1 SAP Time Entry Manual - 201410101458191529

SAP - Time Entry
Participant Guide
SBCUSD - Information Technology Department
Revised: 08/21/2014
SAP - Time Entry
SAP - Time Entry
Preface
This manual is based on the SAP R/3 System.
All rights reserved. No part of this publication may be reproduced or used in any form or by any
meansgraphic, electronic, or mechanical, including photocopying, recording, taping, or in
information storage and retrieval systemswithout written permission from the publisher.
This participant guide is for internal distribution only.
SAP is a registered trademark of SAP AG. Microsoft is a registered trademark and Windows is a
trademark of Microsoft Corporation.
About This Guide
This participant guide is intended to supplement instructor led training for the SAP R/3 system. It is
meant for you to use as a workbook during class and as a ready reference on the job. This guide is
not designed for self-study, nor does it replace or replicate SAP R/3 online help and documentation.
This participant guide includes several learning modules, each of which addresses a particular
business activity or task. Each module builds on the previous module.
Information regarding the execution of tasks in SAP R/3 is referenced in the participant guide.
Course Prerequisites
A basic understanding of the Windows environment is a prerequisite for this course. It is assumed
that you can use a mouse, are familiar with basic Windows elements such as the title bar, menu bar,
and scroll bars, and can select menu options and applications.
SBCUSD Information Technology Department
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SAP - Time Entry
Changes made in this version

1. Made note about entering minutes: you must use a percentage of an hour. Various lessons in the
manual.
2. Compensation (Comp) Time codes added for the Att type. Lessons 3 & 4.
3. Adding Persons to your Time Entry screen. E.g., Subs.
4. How to Stop a Transaction from any screen.
SAP - Time Entry
Course Objectives
Upon the completion of this course, you will be able to:
Describe the Time Entry Process
Login to SAP Time Entry
Describe the Time Entry Initial Screen
Describe the Time Entry Data Entry View Screen
Display an employees time sheet
Enter absences onto a time sheet
Enter attendance onto a time sheet
Change data on a time sheet
Display an employees absence quotas (Sick and Vacation Time)
Run various Time Entry reports
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SAP - Time Entry
Table of Contents
Chapter 1: Introduction to Time Entry.................................................................................................. 9
Lesson 1: Overview of the Time Entry Process.............................................................................. 11
Time Entry and Time Approval Guidelines................................................................................ 13
Stop a Transaction....................................................................................................................... 17
Lesson 2: SMART Find Express .................................................................................................... 18
Lesson 3: Time Entry Terminology ................................................................................................ 19
Chapter 2: Explain the CATS Time Sheet .......................................................................................... 21
Lesson 1: Login to SAP and the Time Entry Screen ...................................................................... 23
Lesson 2: Adding Transactions to Your Favorites Folder .............................................................. 24
Lesson 3: Explain the Time Sheet: Initial Screen ........................................................................... 25
Lesson 4: Explain the Time Sheet: Data Entry View Screen ......................................................... 27
Chapter 3: Enter Employee Absences and Attendance....................................................................... 31
Lesson 1: Setting Time Entry Default Settings............................................................................... 33
Lesson 2: Displaying an employees time sheet ............................................................................. 35
Displaying an employees time sheet when employee appears on the list................................. 36
Displaying an employees time sheet when employee does not appear on list.......................... 37
Lesson 3: Entering absences onto an employees time sheet ........................................................... 39
Lesson 4: Entering attendance onto an employees time sheet ........................................................ 43
Lesson 5: Uploading personnel number(s) in the Time Sheet: Initial Screen (CAT2) ................... 45
Lesson 6: Changing an employees time sheet ............................................................................... 46
Lesson 7: Display an employees absence quotas .......................................................................... 47
Chapter 4: Generating Standard Reports ............................................................................................ 49
Lesson 1: Running the Approved Positions for Employees Report (ZPOSITION) ....................... 53
Lesson 2: Running the Time Sheet Data Report (ZCADO) ........................................................... 55
Display and Print Time Sheet Data on the Report of Absence form .......................................... 55
Sending a Zcado report via email and saving as Excel ............................................................... 60
Lesson 3: Running the Display Absence Quota Information Report (PT_QTA10) ....................... 61
Setup the PT_QTA10 report to see all your department employees .......................................... 62
Print the PT_QTA10 report for your employees ........................................................................ 63
Lesson 4: Running the Personal Work Schedule Report (PT63) .................................................. 65
Appendix ............................................................................................................................................. 67
Warning or Error Messages ........................................................................................................ 69
Time Entry Contact List.............................................................................................................. 70
Frequently Asked Questions (FAQs) .......................................................................................... 70
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SAP - Time Entry
Chapter 1: Introduction to Time Entry

Module Objectives
Upon the completion of this module, you will be able to:
Describe the Time Entry process
Describe SAP and CATS terms
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SAP - Time Entry
Lesson 1: Overview of the Time Entry Process

Employee attendance is tracked through the CATS (Cross Application Time Sheets) module in SAP.
Attendance is tracked by either negative time (absences) or positive time (attendance).
Absences and leaves will be tracked through CATS for contract employees. Attendances (or hours
worked) will also be tracked for hourly and extra/additional duty positions. An employees
personnel area will determine how their attendance is processed.
The District will use the "Classified Contract" and "Classified-Certificated Extra/Additional Duty,
Non-Classified and Substitute" sign-in sheets for collecting time for both absences and attendance.
You may use your own sign-in sheets as long as they contain all the same elements the districts
sign-in sheets. Once the time is entered into SAP, a report is printed and the employee signs
verifying that their absences and attendance has been posted into the CATS system correctly.
The Time Administrator can make changes to the employees time sheet up to two months in arrears
and six months in the future. You must submit an IOC to Payroll to request an absence correction
beyond the 60 day limit (e.g., You are in the CATS system for current month of March 2009 and
you make changes into the CATS system back to January 9).Changes made after the close of a
payroll cycle will be reflected on the employees next paycheck.
Attendance (positive time) must be entered into CATS for an employee to be paid!
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SAP - Time Entry
Time Entry and Time Approval Guidelines

These guidelines come from the SAP Payroll Team. If you have any questions please call (909) 381-1139.
Time Entry Groups and How to Enter Their Time into SAP
Note: All positive time entry must be entered into SAP or the employee will not get paid!
Employee Group
Classified Full Time

Contract Employees
Positive
Negative
Attend/Abs
Code
1st to 15th
(Main Position)
Classified Full Time

