MEETING MINUTES

Ithaca Commons Repair & Upgrade Project

Date
09/02/2014

Start
10:00 AM

End
11:00 AM

Purpose
2014 Construction Meeting #24
Distribution/Attendance:
City of Ithaca
Downtown Ithaca Alliance
Sasaki Associates
Labella Associates
Vacri Construction / ACP /
Power & Construction Group
Verizon
NYSEG Gas
DDS
NYSEG Electric

C#3A Surface, C#3B Electric

Next Date
09/09/2014

Next Time
10:00 AM

Prepared By
Jessica Buckley

Location
Commons Project Office 215 East State St Ithaca, NY
(Present at meeting unless noted: A absent)
Michael Kuo, Jessica Buckley, Nicole Mason(A)
Tammy Baker
Susannah Ross, Eamonn Hutton(A), Kimberly Michaels TWM
Dan Walker, James Matzat(A)
Ralph Avery, Andy Breznay, Matt Thomas(A), Roberto DeVincentis(A),
Bob Bellavigna ACP
Lou Zupan, Bill Planert
Gloria Moran(A), Jeff Utter(A)
Doug Stafford(A), Jack Barker(A), Dawn Stillwell(A), John Mattiace(A)
Jeff Bubb(A), Flint Brann(A)
Jack Czapranski(A), Dennis Kuhn(A)

Item / Description
1. RFIs, SUBMITTALS
1.1. Vacri (Contract #3A):
1.1.1.Granite Coordination (#87R2):
Submittal #87R2 issued 8/25/14; SR
to update on status
1.1.2.Structural Soil (#90R2): KM
contacted Paolangeli on 8/19;
subcontractor will prepare new mix
for week of 8/25; Vacri to update on
status of re-submittal
1.1.3.Gateway (#106, #114a/b): Under
review by Elwyn & Palmer
1.1.4.Double Check Valve (#TBD): RA to
submit for yard hydrants

1.2. P&CG (Contract #3B):

1.2.1.Lighting Submittal #13R7: Reviewed
by Sasaki 8/28/14; Manufacturer has
questions on structural loading

Notes
1.1.1. #87R2 SR to review and return
1.1.2. #90R2 Soil is in lab for analysis;
KM to review mix design, soil spec,
and supplier submittal
1.1.3. DEs review is mostly complete;
Waiting for Selex for EX9 fixture
and base plate holes
1.1.4. RA to submit double check valve
and locking valve boxes
1.1.5. ACP asked about submittals on
expansion joint and curing
compound; SR to review and issue
early this week
1.1.6. RFI 32 finish elevations slot drains
to be 1/8-in below pavers
1.2.1.#13R7 SR to issue later today
1.2.2. #13R8 PCG to address comments
and notes
1.2.3. Catenary Cabling revision sent out

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Due

1.2.2.Lighting Submittal #13R8: Sasaki

reviewed 8/29/14
1.2.3.Catenary Cabling #TBD: PCG to issue
submittal
2. DESIGN, FIELD DIRECTIVES
2.1. Bulletin 19 (New Circuits for Gateway
Recepts): PCG to provide cost estimate
2.2. Bulletin 20 (Home Dairy Telecom, Bank
Alley Curb and Grade Adjustments):
Issued 8/29/2014; Grades for Home Dairy
and Tompkins Trust Alley previously
issued in Conformance Set
2.3. Bulletin 21 (140 E State Storm Lateral):
Issued 8/29/2014; Vacri to provide cost
estimate
2.4. 139 Benchwarmers Vault: Labella issued
8/30/14; Vacri to provide cost estimate
2.5. Conformance Set: Issued 8/22/2014;
Sasaki to produce bulleted list of new
changes that were not previously issued
as Bulletins; Updated TIN to be sent today
3. CRITICAL PATH ITEMS
3.1. Bank Alley
3.1.1.Concrete Slab: Need sequence and
target date for pour
3.1.2.SW Planter: Ribbon footer to be field
adjusted to account for grade
changes from curb relocation
3.1.3.Water Feature Vault: Vacri to install
sanitary lateral and vault
3.1.4.Tompkins Trust Alley: Vacri to start
storm install
3.1.5.Pavilion Lighting: Vacri to install steel
after concrete slab pour; Vacri to
advise on additional costs to add
HHs, delivery date for steel

3.2. 200 Block

3.2.1.Light Poles: PCG surveyor located
poles; PCG to identify conflicts with
old gas main
3.2.2.Bollards: PCG to proceed with
installation of bollards
3.2.3.Gateways: Vacri to proceed with

by PCG this morning, SR to assign

submittal #
1.2.4. Bollards Submittal #18 to be
resubmitted by PCG

PCG to submit cost estimate

RA to submit cost estimate for HDA

RA to submit cost estimate; two roof

storm drains to be connected to
the storm lateral inside building
Vault work to be paid for as T&M; Fire
lane will be restricted on south side

3.1.1. Slab Pour to start next week;

waiting on analysis of structural soil
from lab; No structural soil is to be
installed in the planters; Only green
screen has structural soil installed
3.1.2. ACP will make up for grade
change in grout bed
3.1.3. WFV work to be scheduled next
week
3.1.4. TTC Everything needs to be
cleared out of Alley, TB to contact
business owners
3.1.5. Steel To be installed in 4 weeks
3.1.6. Air intake at 202 E State St is to
remain
3.2.1.PCG to located gas main tomorrow
and coordinate with NYSEG to have
sections in conflict removed
3.2.2. PCG are to install bollards per
survey offsets
3.2.3. Gateways Aurora St gateway
foundations to be scheduled by Vacri

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Aurora Street gateway foundations

3.2.4.Telecom 4 Service to Marriott: PCG
to install
3.3. Trench Drains: Vacri to provide itemized
list of material ordered

RA to review layout and ensure that

drains components are deep enough for
gaps between drains

3.4. NYSEG Gas: Punchlist sent to NYSEG;

NYSEG expected to retire gas main on
Benchwarmers service to be dug/installed south side of E State St next week
concurrent with vault infill work (See Item
#2.4)
4. M&PTP: MAINTENANCE & PROTECTION
OF TRAFFIC & PEDESTRIANS
4.1. Site Maintenance: All trash and debris
must be removed on a weekly basis
5. New Business

Additional Notes:

SR to verify distance between slot drain and planter curb is 1 ft on Bank Alley

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