MS Word Tips

Handy Tips on Microsoft Word
By
Murthy
These tips are necessary evils, but most works in almost

every Windows program, and most are easy to remember.
So get to work memorize, memorize, memorize
Adding Horizontal Dividers in Word

To add a variety of horizontal dividers in Word, type three characters and press
enter.
Hyphens ( --- )
Underscores ( ___ )
Equal Signs ( === )
Hash Signs ( ### )
Asterisks ( *** )
Tildes ( ~~~ )
Type Out a Table in Word

You can create tables in Microsoft Word by simply typing out a string of PLUS
SIGNS (+) and MINUS SIGNS (-).
Start the row with a PLUS SIGN (+) and then type MINUS SIGN (-) until you
have the column width you want. To add a new column type PLUS SIGN (+)
again. When you're done type a final PLUS SIGN (+) and press ENTER. Word
turns your text into a table. To add more rows to your table, move to the last cell
in the table and press TAB.
Filling Word Documents with Pretend Text

If you want to fill a page(s) with text to test something like printing, but don't
want to spend time pasting the same phrase over and over,
Type in =rand(x,y) and press "enter" .
Where x and y are replaced by numbers.
X would be the number of paragraphs
Y would be the number of sentences in a paragraph.
The text that gets generated is The quick brown fox jumps over the lazy dog.
Select a vertical block of text

Press Alt + drag
Quickly Replicate Text or Graphics in Word

Here's a quick way to make copies of text or graphics in Word:
1.
2.
3.
Select the item or text you want to copy.

Press and hold down the CTRL key.
Then use the mouse to drag the item to the desired position.
A copy of the original item is made right where you want it. This is helpful when
you're creating a document that will include a lot of repeated text or images.
Quickly Change Font Size in Office

To quickly change the font size in your Office application (Word, Front Page,
Publisher or PowerPoint):
1.
2.
Highlight the text you want to change

Press:
CTRL+SHIFT+> - To Increase the size
CTRL+SHIFT+< - To Decrease the size
Use your keyboard to quickly change the case of

text in Microsoft Word
Select the text you want to change and press SHIFT+F3. Each time you press the
F3 key, the text case switches between Title Case, UPPERCASE, and lowercase.
Insert Current Date and Time in Word

You can insert the current date or time in a Word document using keyboard
shortcuts. Here's how:
1.
2.
Position the cursor where you want to insert the date or time.
Do one of the following:
To insert the date, press ALT+SHIFT+D.
To insert the time, press ALT+SHIFT+T.
Close all word documents without closing Word

Shift + click the File menu then select Close All
Shift + clicking on the File menu give one more option Save All
Return to the last place you were working

Return to the last place you were working or the place before that or before that.
Press Shift + F5 repeatedly to return to last 5 cursor positions (even if one of
those positions is in another open document).
This ones even cleverer, when you first open a document, press shift + F5 to
jump to the last place you or someone else edited before closing the document.
Cycle through all open documents

To cycle through all open documents press Ctrl + F6 +F6 +F6.
It works for Photoshop and others applications as well.
Whether youre saving a file or opening a file try

these shortcuts
Alt + 1 Go to previous folder
Alt + 2 Go up one folder level
Alt + 3 Search the web
Alt + 4 or Delete deletes selected file.
Alt + 5 Create a new folder
Alt + 6 repeatedly Cycle through all views.
Alt + 7 Display the Tools menu
Determining Formatting in Word

To determine what formatting is applied to a particular paragraph in Word:
1. Go to Help / What's This?
2. When the cursor changes to a question mark, click on the paragraph.
3. Information such as font and size, alignment, indent, spacing and margins will
show.
Reducing the File Size of Word Documents

