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BASIC
IMG
IMG
IMG
IMG
OB29
OB37
OB13
OB62
OBD4
OB53
OBBO
OBBP
OB52
OBA7
OBA0
OBA4
?
IMG
OBC5
OBY6
12/4/2014
SETTINGS
CREATION OF COMPANY
CREATION OF COMPANY CODE
ASSIGN COMPANY CODE TO COMPANY
DEFINE BUSINESS AREA
MAINTAIN FISCAL YEAR VARIANT
ASSIGN COMPANY CODE TO A FISCAL YEAR VARIANT
CREATE CHART OF ACCOUNTS
ASSIGN COMPANY CODE TO CHART OF ACCOUNTS
CREATE ACCOUNT GROUPS
DEFINE RETAINED EARNINGS ACCOUNTS
DEFINE POSTING PERIOD VARIANT
ASSIGN POSTING PERIOD VARIANT TO COMPANY CODE
OPEN & CLOSE POSTING PERIODS
DEFINE DOCUMENT TYPES AND NUMBER RANGES
DEFINE TOLERANCE GROUPS FOR GL ACCOUNTS
DEFINE TOLERANCE GROUPS FOR EMPLOYEES
ASSIGN USERS TO TOLERANCE GROUPS
MAINTAIN FIELD STATUS VARIANT
(IMG>FA>FAGS>DOCUMENT>LINE ITEM>CONTROLS)
ASSIGN COMPANY CODE TO FIELD STATUS VARIANT
ENTER GLOBAL PARAMETERS
GENERAL LEDGER
FS00 CREATION OF GL MASTERS
F-02 GL POSTING
FB03 DOCUMENT DISPLAY
FS10N ACCOUNT DISPLAY
FB00 TO MAKE DEFAULT LINE LAYOUT
FS04 DISPLAY GL MASTER CHANGES
F-65 DOCUMENT PARKING
FBV3 DIPLAY PARKED DOCUMENTS
FBV0 POST/DELETE PARKED DOCUMENTS
OBBS DEFINE TRANSLATION RATIOS FOR CURRENCY TRANSACTION
OB08 ENTER EXCHANGE RATE TYPES
SAMPLE DOCUMENTS
FBN1 DEFINE NUMBER RANGE GROUP X2 FOR SAMPLE DOCUMENTS
F-01 CREATION OF SAMPLE DOCUMENT (TEMPLATE)
FBM3 DISPLAY SAMPLE DOCUMENTS
ACCRUAL/DEFERRAL DOCUMENTS
IMG
DEFINE REASONS FOR REVERSAL (IMG>FA>GL>BT>DOC RVRSL)
FBS1 CREATION OF ACCRUAL/DEFERRAL DOCUMENT
F.81 REVERSE ACCRUAL/DEFERRAL DOCUMENT
RECURRING DOCUMENTS
FBN1 DEFINE NUMBER RANGE GROUP X1 FOR RECURRING DOCS
FBD1 CREATION OF RECURRING DOCUMENT (TEMPLATE)
F.15 DISPLAY RECURRING DOCUMENTS
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F.14
SM35
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F.05
O7E6
FB00
IMG
FB50
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ACCOUNTS PAYABLE
OBD3 DEFINE VENDOR ACCOUNT GROUPS
XKN1 CREATE NUMBER RANGES FOR VENDOR ACCOUNTS
OBAS ASSIGN NUMBER RANGES TO VENDOR ACCOUNT GROUPS
OBA3 DEFINE TOLERANCE GROUPS FOR VENDORS
OBA7 DOCUMENT TYPES AND NUMBER RANGES
FS00 CREATE RECONCILIATION ACCOUNT SUNDRY CREDITORS
XK01 CREATION OF VENDOR MASTER
F-43 VENDOR INVOICE POSTING
FBL1N VENDOR ACCOUNT DISPLAY
FK10N VENDOR ACCOUNT DISPLAY
BANK ACCOUNTING
FS00 CREATION OF BANK GL ACCOUNT
FI12 DEFINE HOUSE BANKS (ASSIGN BANK GL TO ACCOUNT ID)
FCHI CREATION OF CHECK LOTS
OUTGOING PAYMENTS
F-53 OUTGOING PAYMENT POSTING WITH CLEARING
FCH5 MANUAL CHECK UPDATION
FCHN CHECK REGISTER DISPLAY
FCH6 CHECK ENCASHMENT DATE UPDATE
FCHV DEFINE VOID REASON CODES FOR CHECK CANCELLATION
FCH3 UNUSED CHECK CANCELLATION
FCH8 ISSUED CHECK CANCELLATION
(RESETS THE CLEARED ITEM, CANCELS THE CHECK &
REVERSES THE PAYMENT)
DOWN PAYMENTS TO VENDORS (SPECIAL GL INDICATOR: A)
FS00 CREATION OF SPECIAL GL ACCOUNT ADVANCES TO VENDORS
OBYR DEFINE ALTERNATIVE RECONCILIATION A/C FOR DOWN PMTS
(LINKING SUNDRY CREDITORS & ADVANCES TO VENDORS)
IMG
SETUP ALL COMPANY CODES FOR PAYMENT TRANSACTIONS
(IMG>FA>AR&AP>BT>OUTGOING PMTS>AUTO OG PMTS>PMT
METHOD/BANK SELECTION FOR PMT PROGRAM)
F-48 DOWN PAYMENT POSTING
F-54 DOWN PAYMENT CLEARING
F-44 ACCOUNT CLEARING
VENDOR STATEMENT OF ACCOUNT
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OB78
FB12
F.64
12/4/2014
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FS00
XD01
OBA7
F-22
FBL5N
FD10N
F-28
12/4/2014
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XD02