Contract Employees
Classified Part Time

Contract Employees
WKDY
(overtime)
COTE/COTU
(comp time
earned/used)
(Main Position)
Payroll
Period
When Paid
Time is Due
16th to
EOM*
15th and EOM* 16th and next

business day after
EOM
1st to 15th
16th to
EOM*
15th and EOM* 16th and next

business day after
EOM
20th to 19th
9th
2nd business day

after the 19th
20th to 19th
9th
2nd business day

after the 19th
(Main Position)
Classified Part Time

Contract Employees
(Extra and Addl Duty)
ADDA
EXTR
COTE/COTU
(comp time
earned/used)
*End of Month.
Comments
Permanent full time employees should

appear on your Time Sheet: Initial Screen
list (CAT2). If the employees work
schedule appears on the first row of the time
sheet, then you only enter the hours they are
absent from their jobs (e.g., SICK, VACA,
Jury Duty, etc.).
If the employee worked more hours than
their normal work schedule, then you have
to enter time worked that exceeds what is
shown on the 1st row of their time sheet.
Part time employees should appear on your
Time Sheet: Initial Screen list (CAT2). If
the employees work schedule appears on
the first row of their time sheet, then you
only enter the hours they are absent from
their jobs (e.g., Sick, Vacation, Jury Duty,
etc.).
If the employee worked on another
assignment outside of their normal work
schedule, then enter the hours they worked.
This includes extra duty work and noncontract hours, and comp time.
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SAP - Time Entry
Employee Group
Classified
Substitutes
Non-Classified
Employees
Positive
Negative
Attend/Abs
Code
Payroll
Period
20th to 19th
When Paid
9th
Time is Due
2nd business day

after the 19th
Comments
Use position number of absent employee

when entering substitutes time.
If entering time for long-term sub, enter the
subs position number.
Non-Classified
positions:
Recreation Aides
Noon Duty Aides
Certificated Contract
Employees
1st to
EOM*
1st
1st
1st to EOM*
1st
2nd business day

after the 19th
20th to 19th
9th
2nd business day

after the 19th
(Main Position)
Certificated Contract
Employees
ADDA
or
EXTR
Permanent full time employees should

appear on your Time Sheet: Initial Screen
list (CAT2). If the employees work
schedule appears on the first row of the time
sheet, then you only enter the hours they are
absent from their jobs (e.g., Sick, Vacation,
Jury Duty, etc.).
Time must be entered into SAP with
approved position number for the extra or
additional duty.
(Extra/Addl Duty)
Certificated Adult
Ed, ROP, and SUB
Employees
Certificated SUB
Employees
N&P
Check SUBS time worked with Smart Find

Express.
SFE enters time worked into SAP.
SFE time will not appear on the SUBS time
sheet.
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SAP - Time Entry
Employee Group
Certificated Nonmanagement
Positive
Negative
Attend/Abs
Code
SCDO
Payroll
Period
1st EOM*
When Paid
1st
Time is Due
1st
(Open Calendars)
e.g., Resource
Teachers, Program
Facilitators, Program
Specialists.
Working Out of
Class and
Employees with
Additional Contract
Jobs
Classified
Management
(Open Calendar)
Certificated
Management
Comments
Employee should appear on your Time

Sheet: Initial Screen list (CAT2). You must
enter non-work days into SAP for open
calendar positions so employee does not get
over paid.
Call Payroll at 381-1388 or 381-1341 for

instructions on a case by case basis.
NWDY
1st to 15th
16th to
EMO*
15th and
EOM*
16th and next

business day after
EOM
You must enter non-work days into SAP for

open calendar positions so employee does
not get over paid.
NWDY
1st to EOM*
1st
1st
You must enter non-work days into SAP for

open calendar positions so employee does
not get over paid.
(Open Calendar)
*End of Month.
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SAP - Time Entry
Additional Important Information

Open Calendars
Any non-management employee on an open calendar MUST have the days they are required to
take off entered as an absence called SCDO Scheduled Day Off. If this is not done correctly the
employee could be overpaid.
If you have any questions regarding open calendars and/or with the number of SCDOs that are
required, please call payroll for help.
Administrators are also on an open calendar and MUST have the days they are required to take off
entered as an absence called NWDY Non-Work Day. If this is not done correctly the employee
could be overpaid.
Working Out Of Class and Employees with Additional Contract Jobs
Please call Payroll and they can explain the proper procedures of entering time on a case-by-case
basis.
Time Entry:
It is highly recommended to enter time daily and have it approved prior to the due dates. This will
take less time in the long run and allow for any problems to be solved in a timelier manner.
It is also recommended to run the Z-Position Reports prior to starting Time Entry. This tool can save
you time by showing you the start and end dates of jobs, the correct position number to use, as well
as the budget. Shown in Chapter 4, Lesson 1.
If you have a problem with a Position number not being valid for dates you are trying to enter, please
contact the appropriate HR department.
Stop a Transaction
You may have accidently run a job that you want to stop. This will instruct you on how to force quit
any transaction in SAP.
Step-by-Step
1. Click on the
button (top left corner) above the Standard Toolbar.
2. Click on Stop Transaction.

This stops any transaction in SAP, it does not have to be a report; any
transaction will be terminated when using the Stop Transaction feature.
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SAP - Time Entry
Lesson 2: SMART Find Express

Certificated
Time Administrators MUST enter absences into the SAP CATS system for employees who use the
SMART Find Express system to report their absences and request a substitute teacher. Time
Administrators DO NOT have to enter attendance for the substitute teachers that were called to
work via the SMART Find Express system.
SMART Find Express is interfaced with SAP ONLY for certificated substitute attendance which
will post automatically.
Time Administrators DO have to login to the SMART Find Express system daily to review
employee absences and substitute attendance and make corrections if necessary. Contact HR
Certificated at (909) 381-1115 or (909) 381-1111 if you need training and/or assistance with the
SMART Find Express system.
Classified
Time Administrators MUST enter absences into SAP CATS system for employees/managers who
use the SMART Find Express system to report their absence.
Time Administrators MUST also enter attendance into SAP for Classified employees who use the
SMART Find Express system. Classified substitute attendance is entered as positive hours in the
SAP CATS system. Contact HR Classified at (909) 381-1204 for training and/or assistance with the
SMART Find Express system.
Do not let a substitute begin work without a job number!

