7 MM-CIN (Excise)

MM COURSE: CIN(EXCISE)
BSNL
USER MANUAL: CIN(Excise)

Version:1.0
01/09/2010
Page | 1
Table of Contents
1.
Excise Master Data................................................................................................................................................... 3
1.
2.
MM-J1ID-Excise Master Data ............................................................................................................................... 3

Excise Inovice (Mfg) ............................................................................................................................................... 24
1.
MM-J1IEX-Incoming Excise Invoice (without PO) Create & Post ....................................................................... 24
2.
MM-J1IEX-Incoming Excise Invoice .................................................................................................................... 32
3.
MM-J1IEX-Incoming Excise Invoice_Display ....................................................................................................... 38
3.
Excise Inovice (Depot) ............................................................................................................................................ 44
1.
MM-J1IG-Incoming-Create Excise Invoice at Depot ........................................................................................... 44
2.
MM-J1IJ-Outgoing-Create Excise Invoice at Depot ............................................................................................ 48
3.
MM-ZMMF_DEPOT-Depot Excise Invoice Print ................................................................................................. 58
4.
Excise Invoice (Other) ............................................................................................................................................ 62
1.
MM-J1IS-Excise Invoice Other Movements........................................................................................................ 62
2.
MM-J1IS-Excise Invoice Others Display .............................................................................................................. 67
5.
Billing ...................................................................................................................................................................... 71
1.
6.
MM-VF01-Create Billing Document ................................................................................................................... 71

Subcontracting/Jobwork Challan ............................................................................................................................ 75
1.
MM-J1IF01-Create Subcontracting Challan........................................................................................................ 75
2.
MM-J1IF11-Subcontracting Challan Output ....................................................................................................... 82
3.
MM-J1IF13-Completion of Subcontracting Challan ........................................................................................... 86
4.
MM-J1IF13-Reversal of Subcontracting Challan ................................................................................................ 90
5.
MM-J1IFQ-Reconcile Subcontracting Challan .................................................................................................... 94
6.
MM-J1IFR-Report of Subcontracting Challan ..................................................................................................... 99
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1. Excise Master Data

1.
MM-J1ID-Excise Master Data
Overview
To facilitate Excise transactions for materials procured.
Business Process Description Overview

Details related to Excise for material, vendor and plant are maintained in SAP to facilitate excise activities.
Following master records are required to be maintained.
Material Master (Excise Data): The part of the material master record that contains information relating to
Indian excise duty.
In conjunction with other data, this data is used to calculate excise duty on various transactions.
The excise part of the material master is divided into the following screens:
Chapter IDs: On this screen, you define the chapter IDs and corresponding descriptions as described in the
excise tariff structure.
Material and Chapter ID Combination: On this screen, you maintain the excise data relating to your
materials.
CENVAT Determination: On this screen, you specify which raw materials are used to produce which
finished (or semi-finished) goods. The system uses this information to determine whether it you can claim a
CENVAT credit for a material.
Excise Tax Rate: On this screen, you specify for each chapter ID every possible rate of excise duty that
might apply, so you must take into consideration each permutation of plant and customer; and each
combination of plant and vendor.
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Vendor Master (Excise Data): The part of the vendor master record that contains information relating to
excise duty.
The excise part of the vendor master is divided into the following screens:
Vendor Excise Details: On this screen, you enter your vendors' tax numbers, which are used for various
forms of correspondence and reports:
Plant Master (Excise Data): The part of the plant master record that contains information relating to Indian
excise duty.
The excise part of the plant master is divided into the following screens:
Excise Indicator for Plant: On this screen, you enter your plants' tax registration numbers, which are used
for various forms of correspondence and reports:
Excise Indicator for Plant and Vendor: On this screen, you define the final excise duty indicator
Page | 4
Output - Results
Comments
Excise master records
To facilitate Excise transactions for materials procured.
BPP Table of Contents
The procedures detailed here include views to be maintained. The procedural steps included in this document are as
follows:
Chapter ID
Material & Chapter ID combination
Cenvat Determination
Vendor Excise Details
Excise Indicator for plant
Excise Indicator for Plant and Vendor
Excise Tax Rate
Page | 5
Procedure Steps
Access transaction by:
Via Menus
Logistics India Localization-Excise (Click) Indirect

Taxes Master Data Rate maint & amend pos/sos
Via Transaction Code
J1ID
On screen Excise Rate Maintenance Click Chapter ID.
Select chapter ID indicator.
Page | 6
Press Maintain (F5)
On screen Change view View of Chapter ID & Text: Overview Press New Entries
button.
Click on new entries
Enter chapter ID No.
Enter description of Chapter

ID as per law.
On screen New entries: Details of added entries Make entries as per table below.
Page | 7
Field Name
Chap. ID
Description
Specifies a material's chapter
ID.
R/O/C
R
User Action and Values

Give Chapter ID
UoM Excise
The Unit of Measure for

Excise describes the Unit for
which the Excise rate is
defined, under the Chapter,
Headings and Sub-headings.
Give unit of measure
Description
as per Law
Shows the text of the chapter

ID as per the Central Excise
Law
Give description as per law.
Comments
R = Required, O = Optional, C = Conditional
Press Save button.

