Ref No: Tend/580/SKBU/14

Dated: 13/10/2014

1. Invitation for Bids

1.1 SIDHO-KANHO-BIRSHA University (SKB University) intends to procure Desktop
Computer , Laptop, Printers, Scanner, Projector , Software and UPS for use of its
Administrative Office and Academic Departments at Purulia. The University had floated a
tender (R/Tend/495/SKBU) on 26.8.2014 for procuring above items. But due to inadequate
participation it has been decided to refloat it. The tentative quantity of the required items
along with technical configuration of each items are mentioned at Annexures separately.
SKB University is looking for vendors who have experience in supplying of above type of IT
items.
1.2 Bidders are advised to study all technical and commercial aspects, instructions, forms,
terms and specifications carefully in the tender document. Failure to furnish all information
required in the Tender Document or submission of a bid not substantially responsive to the
Tender document in every respect will be at the Bidders risk and may result in the rejection
of the bid.
1.3 Sealed offers prepared in accordance with the procedure as enumerated below should be
submitted to The Registrar, SKB University, not later than the date and time laid down, at the
address given:
Tender document may be downloaded from the University website www.skbu.ac.in and the
same after filled up must be submitted in a sealed envelope addressed to The Registrar,
SIDHO KANHO BIRSHA University, Purulia, 723101, West Bengal with a DD of 500/(non-refundable) in the Tender Box at the Office of Registrar. DD will be drawn on any Bank
having Service Branch at Purulia and be issued in favour of SIDHO KANHO BIRSHA
University payable at Purulia. Cost of Tender will be waived i.e. 500/- for those who had
submitted the tender fee in the earlier tender ((R/Tend/495/SKBU dt. 26.8.2014).
1.4 Tender will be considered only on receipt of Cost of Tender and is same for bidding all
Annexure items i.e. only 500/-(maximum).
1.5 This tender document is not transferable.

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1.6 The categories of items and quantity indicated in the Tender Document are tentative. SKB
University (SKBU), however, reserves the right to increase or decrease the quantity or delete
some or all of the items depending on the needs of the SKBU without assigning any reasons.
1.7 The bidder should indicate specifically the Basic Price, Taxes/Excise duty, other duties (if
any), and levies chargeable quantitatively against each item. No additional information will
be entertained after due date. SIDHO KANHO BIRSHA University may reject bids if they do
not carry such information separately and specifically quantitatively
1.8 The tender should be submitted in two cover system i.e. (a) Technical Bid (separate
envelope for each Annexure) and (b) Commercial Bid. There should be proper indication of
the contents on each envelope as indicated in clause above.
1.9 A separate envelope (c) containing the Demand Draft should also be kept along with the
other envelopes i.e. Technical Bid(separate envelope for each Annexure and by clearly
mentioning the Annexure at the top of the envelope) and Commercial Bid same as technical
bid - in a bigger envelope.
1.10 The bidder should clearly indicate the delivery period and validity period of tender.
1.11 The bidder should clearly indicate the availability of service and maintenance facilities
at Purulia for the items quoted.
1.12 The above mentioned details particularly the Sales Taxes/excise duty/VAT, any other
duty, if not quoted properly, the bid can be cancelled.
1.13 The bidders are required to quote for each item separately in terms of basic price and all
other charges. Prices can be quoted in Indian Currency only().
1.14 The bidder can quote for all items or for item(s) suitable for the firm as mentioned
in the Annexures. The firm/company can quote only for Computer hardware or Software or
UPS or projector as per its discretion but clearly has to mention the Annexure at the top of the
envelope marking for technical bid.
1.15 The bidder (Technical Bid) must be submitted along with the copies of OEM license or
authority from the manufacturer
1.16 SKB University reserves the right to reject any or all tenders without assigning any
reason whatsoever.