An employee and substitute can change their phone number in SMART Find Express. They
cannot change their address. Contact the Payroll department to change the address.
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SAP - Time Entry
Lesson 3: Time Entry Terminology

These terms are used to describe the different areas and tasks performed in CATS.
Absence/Attendance Type
Describes the reason for the absence or attendance (e.g., SICK for absence). Attendance types
will automatically populate when you enter the position number.
CAT2
Transaction used to enter time and absences for district employees.
Cost Center
The budget code number (Budget number) to which this employees wage is charged. This cost
center is automatically linked to the position.
Data Entry Profile
Determines the method of data entry and the layout of the Time Sheet: Data Entry View screen.
Key Date
Determines the period for which you should enter or display times.
Leave Compensation
The financial compensation for leave entitlement that has not been used.
Leave Entitlement
The number of days or hours of leave an employee is entitled for the current fiscal year.
Contractual provisions govern an employees leave entitlement. For example: number of sick
days available.
Negative Time
Entering only time absent from planned worked schedule. For example: sick leave or vacation
leave.
Payroll Cycle
The Payroll cycle is the cutoff date in which to submit employee time and time corrections. For
example: attendance due dates.
Period Work Schedule
The time each employee is expected to be at work as defined in the HR Master Data system.
For example: a full-time classified employee usually works Monday through Friday, 8:00 am to
4:30 pm.
Position
Assigned characteristics and attributes of a job. Positions are assigned to organizational units
and are linked one to the other.
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SAP - Time Entry
Positive Time
Entering actual time worked. For example: hourly employees or an extra or additional duty
assignment.
Quotas
Determines an employees entitlement to his/her sick, vacation, and all other leaves.
Time Administrator
The person assigned to enter time (attendance and/or absences) for employees under his/her
jurisdiction.
Time Reporting Method
This is the method of reporting attendance and absences in the CATS system (e.g., post positive
time for attendance or negative time for absences).
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SAP - Time Entry
Chapter 2: Explain the CATS Time Sheet

Module Objectives
Logging in to SAP and the Time Entry Screen
Explain the Time Sheet: Initial Screen
Explain the Time Sheet: Data Entry screen
Describe terms within the Time Sheet: Initial and Data Entry Screen
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SAP - Time Entry
Lesson 1: Login to SAP and the Time Entry Screen

In this lesson you will learn how to login to SAP and the Time Entry screen.
Step-by-Step
1. From your desktop, point to the SAP logon icon and double-click.
The SAP Logon 710 screen displays.
2. Select SAP System and then click the Log On button. If this is missing, contact one of the
trainers at 386-2557.
3. In the Client field, verify that 300 appears.
4. In the User field, enter your user name (e.g., first initial, middle initial and last name).
5. In the Password field, enter your password. If this is the first time you are logging in to SAP,
your password is given by the IT Security Specialist at (909) 386-2557.
6. Click the Enter
button or press the [Enter] key.
The SAP Easy Access screen displays

Standard Toolbar
Application Toolbar
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SAP - Time Entry
Lesson 2: Adding Transactions to Your Favorites Folder

Use the Insert Transaction function to add to the Favorites folder. These favorites will show on
your SAP Easy Access screen.
1. Click on Favorites on the SAP Easy Access main menu bar.
2. Click on Insert transaction.
3. Enter the transaction code you want to add to your Favorites folder.
4. Click on the Enter
button.
Change description of a transaction in the Favorites folder

1. Single click to highlight the transaction name in the Favorites folder that you want to change.
2. Click on the Change Favorites
button.
3. Type a new name in the Change a favorite dialog box.

4. Press <ENTER>.
Delete transaction in the Favorites folder:
1. Single click to highlight the Favorite you would like to delete.
2. Click on the Delete Favorites
button
Displaying Technical Names

1. Click Extras on the menu bar.
2. Point to Settings and click.
3. Click to place a check mark in Display technical names
4. Click Continue
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SAP - Time Entry
Lesson 3: Explain the Time Sheet: Initial Screen

This lesson will describe the elements within the Time Sheet: Initial Screen and the Time Sheet: Data
Entry View (time sheet) screen.
Step-by-Step
1. In the Command field
then press the [Enter] key.
(if not showing, select the arrow), enter CAT2 and
The Time Sheet: Initial Screen displays.

Personnel Area (Per)
1CCL=Classified
1TCT=Certificated
1CML=Classified Manager
1TMC=Certificated Manager
CSN=Non Classified Sub
Subarea (Su)
187C=Teacher on C Track
215O=Open Calendar
EE group (Employee Group)
1=Active
EE subgrp (Employee Subgroup)
01=FT Salary
02=PT Salary
04= PT Hourly
The Time Sheet: Initial Screen Column Headings

Personnel No.
Human Resources assigns the employees personnel number. The SAP R/3 Human Resources
module uses a personnel number instead of the employees social security number to search for
employees.
Last Name / First Name
This is the employees name as stored in the Human Resources module. Report any errors to Human
Resources - Certificated or Human Resources - Classified departments.
Pers. Area (Personnel Area)
This area describes the employee group in which this employee belongs (e.g., 1TCT for Certificated
Teacher or 1CCL for Classified Regular Employee).
Subarea (Personnel subarea)
This term identifies whether the employee is a full-time, part-time, 9 month, 10 month, 11 month,
or open calendar employee of the district (e.g., administrators and some certificated personnel).
This column identifies whether the employee is active (1), separated (2), inactive, or retired from
the District.
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SAP - Time Entry
EE subgroup (Employee Subgroup)

This area identifies whether the employee is paid a salary or hourly wage (e.g., 01=FT Salary,
02=PT Salary, 04=PT Hourly).
Cost ctr (Cost Center)
This column identifies the budget number for School, Management, and Goal.
Org.unit (Organizational Unit)
This area identifies to what organization (department or school) this employee belongs (e.g., 774Elementary Instruction or 102-Ramona-Alessandro Elementary School).
TM Status
This area displays the Time Management Status (e.g., Time evaluation of negative times (contract
employees), of positive times (extra or additional duty).
The Time Sheet: Initial Screen Application toolbar
Enter Times
Use this button to enter the Time Sheet: Data Entry View. Select
the employee whose time you will be entering/changing before
clicking this button.
Select all persons
Use this button to select all the employees from the Person
selection area.
Deselect all persons
Use this button to deselect all the employees from the Person
selection area.
Sort ascending
Use this button to sort the Person selection list in ascending
order. Select the column in which to sort before clicking this
button.
Sort descending
Use this button to sort the Person selection list in descending
button.
Settings
Use this button to change the list of employees you are viewing
by Time Administrator.
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SAP - Time Entry
Lesson 4: Explain the Time Sheet: Data Entry View Screen

