MALAYSIAN STUDENT ASSOCIATION AT

McMASTER UNIVERSITY

MYSUKAN 2015 Proposal

1.
2.
3.
4.
5.
6.
7.

Committee
Target Participants
Management Aid
Tentative
Structure
Game Details
Budget

1. Committee:
Administration:
President : Muhd Izzat Rusly
Secretary : Siti Khadijah Mahmud Ariff
Treasurer : Muhd Safwan Zarif Yacob
Management: Mohammad Zikry Bin Abdul Razak
Event: Muhammad Irfan Razak
Public Relation: Aiman Hafiz bin Mohd Saleh
Publicity: Fahmi bin Khairul Azmi
Accommodation: Muhammad Shaffiq Mohd. Zam
Grand Dinner: Nurul Kamilah Mat Kamil
2. Target participants:
Malaysian students from universities in Canada, possibly extending beyond
Ontario universities i.e Alberta, Calgary, Vancouver, McGill
Total Student 150
Fees 35CAD/per
3. Management aid:
Malaysian students from Toronto, London, Guelph, Waterloo and volunteers
from McMaster
4. Tentative:
Event happening in early May, after exams end, before Midwest Games.
Days: Friday - Sunday
Time: Friday (1.00pm 6.00pm)
Saturday and Sunday (9.00am - 6.00pm)
Day/ Time
Friday

1.00 pm 5.00 pm
Registration & Check-in
Preparation

3.00 pm 7.00 pm
Dota

Opening Ceremony

Day/ Time

9.00 am 1.00 pm

1.00 pm
3.00 pm

3.00 pm 7.00 pm

MALAYSIAN STUDENT ASSOCIATION AT

McMASTER UNIVERSITY
Saturday

Football (M)

Lunch Break

Badminton (M)

Dodgeball (M)

Basketball (W)
Fifa 15
Carom
Dota (Semi Final)
Day/ Time

9.00 am 1.00 pm

Sunday

Football (M)

Dota (Final)
1.00 pm
3.00 pm
Lunch Break

3.00 pm 7.00 pm
Preparation for Grand
Dinner & Closing
Ceremony

Volleyball (M)
Basketball (M)
Chess
Congkak
5. Structure:
i) Grand Dinner
ii) Accommodation
iii) Media publicity/website/publishing website, promoting, photography
iv) Games/Sports
v) Management/Welfare everyday refreshment, protocol, tentative,
coordination of volunteers
vi) Sponsor
Grand Dinner

Accommodation
Publishing

-Cultural Performances
-Venue (CIBC Hall)
-Dress code (Black and White)
-Food and Drinks (Vegan option included)
-PA system
Affordable, accessible, close by.
Suggestion: Days and Visitor Inn
-Existing website
-Send confirmation email (Google docs)
-email tentative
-Twitter/Facebook/IG (New hashtags for MySukan)
-Shirts/Merchandise
-Posters
-Banner

MALAYSIAN STUDENT ASSOCIATION AT

McMASTER UNIVERSITY
Games

OUTDOOR
Heavy Sports:
Football (M)
INDOOR
Heavy Sports:
Basketball (M & W)
Badminton (M)
Netball (W)
Volleyball (M)
Dodgeball (M)
Mini Games:
Congkak (M &W)
Chess (M &W)
Carrom (M &W)

Management

Potential
Sponsors

FIFA 15 (W)
DOTA (M &W)
-Closing ceremony (same day as grand dinner)
-Mini game (simultaneously)
-Organize referee
-Set up the event early
-Coordination of volunteers
-Project game on screen
-Education Malaysia Washington
-Embassy Ottawa
-Tourism Malaysia Vancouver
-TRT-ETGO Felda
-Talentcorp
-Restaurant Malaysia
-Canada Malaysian Association (CMA)

6. Games details:
Heavy sports
i) Football (M)
- Venue : Mcmaster Soccer Field
- Number of Players Per Team : 6 players
- Expected number of participated team : 12 Teams
- Gameplay : League grouping
ii) Basketball (M & W)
- Venue : Sport Hall David Braley Athletic Centre
- Number of Players Per Team : 5 players
- Expected number of participated team : 12 Teams
- Gameplay : League grouping

MALAYSIAN STUDENT ASSOCIATION AT

McMASTER UNIVERSITY
iii) Badminton (M)

