PATRI KRISHNAN MAGBUHAT PERSIA

LEGAL MANAGEMENT
L3A

DEPARTMENT OF FOREIGN AFFAIRS

History
Post War
During the period when the Philippines was a colony of the United States, the Government did not take an
active role in the crafting and execution of its foreign policy. This was also the case during Japan's
occupation of the Philippines from 1942 to 1944. The country regained full control of foreign affairs and
diplomatic matters on July 4, 1946, when Commonwealth Act No. 732 was passed creating the
Department of Foreign Affairs. On September 16, President Manuel Roxas issued Executive Order No.
18, which provided for the organization and operation of the DFA and the Foreign Service. The main tasks
of the DFA then were to assist in postwar rehabilitation, formulate policies for the promotion of investment,
and re-establish diplomatic relations with neighboring countries.
The DFA also proposed amendments to the Bell Trade Act, the RP-US Mutual Defense Treaty, and the
Laurel-Langley Agreement with the United States, which helped to strengthen trade and military relations
with the US, and at the same time initiating the Philippines into the arena of independent foreign policy.
The DFA had its heyday during the post-war years, with its increased participation in the international
arena. At that time, the international environment was beginning to change, requiring that new thrusts and
priorities in Philippine foreign policy be determined. During the Cold War, against the backdrop of
the Korean War in 1950 and rising communism inChina, the Philippines projected an increasing
internationalist foreign policy. The Philippines helped forge the General Agreement on Tariffs and Trade or
GATT in 1949, became a founding member of the United Nations and one of the drafters of the Universal
Declaration of Human Rights, and was among the early proponents of disarmament and non-interference
in the internal affairs of free peoples. The Philippines' greater participation in global matters culminated
in Carlos P. Romulos election as the first Asian President of the UN General Assembly in 1952.
Realizing the importance of foreign relations, President Elpidio Quirino pushed for the passage of the
Foreign Service Law in June 1952, as embodied in Republic Act (RA) No. 708. During the post-war
period, the Department of Foreign Affairs focused on institution-building, while simultaneously increasing
Philippine global exposure. In 1953, SecretaryRaul S. Manglapus instituted the Foreign Service Officers

(FSOs) examination to professionalize the Foreign Service and improve the recruitment and selection of
new FSOs.

Under Marcos
President Ferdinand Marcos redefined foreign policy as the protection of Philippine independence,
territorial integrity and national dignity, and emphasized increased regional cooperation and collaboration.
He placed great stress on being Asian and pursued a policy of constructive unity and co-existence with
other Asian states, regardless of ideological persuasion. In 1967, the Philippines launched a new initiative
to form a regional association with other Southeast Asian countries called the Association of Southeast
Asian Nations or ASEAN. It was also during this period that the Philippines normalized economic and
diplomatic ties with socialist countries such as China and the USSR, which he visited in 1975 and 1976,
respectively. The Philippines also opened embassies in the eastern bloc countries, and a separate
mission to the European Common Market inBrussels.
Throughout the 1970s, the DFA pursued the promotion of trade and investment, played an active role in
hosting international meetings, and participated in the meetings of theNon-Aligned Movement. The
Foreign Service Institute was created in 1976 to provide in-house training to Foreign Service personnel.

DRESS CODES

Just like DLSL and other corporate companies , this company requires it's employees to wear decent
corporate attire.

CODE: THIS IS A CORPORATE AND GOVERNMENT RELATED COMPANY , IT IS A MUST THAT THE
EMPLOYEE'S ARE PRESENTABLE.
WOMEN :
*WEAR PROPER CORPORATE ATTIRE
*NOT TOO MUCH LEGS / SHORT SKIRTS ARE STRICTLY PROHIBITED
*DECENT UPPER ATTIRE ( NO CLEAVAGE , WEAR CORPORATE COAT TO AVOID )
*EXCESSIVE MAKE-UP
*UNNATURALLY COLORED / EXTREME HAIRSTYLES
MEN:
*WEAR PROPER CORPORATE ATTIRE
* WEARING OF EARRINGS /FACIAL JEWELRY (EYEBROW, NOSE, LIP & TONGUE RINGS)
*TATTOOS ARE PROHIBITED
**UNNATURALLY COLORED / EXTREME HAIRSTYLES