FS00
OB59
OB09
?
ASSET
EC08
OADB
FTXP
OBCL
OAOB
IMG
IMG
AS08
OAOA
FS00
OAYZ
AO90
OBA7
OAYR
OAYO
IMG
AO21
IMG
AFAMD
AFAMS
AFAMP
AFAMA
AS01
AS11
F-90
12/4/2014
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Variant Principle:
The variant principle is a three step method used in R/3 to
assign special properties to one or more R/3 objects. The
three steps are: 1. Define the variant, 2. Populate the
variant with values, 3. Assign the variant to R/3 objects.
The principle is used for Field status, Posting periods,
fiscal years etc.
Fiscal year variant:
To separate business transactions into different periods, a
fiscal year with posting periods has to be defined. The
fiscal year is defined as a variant which is assigned to the
company code. The fiscal year variant specifies the number
of posting periods and special periods in a fiscal year and
how the system is to determine the assigned posting periods.
Types of Fiscal Years:
1. Year Dependent:
Periods can vary from year to year. A fiscal year variant
has to be defined as year dependent if the start and the
end date of the posting periods of some fiscal years are
different from the dates of other fiscal years, or if some
fiscal years shall use a different number of posting
periods.
Shortened Fiscal Year: A shortened fiscal year arises
through a shift in the end of the fiscal year. The shortened
fiscal year covers the period between the end of the last
fiscal year in the old cycle and the beginning of the next
fiscal year in the new cycle.
Instances: Company changing the beginning of the fiscal year
or if the company was sold.
2. Year independent (Fiscal Year same as Calendar Year &
Fiscal Year not same as Calendar Year):
If each fiscal year of a fiscal year variant uses the same
number of periods, and the posting periods always start and
end at the same day of the year, the variant is called year
independent.
If the fiscal year is defined as the calendar year, the
posting periods are equal to the months of the year.
Therefore a calendar year variant must have 12 posting
periods.
If the fiscal year differs from the calendar year, we must
specify the number of posting periods we want to use & how
the fiscal year is to be determined from the posting date.
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Reversal:
of a posting by entering an identical amount to the
side of the account, thereby offsetting the
amount.
Individual Reversal
Reversal of Reversal
Mass Reversal
Cleared Item Reversal
Accrual/Deferral Reversal
Currencies:
In Financial Accounting, we have to specify for each of the
company codes, in which currency ledgers should be managed.
This currency is the national currency of the company code,
that is, the local currency (or company code currency).
From a company code view, all other currencies are then
foreign currencies.
The ledgers can be managed in two parallel currencies in
addition to the local currency, for example, group currency
or hard currency. Group currency is used in the consolidated
financial statements. Hard Currency or Country-specific
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Posting Keys
Vendor Debit: 25
Vendor Credit: 31
Document Types
KR Vendor Invoice
KZ Vendor Payment
KA Vendor Document (Transfers/Reversals)
AP (Vendor Accounts) is a Subsidiary Ledger of Sundry
Creditors & Sundry Creditors is a Reconciliation Account
under Current Liabilities.
