07
0.07
0.10
0.09
.
.
.
.
.
.
.
.
.
.
.
.
.
.
BBC News 2004b) there is a lot of....
References
Mortgages 3+ month s
4
% of all loans
in arrears, with
12th July 2004]
0.03
0.03
0.03
0.03
0.03
.
.
.
.
.
.
.
.
.
.
.
.
.
.
BBC News, (2004b) ‘Gaming pleasures to come’. [Online] <http://
news.bbc.co.uk/1/hi/technology/3714851.stm> [accessed 12th July
2004]
at end perio d
% of all loans
in arrears, with
Bibliographic order – this is the order in which each detail must
0.05
0.05
0.05
0.05
0.05
appear
.
.
.
.
.
.
.
.
.
.
.
.
.
.
Author, (date) ‘Title’. [Type of Medium], <URL address> [date
accessed]
% of all loans
+3 months in
arrears at end
2
3.12 Figures – tables – graphs - diagrams
Mortgages
perio d
Buy-to-let mortgage arrears and possessions
0.70
0.45
0.50
0.39
0.47
0.55
0.55
0.43
0.40
0.39
0.33
0.37
0.54
0.70
0.65
0.64
0.58
0.63
0.73
Note: figures, tables, graphs and diagrams must always be
numbered and sourced. They must also be included in
at end of perio d
outstanding
your contents page
1
Mortgages
1,024,300
120,300
144,700
185,000
232,900
275,500
332,500
417,500
473,200
526,300
632,600
699,400
755,000
835,900
926,500
28,700
58,800
73,200
89,000
number
For example, if you were to include a table you had accessed from the Council
of Mortgage Lenders, you would need to number the table and, below the table,
give its source or, state that it was ‘adapted from’ plus the source. It would look
H2
H1
H2
H1
H2
H1
H2
H1
H2
H1
H2
H1
H2
H1
H2
H1
H2
H1
H2
like this: (see next page)
Perio d
1998
1999
2000
2001
2002
2003
2004
2005
2006
2007
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Source: Council of Mortgage Lenders, 2008
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3.14 Emails
In-text citation (sometimes referred to as source referencing or
referencing in the text)
Note: Ordinarily personal forms of communication would
We can see in Table 1 above (CML, 2008) that… not appear in a published reference section as they would not be available
References gggggg to the general reader.
Council of Mortgage Lenders, (2008) Table 1 Real GDP Growth.
CML Housing and Mortgage Market Forecasts. Council of Mortgage In-text citation (sometimes referred to as source referencing or
Lenders [Online] referencing in the text)
<http://www.cml.org.uk/cml/statistics> [Accessed 22 June 2008] Berry (2004) suggested that…
Bibliographic order – this is the order in which each detail References
must appear Berry, A. 2004. Business education in Sussex. [Email] Personal email
Author, (year) Title of table, Title. Publisher [Medium] <URL> [date to J. Smith. [28 Feb 2004].
accessed]
Bibliographic order – this is the order in which each detail
3.13 Electronically sourced lecture notes – two examples: must appear
Author, Year. Subject line from email posting. [Email] Type of posting (personal,
In-text citation (sometimes referred to as source referencing or to group, memo) [date accessed]
referencing in the text)
Bachan (2008) states… 3.15 E-book
Greener (2008) refers to…
References In-text citation (sometimes referred to as source referencing or
referencing in the text)
Bachan, R. (2008) Lecture 11: The Labour Market. [Online
lecture notes] delivered for EC161, Brighton University Business Fishman (2005) notes that…
School <https://studentcentral.brighton.ac.uk/webapps/portal/ References
frameset.jsp?tab=courses&url=%2Fbin%2Fcommon%2Fcourse.