Press Back
On screen Excise Rate Maintenance Click Material and Chapter-ID combination.
Press Maintain (F5)
On screen Change view Combination of Material and Chapter ID: Overview Click
New Entries button.
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Select this indicator
On screen New entries: Overview of added entries Make entries as per table below.
Page | 9
Enter chapter ID
Field Name
Material
number
Description
Alphanumeric key uniquely
identifying the material
R/O/C
R

Give material code for which
chapter id is needs to be
maintained
Give the plant for which excise
details for this material is to be
maintained.
Leave this field blank is excise
detail is needs to be maintained
for all the plants.
Give chapter id for this
material
Plnt
Key uniquely identifying a

plant.
Chap. ID

ID.
Subcontrac
tor's Tick
Material can be send to

Subcontractor
Tick it if it is applicable
Material
type
Denotes what sort the

materials are.
GR xref.
No. of GRs per EI
Declared
Indicator whether the

material is declared to Excise
Select C, A or T, for capital

goods, Select Blank for Raw
materials
Select one value out of options
available
Leave blank
Declaration
date
Declaration date of the

material to Excise
Leave blank
Page | 10
Comments
Press Save button.
Press Back
On screen Excise Rate Maintenance Click Cenvat Determination.
Requirement -Companies are required to file with the Excise authorities, a list containing the excisable finished
products manufactured and the excisable input materials required for such production, to avail Modvat.
Press Maintain (F5)

On screen Change view Modvat determination table (Input Material->Output
Material) Click New Entries button.
Select CENVATE
indicator
Page | 11
Enter Input and output

material along with plant.
Field Name
Plant
Description
plant.
R/O/C
R

Give plant for which the input
material is maintained
Input Mat.
The Input Material for

Modvat describes the
excisable input material that
will be used for Production
Give input material
Output Mat
The Output Material for

Modvat describes the
Give output material
Page | 12
Comments
excisable Output material
that will be obtained from
production.
X
It is possible that an input

material may be used in the
production of more than one
finished product. However, if
such a material is mainly
used for the manufacture of
a particular finished product
then the input material is
identified to be the default
material. The default
indicator is marked for such
material.
Depending on need, use it.
Int. date
Excise Intimation Date.
Leave blank
Press Save button.

Press Back
On screen Excise Rate Maintenance Click Vendor Excise Details.
Requirement-A tax number assigned, in India, by the Department of Revenue to legal and natural persons
liable to excise duty. The taxpayer is required to obtain a separate ECC number for each registered
premises (for example, factory, warehouse, or dealer's premises).
Press Maintain (F5)

1.1.
On screen Change view Vendor Master Excise additional data: Overview Click New Entries
button.
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Page | 14
Enter Additional data

in this table
Field Name
Vendor
Description
identifying the vendor or
creditor in the SAP System
R/O/C
R

Give vendor code for which
excise details is to be
maintained.
ECC no.
Specifies the organization's

ECC number.
Give ECC no.
Exc.reg.no
A number assigned to each

premises or location that has
registered as a manufacturer
with the excise authorities.
Give Exc.reg.no
Page | 15
Comments
Exc. range
Specifies the excise range in

whose area the excise
registration is located
Give Exc. range
Exc. div.
Specifies the excise division

in whose area the excise
Give Exc. div.
Exc. coll.
The code of the excise

collectorate in whose area
the excise registration is
located
Give Exc. coll.
CST no.
A tax number assigned by the

authorities to a business for
transactions involving central
sales tax
Give CST no.
LST no.

transactions involving local
sales tax.
Give LST no.
PAN
A tax number assigned by the O

transactions involving income
tax
Give PAN no.
Exc.Ind.Ve
Excise indicator or
classification of the vendor
Select Normal rate from the

drop down menu
SSI status
Specifies whether the vendor

qualifies as a small-scale
industry and if so, which SSI
status it enjoys
Select the status from the drop

down menu.
Type
Whether a vendor is
manufacturer or dealer etc.
Select the type of vendor from

the drop down menu
CENVAT
Indicates whether or not the

vendor deducts excise duty
on inputs from excise duty on
outputs. This is relevant to
If vendor is not a SSI one, leave

blank.
Page | 16
vendors that qualify as smallscale industries only.
Press Save button.