Steps:
Creation of Vendor Account Groups like FI Vendors
(Services), MM Vendors (Materials) and One-time Vendors
with Reconciliation Account Field mandatory.
Creation of Number Range Groups and Numbers for
Vendors.
Assignment of Number Range Group to Vendor Account
Group
Define Tolerance Groups for Vendors.
Creation of Vendor Master.
Document Types and Number Ranges for KR, KZ and KA.
The Vendor Account Group controls
The number ranges of the accounts, the status of the fields
in the master record and whether the account is a one time
vendor
One-time Vendor:
Vendors who have a business transaction only once are called
one-time vendors. We create collective master record for
one-time vendors. The complete details of the Vendor will be
given at the time of Invoice Posting. (While creating the
group a One-time Vendor Group should be selected.)
Tolerances: Rules that define acceptable differences during
posting
Tolerance Groups for Vendors:
The tolerances are used for differences in payment and
residual items which can occur during payment settlement. We
can specify the tolerances under one or more tolerance
groups. Allocate a Tolerance Group to each Vendor via the
master record. For each Tolerance Group we specify:
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Important Fields
Search Item: Should be filled with a short version of
the customer name according to company rules/desires.
An additional search field also can be filled up.
Group Key: Customers who belong to one corporate group
can be bundled together by a user-defined group key.
This group key can be used for running reports,
transaction processing or for matchcodes.
Accounting clerk: The accounting clerks name has to be
stored under an ID and this ID can be entered in the
customer master record of the account he or she is
responsible for. The accounting clerks name is then
printed on correspondence and this ID is used to sort
dunning and payment proposal lists.
Down Payments from Customers
Create Special GL Account Advances from Customers
(Reconciliation Account) under Current Liabilities
Create Link between S/Debtors and Advances from
Customers (Special GL Indicator: A)
Down Payment Receipt Posting
Sale Invoice Posting
Transfer of Down Payment from Special GL to Normal item
by clearing Special GL Account
Clearing of Normal Item
Bills of Exchange
LC (Letter of Credit 30/60/90 days sight)
Contingent Liability
Bills Discounted with Bank
W is the Special GL Indicator (W stands for Bill
of Exchange Bankable)
Bills of Exchange Transaction
Normal Accounting
SAP Accounting
Customer A/c. Dr.
Customer A/c. Dr. (S/Debtors Debit)
To Sales A/c.
To Sales A/c.
Bill of Exchange
Bill of Exchange Receipt
Receipt
Customer (W) A/c. Dr. (S/Drs.
No Entry
BExchnge A/c. Debit)
To Customer A/c. (S/Drs. With
clearing)
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Discounting
Bank A/c. Dr.
Interest A/c. Dr.
To Bill
Discounting A/c.
Reversal of
Contingent Liability
Bill Discounting A/c.
Dr.
To Customer A/c.
Reports
Customer wise, Due
Date wise, Bill wise
outside the system
12/4/2014
Discounting
Bank A/c. Dr.
Interest A/c. Dr.
To Bank Bill Discounting A/c.
Reversal of Contingent Liability Bank Bill Discounting A/c. Dr.
To Customer (W) A/c. (S/Drs. Bill
of Exchange with clearing)
Reports within the system
Customer wise, Due Date wise, Bill
wise within the system
Dunning
System defined reminder letters
Dunning Area: South, North, East, West
Dunning Levels: 4 (Maximum levels 9)
Dunning Frequency: 10/20/30 days
Grace Period: 3/4/5 days
The Dunning Program settings are divided into the following
categories:
Dunning Procedure
o Define the key for the dunning procedure to be
used
o Give a description for the dunning procedure
o Define dunning interval in days
o Specify minimum days in arrears after which a
dunning notice will be sent
o Grace period per line item
o Interest calculation indicator for calculation of
dunning interest
Dunning levels (Each item to be dunned gets a dunning
level according to its days in arrears)
o Define minimum number of days, referring to the
due date of net payment, to reach a certain
dunning level
o Define whether interest is to be calculated
o Define print parameters
Charges
o Define dunning charges, depending on the dunning
level
o Dunning charges can be either a fixed amount or a
percentage of the dunned amount
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Assets
Subsidiary Ledger
Chart of Depreciation Copy Germany Chart of
Depreciation
Depreciation Areas Book, Tax, Consolidated and
Costing
Depreciation Methods Straight Line Method and Written
Down Value Method
Depreciation Keys Rate + Method
5% SLM, 5%WDV etc.