This lesson will explain the elements of the Time Sheet: Data Entry View screen.
Step-by-Step
1. From the Time Sheet: Initial Screen window (CAT2), select an employee and then click the
Enter Times
button.
The Time Sheet: Data Entry View window displays.
Standard Toolbar
Application Toolbar
Elements of the Time Sheet: Data Entry View screen

Target Hours Row
The information shown along this row is the employees scheduled work time. When posting
absences, never post more hours than what appears in this row for any given date. It also shows
the maximum number of hours a substitute and/or non-contract employee is approved to work.
When posting attendance, never post more hours than what appears in this for any given date.
Total
The value shown in this column gives you the total number of hours entered on that row. In the
example above, 176.0 means that this employee is scheduled to work 176.0 hours in the month
of June in 2005.
Data Entry Period
The dates shown here identify the current time sheet month currently displayed. If you need to
go to a previous month or future month, click the
Previous/Next Screen buttons.
Pers.no. (Personnel Number)

You will enter the employees personnel number (located on the back of their Employee ID
badge) in this field just before entering absence or attendance hours.
Name
This column displays the employees name. Make sure you are in the right time sheet before
posting absences or attendance.
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SAP - Time Entry
A/A (Absence/Attendance Type)

You will select the absence or attendance code from the list. The list will not be exactly the same
for everybody. Make sure you press the [Enter] key after entering the Personnel No. and
Position Number so the list populates with the correct codes.
Position
You will enter the employees position number for which you are posting absences or attendance
in this field. Refer to the Approved Positions for Employees report (ZPosition) for this number.
Instructions on how to run this report can be found in Chapter 4.
Horizontal Scroll Bar
Use the horizontal scroll bar to display days in the month that are hidden from the current screen.
When you point to the scroll bar and wait a few seconds, you will see a date reference. When
you see the date in which you want to post time, click the scroll bar and you will be taken to that
date in the time sheet.
Date Columns (TU 02/03)
Each column represents a specific date on the calendar. Click in the date column for which the
employee was absence or worked (attendance) and enter the number of hours absent or worked.
The Time Sheet: Initial Screen Application toolbar
Select all entries
Use this button to select all of the of the entries you have
made for the current employee/employees.
Deselect all entries
Use this button to deselect all of the of the entries you have
made for the current employee/employees.
Sort ascending
Use this button to sort the Person selection list in ascending
button.
Sort descending
Use this button to sort the Person selection list in descending
button.
Totals line on/off
This button hides or displays the Totals line.
Target hours on/off
This button hides or displays the Target hours line.
Weekdays on/off
This button hides or displays the text from the column
headings. For example: WE or FR.
Detail time data
After you have selected one line, this button will display the
current line in its own screen.
Long Text
This function is presently disabled.
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Check entries
This button will check to see if there are any errors in the
information that has been entered.
Check log
Use this button to run a check for errors before saving.
Legend
This button displays all activity that has been performed.
Settings
Use this button to set the default view in the Time Sheet:
Data Entry View (the defaults entered here set the parameters
to display all of the employees you are responsible for
entering time).
Target hours
Target hours are the expected or planned hours for the
employee's main position.
Reset entries
This button resets the time sheet screen to its original settings.
Insert line
This button will insert a new line for you to enter absences.
Delete line
After you have selected a line, this button will delete the line
from the time sheet.
Copy line
This button will duplicate a line from the time sheet.
Split line
This button will insert a line above the cursor with the same
attendance type.
Master Data
Use this button to navigate to the Quota Overview (PT50)
screen to view the current employees quota for sick leave and
vacation time.
Additional Assignment
This button is a shortcut to the ZPosition Report which
displays any additional assignments.
Previous Screen/Next Screen
Use these buttons to move forward to future time sheet
periods or backward two time sheet periods.
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SAP - Time Entry
Chapter 3: Enter Employee Absences and

Attendance
Module Objectives
Set up Time Entry Default Parameters
Select an employees time sheet
Enter and save employee absences and attendance
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SAP - Time Entry
Lesson 1: Setting Time Entry Default Settings

You will use this procedure to set your default list of employees so they will automatically appear
every time you enter the Time Sheet Initial Screen.
First you will need to set up your default settings. Once the parameters are set, the employees you
are responsible to enter time for will automatically appear on your Time Sheet: Initial Screen. If this
list is incorrect, contact HR Certificated at 381-1101 or HR Classified at 381-1234 to have it
corrected.
Step-by-Step
Each time you move to a different site, you will need to change your default
parameters to display the new site's list of employees
1. From the SAP Easy Access menu, click System on the Menu bar. Point to User
profile, then point and click on Own data.
2. Click on the Parameters tab.
3. Scroll through the list and verify that the three codes listed below appear in the
list and that your administrator code and group code are listed in the Parameter
value column. If they do not appear, enter them on the next available row at the
bottom of the list.
Parameter ID
CVR
SAZ
SGR
Parameter Value
Z_TMADM
[your 3-digit administrator code]*
[your 4-digit group code]*
*The Payroll Department maintains this list. Their

telephone number is 381-1139. Your SAP instructor will
look these codes up for you in class.
L01
ELEM
4. Check within the Parameter ID column to see if there is an

ID named VSR. If there is such an ID it must be deleted.
5. To delete this ID, click to the left of VSR. This will highlight the entire line in
yellow.
6. Once highlighted, click on the Delete Line
button.
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7. Click the Save

button. The next time you enter transaction code CAT2, the
Z_TMADM profile will automatically display and your list of employees will
appear.
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Lesson 2: Displaying an employees time sheet

In the following exercise you will perform the steps to enter the time sheet screen in CATS.
Step-by-Step
1. In the Command field, enter CAT2 and then press the [Enter] key. If your parameters are set
correctly, your employees will appear on the Time Sheet: Initial Screen.
Refer to Lesson 1 in this chapter (page 29) for instructions on how to set your default
settings so your employees will automatically appear in this screen.