Badmintons single
- Venue : Sport Hall David Braley Athletic Centre
- Number of Players Per Team : 1 player
- Expected number of participated team : 12 Teams
- Gameplay : League grouping

Badmintons double
- Venue : Sport Hall David Braley Athletic Centre
- Number of Players Per Team : 2 players
- Expected number of participated team : 12 Teams
- Gameplay : League grouping
iv) Volleybal (M)
- Venue : Sport Hall David Braley Athletic Centre
- Number of Players Per Team : 6 players
- Expected number of participated team : 4 Teams
- Gameplay : League grouping
v) Dodgeball (M & W)
- Venue : Sport Hall David Braley Athletic Centre
- Number of Players Per Team : 6 players
- Expected number of participated team : 6 Teams
- Gameplay : League grouping
Mini Games
i) Fifa 15
- Venue : Lyons Media Centre
- Number of Players Per Team : 2 players
- Expected number of participated team : 12 Teams
- Gameplay : League grouping
ii) Carom
- Venue : Togo Salmon Hall Classroom
- Number of Players Per Carom Table : 4 players (Individual)
- Expected number of participated team : 12 Teams
- Gameplay : Knockout
iii) Chess
- Venue : Togo Salmon Hall Classroom
- Number of Players Per Chess Set : 2 players (Individual)
- Expected number of participated team : 12 Teams
- Gameplay : Knockout
iv) Congkak
- Venue : Togo Salmon Hall Classroom
- Number of Players Per Carom Table : 2 players (Individual)
- Expected number of participated team : 12 Teams
- Gameplay : Knockout

MALAYSIAN STUDENT ASSOCIATION AT

McMASTER UNIVERSITY
v) Dota
- Venue : Lyons Media Centre
- Number of Players Per Team: 5 players
- Expected number of participated team : 8 Teams
- Gameplay : Knockout
7. Budget:
SUMMARY
Total
Accommodation
GROSS TOTAL
Participation Fees
NET TOTAL

CAD16,727.00
CAD9626.50
CAD26,353.50
-CAD5250.00
CAD21,103.00

ACCOMODATION
Approximate participant that might need accommodation (130 people)
Suggestion Place
Days Inn
Admiral Inn

Price range (CAD)

$134.08/night (4 people)
Promotion at time of search $113.98/night (4 people)
$148.10/night (4 people)

Based on the most reasonable price from the list, CAD28.50 per person per night
is probably a good approximation. So, for 130 people, highest accommodation
budget would be around CAD4813.25 for a night with breakfast included for
every person that is staying at the hotel.
GAMES
Type of
games

Essential Item

Amount

Total Price,

Football field

Price
per unit,
CAD
65.00

x 15 hour

CAD975.00

Ball

50.00

x 2 unit

CAD100.00

Basketball

Basketball court

75.00

x 20 hour

CAD1500.00

Volleyball

Volleyball court

Games

Outdoor
Football
Indoor

Badminton Badminton court

Dodgeball

Dodgeball court

MALAYSIAN STUDENT ASSOCIATION AT

McMASTER UNIVERSITY
Chess

Chess set

16.38

x 8 set

CAD128.00

Congkak

Congkak set

15.45

x 8 set

CAD123.60

Fifa 15

Lyons Room

CAD300

x 12 unit

CAD50

Carom

Xbox Controller
Rental
Carom board

74.99

x 4 unit

CAD299.96

Dota

LAN Cable

5.00

x 10 unit

CAD50.00

TOTAL

CAD3527

REFRESHMENT
Day 1 - Registration (no breakfast or lunch provided)
Dinner is not provided
Breakfast 150 people X 2 days X 5CAD each
Lunch 150 people X 2 days X 8CAD each
Drinks
Volunteers
TOTAL

CAD1500
CAD2400
CAD100
CAD200
CAD4200

MERCHANDISE
Hampers
Medals
T-shirt CAD20 (Pre-order only)
Banting/Banner
Others (Badge, Wristband, Bags, Tags etc)
TOTAL

CAD1000
CAD470
CAD1030

CAD2500

GRAND DINNER
Hall rental 20CAD per head
Catering 20CAD per head
Souvenir
TOTAL

CAD3000
CAD3000
CAD200
CAD6200

TRANSPORTATION
Emergency & administration
TOTAL

CAD300
CAD300