If you have make documents using MS Word and you make many formatting
changes for the paragraph, fonts, page etc., you will see your file size gets bigger.
Microsoft Word saves files by blocking, so any change you made for your
document it will create a new block with the new formatting and disappear the old
block without deleting it from the file.
You can solve this problem.
1. If you open your file and select File \ Save As and give your file a new name,
it will save only the active blocks with out the old ones.
2. If you compare the two files you will see a difference in size
There is, however, a much easier way.
1.
2.
3.
4.
Choose Tools
Options...
Open the Save tab
Uncheck Allow Fast Saves
This makes Word rewrite the entire document file from scratch each time it is
saved. The save command takes slightly longer, but your files can be drastically
smaller (especially if you've done lots of formatting changes).
Complete list of word short cut keys
Command Name
About
All Caps
Annotation
App Maximize
App Restore
Apply Heading1
Apply Heading2
Apply Heading3
Apply List Bullet
Arrange All
Auto Correct
Auto Format
Auto Format Begin
Auto Summarize Begin
Auto Text
Auto Text
Background Fill Effect
Background More Colors
Bold
Bold
Bookmark
Bookshelf Lookup
Reference
Break
Browse Next
Modifiers
Key
Ctrl+Shift+
Alt+Ctrl+
Alt+
Alt+
Alt+Ctrl+
Alt+Ctrl+
Alt+Ctrl+
Ctrl+Shift+
A
M
F10
F5
1
2
3
L
Browse Prev
Browse Sel
Cancel
Center Para
Change Case
Change Case
Char Left
Char Left Extend
Char Right
Char Right Extend
Clear
Clip Art
Ctrl+
Alt+Ctrl+
Menu
Help
Window
Tools
Alt+Ctrl+
K
Format
Tools
Alt+Ctrl+
F3
V
Format Background
Format Background
Ctrl+
Ctrl+Shift+
Ctrl+Shift+
B
B
F5
Ctrl+
Page
Down
Page Up
Home
Esc
E
Insert
Tools
Insert
Ctrl+
Format
Shift+
Shift+
Shift+
F3
Left
Left
Right
Right
Del
Edit
Picture Menu
Command Name
Close
Close Pane
Column Break
Column Select
Compare Versions
Modifiers
Key
Alt+Shift+
Ctrl+Shift+
Ctrl+Shift+
C
Enter
F8
Copy
Copy
Copy Format
Copy Text
Create Auto Text
Cross Reference
Customize
Customize Add Menu
Shortcut
Customize Keyboard
Shortcut
Customize Remove Menu
Shortcut
Cut
Cut
Date Field
Date Time
Delete Back Word
Delete Word
Do Field Click
Doc Close
Doc Close
Doc Maximize
Doc Minimize
Doc Move
Doc Restore
Doc Size
Doc Split
Double Underline
Draw Group
Draw Picture Automatic
Draw Picture Black and
White
Draw Picture Grayscale
Draw Picture Watermark
Draw Regroup
Draw Set Arrow Style
Draw Shadow Color
Draw Shadow Customize
Ctrl+
Ctrl+
Ctrl+Shift+
Shift+
Alt+
Menu
File
Track Changes
Menu
C
Ins
C
F2
F3
Insert
Tools
Alt+Ctrl+
Alt+Ctrl+
Num +
Alt+Ctrl+
Ctrl+
Shift+
Alt+Shift+
X
Del
D
Insert
Ctrl+
Ctrl+
Alt+Shift+
Ctrl+
Ctrl+
Ctrl+
Ctrl+
Ctrl+
Ctrl+
Alt+Ctrl+
Ctrl+Shift+
Backspace
Del
F9
W
System
F4
System
F10
System
System
F7
System
F5
System
F8
System
S
Window
D
Draw
Image Control
Image Control
Image Control
Image Control
Draw
Arrow
Shadow Color
Shadow
Command Name
Modifiers
Draw Shadow Semi
Transparent Toggle
Draw Show Auto Shapes
and Drawing Toolbars
Draw Snap to Grid
Draw Ungroup
Draw Word Art Align
Center
Draw Word Art Align Left
Draw Word Art Align
Letter Justify
Draw Word Art Align
Right
Draw Word Art Align
Stretch Justify
Draw Word Art Align
Word Justify
Draw Word Art Kern
Draw Word Art Spacing
Loose
Normal
Tight
Very Loose
Very Tight
Draw3 DColor
Draw3 DCustomize
Draw3 DDepth Infinite
Draw3 DDepth0
Draw3 DDepth1
Draw3 DDepth2
Draw3 DDepth3
Draw3 DDepth4
Draw3 DLighting Flat
Draw3 DLighting Harsh
Draw3 DLighting Normal
Draw3 DParallel
Draw3 DPerspective
Draw3 DSurface Matte
Draw3 DSurface Metal
Key
Menu
Shadow Color
Picture Menu
Draw
Draw
WordArt Alignment
WordArt Alignment
WordArt Alignment
WordArt Alignment
WordArt Alignment
WordArt Alignment
WordArt Tracking
WordArt Tracking
WordArt Tracking
WordArt Tracking
WordArt Tracking
WordArt Tracking
Extrusion Color
3-D Effect
Extrusion Depth
Extrusion Depth
Extrusion Depth
Extrusion Depth
Extrusion Depth
Extrusion Depth
3-D Lighting
3-D Lighting
3-D Lighting
Extrusion Direction
Extrusion Direction
3-D Surface
Material
3-D Surface
Material
Command Name
Draw3 DSurface Plastic
Modifiers
Key
Draw3 DWire Frame

