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ICIT Practical File

Assignment 1
Create a document containing text that should be properly aligned. Use the replace all
option to replace each instance of same word. Save and protect your document.
Steps for Replace all:

Click Replace option in Find and Replace option in Home Tab.


Type the word in Find what option you want to replace.
Now type the word with which you want to replace previous word in Replace with
option.
Now click on Replace all option.

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Steps to save document:

Go to Home Tab.
Click on Save as option.
Now type the name of file in File name option in save as dialog box.
Then click save option.

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Steps to protect document:

Go to save as option in Home tab.


Click on the tools option in save as dialog box.
Click the General option.
Now type password in password to open option.
Re-enter the password in confirm password dialog box.
Now click save option in save as dialog box.

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Assignment 2
List down the different components of computer along with their functionalities and
sort its sequence. Apply at least 5 different styles.
Steps to apply Styles:

Select text.
Select any one style from Home tab.

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Steps to sort the document:

Go to Home tab.
Click on the sort option.
Now type Paragraph in Sort by option and text in Type option.
Now click OK.

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Assignment 3
Create a document containing computer basic including advantages and disadvantages
using Header Footer and indentation.
Steps to Add Header and Footer:

Go to Insert tab.
Click Header/Footer.
Select one type of Header /Footer.
Type the text.

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Steps for Increase/Decrease Indentation:

Select text.
Go to Home tab.
Click on Increase/Decrease indentation.

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Assignment 4
Create an invitation card for the Freshers Party using the clip art facility of MS Word.
Steps for creating Invitation card for Freshers Party:

Go to Page Layout Tab.


Select Page Colour option.
Select one colour.
Click on Page Border option.
Go to Art option.
Select one art.
Click OK.
Go to Insert tab.
Select Word Art Option.
Choose on Word Art.
Now type the text in the text option in Edit WordArt Text dialog box.
Go to Clip Art option in Insert tab.
Write the type of picture you are looking for in search for option and then click OK.
Now choose the picture you want to add.
Adjust the picture on page by moving or resizing them.
Now type the message you want to write on the invitation card .

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Assignment 5
Create the block diagram of computer using drawing facility of MS Word.

Go to Insert tab.
Click on Shapes option.
Select shapes.
Now Right click on shape and select Add text option.
Now type the text.
Now arrange the shapes according to diagram by moving or resizing it.
Now press the Ctrl key on keyboard and select all shapes used in diagram.
Now press the right click of mouse.
Select grouping option.
Now click on Group.
Block diagram is ready.

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Primary Memory
RAM

ROM

Cache Memory

Central Processing Unit


Input

Registers

Unit

ALU

Control Unit

Output
Unit

Secondary Memory
Hard Disk

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Primary Memory
ROM

RAM

Cache Memory

Input
Unit

Control Unit
Register

ALU

Output
Unit

Central Processing Unit

Hard Disk

Floppy/CD

Secondary Memory

Block Diagram of Computer

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Assignment 6
Insert a 7 column and 6 row tables to create a Calender for current month and do
the following:
1.
2.
3.
4.
5.
6.
7.
8.
9.

Enter the names of days of the week in the first row table.
Centre the day names horizontally and vertically.
Change the font and font size as desired.
Insert the row at the top of the table.
Merge the cells in the row and enter the current month and year using large
font.
Shade the row.
Enter and right align the dates for the month in the appropriate cells for the
table.
Change the outside border to the more decorative border.
Identify two important dates in calender and shade them.

Steps to create Calendar:

Go to Insert tab.
Select Table option.
Insert table option.
Type 7 in column option and 6 in rows option.
Type the name of days of the week in the cells of first row.
Select the row.
Go to Home tab.
Select Centre aligned option.
Type dates in each cell.
Now select the rows of date.
Go to home tab and select right aligned option.
Select row and change the font and font size.
Select the first row.
Right click on it
Go to insert option and select insert row above option.
Now right click on row and select merge option.
Enter the month name and year in this row using large fonts.
Select the row.
Go to Table tool option.
Open Design tab.

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Go to shading option and select one colour to shade the row.