Press Back
On screen Excise Rate Maintenance Click Excise Indicator for Plant
Press Maintain (F5)
On screen Change view Company and plant Excise Additional data: Overview Click
New Entries button.
Click on this
indicator
Page | 17
Enter the additional

data in this table.
Field Name
Company
code
Description
The company code is an
organizational unit within
financial accounting
R/O/C
R

Give the company code under
which the plant for which
excise details to be
maintained, falls.
Plant

plant.
Give plant code for which

excise details is to be
maintained.
Month
The calendar month marking

the beginning of the excise
year
Give the month by which

financial year starts. It is April.
No
Identifies a number range

interval within an object or
sub-object.
Leave blank
ECC
number

ECC number.
Give ECC number
Exc.reg.no
A number assigned to each

premises or location that has
registered as a manufacturer
with the excise authorities.
Give Exc.reg.no
Exc. range
Give Exc. range
Page | 18
Comments
Exc. div.

registration is located.
Give Exc. div.
Exc. coll.
The code of the excise

collectorate in whose area
the excise registration is
located
Give Exc. coll.
CST no.

transactions involving central
sales tax
Give CST no.
LST no.

transactions involving local
sales tax.
Give LST no.
PAN
A tax number assigned by the O

transactions involving income
tax.
Give PAN no.
Exc.Ind.Co
Excise indicator or
classification of the company

drop down menu
Press Save button.

Press Back
Page | 19
On screen Excise rate maintenance Click Excise indicator for plant and vendor .
Press Maintain (F5)

On screen Change view Excise indicator determination for Plant and vendor:
Overview Click New Entries button.
Select either of this indicator
Page | 20
Field Name
Exc.Ind.Co
mpany
Description
Excise indicator or
classification of the company
R/O/C
R

drop down menu
Exc.Ind.Ven
dor
Excise indicator or
classification of the vendor

drop down menu
Excise Tax
Indicator
Final excise indicator

drop down menu
Press Save button.

Press Back
Page | 21
Comments
On screen Excise rate maintenance Click Excise Tax Rate.
Press Maintain (F5)

On screen Change view Tax Rate maintenance: Overview Click New Entries button.
Select new entries
Enter the data in this table
Page | 22
Field Name
Chap. ID
Description
ID.
R/O/C
R

Give chapter id
Excise Tax
Indicator
Final excise indicator
Give 1
Valid from
Date from which the tax rule

is valid.
Give the valid from date.
Valid to
Date to which the tax rule is

valid.
Give the valid to date.
Exc. rate
The rate of excise duty,

expressed as a percentage,
that is to be levied.
Give excise tax rate for this

chapter id.
Rate
Specifies the specific rate of

excise duty on this item.
Give value if required, else

leave blank
Rate Unit
The unit that determines

whether the condition for a
material is based on a
percentage or on an amount
in a particular currency.

leave blank
Condn
Pricing unit
The quantity on which the

amount or percentage is
based. The quantity is
expressed in sales units (for
example, bottles).

leave blank
UoM
Quantity unit to which the

condition rate refers.

leave blank
AED %
Additional Excise Duty % .

leave blank
SED %
Special Excise Duty %

leave blank

Press Save button.
Page | 23
Comments
2. Excise Inovice (Mfg)

1.
MM-J1IEX-Incoming Excise Invoice (without PO) Create & Post
Overview
To capture Excise Invoice (without reference) given by the Vendor and post it in SAP system.

This procedure shows you how to capture an incoming excise invoice if you do not have any
reference documents.
Scenario-You commission a construction company build a new plant for you. The company
purchases all the materials it needs to build the plant, deals with all of the invoices and most of
the other paperwork, with the exception of the incoming excise invoices, which the law requires
you to deal with yourself. The subcontractor sends you all excise invoices accordingly and you
capture them in the system without any reference documents.
Input - Required Fields

Material
Output - Results
Excise Invoice Posted
Field Value / Comments

Material no.
Comments
Par 1 and Part 2 entries updated.
Page | 24
Procedure Steps
Via Menus
(a) Logistics India Localization-Excise (Click) Indirect

Taxes Procurement Excise Invoice Incoming
Excise Invoice Central Processing
Capture/Change/Cancel/Display/Post
J1IEX
On screen select the Processing Mode as Capture Excise Invoice and Reference document
as Without Purchase Order.
1. Select without purchase
order.
2. Select capture Excise
3. Select excise invoice
Page | 25
At Header Level, press Excise Invoice button, Update following entries on screen.
Field Name
Excise
Group
Description
R/O/C
Governs which set of excise
R
registers a business
transaction will be included in

Enter the Excise Group
relevant to the receipt Plant.
Excise
Invoice No
Specifies the number either of

the excise invoice or the
subcontracting challan
Enter the Excise Invoice

Number given by the Vendor.
Document
Date
Specifies the date printed on

the excise document
Enter the Date of Vendor

Excise Invoice.
Posting
Date
Date which is used when

entering the document in
Financial Accounting or
Controlling
Enter the date on which

document is being generated.
Vendor

identifying the vendor or
creditor in the SAP System
Enter Vendor code
Comments
At Header Level, press Miscellaneous button, Update following entries on screen.
Field Name
Excise
Division
Description
R/O/C
O

Excise Division will default
from the Vendor excise details
Excise
Range

Excise Range will default from

the Vendor excise details
ECC No.

