Guide to Use CCE Harvard Referencing Style in MS word

CCE-LTAS 2014

Using MS Word to create Citations and Bibliography

Creating Citations and Bibliography
I. Steps to Insert Citations in the text:
1. In the Word document, click on the References tab.

2. Click Style, from the drop down list of Styles, select CCE Harvard.

3. Place the cursor in the text where a citation has to appear. Click on Insert Citation and then from the
menu choose Add New Source.
4. Click type of Source, from the drop down list of Sources, select your reference Type of Source like:
CCE Book [1 Author], CCE Conference Proceedings, CCE Journal Article [printed], etc.
NOTE: The Prefix CCE indicates our CCE Harvard referencing style sources.

5. Complete the details of the source in the boxes provided.

Follow the examples to enter the information.*fields are mandatory fields.

Guide to Use CCE Harvard Referencing Style in MS word

CCE-LTAS 2014

Click on the OK button. A citation will then appear in the work. For the above details citation is (Neville,
2010).
5. Repeat the steps 3 and 4 for all the citations that are to be created.
6. To add any source which is already entered, keep the cursor in the place where it has to appear. Select
Insert Citation, select the source to be a cited

Then it will appear Example :( Marshell, 1976)

Guide to Use CCE Harvard Referencing Style in MS word

CCE-LTAS 2014

II. Steps to create Reference list or Bibliography:

1. To prepare a complete reference, place the cursor in the text where the Reference list has to appear.

Click on Bibliography and select the Insert Bibliography option. A bibliography will appear in the work.
Example: Neville, C., 2010. The Complete Guide to referencing and Avoiding Plagiarism.
2nd Edition. Maidenhead: Open University Press.

III.To Reuse the sources in other documents

The Master List supports to use sources that have been created in more than one document in a computer.
In case there is a citation to be placed in another document,
1. Click on Manage Sources in the References Group and check the Master List. It shows all the

sources from all documents that have been created on that computer.
2. Place the cursor in the Search to find a particular name of an author which has been used before. Type
the name of the author, for example; Neville.

Guide to Use CCE Harvard Referencing Style in MS word

CCE-LTAS 2014

Follow the steps shown in the above figure.

Note:
Master List shows the list of citations that has been added in previous usage of referencing.
Current List shows the list of citations that is used in the current document.
3. Click on Close then repeat step I (6) for adding citation.
4. To add reference list repeat step II (2).

IV. To copy the Sources from one Computer to another Computer:

1. Click on Manage Sources in the References Group and check the Master List. It shows all the sources
from all documents that have been created on that computer.

Guide to Use CCE Harvard Referencing Style in MS word

CCE-LTAS 2014

2. Click the Browse button, the below screen appears. Use Copy to copy all the references created in that
computer to another computer. The XML file Sources can be copied.

Paste the Sources.xml file to a USB drive. Now the Master List can be used in another computer:

Guide to Use CCE Harvard Referencing Style in MS word

CCE-LTAS 2014

In the new computer:

Open a word document Click on Manage Sources in the References Group Click the Browse
button.
Find your saved Sources.xml file on your USB drive or other device and click on OK

You will now see your sources appear in the Master List. Highlight and copy the sources you want to
use in the new document from the Master List to the Current List

This document was compiled by: Geetha Achuthan on behalf of the Learning Teaching Committee,
Caledonian College of Engineering, Sultanate of Oman.