Select one table design for calendar from Design tab.
Select the table.
Now go to border option in Design tab and select the setting, border style, width and
colour for border.
Then click OK.
Now select any two cells and go to shading option in Design tab.
Select one colour for shading.
Calendar is ready.

SEPTEMBER 2014
Sunday

Monday

Tuesday Wednesday Thursday Friday

Saturday

7
14
21
28

1
8
15
22
29

2
9
16
23
30

6
13
20
27

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3
10
17
24

4
11
18
25

5
12
19
26

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Assignment 7
Create a table in MS Word with the following entries.

Serial No.
Name
M1, M2, M3, M4 and M5 and apply the following operation on it.
Calculate the minimum marks in M1 and M3.
Calculate the maximum marks in M2 and M5.
Find the sum of total marks obtain in each subjects.
Insert a new column named grade in the table.
Sort the table w.r.t column M6
Convert the table into text.

S.No
1
2
3
4
Minimum
Maximum

Name
Sakshi
Khushboo
Shivangi
Apurva

M1
87
94
67
78
67

M2
93
97
84
96
97

M3
85
92
73
79
73

M4
78
88
66
68

M5
89
82
79
64

M6
97
89
84
66

Total
529
542
453
451

Grades
B
A
C
C

89

Steps to create table:

Go to Insert tab.
Select table option.
Select Insert table option.
Enter the number of rows and columns in rows and columns option.
Now type the data want to enter in table.

Steps to calculate minimum marks:

Add a row at the end of the table for calculating minimum marks.
Select the cell of that column in which you want to perform operation.
Go to Layout tab and select formula option.
Now type min(above) in formula option.
Then Click OK

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Steps to calculate maximum marks:

Add a row at the end of the table for calculating maximum marks.
Select the cell of that column in which you want to perform operation.
Go to Layout tab and select formula option.
Now type max(above) in formula option.
Then Click OK

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Steps to sort the table:

Select the table.


Go to Layout option.
Select Sort option.
Type the column number according to which you want to sort the table in sort by
option.
Then click OK.

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Steps to convert the table into text:

Select the table.


Go to Layout tab.
Select convert to text option.
Select one option to separate text with.
Then click OK.

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Assignment 8
Create a five page document and insert hyperlink and bookmark.
Steps to insert Hyperlink:

Select text.
Go to insert tab.
Select Link option.
Click on Hyperlink.
Type the file name in address option .
Click OK.

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Steps to insert Bookmark:

Place the cursor where you want to insert bookmark.


Go to insert tab.
Select link option
Select bookmark.
Type the word where you want to insert bookmark in bookmark name option.
Click OK.

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Assignment 9
Write 10 mathematical equations.
(

1.)
2.) ( )
3.) (

( )
)

(
(

4.)

)
)

5.)

[ ( )

6.)

( )]

7.) = [

( )

( )

8.) ( ) {
9.)

10.)

( )

Steps to write mathematical equation:

Go to Insert tab.

Click on Equation option.

Select the type of formulas which you want to insert.

Go to symbol option in Insert tab to insert symbols.

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Assignment 10
Create a resume using resume template facility of the MS word.
Steps for creating resume:

Go to office tab.
Click on New option.
Select Installed template option.
Choose any type of resume.
Click on create option.
Edit your information in resume template.

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Assignment 11
Make a table of contents of unit-I of the subject Introduction to Information
Technology.
Steps to make table of content:

Firstly apply the styles to document containing unit 1


Then Go to References tab.
Select the whole text in document.
Select the Tables of Content option.
Select any one of the Automatic table.

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Assignment 12
Send the Freshers Party Invitation Card created above to 5 different People using Mail
Merge. Write steps corresponding to it.
Steps:

Go to Mailings tab.
Select Step by step mail merge wizard option in start mail merge option in mailings
tab.
Select the document type and proceed to next step.
In next step select the recipients from existing list or create new list of recipients.
Write the letter using greeting line option and insert merge field option.
Then preview your letter.
Now select option complete merge.