ECC number.
ECC no. will default from the

Vendor excise details
Ship From
Specifies the vendor that

manufactured the goods
Enter vendor code for the

shipping party i.e. who
supplied the invoice
Page | 26
Comments
At Item Level, press Item button, Update following entries on screen.
Select item tab
Field Name
Type of
Materials
Description
Indicator for Material Type
R/O/C
C

Enter material type for each
item,
A ,T or C for Capital items
Or leave Null for Raw
Materials.
Material
No.

identifying the material
Give the code of the material

received.
Plant

plant
Give the plant code in which

material has been received.
Chapter ID

ID
Give the chapter ID of the

material.
Page | 27
Comments
At Item Level, press Quantities button, Update following entries on screen
Enter excise invoice quantity
Field Name
Excise
Invoice
Qty.
Description
Specifies the quantity of
goods in the item, as stated on
the excise invoice
R/O/C
R

Give quantity of material
received as per excise invoice
Comments
At Item Level, press Duty Values button, Update following entries on screen
Select duty values tab
Page | 28
Field Name
Base Value
Description
Shows the amount that the
R/O/C
R

Type Base value on which
excise duty will be calculated.
excise duty is calculated
Comments
on.
BED
Shows the total basic excise

duty
In credit available row, give

the amount.
ECS
Shows the education cess
Give the amount
SED
AED
Shows special excise duty

Shows the additional excise
duty
O
O
Click Check Button to check the correctness of document. If there is any error in the
document, it will show error message. Correct it and again click Check button. If all
entries are ok, it will show message Document is OK.
Click on check icon
Page | 29
Click Simulate Cenvat Button to simulate accounting entries. It will through a pop up
showing accounting entries.
2.Click on Post CENVATE
1.Click on simulate CENVATE icon
Page | 30
Click Post cenvat button to post the document. It will through a pop up with document
to be generated. Click Continue It will post Part 2 entries.
Message of posting
Page | 31
2.
MM-J1IEX-Incoming Excise Invoice
Overview
To capture Excise Invoice given by the Vendor and post it in R/3 system.

Excise Invoice (Incoming) is a business document that is issued by your vendor to accompany
any goods that it sends you. It stipulates how much excise duty has been paid on the goods.
In the external procurement process, each delivery that your vendor makes is accompanied by
an excise invoice. You have to post these in the system. This document is required as proof of
the excise duty that you have paid, so that you can then offset the duty against the excise duty
that you levy on outputs.

GR no. with year
Required
Part1 entry at the time of GR
Required
Output - Results
Excise Invoice Posted
Comments
Par 1 and Part 2 entries updated.
Page | 32
Procedure Steps
Via Menus

J1IEX
Note- If the GR is made through proper Movement type and you should select capture excise while Goods receipts
in Excise tab.
Page | 33
Select capture excise invoice
Excise invoice has been captured while G/R, only we have to post the excise invoice.
Page | 34
1. Select Post-Vendor excise invoice

number and enter the invoice number
Note- All the data relevant to that Purchase order and Goods receipts will get copied over here.
Click Check Button to check the correctness of document. If there is any error in the
document, it will show error message. Correct it and again click Check button. If all
entries are ok, it will show message Document is OK. Click Simulate Cenvat Button to
simulate accounting entries. It will through a pop up showing accounting entries.
Page | 35
Click on Check and Simulate

CENVATE button
Click on OK button.
Click Post Cenvat button to post the document. It will through a pop up with document
to be generated. Click Continue It will post Part 2 entries.
Page | 36
Click on Post CENVATE

button.
See the message
Check the status of invoice in display mode.
Page | 37
Select the Display-Vendor excise number

and enter the number
Confirm the status

Posted.
3.
MM-J1IEX-Incoming Excise Invoice_Display

Page | 38
Overview
This transaction is used to Display Excise Invoice already created in R/3 system

Excise Invoice (Incoming) already generated in SAP needs to be displayed.

Excise invoice no. already
generated in SAP which needs
to be displayed
Output - Results
Excise Invoice displayed
Comments
Procedure Steps
Page | 39
Via Menus

J1IEX
On screen select the Processing Mode as Display and Reference document as Vendor
Excise Invoice
Enter vendor excise

number
Select display-vendor excise
invoice
Press
Page | 40
Press Tick button to get following screen. This will default the Values on the screen,
Select part II
tab.
Page | 41
To see Part 2 entries, press the tab Part II at header level and SEE THE DETAILS.
Double Click on
Acc.doc.number
To see the accounting document, double click on the accounting doc appearing in above screen,
Page | 42
Press BACK
Part 1 entries will be available at item level. To see them, press the item level tab Par I
and following screen appears, it will display part 1 serial no. for each line item of the
Material doc.
Click on
PART I tab.
Page | 43
3. Excise Inovice (Depot)

1.
MM-J1IG-Incoming-Create Excise Invoice at Depot
Overview
Excise Invoice will be captured if any Excisable material will be received in Depot
Create Excise Invoice