Drawing Object Wrap
None
Drawing Object Wrap
Square
Drawing Object Wrap
Through
Drawing Object Wrap
Tight
Drawing Object Wrap Top
Bottom
End of Column
Alt+
End of Column
Alt+Shift+
End of Doc Extend

End of Document
End of Line
End of Line Extend
End of Row
End of Row
End of Window
Ctrl+Shift+
Ctrl+
End of Window Extend
Alt+Ctrl+Shift+
Endnote Now
Envelopes and Labels
Exit
Extend Selection
Field
Field Chars
Field Codes
Find
Font
Font
Font Size Select
Footnote
Footnote Now
Footnotes
Formula
Go Back
Go Back
Alt+Ctrl+
Shift+
Alt+
Alt+Shift+
Alt+Ctrl+
Menu
3-D Surface
Material
3-D Surface
Material
Text Wrapping
Text Wrapping
Text Wrapping
Text Wrapping
Text Wrapping
Page
Down
Page
Down
End
End
End
End
End
End
Page
Down
Page
Down
E
Alt+
F4
F8
Ctrl+
Alt+
Ctrl+
Ctrl+
Ctrl+Shift+
Ctrl+Shift+
F9
F9
F
D
F
P
Alt+Ctrl+
Tools
File
Insert
Edit
Insert
View
Table
Shift+
Alt+Ctrl+
F5
Z
Command Name
Go To
Go To
Gridlines
Grow Font
Grow Font One Point
Hanging Indent
Header
Header Footer Link
Headings
Help
Hidden
Hyperlink
Indent
Index and Tables
Italic
Italic
Justify Para
Language
Left Para
Letter Properties
Line Down
Line Down Extend
Line Up
Line Up Extend
Links
List Num Field
Lock Fields
Lock Fields
Macro
Mail Merge Check
Mail Merge Edit Data
Source
Mail Merge to Doc
Mail Merge to Printer
Mark Citation
Mark Index Entry
Mark Table of Contents
Entry
Master Document
Menu Mode
Merge Field
Merge Revisions
Microsoft On The Web1
Modifiers
Ctrl+
Key
G
F5
Ctrl+Shift+
Ctrl+
Ctrl+
.
]
T
Menu
Edit
Edit
Table
View
Alt+Shift+
R
Table
Ctrl+Shift+
Ctrl+
Ctrl+
F1
H
K
M
Ctrl+
Ctrl+Shift+
Ctrl+
I
I
J
Ctrl+
Insert
Language
Tools
Shift+
Down
Down
Up
Up
Alt+Ctrl+
Ctrl+
Ctrl+
Alt+
Alt+Shift+
Alt+Shift+
L
3
F11
F8
K
E
Alt+Shift+
Alt+Shift+
Alt+Shift+
Alt+Shift+
Alt+Shift+
N
M
I
X
O
Alt+Shift+
F10
F
Shift+
Edit
View
Tools
Microsoft on the
Web
Microsoft on the
Command Name
Modifiers
Key
Alt+Ctrl+
Ctrl+
F1
F2
N
Alt+
Alt+
Alt+
Ctrl+
Alt+
Alt+Ctrl+
Ctrl+Shift+
Alt+Shift+
Tab
F11
F1
F7
Down
F6
F6
N
N
Num 5