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Freshers Party
Sakshi Singh
23-A
Katwaria Sarai
New Delhi 110016
Dear Sakshi Singh,
We are glad to inform you that we are organizing a Freshers Party to welcome
the freshers of year 2014. You are cordially invited for the party.
Venue: SK Westened Janakpuri.
Date: 22 September 2014
Timings: 10AM Onwards.
Regards.

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Freshers Party
Apurva Jain
456-D
Sarojini Nagar
New Delhi 110023
Dear Apurva Jain,
We are glad to inform you that we are organizing a Freshers Party to welcome
the freshers of year 2014. You are cordially invited for the party.
Venue: SK Westened Janakpuri.
Date: 22 September 2014
Timings: 10AM Onwards.
Regards.

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Freshers Party
Khushboo Dubey
Type-II 345
Laxmi Bai Nagar
New Delhi 110023
Dear Khushboo Dubey,
We are glad to inform you that we are organizing a Freshers Party to welcome
the freshers of year 2014. You are cordially invited for the party.
Venue: SK Westened Janakpuri.
Date: 22 September 2014
Timings: 10AM Onwards.
Regards.

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Freshers Party
Sakshi Srivastava
F-93
Katwaria Sarai
New Delhi 110016
Dear Sakshi Srivastava,
We are glad to inform you that we are organizing a Freshers Party to welcome
the freshers of year 2014. You are cordially invited for the party.
Venue: SK Westened Janakpuri.
Date: 22 September 2014
Timings: 10AM Onwards.
Regards.

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Freshers Party
Tulika Mehta
D-211
Munirka
New Delhi 110067
Dear Tulika Mehta,
We are glad to inform you that we are organizing a Freshers Party to welcome
the freshers of year 2014. You are cordially invited for the party.
Venue: SK Westened Janakpuri.
Date: 22 September 2014
Timings: 10AM Onwards.
Regards.

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Assignment 13
Count the number of characters (with & without space), word, pages, paragraph, and
lines using word count facility of M.S. Word.
Steps to Word count:

Go to Review tab.
Select word count option.

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Assignment 14
Create a macro using toolbar .Write steps of the same.
Steps for creating macro:

Go to view tab.
Select the Macros option.
Now click Record Macro.
Assign the shortcut key.
Perform the operations.
Now stop recording.
Press the shortcut key to perform operations.

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Assignment 15
Check the spelling and grammar in an existing document and it should be properly
aligned with proper format.
Steps to check the spelling and grammar:

Go to review tab.
Select spelling and grammar option.
Correct the spellings and grammars,
Now go to Home tab.
Select any one of the alignment to align the document.

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Assignment 16
Q. Create a spread sheet of the purchases made by a customer in a super mart having
the following fields.

SNO.
Product I.D
Product name
Product type
Quantity
Price per unit

Note: all the field names should be bold and underlined also insert borders to the spread
sheet For the spread sheet created above find the total bill using the auto sum facility of
MS-EXCEL
Steps:

Create a spread sheet in MS excel with given fields.


Now select all the field names and select Bold and Underline option from Home tab.
Now select the table and go to Border option in Home Tab and apply border to that
table.
Now select the quantity and price per unit column and go to auto sum option in Home
tab and select product option
For calculating total bill select the column and go to auto sum option and select sum.

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Assignment 17
Q. Create a student performance report using Conditional formatting in MS Excel
using the following specifications: greater than, less than, equal to, between, data bar
and colour scales.

Steps:
Open a new MS Excel workbook and enter the required data of five students.
Select the column and go to Home tab and select conditional formatting option then
choose the operation want to perform for e.g. Greater than or Less than e.t.c.
Now a dialog box of operation you want to perform will open and enter the valu and
select the colour by which you want to highlight and click OK.
Now for Data bars again go to Home tab and select Conditional formatting and
choose the Data Bars option and select the shades.
For Colour Scales select colour scales from conditional formatting option and select
the shades.

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Assignment 18
Q. Create a record of ten students consisting of s.no., name and marks in two subjects
(M1 and M2) and perform the following operations: sort in ascending order of M1,
sort in descending order of M2, sort in ascending and descending order of name and
find the minimum marks and replace it by the text PUT MORE EFFORTS.
Steps:

Create a spread sheet including the fields given.