Access Transaction by
Transaction Code
J1IG
J1IG
J1IG
Activity
Capture Excise Invoice at Depot
Change Excise Invoice at Depot
Display Excise Invoice at Depot
Select the capture icon
Page | 44
5. Select Details icon
1. Enter the Excise group
2. Enter the G/R Material

document number
4. Select series group
3. Enter the Vendors

excise number
Page | 45
Verify the excise duties, if ok press

save other vise checks tax
calculation in PO
Click on SAVE
Page | 46
After saving you will get the

document number
Page | 47
2.
MM-J1IJ-Outgoing-Create Excise Invoice at Depot
Overview
Excise Invoice will be created in Depot if any Excisable material will be sent from Depot
1.1 Create Excise Invoice

1.1.1 Access Transaction by
Transaction Code
J1IJ
J1IJ
J1IJ
Activity
Create Excise Invoice at Depot
Change Excise Invoice at Depot
Display Excise Invoice at Depot
Click on delivery and selectRG23D

selection
1.1.2
In the Screen Select Excise Invoice for Delivery enter the following Entry:
Field Name
Delivery
Excise Group
Series Group
Description
R/O/C
Enter the Appropriate
R
Outbound Delivery
Number
R
of CTSD from where
material to be dispatched
Enter the Series Group of R
the CTSD from where
material to be dispatched

Outbound Delivery Number
Enter the Excise Group of
CTSD from where material
to be dispatched
Enter the Series Group of the
CTSD from where material
to be dispatched
Page | 48
Comments
Enter the Delivery no., Excise group,

series number
1.1.3
Click on this icon
Page | 49
Click on this excise

invoice icon
Page | 50
Select the required

excise invoice line
Click on continue
Page | 51
1.1.5
2. Press ok button
1. Enter the quantity
Page | 52
1.1.6
Verify the BED value
Page | 53
1.1.7
Invoice number
Page | 54
1.2 Display Depot Stock
1.2.1 Access the Transaction by :

Transaction Code
J1IDEPOTSTOCK1
1.2.2
Activity
Create Excise Invoice at Depot
In the Screen Display Depot Stock enter the following data
Field Name
Plant
Excise Group
Series Group
Description
R/O/C
Enter the Plant Code in
R
which you want to see
the report
R
of CTSD for which you
want report
Enter the Series Group of R
the CTSD for which you
want report

Enter the Plant Code in
which you want to see the
report
Enter the Excise Group of
CTSD for which you want
report
Enter the Series Group of the
CTSD for which you want
report
Page | 55
Comments
Enter plant
Enter year
Enter Material
number
1.2.3 Verify the invoice stock at the plant.
Page | 56
Verify the stock
Page | 57
3.
MM-ZMMF_DEPOT-Depot Excise Invoice Print
Overview
To get a print out of the depot excise invoice
BUSINESS PROCESS PROCEDURE OVERVIEW

When you required Depot excise invoice document. You go for the depot excise invoice print.
Input Required Fields

Enter the Delivery number
Field Values/Comments
Enter the delivery number for which the report needs to be
generated.
Press <EXECUTE>
Output - Results
A list o A print of excise invoice at depot is generated.
Page | 58
Procedural Steps
ZMMF_DEPOT
On screen Depot Excise Invoice Print, enter information in the fields as specified in the
below table:
Input Required Fields

Enter the delivery number
Field Values/Comments
Enter the delivery number for which the excise invoice needs to be
generated.
Press <EXECUTE>
Click on EXECUTE button
Click on EXECUTE.
Click on the PRINT PREVIEW tab
Page | 59
The PRINT PREVIEW of the depot excise invoice.
Page | 60
Click on the PRINT tab
button.
Page | 61
4. Excise Invoice (Other)

1.
MM-J1IS-Excise Invoice Other Movements
Overview
This transaction is used to Create Excise Invoice in R/3 system for Other Outward Movements of Materials like Issue
against Stock transfers (STO) and Vendor returns.

In the standard procedure for creating outgoing excise invoices, the excise invoice is created with
reference to a delivery note or an invoice. The SAP System also allows you to create an excise invoice
with reference to various other documents, as follows:
Goods issue documents (for example, transfer postings)

Vendor excise invoices (for when you return faulty goods to a vendor, for example)
In addition, you can create an excise invoice without reference to any document at all.
In put or required fields

Material document no. created for
outward movement
Comments
Either of GI document no. or vendor excise invoices
Output - Results
Comments
Excise document with A/c doc and

part 2 entries posted
Page | 62
Procedure Steps
Via Menus
Logistics India Localization-Excise Indirect Taxes

Sales / Outbound Movements Excise Invoice For Other
Movements Excise Invoice for Other Movements
Create Excise Invoice
J1IS
On screen Excise Invoice Other movement Main Menu Click Create Excise Invoice
(F5).
Click on create excise icon
Page | 63
On screen Excise Invoice Other movement Create enter values as per table below.
Enter the Reference doc. Type, Doc.

number, Doc. year. Excise group, series
group
Field Name
Ref Doc
Type
Description
Specifies reference document
type
R/O/C
R