Personnel Area (Per)
1CCL=Classified
1TCT=Certificated
1CML=Classified Manager
1TMC=Certificated Manager
CSN=Non Classified Sub
Subarea (Su)
187C=Teacher on C Track
215O=Open Calendar
1=Active
EE subgrp (Employee Subgroup)
01=FT Salary
02=PT Salary
04= PT Hourly
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Displaying an employees time sheet when employee appears on the list

1. If necessary, enter CAT2 in the Command (SAP Easy Access screen).
2. From the Time Sheet: Initial Screen, highlight the employees name by clicking the gray box to
the left of their name.
3. Click the Enter times
button from the Application toolbar.
If the employees name does not appear on the list, refer to the Displaying an
employees time sheet when employee does not appear on the list instructions
that follow next in this lesson.
The Time Sheet: Data Entry View displays.
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To close the time sheet without saving changes, click the Cancel
then click OK to cancel time recording.
button and
SAP - Time Entry
Displaying an employees time sheet when employee does not appear on

list
Use this procedure to enter absences and attendance for an employee that does not appear on
your Time Entry Initial Screen.
Step-by-Step
1. From the SAP Easy Access menu, enter CAT2 in the command field and press
[Enter].
2. Click the Settings
button on the Application toolbar.
3. Click on the Persons tab.

4.
Click on the Report pers. select option button. Make sure that the Variant
sel. report field is blank.
5. Click the Continue
button.
6. Click the Person Selection

screen).
button (lower-left corner of
7. In the Personnel number field, enter

the employee's personnel number if
you have it, if you do not then use the
button to find person by name.
8. Click the Execute
button.
9. Select the employee and click the

Enter Times
button.
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SAP - Time Entry
Lesson 3: Entering absences onto an employees time sheet

Use the steps in this lesson to enter absences (sick, vacation, jury duty, etc.) onto an employees time
sheet. Contract,Full and Contract Part Time employees.
Before you begin entering hours onto an employees time sheet, run the Approved
Positions for Employees report (ZPosition). The instructions to run this report are
found in Chapter 4.
Posting Non-Working Days and Scheduled Days Off

It is extremely important that you post non-working days (NWDY) for all
management (Administrators, Certificated or Classified) employees and scheduled
days off (SCDO) for all certificated employees that work an open calendar as well as
partial contract and job share employees. Failure to do so will over pay an employee
and this overpayment will be deducted from your sites budget!
Common absence code types

Absence Types
Sick, Illness
Out of Sick Leave
Vacation
Out of Vacation Leave
Funeral Leave (Classified)
Bereavement (Certificated)
Industrial Accident and Illness*
Jury Duty
Personal Necessity
Scheduled Day Off (Certificated)**
Non-working Day (Managers)***
Furlough Day Off
Compensation (Comp) Time Used****
Code
SICK
OOSL
VACA
OOVL
FUNR
BVMT
IAIL
JURY
PERS
SCDO
NWDY
FRLO
COTU
*Workers Comp doctors appointments and full day absences.

**It is imperative that you enter SCDO codes for certificated staff who work an open calendar (e.g., program
facilitators and programs specialists)
***It is imperative that you enter NWDY for certificated and classified managers so they do not get over paid!!!
****Full time classified only
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SAP - Time Entry
Step-by-Step
1. Display the employees time sheet (CAT2).
Refer to Lesson 2 in this chapter for step-by-step instructions on how to display an

employees time sheet.
2. Click in the first available cell below the Pers.no. column.

3. Enter the employees personnel number or employee ID (same # as the cell directly above).
4. Click in the first available cell below the Position column, and enter the employee's position
number. Refer to the Approved Positions for Employees (Zposition) report.
5. Press the [Enter] key. This will populate the A/A drop-down list with the appropriate codes.
Some employees have multiple position numbers. Make sure you enter the correct
position number for the hours you are posting.
6. Click in the first available cell below the A/AType (Attendance/Absence Type) column.
7. Click the List
button and select the desired absence code from the list (e.g., SICK, VACAVacation, SCDO-Scheduled day off).
The Absence Codes vary according to their position/title/classification. For instance,

absence types for certificated personnel will have slightly different absence codes than
classified personnel or management.
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SAP - Time Entry
8. Click in the first available date column (e.g., TH 12/03) in which you want to enter time absent for
the employee.
9. Enter the number of hours the employee was absent.
Minutes entered must be a percentage of an hour. E.g., 45 60 = .75 (45 mins divided by 60).
15 60 = .25
Do not enter more hours than what is displayed on the Target Hours line.
10. Press the
Enter key.
You will receive an error message if the hours you are posting exceed their quota, the
hours do not coincide with the employees planned work schedule, or if you entered two
entries on one date. (Refer to the Warning or Error messages section in the
Appendix). To correct the error, change the number of hours entered or the Absence
Type and then press the Enter key.
11. Continue entering absences for the entire attendance period on the same time sheet. Use the
Prev Screen/Next Screen
month.
buttons if you need to enter time in the previous month or next
Use the same row in the time sheet for different days when the absence type is the same,
however use a different row when the absence code changes.
If you need to delete an entire row, select the row by clicking the gray box at the far left
of the row and then click the Delete Line
12. Click on the Check

13. Click the Save
button.
button to see if there are any errors.

button. You will see Your data has been saved on the status bar.
14. Repeat Steps 1-13 until all employee absences and attendance have been posted.
15. Click the Back
button to return to the SAP Easy Access Menu.
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SAP - Time Entry
16. After all absences and attendance hours have been posted for all employees at your site, run the
Time Sheet Data Report (ZCADO) and have employee review and sign. Refer to Chapter 4,
Lesson 2 on how to run this report.
To make a note about the absence or attendance after you have input hours, click once
on the cell, then select the
icon in the tool bar. Make your note, it saves
automatically, use the back arrow to continue.
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SAP - Time Entry
Lesson 4: Entering attendance onto an employees time sheet

Use the steps in this lesson to enter attendance (part time hourly, extra duty/additional assignment,
etc.), subs and non-contract employees onto an employees time sheet. There are also instructions on
how to import multiple employees at one time.
Common Attendance Codes
Attendance Types
Overtime**
School Business*
Comp Time Earned
Extra Duty (Class. and Cert.)
Additional Duty (Cert Only)
Classified Substitute
Overtime***
Code
WKDY
SBUS
COTE
EXTR
ADDA
SUBS
OVTM
*Worked outside of planned work schedule (e.g., Saturday).