For sorting select the table and go to home tab and select sort and filter option.
Choose the custom sort option from drop down menu.
Select the column name according to which you want to sort and choose the order.
For e.g. Smallest to Largest or Largest to Smallest or A to Z or Z to A.
Now to find Minimum marks select the column go to Auto Sum option in Home Tan
and select Min option from drop down menu.
Now go to find and replace menu in Home tab and type the value to which you want
to replace in Find what column and type by which you want to replace the existing
one in Replace with column and click OK.

Original Table Before Sorting

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Sorted table according to M1 column in ascending order.

Sorted table according to M2 column in descending order.

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Sorted table according to name column in ascending order (A to Z).

Sorted table according to name column in descending order (Z to A).

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Assignment 19
Q. Create the Column Chart for the sales report of the ABC Pvt. Ltd. Apply the
following properties of Column Chart such as fill colour, border colour, border style
and size.
Steps:

Create a spread sheet with required data.


Now select the data and go to Insert tab.
Select column chart option and choose one style of column char from drop down
menu.
Column chart is created.
Now select the chart go to format option.
Select shape fill option and choose colour.
Select shape outline option and choose colour and in drop[ down menu select the
different types of border styles and its width.

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Assignment 20
Q. Create a Column Chart for record of 3 years for 5 items.
Steps:

Create a spread sheet with required data.


Now select the data and go to Insert tab.
Select column chart option and choose one style of column char from drop down
menu.
Column chart is created.
Now select the chart go to format option.
Select shape fill option and choose colour.
Select shape outline option and choose colour and in drop[ down menu select the
different types of border styles and its width.
Go to Layout tab and add the title from chart title option.

Click on legends in Layout tab to add table in chart.

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Assignment 21
Q. Draw the Pie Chart for the sales report of the ABC Pvt. Ltd for last 3 years in M.S.
Excel and explore the properties such as add Label, Colour etc.
Steps:

Create a table.
Now select the data and go to Insert tab and select pie chart from pie option.
Now select the pie chart that created and go to format tab and select shape fill option
to fill colour and shape outline option to apply border.
Go to Design tab and apply chart layouts.
Go to layouts tab and apply data labels and legends of your choice.

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Assignment 22
Q. Create the Pivot Chart for the sales laptop of KCL Pvt. Ltd for the last 5 years.
Steps:

Create a spread sheet including all the fields required.


Now go to Insert tab and select Pivot Table option and choose Pivot Chart from drop
down menu.
Now Create Pivot Table dialog box is open
Select the data from spread sheet of which you want to create pivot chart.
Now check the fields you want to enter in report.
Pivot chart is created.

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Assignment 23
Q. Create a bar graph for 5 states for 3 years depicting the literacy rate. For the graph
created above perform the following:

Switch Row/Column
Fill colours
Add borders
Change colour

Steps:

Create the spread sheet including required fields.


Now select the data and go to insert tab.
Select the bar option and choose any style of bar graph from drop down menu.
Now select the bar graph and go to Design tab and in Data option select switch row
column option.
Now go to Format tab and select shape fill and choose colour from drop down menu
to add colour.
Now select shape outline option to add border of your choice.
Now go to design tab and choose a style of bar graph your choice and change colour.

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Assignment 24
Q. Create the student grade (A, B, C & D) report using IF and IF Else condition in M.S.
Excel. Now using the conditional formatting fill the A grade as -pink, B grade as blue, C
grade as yellow and D grade as Red.
Steps:

Open a workbook and write in the required data.


Add another column for the total marks of the student.
Highlight the marks of the student and click on the Auto Sum icon in the Home tab
in the Editing field. Do the same for all the students or simply click on the cell and
drag it till the end of the list.
Create another column for the percentage of the students. Highlight their marks and
click on the same Auto Sum icon. Select Average option from the drop down
menu. Click on the cell and drag it till the end of the list.
Go to the Formulas field and click on the Logic icon in the Function Library
field. Select IF from the drop down menu.
Write the logic for the grading and press OK. All the grades accordingly will appear
in that column.
Use Conditional Formatting from the Home tab and use different colors for
different grades.