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1.17 The tenders will be opened on the date and time indicated in the presence of bidders, if
any, present on the occasion.
1.18 No advance payment or payment against Performa invoice will be made. Payment will
be made after receipt, inspection, and installation/testing.
1.19 All damaged or unapproved goods shall be returned at the bidders risk and cost and the
incidental expenditure thereupon shall be recovered from the concerned party.
1.20 Printed conditions of the firm sent along with the quotation, if any, shall not be binding
on SKB University.
1.21 On acceptance of tender, the date of delivery should be strictly adhered to otherwise, the
SKB University reserves the right not to accept the delivery in full or in part. In case the
order is not executed within the stipulated period, the SKB University will be at liberty to
make purchases through other sources.
1.22 Payment of bill will be made through by crossed account payee Cheque only after
delivery and successful installation of each of the items.
1.23 Schedules for Invitation to Tender
a) Tender should be dropped at the Tender Box kept at the office of the Registrar of SKB
University
b) Place, Time and Date of opening of Technical bids:
Place : Meeting Room of New administrative building at Ranchi Road(1st Floor)
Last date of receiving tender document either by hand or by post: 05.11.2014 up to 12:00
hrs. The date of tender opening will be on 5th November, 2014 at 14:00 hrs. The commercial
bid of technically qualified bidders may be opened on the same date if University authority
thinks so.
c) Date till which the tender is valid: 180 days from the opening of technical bid.
e) SKB University shall not be responsible for any postal delay about non-receipt/nondelivery of the documents.
2. Procedure for submission of Bids
2.1 It is proposed to have a Two Cover System for this tender
a) Technical Bid in one cover duly super scribed as Technical Bid for Annexure.....
b) Commercial bid in another cover duly super scribed as Commercial Bid for Annexure...
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2.2 Both Technical and Commercial bids, along with a separate third cover containing the
Demand Draft should be put in a single sealed cover super scribing Tender for supply of
items as per Annexure(s)
2.3 The cover thus prepared should also indicate clearly the name and address of the bidder
to enable the Bid to be returned unopened in case it is declared late.
3. The bidder shall bear all costs associated with the preparation and submission of its Bid,
including the cost of presentation for the purpose of clarification of the bid, if so desired by
the University and the University will in no case be responsible or liable for those costs,
regardless of the conduct or outcome of the Tendering Process.
4. Clarification of Tender Document
A prospective bidder requiring any clarification of the Tender Document may notify the
client in writing at the Universitys mailing address registrarskbu@gmail.com. The
University will respond in writing (preferably through e-mail) to any request for clarification
of the Tender Document, received not later than 03 working days prior to the last date for the
receipt of bids prescribed by the University. In case of any further clarification on any of the
points in the tender, if required, pre-bid conference can be held.
5. Amendment of Tender Document
5.1 At any time prior to the last date for receipt of bids, the client may for any reason,
whether at its own initiative or in response to a clarification requested by a prospective
bidder, modify the Tender Document by an amendment.
5.2 The amendment will be displayed on the web site of the Commission at least three
working days prior to the opening of technical bid.
5.3 In order to afford prospective bidders reasonable time in which to take the amendment
into account in preparing their bids, the University may, at its discretion, extend the last date
for the receipt of the Bids.
6. Language of Bids : The bids prepared by the bidder and all correspondence and documents
relating to the bids exchanged by the bidder and the University, shall be written in English
language.
7. Documents comprising the Bids
7.1 The Bids prepared by the bidder shall comprise of following components: Page 4 of 13

a) Technical Bid shall consist of the following: (i) Technical Bid furnished as per the format for technical bid as per PROFORMA FOR
TECHNICAL BID as per Annexure 1.
(ii) Technical literature for each product/service, covering full technical specifications.
(iii) Copies of supporting documents for the information provided in Technical Bid
b) Commercial Bid consisting of the following: Bid prices duly filled, signed and complete as per the format of Proforma For Financial Bid
as per Annexure 2 to 5
8. The bidder should have the following qualifications for bidding:
a. Shall be registered in India
b. Shall have OEM authorisation or channel partners/ service providers, authorised
distributors / dealers / resellers
c. Shall have been in existence for not less than three years.
d. Shall be having sufficient experience and expertise in the relevant field
e. Shall have experience of supplying orders for Govt. Deptt./ PSU/University etc. for more
than 3 years and shall have PAN/TAN number, Sales tax/VAT registration. It is not
blacklisted by any Ministry/ Department of the Government of India or any PSU or Govt. of
West Bengal or any other organization. Bidder shall have annual turnover of 5 million for
each of the last 3 years.
9. Delivery Schedule: The Company shall be able to deliver the required items within 7 days
of the receipt of order. The company shall adhere with all seriousness to the time schedule
provided by the SKB University. Delivery/Installation is to be done at Purulia
10.Warranty : All the products must carry minimum one year comprehensive warranty except
for LED Projector system(comprehensive warranty 3 years on projector and 5 years on light
source),extendable upto a further period of two years.
11. The products asked for should be of very high standard and of mentioned brand
12. Liquidated Damages : The Company shall be liable to indemnify the SKB University in
all respects and meet and pay off the litigation expenses and all the liabilities including
damages, sums etc. arising out of and as a consequence of the negligence, deficiencies,
mistakes, lapses, delays etc. in the execution of the various jobs and the services provided.
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13. The company should ensure quick back up response in case of equipment failure which
should be replaced if needed within 48 hours of the distress call.
14. Payment: There is no provision for making advance payment to the Company. However,
the running bills for the jobs completed can be submitted by the company and will be cleared
for payment within reasonable period.
14. Purchase Order: The purchase order for the entire quantity can be placed either in one
lump sum or as per the requirement through repeat order. The quantity shown is tentative
and may increase or decrease.