POLICIES
The Work Day and Leave
*Company policy and the nature of audit work allow some flexibility in our official work hours. Each staff
member should adopt standard work hours and note these hours on his or her timesheets. Work days
may start any time between 7:00 and 8:30 AM. Staff members are allowed up to one hour for a lunch
break. While there is official lunch hour for the department, staff members should arrange their lunch
schedules to ensure that someone will be present to respond to telephone calls or visitors to the Internal
Audit Office. Each staff member must work or charge leave for a total of at least 40 hours a week.
*Requests for leave should be submitted to the Director in advance whenever possible. When an
employee is out on unplanned leave, such as due to illness or adverse weather, he or she should notify
the office as soon as possible, preferably within an hour of the normal start of the work day.
*Employees are expected to work as required to complete the assignments they have been given. Under
special conditions, subject to advance approval by the Director, compensatory time may be granted for
hours worked outside the normal day.
*Break periods are not required by the Fair Labor Standards Act. However, as operational requirements
permit and working conditions warrant, staff members may be allowed to take one 15-minute paid break
during any work period of four consecutive hours. Break periods are counted as work time.
*When an employee is working outside of the department office there is a sign out board in the office so
that an employee can be contacted while working at an audit site or other location.
Timekeeping
*The department manages its available hours based on information from a timekeeping system. Each
employee should complete a timesheet for each pay period. Timesheets should be submitted to the
Director for review and approval no later than the close of the business day following the end of a pay
period. The timesheet will be signed by the Director and should be given to the department secretary to
be entered into the timekeeping system within business days after the end of each pay period. The
department secretary will enter the hours as charged into the timekeeping system and distribute reports
as they have been requested.
Keys and Security
*All staff members will be issued keys to the department offices. These keys should be safeguarded and
items that can identify the lock a key matches should not be attached to a key or key ring. In the event
that employee's keys are lost, the Director should be notified immediately.
*The Internal Audit staff is responsible for locking the back entrance to the Building at the end of the work
day. Any employee may lock this door at the end of the day. However, the last person to leave the office
is responsible for checking this door and securing it if it is not locked, even if this individual will be leaving
through the front () entrance.
*Each staff member is responsible for locking his or her office and securing his or her files and working
papers at the end of the business day. When an auditor is working in the field, he or she should take
steps to safeguard working papers when they are not in the auditors possession. In the absence of a
locking desk or file cabinet, the auditor should take the papers home at the end of the day.
Confidentiality
*The Internal Audit Department frequently deals with information of a confidential nature. It is expected
that all employees will treat confidential information in an appropriate manner. Breach of confidentiality is
grounds for disciplinary action.
Travel
*All travel associated with department business, including training, will be reimbursed in accordance with
state policy.

*Employees should complete the Travel Authorization section of the Travel Request Form as soon as it is
known that travel will be necessary. Employees may make their own travel arrangements or may ask the
department secretary to assist with making the arrangements. The employee who is traveling will be
provided with confirmation numbers for accommodations and tickets, including boarding passes for travel.
*If more than one staff member is driving to the same destination at the same time, they should travel
together, unless ride-sharing is impractical. When staff members driving to the same destination travel
separately for personal convenience, only one individual will be reimbursed for mileage.
*Within five business days after returning from a trip, a staff member should complete the Travel
Reimbursement section of the Travel Request Form to obtain reimbursement for the expenses that have
been incurred while on University business. The reimbursement amount will be in accordance with
current University and State policy. The form should be submitted to the Director for review and approval
and will then be processed by the department secretary. These forms, and repayment of any unused
travel advance funds, are due to Travel Accounting within 10 days after a trip is complete.
Professional Certifications
*As outlined in the Professional Proficiency section of this manual, individuals are expected to seek
professional certifications. The department will reimburse the employee for the cost of one exam when
the entire process is complete. Appropriate receipts should be submitted to the department secretary for
processing.

Smoking
*The department office areas are designated as a non-smoking workplace. Smoking is prohibited in all
department offices.
Files
The department secretary maintains central department files. There are two major file types:

Audit working paper files, which are stored in binders and filed by audit number. These files are
maintained for a period of 7 years at which time they will be reviewed and destroyed as
appropriate.

General office files which will include correspondence, departmental administrative files,
personnel files, publications, and files relating to professional organizations, and committees.
These items are filed by department or organization and will be reviewed on an annual basis and
purged as necessary.

General Office Equipment

*Maintenance of general office equipment should be coordinated by the department secretary. If an
employee encounters a problem the secretary should be notified immediately. The secretary will either
resolve the problem or will arrange for service.
1ST OFFENSE : Verbal warning
2nd OFFENSE : Salary deduction for the month
3rd OFFENSE: 2 days suspension
4th OFFENSE : 3 days suspension
5th OFFENSE: 5 days suspension
6th OFFENSE: Dismissed from office.
Source of information : Mervin Magbuhat
( Employee of D.F.A ) (Uncle)