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S.No
1
2
3
4
5

Name
M1
M2
M3
M4
M5
Total
Percentage Grades
Sakshi
89
82
95
96
90
452
90.4
A
Richa
75
80
83
94
89
421
84.2
B
Priya
48
65
71
56
70
310
62
C
Shaifali
87
82
93
65
79
406
81.2
B
Sandhya
59
65
59
43
52
278
55.6
D

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Assignment 25
Q. Create the student record consisting of the following entries S.no, Name Marks in
M1, M2, M3, M4, M5. Now for the table perform the following functions:

Find the maximum marks in M2,


Find the minimum marks in M5,
Find the total marks obtained by each student,
Find the average marks of each student and
Sort the table according to total marks.

Create a new field named "percentage" and calculate it.


Steps:

Create the record of the student.


For finding the maximum and minimum marks select the option auto sum from Home
tab and select the max and min after selecting the rows.
For finding the total marks select the option auto sum in Home tab and select the
option sum and after selecting the rows.
For sorting the tables select the column and then select the option sort and filter from
Home tab.
Select the values on which on which they are being sorted.

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S.No
5
3
4
2
1

Name
M1
M2
M3
M4
M5
Total
Average
Sandhya
59
65
59
43
52
278
55.6
Priya
48
65
71
56
70
310
62
Shaifali
87
82
93
65
79
406
81.2
Richa
75
80
83
94
89
421
84.2
Sakshi
89
82
95
96
90
452
90.4
82
52

Sorted Table

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Assignment 26
Q. Create a record of 10 companies consisting of columns

S.No.
Name of the Company
Name of the CEO.
No. of Employees
Profit in year 2010
Profit in year 2011

Steps:
1. Open new MS Excel file.
2. Create record consisting of given fields.

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Assignment 27
Q. For the record above protect worksheet by providing password.

Hide/Unhide cells
Allow user to select columns
Allow user to sort cells.
Dont allow user to delete cells.
Dont allow user to format cells

Steps:
1. Create Spread sheet
2. Go to Review tab and select protect worksheet option.
3. Now check the option from the dialog box opened you want user to allow
4. Remain the option unchecked which you dont want user to allow.
5. Now provide the password and click OK.
6. Re-enter the password and click OK.

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Assignment 28
Q. Create a record of Bank consisting of the following columns: Customer id, customer name,
principle, deposited rate of interest and time. Now for the above table find the interest earned
by each customer. Each customer must earn minimum interest of Rs5000, by changing the
value of time period for which money must be deposited and change the minimum interest to Rs
10000 by changing the value of principle.
Steps:

Open a new workbook and write in the data as per the given data in the question.
Highlight the principle amount, rate and time to calculate the simple interest in a new
column.
Click on the first cell of the simple interest and go to the Data tab and click on the
What If Analysis icon in the Data Tools field.
Click on the Goal Seek option in the drop down. The address of the selected cell
will be written in the first field.
In the second field write the value to which you want to change the earlier value.
In the third field, select the cell whose values you want to change and click OK.
Repeat the same for every change.

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Assignment 29
Q. Create a record of BCA (1ST Semester) consisting of the following fields: Serial
number, name, date of birth, age, marks and remarks. For the above record, apply data
validation.
Steps:

Open a new workbook and write in the data as per the given question.
Highlight the row or column for which you want to apply data validation for.
Go to the Data tab and click on the Data Validation option in the Data Tools
field.
In the first field, select the type of data from the drop down menu.
In the second field, write the condition and accordingly fill the rest of the fields with
respect to the condition given.
Now go to the Input Message and write the message which you want to show when
the row or column is selected.
Go to the Error Alert and type in the error which will appear when the user has
entered the data which does not satisfy the condition given earlier.
Now write in any one of the columns or rows. The data should against the condition
and when you move further an error message flashes signaling the exploitation of the
condition.