Rules:
Sub Asset Master is to be created WRT Main Asset Master
Main Asset Master is to be created WRT Asset Class
In Asset Class we mention Account Determination
For Account Determination we assign Accounts on the
basis of Transaction like Purchase, Sale, Profit, Loss,
Scrapping, Depreciation, Accumulated Depreciation etc.
Transaction
Account
Asset Class
Determination
Land
Buildings
Purchase,
Sale, Profit,
Loss,
Scrapping,
Depreciation,
Accumulated
Depreciation
etc.
Plant &
Machinery
Furniture &
Fixtures
Vehicles
Capital Work
in Progress
Free Hold
Land
Lease Hold
Land
Factory
Buildings
Non Factory
Bldgs.
Department A
Department B
Department C
Furniture &
Fixtures
Office
Equipment
Indigenous
Vehicles
Imported
Vehicles
Expansion 1
Expansion 2
Expansion 3
Asset
Masters
Sub
Asset
Masters
Machine
No.1
Motor
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Closing Procedure
Month-end closing activities (Preparatory activities)
HR Payroll posting
MM Maintain GR/IR clearing account
Material valuations
Close material ledger
Close material master
SD - Goods issues/invoices (Verify that all postings for the
period have been generated)
FI Accrual/Deferral postings
Recurring Entries
Depreciation posting
Interest
AuC settlement
Close old period & open new period
CO - Cost Centers:
- Imputed costs, Distribution and assessment, indirect
activity allocation, Calculate actual activity prices
and update allocations
Internal Orders:
- Overheads
- Settlement (For external settlement to AA or FI, reopen appropriate GL A/cs)
Production orders:
- Overheads
- WIP calculation
- Variance calculation
- Settlement
Profitability Analysis:
- Cost center assessments
- Activity based costing
- Allocations
Lock old posting period for Controlling transactions
Month-end closing activities (Financial closing)
FI - Re-open periods for adjustments
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Sort Key
Field Status
Group
12/4/2014
001
G001
001
G001
Post Automatically
Only
Post Automatically
Only
Cash Journal
Integration
MM FI Integration
Material Types
ROH
Raw Material
ERSA
Stores & Spares
VERP
Packaging Material
FERT
Finished Goods
HALB
Semi Finished Goods
HAWA
Traded Goods
DIEN
Services
Views
Basic View, Purchase View, Production View, Sales View,
Quality View, Accounting View, Costing View, MRP View, Plant
View etc.
Creation of Material Master (MM01)
Logistics > Material Management > Material Master > Material
> Create General > Immediately
Accounting Views (MM03)
Fields: 1) Valuation Category 2) Valuation Class 3) Price
Control
Valuation Category: Batch Classification & Average
Valuation Class: For Raw Material Indigenous and Imported
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Rules:
The Material Master is to be created wrt Material Type
In the Material Master we assign the Valuation Class
For Valuation Class we assign the GL Masters based on
the type of Transaction
Price Control
SPRO > Material Management
> Define Price Control for
S Standard Price, will
V Moving Average, will
Goods
MM FLOW
1.
2.
3.
4.
5.
SD FI Integration
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SD FLOW
1. Enquiry/Quotation No FI Entry
2. Sales Order No FI Entry
3. Delivery Without PGI & With PGI
Increase/Decrease in Stocks A/c. Dr
To Inventory FG
BSX
4. Billing Party A/c. Dr
SO
Commission A/c. Dr
ERS
To Sales Export A/c.
To Freight Collection A/c.
Pricing Procedure VK11
Material
ERS
Region to Region
ERL
Tax Code
ERF
GBB VAX
ERL
ERF
SD FI Integration (VKOA)
SPRO > Financial Accounting > General Ledger Accounting >
Business Transactions > Integration > Sales and Distribution
> Prepare Revenue Account Determination
Double Click 003 Material Group Account Key
Application Area: V Sales/Distribution
Condition Type: KOFI
Account Assignment Goods
Account Key
Trading Goods
ERL Revenue
Finished Goods
ERS Sales Deductions
Services
ERF Freight Revenue