**For permanent part time employees working additional hours in their main assignment.
***For full time classified employees who work beyond their 8-hour day.
Step-by-Step
1. Display the employees time sheet.
Refer to Lesson 2 in this chapter for instructions on how to display an employees time sheet.
Employee not showing on your time sheet is also in Lesson 2.
2. Click in the first available cell below the Pers.no. column. Enter the employees personnel
number or employee ID (same # in the cell directly above).
3. Click in the first available cell below the Position column, and enter the employee's position
number. Refer to the Approved Positions for Employees (Zposition) report.
Some employees have multiple position numbers. Make sure you enter the correct position
number for the hours you are posting.
4. Click in the first available date column (e.g., TH 12/02) in which you want to enter time worked
for the employee.
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SAP - Time Entry
5. Enter the number of hours the employee worked.
Minutes entered must be a percentage of an hour. E.g., 45 60 = .75

(45 mins divided by 60 mins). 15 60 = .25
Do not enter more hours than what is what appears on the Approved Positions for
Employees (ZPosition) report.
6. Press the
Enter key.
You will receive an error message if the hours you are posting exceed their quota, the
hours do not coincide with the employees planned work schedule, or if you entered two
entries on one date. (Refer to the Warning or Error messages section in the
Appendix). To correct the error, change the number of hours entered or the Absence
Type and then press the Enter key.
7. Verify that the A/A column automatically populated with the correct attendance code. If it didnt,
click the drop-down arrow and select it.
8. Continue entering attendance for the entire attendance period on the same time sheet. Use the
Prev Screen/Next Screen
next month.
buttons if you need to enter time in the previous month or
Use the same row in the time sheet for different days when the attendance type is the
same, however use a different row when the attendance code changes.
If you need to delete an entire row, select the row by clicking the gray box at the far left
of the row and then click the Delete Line
9. Click on the Check
button.
button to see if there are any errors.
10. Click the Save
11. Click the Back
button to return to the SAP Easy Access Menu.
12. Run the Time Sheet Data Report (ZCADO) and have employee review and sign. Refer to
Chapter 4, Lesson 1 on how to run this report
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SAP - Time Entry
Lesson 5: Uploading personnel number(s) in the Time Sheet: Initial

Screen (CAT2)
See Chapter 3, Lesson 2 for displaying employees not on your time sheet
From Time Sheet: Initial Screen (CAT2)
1. Drag over your list of personnel numbers (within Excel) and give the Copy command (e.g., Ctrl
+ C, Edit + Copy, Right-click + Copy).
2. Navigate to the Time Sheet: Initial (CAT2).
3. Click the Settings
button. The Settings dialog displays.
4. Click the Persons tab, Report Pers Select option, and then click the Continue
Time Entry: Initial Screen redisplays.
5. Click the
displays.
button. The
button. Personnel Number Selection for Fast Entry screen
6. In the Personnel Number field, click the Multiple Selections

Selection for Personnel Number dialog box displays.
button. The Multiple
7. Click the Upload from clipboard

command. The
copied personnel numbers will fill the column.
8. Click the Copy
button. The Personnel Number
Selection for Fast Entry redisplays.
Screen redisplays.
button. The Time Sheet: Initial
To display one time sheet with all the names on

the list, select all the employees who now appear
on your Time Sheet: Initial screen and then click
the Enter Times button.
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SAP - Time Entry
Lesson 6: Changing an employees time sheet

This lesson will show you the steps to correct an employees time sheet (e.g., change VACA to SICK
or 6 hours worked to 8 hours worked). You can make a change to the current, future, and previous
month.
If you need to make a correction beyond these limits, you must submit an IOC to the Payroll
Department with the reason why and a Payroll Technician will have to correct the time sheet.
If the Time Approver (Site Administrator) has already approved the time sheet, a corrected time
sheet will reappear on their screen for another approval. The time sheet on the approvers screen will
state change in the reason column.
If the change will affect an employees pay, the correction will appear on their next paycheck.
1. From the SAP Easy Access screen, enter CAT2 into the command field and press [Enter].
2. If necessary, display the employees time sheet.
Refer to Lesson 2 in this chapter for instructions on how to display an employees time
sheet.
3. If necessary, navigate
to the month that needs the correction.
4. Click in the field you wish to change and make any corrections as needed (e.g., changing the
hours from 6 to 8, or absence type from sick leave to family leave).
If you need to delete an entire row, select the row by clicking the gray box at the far
left of the row and then click the Delete Line
5. Click the Save
Page 46
button.
SAP - Time Entry
Lesson 7: Display an employees absence quotas

This lesson will show you the steps to display an employees absence quotas while displaying an
employees time sheet.
Step-by-Step
From Time Sheet: Data Entry screen
1. Display the employees time sheet.
Refer to Lesson 2 in this chapter for instructions on how to display an employees time
sheet.
2. Click the Abs Att Quota
button from the Application toolbar.
3. In the Personnel no. field, enter the employee's personnel number and press [Enter].
The Quota Overview screen displays.

4. Within the Selection Dates tab, select the From today button (bottom of screen).
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SAP - Time Entry
5. Select the Absence quotas tab to display the details of each type of absence quota for nonmanagement employees.
OR
select the Attendance quotas tab for management employees.
SICK Leave Rollover and VACA Leave Rollover are hours that rolled over from the previous
school year.
PERS-Personal Necessity Leave are the 7 days you get each year to use toward personal
necessity or personal business.
Entitl. Column Number of hours you had at the beginning of the current school year.
Rem. Column - Displays the available sick or vacation time you have remaining.
Requested Column How many sick and vacation hours you have used this year.
Contact the Payroll Department if you feel these figures are in error.
6. Click the Back
Page 48
button until you return to the Time Sheet: Data Entry Screen.
SAP - Time Entry
Chapter 4: Generating Standard Reports

Module Objectives
Run the Approved Positions for Employees report (ZPosition)
Run the Time Sheet Data report (ZCADO)
Run the Absence Quota report (PT_QTA10)
Run the Personal Work Schedule report (PT63)
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SAP - Time Entry
A quick review of the reports used (the following pages explain how to run them):
ZPOSITION: this report is used to show an employees approved position(s).
The first column tells if this is the Main, Additional, Extra, Classified Sub, CerTificated Sub or
Unidentified Position. Position ID is very important; this tells HR what job the employee did at your
site. And then, the Rate, the Hours allowed to work and the budget they are paid from for this
position are listed.
ZCADO: This report is used mainly to show employees what is on their absence list for the next
paycheck. Have them sign and return this report, or make changes if necessary, so their paychecks
are correct.
PT_QTA10: This report is used to show employees their available sick and vacation time.
PT63: This report displays the date, day of the week, hours they are scheduled to work and start and
end times for the employee displayed. This report would provide valuable information if you are
unsure of what hours/days an employee is hired to work
If any of the reports fail to print in landscape, click the Properties button at the bottom of the
Print dialog box and select X_65_132 in the Format field. See #11 under the ZCADO report
for further details. Also check your printers dialog (properties) area.
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SAP - Time Entry
Lesson 1: Running the Approved Positions for Employees Report

(ZPOSITION)
Run this report to display personnel and position numbers for all employees who report to your site.
Step-by-Step
1. From the SAP Easy Access screen, enter ZPOSITION in the command field.
2. Click the Enter
button or press the [Enter] key. The Approved Positions for Employees
parameters screen displays.
3. In the Period area, select Current Month.
Delete dates
4. In the Other Period area, delete the dates in both date fields.
5. In the Restriction on Selection area, next to the Organizational Unit field, click on the
Multiple selection
button.
Do not change these fields!

