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Login Every user shall be given a user-id by the systems administrator. One of the teachers
called the data teacher act as the systems administrator.
Registration - the administrator will process all application from students to enroll in the school
and provide status report, class details, class teacher and class schedules before school starts.
Eventually the registration module will create the students registration Master file that consists
of students name, Birth date, birth certificate no. , contact address, parents name, IC no.,
parents occupation and monthly Income. The parents will be given a choice to register the
children online or off line. Online forms will be provided or parents can fill up the form manually
but the administrator has to enter the data on their behalf.
Class distribution base upon the total number of students that registered for the year and the
availability of classrooms, the students are equally divided and a class teacher is assigned to
handle all the necessary preparations before class starts on the first day of school. The class
teacher will be given the students file that they will be in charged of.
Update students profile This module can be accessed by parents and class teacher. The
parents can access the students personal information if changes and class teacher can update
on the students schools activities such as grading, co-curriculum activities.
School fees the module shall be able to accept and check payment status for each student.
Generate report various reports can be generated. The systems administrator will require
report such as list of teachers and the specific class, teachers schedule, school activities, school
fees status. The teachers will require students reports such as students list, attendance, grades
for each subject and the parents will want to know about their children registration info and
status, children performance in class.
Student report
parent
teacher
Approval letter
0
School activities
register
Registration
system
Approve registration
System
administrator
application
varify ID
D1
User
accepted
1
entered user ID
login
student detail
D2
student detail
Student
registration
required teacher
D4 Teacher
3
assign teacher
class distribution
total student
assign teacher and class
4
check avaiable
update student
profile
D3 Classroom
avaiable classroom
payment
accept payment
fees
D5 Account
fees status
outstanding fees
validate ID
D1 User
1.2
1.1
reject ID
login
student detail
D2 Student detail
valid ID
invalid ID
student detail
2.1
2.2
registration
proses application
D2 Student detail
approval letter
2.3
prepare approval
letter
approve application
3.1
total student
class distribution
required
3.2
assign teacher
assign class
D4 Teacher
list teacher
3.3
check availability
teacher and class
schedule
D3 Classroom
teacher schedule
Continue..
personal information
school activities
4.1
update student
profile
new detail
4.2
update personal
information
4.3
update school
activities
change detail
D2 Student detail
school activities
4.4
student
performance report
student report
Continue..
Payment
Accept
5.1
Accept fees
5.2
check payment
D5 Account
outstanding fees
payment status
payment status