Enter MATD as the Reference
Document type
Material
Document
Number
Number of the material

document with which a goods
movement was posted
Enter the Material Document

Number generated for outward
movement of goods.
Document
Year
Calendar year in which the

material document was
posted.
Enter the Document Year
Series
Group
Series Group is a two digit

number which indicates the
group under which the serial
numbers for excise statutory
document is grouped
Enter the Series Group for the

Issuing Plant
Excise
Group
Governs which set of excise

registers a business
transaction will be included
in.
Enter the Excise Group for the

Issuing Plant
Sub
Transaction
Type
Fill out this field if you want

an alternate debit account in
place of the accounts
determined by default
Leave blank
Page | 64
Comments
through the Customizing
option Assign G/L Accounts
to Excise Groups and
Transaction Types.
Vendor

identifying vendor
Enter the Vendor Number if

the Transaction is for Vendor
returns
Customer

identifying customer
Ender the Customer Number if

the Transaction is for Customer
returns
Preprinted
Ex Inv No
The challan number as

printed on the official
stationery.
Enter the Pre printed Number

on the Vendors excise
number, if applicable for the
transaction.
Business
Area
Key identifying a business

area.
Enter the Business area.

To calculate the BED amount, refer the previously captured excise invoices to have the BED amount, to do this,
select line item and press Get excise invoice, system displays all the invoice.
Select the Excise Invoice from the list relevant to the Material being issued and Press Enter. This will display the
Excise Invoice Other Movements Create. The fields will be filled in with information from the Selected Excise
Invoice for the Excise Invoice List. You may change the fields below.
Page | 65
Field Name
Net Ass.
Value
Description
Denotes the value of
R/O/C
C

Base value will be defaulted
from the Selected Excise
Invoice from the Invoice List.
It may be changed
goods that you have

manufactured in-house at
the price at which you
would sell them to a
customer.
BED Rate
BED %
Basic Excise Duty Rate

defaulted from Selected Excise
Invoice from the Invoice List.
It may be changed
BED Value
The amount of basic excise

duty levied
Basic Excise Duty amount. It

may be changed.

Select the Item and Press Enter to calculate the Excise duty.
Page | 66
Comments
Click Save to save the transaction. System gives a message that Excise Invoice xxxxxxxxxx generated with FI
document no. YYYYYYYYYY.
2.
MM-J1IS-Excise Invoice Others Display
Overview
This transaction is used to display Excise Invoice Other movement created in R/3 system

You follow this procedure if you want to display Excise Invoice Other movement created in R/3 system

Excise Invoice Other movement no.
Excise Invoice Other movement year
Output - Results
Excise Invoice Other movement displayed with Header
detail, Accounting Document, Part 1 and part 2 details.
Page | 67
Comments
Procedure Steps
Via Menus

Sales / Outbound Movements Excise Invoice For Other
Movements Excise Invoice for Other Movements
Display Excise Invoice
J1IS
On screen Excise Invoice Other movement - Display, type the values as per table below.
Click on this icon
Enter the internal doc no. and doc year.
Page | 68
Field Name
Excise
Invoice
Other
movement
no.
Description
Excise Invoice Other
movement document no. to
be displayed.
R/O/C
R

Give Excise JV no. to be
displayed
Excise
Invoice
Other
movement
year
Calendar year in which

Excise Invoice Other
movement document was
posted
Give the calendar year of the

excise JV document
Page | 69
Comments
Click Header detail button to see header details. Click Back button to come back to
original screen.
Click on this icon to
see part 1and part 2
details
Click on accounting icon to see
accounting entries
Click Accounting Document button to see Accounting entries. Click Back button to
come back to original screen.
Click Register button to see part 1 and part 2 updating. Click Back button to come
back to original screen.
Page | 70
5. Billing
1.
MM-VF01-Create Billing Document
Overview
Billing document will be created if any material is being Stock Transferred between two different company Codes.
1.3 Create Accounting Document

1.3.1 Access Transaction by
Transaction Code
VF01
VF02
VF03
Activity
Create Billing Document
Change Billing Document
Display Billing Document
1.3.2
Enter the following field in the screen Create Billing Document

Field Name
Description
R/O/C
Billing Type
R
Enter the Billing Type
Billing Type
IV(Inter Company Billing)
Billing Date
Enter the Date of Billing R
Enter the Date of Billing
Document
Enter the Outbound
R
Enter the Outbound Delivery
Delivery Number
Number
Page | 71
Comments
3. Enter ok button
1. Select IV inter company billing
2. Enter document number
1.1.3
1.Select the item line
2. Select the item details icon
Page | 72
1.1.4
Click on save button
Page | 73
1.1.5
Document number
will be created.
Page | 74
6. Subcontracting/Jobwork Challan
1.
MM-J1IF01-Create Subcontracting Challan
Overview
After transfer posting of the input material required for subcontracting at subcontracting end when material will
go outside the plant physically then Subcontracting Challan will be required.