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Assignment 30
Q. Explain the following DOS commands.
1. Date: date command tells the current date and also allow user to change the date..
Syntax: C:\>date

2. Time: time command tells the current time and also allow user to change the time.
Syntax: C:\>time

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3. md dir: This command is use to create directory and it is used as md directoryname.


Syntax: C:\>md BCA

4. copy con: This command is use to create a file, and used as copy con filename.extension
then add text by typing and then press ctrl and Z key simultaneously.
Syntax: C:\BCA>copy con Sakhi.txt
Hello. Sakshi here^Z(ctrl+Z)

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5. copy: This command is use to create a duplicate file of an existing file and it is used as :
Syntax: C:\BCA>copy existingfilename.extension newfilename.extension.

6. ren: This command is use to rename a file and used as:


Syntax: C:\BCA>ren existingfilename newfilename.

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7. del: This command is use to delete a file or a directory used as del filename
Syntax: C:\BCA>del Sakshi.txt

8. rd: This command is use to remove directory.


Syntax: C:\>rd BCA

8. edit: This command is use to edit text of a file.


Syntax: C:\BCA>Windows\system32\edit iit.txt

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Assignment 31
Q. Explain the following commands.

1. chkdsk: This is use to check total disk space, bad sectors, file index in drive.
Syntax: D:\>chkdsk D:

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2. xcopy: This command is use to create duplicate of an existing directory it is used as xcopy
existing directory name new directory name and then specifying by using F key for
copying only file and using D key for whole directory.
Syntax: C:\>xcopy bca bca2

3. label: This command is use to change the label or name of drive.


Syntax: D:\>label IITM

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4. dir more: This command is use to display the content of drive used as:
Syntax: D:\>dir more d: or C:\>dir more c:

5. : This command is use to hide a file it is used as:


Syntax: C:\iit>attrib iit.txt +h.

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6. dir ??? : This command is use to list the files upto three charachters long and it is used as
dir ???.extension. No. of question marks is equal to the maximum no. Of
characters a file can have.
Syntax: C:\>dir ???.extension

7. dir i*t: This command is use to display file whose name starts with first character and ends
with the second character. It is used as dir i*t.extension, i is first character ant t is
second character so it will display file whose name stars with i and ends with t.
Syntax : C:\>dir i*t.txt

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Assignment 32
Q. Create a presentation on Types of Memory having a table for the Types of Memory
and then create hyperlinks on the types of Memory in the master slide that opens
new slides for it.
Steps:

Open a PowerPoint slide.


Click on the Design tab in the tool bar and select the desired design for your
presentation.
Give the heading to the slide of your presentation. Also give the sub headings to
which you want to create the hyperlink for.
Highlight the word or heading for the hyperlink.
Go to Insert tab and click on the Hyperlink icon.
Select Place in this document from the Link to: field and select the slide which
will open when the hyperlink is clicked.
Do the same for more of the hyperlink in the same document.

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Assignment 33
Q. Create a presentation on types of Operating Systems with different themes and apply
the animation effects on it.
Steps:

Open PowerPoint slide.


Add the text and pictures want to enter in slides.
Now to apply themes go to Design Tab and select a theme of your choice.
Now go to Animation Tab.
Select a style for transition of slide.
Go to Custom Animation in Animations Tab.
Now open the slide in which you want to add custom animation.
Now select the picture or word and then click on Add Effects and select the way like
Entrance, Exit e.t.c.

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Assignment 34
Q. For the presentation created in the previous class apply the different slide
show options and protect the presentation to restrict unauthorized access.
Steps:

In the above created presentation go to Slide Show tab.


Select a type of slide show you want.
To set up a custom show go to Custom Slide Show option.
Select the slides you want to add in slide show and give it a name.
In set up show option in Slide Show Tab we can set up a custom slide show
upto particular number of slides.
We can add pen colour, use narration recorded, rehearsed timing in this kind
of slide show.
Now to add timings select rehearse timings option and go to Record Narration
option to record voice or narration.
Now go to Office Button and select the Save as option.
Now in the Save as dialog box select General Option
Now type password in password to open option.
Re-enter the password in confirm password dialog box.
Now click save option in save as dialog box.
Document is protected.

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