(Dr. Nachiketa Bandopadhyay)

Registrar

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Annexure 1
Proforma For Financial Bid

1
2

3
4
5
6

Particulars
Name of the Firm & Owner :
(with Telephone/Mobile Numbers, email)
Type of Organisation
(Proprietorship/Partnership/Pvt.
Ltd./Limited Company)
Month/Year of Establishment

Information

Website of Bidder, if any

Month/Year of Establishment
PAN/Sales Tax/VAT Regd. Nos.
Annual Turnover
2013-14
2012-13
2011-12
Whether product(s) offered by the bidders are exactly
as per the configuration of SKB University. If not,
indicate the changes in each product
Clientele (submit copies)

9
10

Validity of Tender
Whether Terms & Conditions issued by SKB
University are acceptable to the Firm

11

Whether Warranty as per the

desired specification

Date
Name:

Signature of Owner/Authorized Representative

Designation:

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Annexure 2
Proforma For Financial Bid
Sl.
No.

Item

Quantity
(approx.)

Brand

Desktop Computer - Type 1

20

Desktop Computer - Type 2

HP
Dell
HP
Dell

3
4

Desktop Computer - Type 3

Laptop Type 1

Laptop Type 2

Laserjet mono (black &

white), speed 25 PPM or
more, automatic two sided
printing, compatible with
windows 8 operating system
one year warranty
HP Color LaserJet (Entry
level)
HP Scanjet 200 Flatbed
Photo Scanner
1 TB External Hard Disk

7
8
9

15

HP
Dell
HP
Dell
HP
Dell
HP

HP

HP

Transcend
Seagate

15

Price per unit

for one year
warranty
inclusive all
taxes

Date
Name :

Signature of Owner/Authorized Representative

Designation :

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Annexure 3
Proforma For Financial Bid UPS(Battery warranty 3 years for all )
Item

Brand

Quantity
(approx.)

UPS(Off-line) 1.5 KVA

Battery back up 30 mins.
UPS(On-line) 2 KVA
Battery back up 30 mins.
UPS(On-line) 5 KVA
Battery back up 30 mins.
UPS 6 KVA on line (220
V, 50 Hz output) Battery
back up 30 mins.
UPS(On-line) 10 KVA
Battery back up 30 mins.

APC/Micro
Tek/Intex
Emerson/Li
bert/APC
Emerson/Li
bert/APC
Emerson/Li
bert/APC

15

Emerson/Li
bert/APC

Price per unit

for one year
warranty
inclusive all
taxes

Price per unit

for three year
warranty
inclusive all
taxes

1
1
1

Date
Name :

Signature of Owner/Authorized Representative

Designation :

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Annexure 4
Proforma For Financial Bid - SOFTWARE
Item

Quantity
(approx.)