Whenever an excisable material is going outside the plant for subcontracting then raw material
need to be sent to subcontractor on Subcontracting Challan

Material Document Number

Required
Material Document Year
Required
Excise Group
Required
Series Group
Required
Output - Results
Subcontracting Challan Number
created
Comments
Page | 75
Procedure Steps
Via Menus
(a) SAP Easy Access India Localization Menu(J1ILN)

Indirect Taxes Procurement Subcontracting
Subcontracting Challans
J1IF01
On screen Sub Contracting Challan-Create

Field Name
Material
Document
Description
Enter the material
document generated after
transfer posting using
movement type-541
R/O/C
R

Enter the desired Material
Document Number
Material
Document Year
Enter the Material

Document year
Enter the Material

Document year
Excise Group
Enter Excise Group of

R
Plant
Enter Series Group of Plant R
Series Group
Enter Excise Group of Plant

Enter Series Group of Plant
Page | 76
Comments
Enter Material Document generated during Transfer

Posting of Input material required for Subcontracting
using Movement Type-541
Enter Material Document Year
Enter Excise Group of the Plant from

which material is being transferred
Enter Series Group of the Plant from which

material is being transferred
Page | 77
Enter Text here it will be printed on

Subcontracting Challan as Header
Text. You can enter text in any of the
Additional Data or Additional Value
field, all data will be printed
Page | 78
Write Text here for Printing Text on

Item Level in Subcontracting Challan
Page | 79
Tick here if you want to take the Print. As soon as

you press save button the system will check for
the printer and generate the Subcontracting
Challan Number and Output simultaneously
Page | 80
Subcontracting Challan Number created
Page | 81
2.
MM-J1IF11-Subcontracting Challan Output
Overview
This transaction is used to take the Print Output of Excisable Subcontracting Challan

You follow this procedure if you want to take the Print Output of Excisable Subcontracting Challan

Challan Number

Enter Valid Challan Number
Excise Year
Enter Excise Year
Output - Results
Subcontracting Challan Print Output
Comments
Page | 82
Procedure Steps
Via Menus

Procurement Subcontracting Subcontracting Challan
Change
J1IF11
On screen Subcontracting Challan-Change, type the values as per table below.
Enter Challan Number
Enter Excise Year and Press Enter
Page | 83
Click on the Check Box-Print

Immediately and Press Save
button
As soon as you press Save Button system will automatically choose you Default Printer Setting and generate Output
Page | 84
After Saving the Challan you will

get this message
Page | 85
3.
MM-J1IF13-Completion of Subcontracting Challan
Overview
After Goods receipt against Subcontracting Purchase Order and Subcontracting Challan, Challan will be
reconciled to update the status of Input material pending at Subcontractor end and the material which will be
supplied by Subcontractor. After you have consumed all the input material from Vendors end against a
subcontracting Challan then you have to complete the Challan.

need to be sent to subcontractor on Subcontracting Challan and when material comes after
subcontracting then subcontracting Challan will be reconciled for this purpose. After challan is
fully reconciled then challan will be completed.

Challan Number
Required
Excise Year
Required
Output - Results
Subcontracting Challan will be
Completed
Comments
Page | 86
Procedure Steps
Via Menus

Subcontracting Challan Complete
J1IF13
On screen Subcontracting Challan/Reversal/Recredit enter following parameter

Field Name
Challan Number
Description
R/O/C
R
Challan Year
Enter Challan Year
After entering the desired input parameter and press F8
Enter Challan Year
Page | 87
Comments
Tick on the Complete Challan radio

button and press save button
Page | 88
After saving you will get this message
Page | 89
4.
MM-J1IF13-Reversal of Subcontracting Challan
Overview
supplied by Subcontractor. After you have consumed all the input material from Vendors end against a
subcontracting Challan then you have to complete the Challan. If material does not come after 180 days of issue
of the challan then we have to reverse the challan and again re issue of the challan will be done

subcontracting then subcontracting Challan will be reconciled for this purpose. After challan is
fully reconciled then challan will be completed.
If material does not come after 180 days after issue of the subcontracting challan than reversal
of challan will be done

Challan Number
Required
Excise Year
Required
Output - Results
Subcontracting Challan will be
Reversed
Comments
Page | 90
Procedure Steps

Via Menus
SAP Easy Access India Localization Menu(J1ILN)

Subcontracting Challan Reversal of Challan
J1IF13
On screen Subcontracting Challan/Reversal/Recredit enter following parameter

Field Name
Challan Number
Description
R/O/C
R
Challan Year
Enter Challan Year
Enter Challan Year
Page | 91
Comments
Tick on the Reverse Challan radio

button and press Save button
Page | 92
After saving button you will

get this message
Page | 93
5.
MM-J1IFQ-Reconcile Subcontracting Challan
Overview
supplied by Subcontractor

subcontracting then subcontracting Challan will be reconciled

Material Document Number
Required
Material Document Year
Required
Output - Results
Subcontracting Challan Reconciled
Comments
Page | 94
Procedure Steps
Via Menus