Microsoft System Info
Move Text
New
New Window
Next Cell
Next Field
Next Field
Next Misspelling
Next Object
Next Window
Next Window
Normal
Normal Style
Normal Style
Menu
Web
Microsoft on the
Web
Microsoft on the
Web
Microsoft on the
Web
Microsoft on the
Web
Microsoft on the
Web
Microsoft on the
Web
Microsoft on the
Web
Microsoft on the
Web
Microsoft on the
Web
Microsoft on the
Web
Microsoft on the
Web
Microsoft on the
Web
Microsoft on the
Web
Microsoft on the
Web
Microsoft on the
Web
File
Window
View
Command Name
Object
Office Drawing
Online
Open
Open
Open
Open or Close Up Para
Options
Other Pane
Other Pane
Outline
Outline Collapse
Outline Collapse
Outline Demote
Outline Expand
Outline Expand
Outline Move Down
Outline Move Up
Outline Promote
Outline Show First Line
Overtype
Page
Page Break
Page Down
Modifiers
Key
Ctrl+
Ctrl+
Alt+Ctrl+
Ctrl+
O
F12
F2
0
Page Down Extend
Shift+
Page Field
Page Numbers
Page Up
Page Up Extend
Para Down
Para Down Extend
Para Up
Para Up Extend
Paste
Paste
Paste As Hyperlink
Paste Format
Paste Special
Photo Editor Scan
Post
Present It
Prev Cell
Prev Field
Alt+Shift+
Menu
Insert
Picture Menu
View
Tools
Shift+
Alt+Ctrl+
Alt+Shift+
Alt+Shift+
Alt+Shift+
Alt+Shift+
Alt+Shift+
Alt+Shift+
Alt+Shift+
Alt+Shift+
Alt+Shift+
Alt+Ctrl+
Ctrl+
F6
F6
O
Num Right
=
Num +
Down
Up
Left
L
Ins
P
Enter
Page
Down
Page
Down
P
View
View
Insert
Shift+
Ctrl+
Ctrl+Shift+
Ctrl+
Ctrl+Shift+
Ctrl+
Shift+
Page Up
Page Up
Down
Down
Up
Up
V
Ins
Edit
Ctrl+Shift+
V
Edit
Picture Menu
Send To
Send To
Shift+
Shift+
Tab
F11
Command Name
Prev Field
Prev Object
Prev Window
Prev Window
Print
Print
Print Preview
Print Preview
Proofing
Properties
Protect Unprotect
Document
Record Macro Toggle
Redo
Redo or Repeat
Redo or Repeat
Redo or Repeat
Repeat Find
Repeat Find
Replace
Reset Char
Reset Char
Reset Para
Revision Marks Toggle
Right Para
Routing Slip
Save
Save
Save
Save As
Save Html
Select All
Select All
Select All
Select Column
Select Row
Select Table
Send to Fax
Show All
Show All Headings
Show All Headings
Show Heading1
Show Heading2
Show Heading3
Show Heading4
Modifiers
Alt+Shift+
Alt+
Ctrl+Shift+
Alt+Shift+
Ctrl+
Ctrl+Shift+
Ctrl+
Alt+Ctrl+
Key
F1
Up
F6
F6
P
F12
F2
I
F7
Menu
File
File
File
Tools
Macro
Alt+Shift+
Ctrl+
Alt+
Shift+
Alt+Ctrl+
Ctrl+
Ctrl+
Ctrl+Shift+
Ctrl+
Ctrl+Shift+
Ctrl+
Backspace
Y
F4
Enter
F4
Y
H
Space
Z
Q
E
R
Edit
Edit
Edit
Edit
Send To
Ctrl+
Shift+
Alt+Shift+
S
F12
F2
F12
Ctrl+
Ctrl+
Ctrl+
A
Num 5
Num 5
Alt+
Num 5
Ctrl+Shift+
Alt+Shift+
Alt+Shift+
Alt+Shift+
Alt+Shift+
Alt+Shift+
Alt+Shift+
8
A
A
1
2
3
4
File
File
Edit
Edit
Edit
Table
Table
Table
Send To
Command Name
Show Heading5
Show Heading6
Show Heading7
Show Heading8
Show Heading9
Shrink Font
Shrink Font One Point
Shrink Selection
Small Caps