Price per unit

inclusive all
taxes

MatLab R2012b software For windows

7/8/8.1
Soft-ware Gaussian 09 and Gaussview
bundle Pack Single CPU (64 / 32 Bit);
For windows 7/8/8.1

Soft-ware Crystal 14 For windows 7/8/8.1

SPSS
STATA
EViews
Ciplex(IBN)
Antivrus (Quick heal) total security 5 user
three years

1
1
1
1
10

Date
Name :

Signature of Owner/Authorized Representative

Designation :

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Annexure 5
Proforma For Financial Bid - PROJECTOR
Item
LED Lamp free Green projector:
Laser and Led Hybrid technology
Brightness : 2500 ANSI Lumens.
Resolution : XGA (1024 X 768)
Contrast Ratio : 1800:1 or better
Zoom : 1.5x
Light Source : LED
Life of Light source : 20,000 hrs. or higher
Keystone Correction: Auto.
Speaker : 5W build in or more
Inputs : RGB, HDMI , Audio and Video.
3 yr comprehensive warranty on projector.
5 yr warranty on light source.
Make Casio/Panasonic or equivalent

Quantity
(approx.)
6

Price per unit

inclusive all taxes

Date
Name :
Designation :

Signature of Owner/Authorized Representative

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Annexure 6
I. Desktop Computer Specification (In The Box: Mouse, Monitor, Keyboard, Power Chord,
User Manual, Recovery CD)
Brand - HP/DELL
Type 1
Specification:
Intel Core i3(4th Generation)
Chipset: Intel 6 series or better
Memory: 4 GB RAM with 16 GB Expandability
Hard Disk Drive: 500 GB 7200 rpm or higher.
Monitor
18.5 inch or larger Digital Colour
Keyboard & Mouse : wireless
Bays : 3 Nos. or above.
Ports 6 USB Ports , audio ports for microphone and headphone in front
DVD Drive 16X DVD +/-RW
Networking facility: 10/100/1000 on board integrated Network Port
Operating System
Windows 8 (Professional), preloaded with Media and Documentation
and Certificate of Authenticity
Warranty: Three years on site
Model ; Latest/Updated
Type 2
Specification
Intel Core i5(4th Gen)
Chipset: Intel 6 series or better
Memory: 4 GB RAM with 16 GB Expandability
Hard Disk Drive
500 GB 7200 rpm or higher.
Monitor: 18.5 inch or larger Digital Colour
Keyboard & Mouse : wireless
Bays : 3 Nos. or above.
Ports: 6 USB Ports , audio ports for microphone and headphone in front
DVD Drive :16X DVD +/-RW
Networking facility: 10/100/1000 on board integrated Network Port
Operating System:
Windows 8 (Professional), preloaded with Media and Documentation
and Certificate of Authenticity
Warranty: Three years on site
Model ; Latest/Updated
Type 3
Intel Core i5(4th Gen) 3.4 Ghz (min.) 64 bit , Graphics
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Chipset: Intel 6 series or better

Memory: 2x8 GB RAM
Hard Disk Drive: 1 TB
Monitor: 18.5 inch LED
Keyboard & Mouse : wireless
Bays : 3 Nos. or above.
Ports ; 6 USB Ports , audio ports for microphone and headphone in front
DVD Drive: 16X or better DVD +/-RW
Networking facility: 10/100/1000 on board integrated Network Port
Operating System; Windows 7 (Professional), preloaded with Media and Documentation and
Certificate of Authenticity
Warranty:
Three years on site
Model ; Latest/Updated
II. Laptop Specification (Brand - HP/DELL)
Package: Laptop, Battery, Charger AC Adapter, User Guide, Manual, Carry case, Recovery
CD)
Type 1
Processor: Intel core i3 (4th generation)
Memory : 4 GB (Expandable memory upto 12 GB)
2 GB Dedicated Graphics
Hard disk capacity 1 TB
Hardware interface SATA
8X or better DVD +/-RW
Pre Loaded Operating system:
windows 8 or higher
Architecture 64 bit
Screen size 15.6 inches
Standard battery
Warranty period
1 year(Minimum) onsite
Model: Latest/Updated
Type 2
Processor: Intel core i5 (4th generation)
Memory: 4 GB (Expandable memory upto 12 GB)
2 GB Dedicated Graphics
Hard disk capacity 1 TB or upgraded
Hardware interface SATA
8X or better DVD +/-RW
Pre Loaded Operating system:
windows 8 or higher
Architecture 64 bit
Screen size 15.6 inches
Standard battery
Warranty period
1 year(Minimum) onsite
Model: Latest/Updated

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