Subcontracting ChallanReconcile Quantity
J1IFQ
On screen Quantity Reconciliation for Subcontracting Challan enter following

parameter
Field Name
Material
Document
Description
Enter the material
document generated after
Goods Receipt
R/O/C
R

Enter the desired Material
Document Number
Material
Document Year
Enter the Material

Document year
Enter the Material

Document year
After entering the Material Document number and year press F8
Page | 95
Comments
Enter Goods Receipt Number
Enter Goods Receipt Year then

press F8 (Reconcile) tab
Page | 96
Click
to assign the quantity to challan. Qty.
will be picked from Material Document
Challan will be picked from Material Document. Because

during GR you have referred Subcontracting Challan
After pressing the tab

quantity will be
assigned automatically then press Save tab
Page | 97
After pressing Save Button you will get

this message
Page | 98
6.
MM-J1IFR-Report of Subcontracting Challan
Overview
supplied by Subcontractor. You can see all this data by Challan Report

subcontracting then subcontracting Challan will be reconciled for this purpose Report is
required from where we come to know how much material is lying and subcontractor end

Material Number
Required
Challan Number
Required
Output - Results
Subcontracting Challan Report
Generated
Comments
Page | 99
Procedure Steps
Via Menus

Subcontracting Report Challan Listing
J1IFR
On screen List of Subcontracting Challan enter following parameter

Field Name
Challan Number
Description
R/O/C
O
Challan Year
Enter Challan Year
Plant
Enter Plant
Vendor
Enter Vendor
Company Code
Enter company Code
Excise Group
Enter Excise Group
Series Group
Enter Series Group
Challan Status
Enter Challan Status
e.g. Posted, Fully

Reconciled, Assigned etc.
Please Tick on the Check Box Display Annexure IV before running report
Page | 100
Comments
Quantity Issued, Received, Pending
will be displayed here
If you want to know the list of challan which has be referred during Goods Receipt but has not been
reconciled then tick on the check box Challan Captured
If you want a list of Challan which has

been referred during Goods Receipt
but has not been reconciled then Tick
here and then Execute (press f8)
Page | 101
Page | 102

7 MM-CIN (Excise)

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MM COURSE: CIN(EXCISE)

USER MANUAL: CIN(Excise)

Excise Master Data................................................................................................................................................... 3

MM-J1ID-Excise Master Data ............................................................................................................................... 3

MM-J1IEX-Incoming Excise Invoice (without PO) Create & Post ....................................................................... 24

MM-J1IEX-Incoming Excise Invoice .................................................................................................................... 32

MM-J1IEX-Incoming Excise Invoice_Display ....................................................................................................... 38

Excise Inovice (Depot) ............................................................................................................................................ 44

MM-J1IG-Incoming-Create Excise Invoice at Depot ........................................................................................... 44

MM-J1IJ-Outgoing-Create Excise Invoice at Depot ............................................................................................ 48

MM-ZMMF_DEPOT-Depot Excise Invoice Print ................................................................................................. 58

Excise Invoice (Other) ............................................................................................................................................ 62

MM-J1IS-Excise Invoice Other Movements........................................................................................................ 62

MM-J1IS-Excise Invoice Others Display .............................................................................................................. 67

MM-VF01-Create Billing Document ................................................................................................................... 71

MM-J1IF01-Create Subcontracting Challan........................................................................................................ 75

MM-J1IF11-Subcontracting Challan Output ....................................................................................................... 82

MM-J1IF13-Completion of Subcontracting Challan ........................................................................................... 86

MM-J1IF13-Reversal of Subcontracting Challan ................................................................................................ 90

MM-J1IFQ-Reconcile Subcontracting Challan .................................................................................................... 94

MM-J1IFR-Report of Subcontracting Challan ..................................................................................................... 99

1. Excise Master Data

MM-J1ID-Excise Master Data

To facilitate Excise transactions for materials procured.

Business Process Description Overview

Excise master records

To facilitate Excise transactions for materials procured.

BPP Table of Contents

Material & Chapter ID combination

Vendor Excise Details

Excise Indicator for plant

Excise Indicator for Plant and Vendor

Excise Tax Rate

Access transaction by:

Logistics India Localization-Excise (Click) Indirect

Via Transaction Code

On screen Excise Rate Maintenance Click Chapter ID.

Select chapter ID indicator.

Click on new entries

Enter chapter ID No.

Enter description of Chapter

User Action and Values

The Unit of Measure for

Give unit of measure

Shows the text of the chapter

Give description as per law.

R = Required, O = Optional, C = Conditional

Press Save button.

Select this indicator

Click on new entries

User Action and Values

Key uniquely identifying a

Specifies a material's chapter

Material can be send to

Denotes what sort the

No. of GRs per EI

Indicator whether the

Select C, A or T, for capital

Declaration date of the

R = Required, O = Optional, C = Conditional

Press Maintain (F5)

Click on new entries

Enter Input and output