Sort
Space Para1
Space Para15
Space Para2
Spike
Spike
Split
Start of Column
Start of Column
Start of Doc Extend
Start of Document
Start of Line
Start of Line Extend
Start of Row
Start of Row
Start of Window
Start of Window Extend
Style
Style Gallery
Subscript
Superscript
Symbol
Symbol Font
Tabs
Templates
Thesaurus
Time Field
To or from Text
Toggle Field Display
Toggle Master Subdocs
Tool
Toolbars
Un Hang
Un Indent
Underline
Underline
Modifiers
Alt+Shift+
Alt+Shift+
Alt+Shift+
Alt+Shift+
Alt+Shift+
Ctrl+Shift+
Ctrl+
Shift+
Ctrl+Shift+
Key
5
6
7
8
9
,
[
F8
K
Ctrl+
Ctrl+
Ctrl+
Ctrl+Shift+
Ctrl+
1
5
2
F3
F3
Alt+
Alt+Shift+
Ctrl+Shift+
Ctrl+
Page Up
Page Up
Home
Home
Home
Home
Home
Home
Page Up
Page Up
S
Menu
Table
Table
Shift+
Alt+
Alt+Shift+
Alt+Ctrl+
Alt+Ctrl+Shift+
Ctrl+Shift+
Format
Ctrl+
Ctrl+Shift+
=
=
Ctrl+Shift+
Insert
Format
Tools
Shift+
Alt+Shift+
F7
T
Shift+
Ctrl+
Shift+
F9
\
F1
Ctrl+Shift+
Ctrl+Shift+
Ctrl+
Ctrl+Shift+
T
M
U
U
Table
View
Command Name
Undo
Undo
Unlink Fields
Unlink Fields
Unlock Fields
Unlock Fields
Update Auto Format
Update Fields
Update Fields
Update Source
VBCode
Versions
Web Go Back
Web Go Forward
Word Count
Word Left
Word Left Extend
Word Perfect Help
Word Right
Word Right Extend
Word Underline
Wrap Boundary
Modifiers
Ctrl+
Alt+
Ctrl+
Ctrl+Shift+
Ctrl+
Ctrl+Shift+
Alt+Ctrl+
Alt+Shift+
Ctrl+Shift+
Alt+
Alt+
Alt+
Ctrl+
Ctrl+Shift+
Ctrl+
Ctrl+Shift+
Ctrl+Shift+
* Shortcut key to mouse right click Shift + F10.
Key
Menu
Z
Backspace
6
F9
4
F11
U
F9
U
F7
F11
File
Left
Right
Tools
Left
Left
Help
Right
Right
W
Text Wrapping

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MS Word Tips

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Verfügbare Formate

Handy Tips on Microsoft Word

These tips are necessary evils, but most works in almost

Adding Horizontal Dividers in Word

Type Out a Table in Word

Filling Word Documents with Pretend Text

Select a vertical block of text

Quickly Replicate Text or Graphics in Word

Select the item or text you want to copy.

Quickly Change Font Size in Office

Highlight the text you want to change

Use your keyboard to quickly change the case of

Insert Current Date and Time in Word

To insert the date, press ALT+SHIFT+D.

To insert the time, press ALT+SHIFT+T.

Close all word documents without closing Word

Return to the last place you were working

Cycle through all open documents

Whether youre saving a file or opening a file try

Determining Formatting in Word

Reducing the File Size of Word Documents

Complete list of word short cut keys

Draw3 DWire Frame

End of Doc Extend

End of Window Extend

Microsoft On The Web11

Page Down Extend

* Shortcut key to mouse right click Shift + F10.

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