These fields were populated to
exclude the classified and
certificated substitutes (994/995)
and employees no longer
working for the district
(99999999) from the ZPosition
Report.
6. In the Single Vals tab, enter your school site number.

7. Click on the Copy button (bottom left corner of the dialog box).
This will return you to the parameters screen.
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SAP - Time Entry
8. Scroll down the screen until you see the Position Type Selection area.
9. Click to place a check mark next to the Main Position option. This will ensure that all
employees main position appear on the report. Use the other options if they apply.
button.
11. The employees ID number, personnel number (Pers.no), position numbers (Pos ID) and Hours
(Hour) are shown on this screen.
12. Click the Back
button twice to return to the SAP Easy Access menu.
Explanation of Position Types (Pos Typ):

M=Main Position
A=Additional Assignment
E=Extra Duty
C=Classified Substitute
T=Certificated Substitute
U=Unidentified.
You can sort your list by clicking on the heading to highlight it, and then right click to get the
options.
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SAP - Time Entry
Lesson 2: Running the Time Sheet Data Report (ZCADO)

Run this report to display and analyze time sheet data and print the information on the SBCUSD
Report of Absence form. Have your employees review the data on the form and sign it for your
records.
Step-by-Step
Display and Print Time Sheet Data on the Report of Absence form
1. From the SAP Easy Access screen, enter ZCADO in the command field.
2. Click the Enter
The Time Sheet: Display Time Sheet Data screen displays.
/MASTER
3. In the Reporting period area, select Other period and then enter the beginning and ending
dates of the payroll reporting period (e.g., 01/01/2009 to 01/15/2009 or 02/01/2009 to
02/28/2009).
4. In the Display variant field, click in the blank white box, then click the possible entries button
, select
. This will print one employee per page.
5. In the Time administrator field, enter your 3-digit code (e.g., L01, RS4).
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SAP - Time Entry
If you want a print out of just 1 employee, leave the Time Administrator field blank and
enter the employees Personnel number in the Personnel number field (top of screen).
button. A list of employee absences/attendance displays.
Right-click on any column heading to hide columns, hide totals, sort, set filters, etc.
7. Insert a stack of the SBCUSD Report of Absence forms* into your printer. You may have to
experiment a little to determine which direction to insert the forms into the tray.
*This form can be downloaded from the districts intranet Document Center: Login to the Staff Only
(intranet) area. From the districts home page click on e-Services, Document Center, Intranet,
Research & Technology, Research, Employee Technology Training, SAP.
8. Click the Print
button on the Standard
toolbar. The print dialog box displays.
9. In the Output device field, verify that Local
appears. If not, click the list
button and
select it.
10. In the Number of pages area, select Print all
to print all employees or Print from page to
print or reprint selected pages.
To hide the SAP Cover Sheet: click

(bottom of Print dialog box), click the
next to Cover Sheets, double click on SAP Cover Page, select Do not Print from the SAP
Cover Sheet drop-down list (refer to screen shot below).
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SAP - Time Entry
You can select this box if you want to see your settings on your print screen.
11. Click the
button to send the report to the printer.
If the report fails to print in landscape, click the Properties button at the bottom of the
Print dialog box and select X_65_132 in the Format field.
12. Hand the printouts to your employees and have them verify that the information is correct.
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SAP - Time Entry
13. If the information is correct, have them sign the form, keep a copy for your records.
If the information is not correct, research the issue and make corrections to the employees time
sheet. After the corrections have been made, reprint the report and have the employee sign it.
File the signed form along with the other signed forms.
Sample of employee time sheet printed on the SBCUSD Report of Absence form
The next page has a blank Report of Absence for you to print out and use. If you open the manual
electronically, you can print that page only.
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SAP - Time Entry
Page 59
SAP - Time Entry
Sending a Zcado report via email and saving as Excel

1. Open Zcado.
2. Input Personnel Number.
3. Select Reporting Period you want.
button.
5. Select the Print Preview button
6. Select the Spreadsheet button.

7. Select Excel and then click the
button.
The Save As screen opens.

8. Save this where you want it, then it opens.
9. Go to File>Save and Send>Send using E-mailMail>Send as Attachment.
Fill in the Message fields.
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SAP - Time Entry
Lesson 3: Running the Display Absence Quota Information Report

(PT_QTA10)
This report is used to view employees entitled time, used time, and remaining time. Furlough
hours/days are not tracked on this report.
Step-by-Step
1. From the SAP Easy Access screen, enter PT_QTA10 in the command field.
2. Click the Enter
The Display Absence Quota Information screen displays.
3. In the Period area, select the Current year or if you want a certain time period select
Other period, and then enter the beginning and ending dates of the desired period in the
calendar fields. .
4. In the Personnel
number
field, enter the employees personnel number. To see your entire departments information, see
the instructions below.
button.
The Display Absence Quota Information screen displays.
6. To print this report, click the Print
button and then click the
button.
7. Click the Back

button twice to return to the SAP Easy Access screen or enter /n in the
Command field and press the [Enter] key.
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SAP - Time Entry
Setup the PT_QTA10 report to see all your department employees

1. Follow steps 1 through 3 above.
2. Click on the
tab (top left of screen).
3. Scroll down the Selection options list on the left side and find the Time Recording
Administrator (see picture below).
4. Double click on it. This will insert the Time Recording Administrator field under the Selection
fields column (right side).
5. Click on the Continue

button in the bottom left corner. This brings up the
Selection Screen which now has Time recording administrator at the bottom.
6. Click in the Time recording administrator field and enter your time recording admin code.
OR
Click in the Time recording administrator field, and then on the
icon.
8. Scroll down the list until you find your site code and double click on it. You should now see your
admin code in this field.
button.
The Display Absence Quota Information screen displays with all your department employees.
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SAP - Time Entry
Print the PT_QTA10 report for your employees