pl%3Fcourse_id%3D_50054> [27 June 2008] Fishman, R. (2005) The Rise and Fall of Suburbia. [e-book] Chester:
Castle Press, Available at <libweb.anglia.ac.uk/E-books [accessed 5
Greener, S.L. (2008) Collecting & Analysing Qualitative Data. [Online June 2005]
lecture] delivered for Research Methods module on 19th May 2008, Bibliographic order – this is the order in which each detail
Manchester, available from <https://studentcentral.brighton.ac.uk/ must appear
webapps/portal/frameset.jsp?tab=courses&url=%2Fbin%2Fcommon%2Fcour Author, (date) Title. [Medium] Place of publication: Publisher, <URL>
se.pl%3Fcourse_id%3D_50054> [Accessed 25.05.08]
[Accessed date]
Bibliographic order – this is the order in which each detail
must appear
Author, (date) Lecture title. [online lecture] delivered for module
on date, Place, available from <URL> [date accessed]
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There are many kinds of Government publications and for a more In-text citation (sometimes referred to as source referencing or
comprehensive account we advise you to refer to The Stationery Office referencing in the text)
website @ www.parliament.co.uk.
Government publications which are presented to Parliament are known as According the recent report by the National Audit Office (2007)…
Command Papers. Most Command Papers are published in a numbered series.
References
They can include State Papers; White Papers; Green Papers; government
consultation documents; some government responses to Select Committee
National Audit Office, (2007) Staying the Course: the retention of
reports; Reports of Royal Commissions and some other Committees of Inquiry
students in higher education. [The Comptroller And Auditor General]
and, statistics and annual reports of some government bodies.
HC 616 Session 2006-2007, 26 July 2007, London: The Stationery
Office [Online] available at <http://www.nao.org.uk/publications/nao_
4.1 Official publications/command papers: example 1 reports/06-07/0607616es.pdf> [accessed 12 June 2008]
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BBC News, (2004a) ‘New PlayStation set for May debut’. [Online] <http://
news.bbc.co.uk/1/hi/technology/3886991.stm>[accessed 12th July
2004]
Boughton, J.M. (2002) ‘The Bretton Woods proposal: an indepth look’. Political
s s
Science Quarterly, [Online] 42 (6). Abstract from Blackwell Science Synergy
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database, <http://www.pol.upenn/articles, Blackwell Science Synergy> [accessed Greener, S.L. (2008) Collecting & Analysing Qualitative Data. [Online lecture]
12 June 2005] delivered for Research Methods module on 19th May 2008, Manchester,
available from <http://campus.nccedu.com/resources/dotlrn/uowba/RM_9/
Brewster, C., Carey, L., Dowling, P., Grobler, P., Holland, P. & Warnich, S. (2003)
pages/frames.html> [Accessed 25 May 2008)
Contemporary Issues in Human Resource Management: gaining a competitive
advantage. Cape Town: Oxford University Press
Grimston, J. (2008) ‘Nearly a quarter of students do not finish their university
courses. What is going wrong?’ The Times, 24th February 2008 [Online] <http://
Brewster, C., Sparrow, P. & Vernon, G. (2007) International Human
www.timesonline.co.uk/tol/sitesearch.do?query=student+retention+university>
Resources Management. 2nd ed. London: Chartered Institute of Personnel
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6 Glossary n.d. This means ‘no date’. If you are unable to track down a date you
should use the abbreviation n.d. (no date). This would appear in the
text as ‘Harris (n.d.) has written about…
Anon This is the abbreviation for anonymous and can, if one is
absolutely stuck, be used to signify author but, to be avoided if op cit.
possible.
This is the Latin for ‘opere citato’ meaning in the work
quoted and commonly used as ‘as opposite’.
Bibliographic order
This is the order in which each detail of the source Peer reviewed
must appear.
This means that a journal article has been reviewed by
other respected academics in the field.
Circa This is Latin for ‘about’. It can be abbreviated to c1989,
for example, when you are uncertain of the exact date.
s.l. This is an abbreviation of the Latin for ‘sine loco’ meaning,
no place of publication.
Cite This means to quote or refer to.
s.n. This is the Latin for ‘sine nomine’ meaning, no named publisher.
Corporate author
Many pieces of work are not the responsibility of one individual as they
are produced by an organization. This is when we use the term, Source
‘corporate author’. In such instances the organization should be This is the place from which you gathered your information
listed as the author. or ideas
et al.
This is the abbreviated form of et allia and means ‘and others’.
Et al is always italicized
HMSO
This stands for Her Majesty’s Stationery Office
ibid. This is Latin for ‘in the same place’ and when used is always italicized
in the text.
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References
References
References
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