MEETING MINUTES

Ithaca Commons Repair & Upgrade Project

Date
07/08/2014

Start
10:00 AM

End
11:00 AM

Purpose
2014 Construction Meeting #15
Distribution/Attendance:
City of Ithaca
Downtown Ithaca Alliance
Sasaki Associates
Labella Associates
Vacri Construction / ACP
Power & Construction Group
Verizon
NYSEG Gas
DDS
NYSEG Electric

C#3A Surface, C#3B Electric

Next Date
07/08/2014

Next Time
10:00 AM

Prepared By
Jessica Buckley

Location
Commons Project Office 215 East State St Ithaca, NY
(Present at meeting unless noted: A absent)
Michael Kuo, Jessica Buckley, Nicole Mason
Tammy Baker
Susannah Ross, Eamonn Hutton (A), Kimberly Michaels TWM
Dan Walker (A), James Matzat (A)
Ralph Avery, Andy Breznay, Matt Thomas (A), Roberto DeVincentis,
Bob Bellavigna ACP
Lou Zupan, Bill Planert, Brian Planert (A)
James Edwards (A), Dave Comer (A)
Doug Stafford (A), Jack Barker (A), Dawn Stillwell, John Mattiace (A)
Jeff Bubb (A), Flint Brann, Andy Gana (A), Bill Gana (A)
Jack Czapranski (A), Dennis Kuhn (A)

Item / Description
1. RFIs, SUBMITTALS
1.1. Vacri (Contract #3A):
1.1.1.Gateway Structure Shops #TBD
1.1.2.Granite Shop #87

Notes
Bulletin #12; Knocking out back of box will
void warranty; Contractors asked Sasaki
review installation of EX6 lights on corners
of granite blocks
MK to contact Selux; Location of
receptacles on light poles to be installed
higher

1.2. P&CG (Contract #3B):

1.2.1.Lighting Submittal #13R2?
1.2.2.RFI#16 EX6 Roughing Coordination
AC+P and P&CG
2. DESIGN, FIELD DIRECTIVES
2.1. TTC Alley & Home Dairy Alley: Survey
SR to follow up
issued 6/26
2.2. Electric Panel & Kiosk Housekeeping Pads: PCG to follow up on power bollards
Sketch issued for panels; kiosk?
2.3. 158 E State Vault: Work commenced 7/7 Four weeks to complete (21 working
days); Sidewalk ramp to be installed for
the side door on N Tioga
3. CRITICAL PATH ITEMS
3.1. P&CG: Target date for completion of Bank Quazite boxes to arrive tomorrow;
Alley; all materials on-site?
Concrete boxes arrived today; EX6 lights
to run in individual conduits; PCG needs
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Due

3.2. Pavilion Lighting: City Inspector and City

Electrician to advise on access points
3.3. NYSEG Electric: NYSEG to adjust casting
for finish grade on 7/8; JC to provide start
date for pulling wire to Aurora St;
Wizzard to run overhead wire across
intersection at Aurora
3.4. NYSEG Gas: Cut and cap south main at
Cayuga by 7/14; Obtain permit for street
work by DDS; Target date for gassing up
main; Schedule to complete
3.5. 202 E State Waterproofing: Notify
property owner of schedule for demo
paving above vault
4. M&PTP: MAINTENANCE & PROTECTION
OF TRAFFIC & PEDESTRIANS
4.1. Vacri to submit work sequence to City for
review of pedestrian access, etc. prior to
start of Bank Alley work (sidewalk demo,
grading/compaction testing, set valve
boxes, MH covers, slab pour, pavers, etc.)
4.2. Site Maintenance: Vacri to mark out
boxes; DDS & P&CG to locate and dig out
valve boxes and remove excess material;
All trash and debris must be removed on
a weekly basis
5. New Business: Open RFIs, submittals,
concerns, etc.

decisions on EX6s & EX2s, to submit an

RFI on Bollards, and detail on kiosk
housekeeping pad
MK to follow up
MK to follow up

Main to be cut & capped tomorrow at

Cayuga; Main can be installed at Aurora
St; Seven 4 stubs need to be installed
prior to main being energized; DDS is to
apply for City permit

ADDITIONAL NOTES

Site next to Simeon is available; contractors expressed concern over vibratory

equipment Vacri to submit letter on vibration to City
City to give PCG direction on re-installation of fence that fell on 07/04
MK to ask R&P to clean up and repoint planet walk sculptures
SR to follow up on foundation details for Child of Ithaca and MLK
MK to discuss second helical pile with DE
Project team requested NYSEG Gas / DDS to schedule services with 24 hour notice and
to locate new service locations ahead of time

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