By default, the printed document will look like the report you see on the screen. To print a separate
page for each employee listed, you must change the printer default setting.
1. With the Display Absence Quota Information screen displayed (see previous page), select the
Choose button (top of screen).
The Choose Layout screen opens.
2. Click on /IND LIST. The Choose Layout screen disappears and you see the Absence quotas
displayed.
3. Click the Print
button on the Standard toolbar. The print dialog box displays.
4. Click on the Continue
icon to process the print job.
The print job will print your employees quotas on separate pages.
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SAP - Time Entry
Lesson 4: Running the Personal Work Schedule Report (PT63)

Run this report to display employees work schedule.
Step-by-Step
1. From the SAP Easy Access screen, enter PT63 in the command field.
2. Click the Enter
The Personal Work Schedule parameters screen displays
3. In the Period area, select the period you would like to display (e.g., Other period 02/01/2013 to
03/01/2013).
4. In the Personnel number field, enter employees personnel number
button.
The Personal work schedule screen displays.
This report displays the date, day of the week, hours they are scheduled to work and start and end
times for the employee displayed. This report would provide valuable information if you are
unsure of what hours/days an employee is hired to work.
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SAP - Time Entry
Appendix
Information found in this appendix
Error Messages
Who to contact when you have questions
Frequently Asked Questions
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SAP - Time Entry
Warning or Error Messages

If an employee has surpassed or has not been assigned a quota limit, an error message will appear,
thus not allowing the entry to be saved. You can check the employee's quota by clicking on the
Master Data
button, or by accessing transaction PT50 from the SAP Easy Access screen.
____________________________________________________________________________
If you have made two separate entries on one date, the system will give you an error warning. If you
made a mistake, you can fix the error. However, there are employees that job share or have two
positions and the system may have given you the error erroneously. If this is the case, keep pressing
<ENTER> to get SAP to accept the hours entered and save.
A YELLOW "W" is just a "warning" notice:

You will be able to save your document by continuing to press <ENTER> until the Yellow warning
goes away (e.g., hours not during planned working time).
A RED "E" is an "error" notice:
You will not be able to save until you have fixed the error.
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SAP - Time Entry
Time Entry Contact List

Please contact the following department for answers to:
Training and Support

Information Technology ....................................................................................... 386-2550
Login to use SAP

Information Technology, Security Desk ................................................................ 386-2550
SMART Find Express Help

HR Certificated ..................................................................................381-1115 or 381-1115
HR Classified ................................................................................................(909) 381-1204
Employees missing from your Time Sheet Initial Screen
HR Certificated ..................................................................................381-1115 or 381-1115
HR Classified ......................................................................................................... 381-1234
Attendance/Absence Codes
SAP Payroll Desk .................................................................................................. 381-1139
Position Numbers
Fiscal Services, Position Control ............................................. (909) 381-1159 or 381-1158
Frequently Asked Questions (FAQs)

Question:
When I try to access CAT2, SAP tells me that I do not have authorization.
Check to make sure you are in Client 300.
Contact:
Security Specialist: ................................................................................... 386-2550
______________________________________________________________________________
Question:
When I go into CAT2, my list of employees is missing or is not correct.
Make sure the default settings are set up correctly as instructed in the Time Entry
Training Manual, especially after the client is refreshed.
Contact
Assessment and Accountability ................................................................ 386-2550
______________________________________________________________________________
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SAP - Time Entry
Question:
I am trying to enter positive time for my employee. SAP says "position is not
approved for employee "
Access your ZPosition Report and confirm the start and end dates of the employee's
position before contacting HR.
Contact:
HR Certificated .......................................................................................... 381-1112

HR Classified ............................................................................................. 381-1234
______________________________________________________________________________
Question:
I have a new employee that isn't showing up on my Time Entry list or there are
employees missing.
Contact:
HR Certificated .......................................................................................... 381-1112

HR Classified ............................................................................................. 381-1234
______________________________________________________________________________
Question:
The quota is missing from one of my employees, or the quota is incorrect.
Contact:
SAP Payroll ................................................................................................ 381-1139
_______________________________________________________________________________
Question:
When I am in CAT2, the target hours (the hours it shows per day that my employee is
allowed to work) are incorrect.
Contact:
HR Certificated .......................................................................................... 381-1112

HR Classified ............................................................................................. 381-1234
______________________________________________________________________________
Question:
My employee's Personal Necessity/Extended Leave has been approved, but it is not in
the system.
You do have the approved paperwork.
Check transaction PT50 to make sure that the quotas are indeed missing, and if they
are missing:
Contact:
SAP Payroll ................................................................................................ 381-1139

You do not have the approved paperwork.
Contact:
HR Certificated .......................................................................................... 381-1112

HR Classified ............................................................................................. 381-1234
Page 71

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SAP - Time Entry

SBCUSD - Information Technology Department

SAP - Time Entry

SAP - Time Entry

SBCUSD Information Technology Department

SAP - Time Entry

Changes made in this version

SAP - Time Entry

Upon the completion of this course, you will be able to:

Describe the Time Entry Process

Login to SAP Time Entry

Describe the Time Entry Initial Screen

Describe the Time Entry Data Entry View Screen

Display an employees time sheet

Enter absences onto a time sheet

Enter attendance onto a time sheet

Change data on a time sheet

Display an employees absence quotas (Sick and Vacation Time)

Run various Time Entry reports

SBCUSD Information Technology Department

SAP - Time Entry

SBCUSD Information Technology Department

SAP - Time Entry

Chapter 1: Introduction to Time Entry

Describe the Time Entry process

Describe SAP and CATS terms

SBCUSD Information Technology Department

SAP - Time Entry

Lesson 1: Overview of the Time Entry Process

SBCUSD Information Technology Department

SAP - Time Entry

Time Entry and Time Approval Guidelines

Classified Full Time

Classified Full Time

Classified Part Time

15th and EOM* 16th and next

15th and EOM* 16th and next

2nd business day

2nd business day

Classified Part Time

SBCUSD Information Technology Department

Permanent full time employees should

SAP - Time Entry

2nd business day

Use position number of absent employee

2nd business day

2nd business day

Permanent full time employees should

Check SUBS time worked with Smart Find

SBCUSD Information Technology Department

SAP - Time Entry

Employee should appear on your Time

Call Payroll at 381-1388 or 381-1341 for

16th and next

You must enter non-work days into SAP for

You must enter non-work days into SAP for

SBCUSD Information Technology Department

SAP - Time Entry

Additional Important Information

button (top left corner) above the Standard Toolbar.

2. Click on Stop Transaction.

SBCUSD Information Technology Department

SAP - Time Entry