Choosing an

Employee Performance
Management Software

- Cloud & On-Premise Options

Prabakar Marimuthu

Implementation Time www. Software developers (ISVs) deploy their employee performance management software in a cloud environment that can serve multiple customers. And around implementing the soft- then Synergita team will start ware and configuring the deploying the product and do process to suit customer needs. The cloud version is deployed in Amazon cloud environment (AWS). ISVs provide the software to host the software within the customer’s data center or in an exclusive server dedicated for the customer. you have an option of choosing between cloud based solution and on-premises solution. Microsoft. Cloud is a remotely placed network of servers. the implementation. It will be more and setup the data center. Page 02 . In the on-premises model. There are several companies providing these cloud environments including Amazon. Here is a quick comparison of both models.Cloud or On-Premise While evaluating an employee performance management software. Cloud Infrastructure Required On-Premises Only browser is needed for a Customer has to provide the customer to start using servers & software licenses. Implementation time is only Customer has to purchase the around 2 weeks with the cloud required servers and software hosting model. HP. which can be used for hosting software applications & services. etc. of the employees are high. Synergita Typically servers would include 2 servers (one as application server and other as database server). This white paper analyses what these models really mean and how you can choose one among them based on your needs. you may need more servers to distribute the load. IBM. Comparison between Cloud and On-Premise Solution Synergita supports both cloud & on-premises hosting for customers. If no.

500. especially availability. High initial investments setting Pricing is based on the sub- up the data center & pricing scription duration & count of irrespective of usage of the employees. of users (eg. and also ensure Synergita has the responsibility physical security. only internet provide access from outside access is required. the ment SSL.) www. It is easy to office premises. and tamper-proof at no additional cost from the customer. etc. backup.Cloud Maintenance On-Premises Synergita maintains the servers Customer has to maintain the as per industry standards. To be done by serve mobile customers. While Synergita is average count of employees is available in on-premise model. upgrades. if the system. Security Synergita has put in place Cost & effort needed from industry standard security customer to ensure hardware & measures to ensure security of data security customer data and systems (more details are discussed in the forthcoming sections) SSL Certificate When a customer accesses If the customer wants to imple- Synergita from cloud server. software effort is required from customer. the customers. security. So custom- version to each customer sepa- ers enjoy using the very latest rately accessing the server version always. which is secure additional annual recurring cost. So generally access to the latest version is delayed. you customer will have to buy it in pay for only 680 employees terms of no. they have to data transfer over internet uses purchase SSL certificate & it’s SSL protocol. For example. etc. servers. No data center. Responsibility of meeting the SLA promised to will be customer’s. etc. synergita. Accessibility Software Updates Software is accessible from Requires firewall changes to everywhere. 250. Pricing Pay only for what you use. Synergita releases new features Synergita engineering team will & updates every month in the have to release the latest cloud environment. through remote or visiting the site. 680 for the given quarter. customer’s IT team. Page 03 .

www. dant copies in different locations. Synergita has also implemented the following security measures to ensure security of customer data. ISO 27001 certified Validated as a level 1 service provider under the Payment Card Industry (PCI) Data Security Standard (DSS) Annual SOC1 & SOC2 audits are successfully conducted and all the compliances are reviewed Each certification means that an auditor has verified that specific security controls are in place and operating as intended. invest further & increase the Synergita team takes care of capacity of servers as the scaling up the servers according Organization grows. So it makes sense to evaluate the cloud providers based on these credentials. Amazon cloud has obtained the following accreditations. the Customers have to constantly employee count increases. synergita. which is additional frequently and maintain redun- investment. upkeeping the infrastructure. the services can be restored in few minutes. Cost of ownership Pay per employee per month Typically. Cloud Security Synergita is hosted in Amazon cloud environment. Dependency on IT team No dependency on IT team for Lot of dependency on IT team any operations towards infrastructure provisioning. cost of the software will be on the perpetual model followed with Annual Maintenance Contract + Cost of hardware and OS/DB licenses. to the Page 04 .Cloud Scalability On-Premises As the Organization grows. Disaster Recovery Cloud infrastructure allows easy Need to have a separate server backup of software and data for this. etc. So in-case of a failure.

ensuring high availability and durability. The level of access to different users who need to login to the server for maintenance purposes have been clearly defined and implemented. Synergita uses Thawte SSL.99% durability & 99. www. Synergita architecture allows enabling encryption for all important fields as per the requirements of tenants. Multi-Tenant Data Security / Isolation Synergita product architecture ensures tenant data isolation in all the layers (View. The customer always owns the data and the data is accessible only to the customer. data can be exported as excel dump. and Data).Access to Servers Access to Synergita servers is restricted and stringent firewall rules have been configured to keep the servers out of reach for intruders and malicious attackers. Tenants shall also avail LDAP based authentication without storing the credentials in cloud. If the customer decides to terminate the contract. All sensitive data are encrypted using AES methodology. EBS ensures that the data is safely backed up and protected from component failure. the advanced algorithm and stored in the database Login credentials are encrypted & stored in the database. Product is security tested in compliance with OWASP standards & recommended approaches and tools. Amazon offers an SLA of 99. Services. Data-in-transit is protected by the implementation of SSL protocol to encrypt & transfer data between server and browser. So with respect to access management the same level of security available in the on-premises server has been implemented in cloud as well. Who owns the data in cloud setup? Synergita is committed to protect customer’s data and the privacy of Page 05 . This architecture and our development practices automatically ensure that the tenant data do not mix-up between multiple tenant / tenant hierarchy. Product is security tested in compliance with OWASP standards & recommended approaches and tools Data Backup Synergita backs up the customer data using Amazon Elastic Block Store (EBS). Data Security Synergita ensures security of customer data in cloud environment by implementing industry best practices. Data layer conducts additional validations to ensure the data retrieved belongs to the tenant of logged-in user. synergita.99% availability of data over a given year.

Cost Comparison For on-premises products.Access Restrictions Synergita provides access control of the system. Typically. In addition. customers have to invest on purchasing servers. The product is performance tested for every release and all the servers are constantly monitored by the support team for load & ensure superior performance to all customers by scaling up the servers as needed. these companies would like to do affront investment on the hardware. Performance Our technical team is committed to provide excellent performance of the software for all the customers. following are some of the parameters that organizations consider while choosing the on-premise model: Organization Culture There are certain organizations which do not like to go for recurring payment. Amazon offers 99% of availability over a year so customers are assured uninterrupted services. For example. the HR can configure whether the system is accessible within the office premises alone or can be accessed from open internet as well. customers have to purchase perpetual licenses and this pricing model typically comes with a contract for one or more years and pay for AMC as well on annual basis. software and be done it with one-time payment. These organizations would go in for on-premise model. Cloud Hosting Pay as per usage On-Premises Hosting Perpetual license cost + AMC + Server cost + Software license cost + Data center maintenance When do you consider On-Premise Model? While there are significant pro’s from the ownership/ Page 06 . High Availability & Disaster Recovery Availability is the ability of software applications to be available for access all the times. even if there is any problem due to hardware or network failures. www. synergita. They would be cash-rich and at the same time. licenses & bear the recurring maintenance cost. vary of fluctuations in the variable spending. In the cloud hosting model. customers can pay as per usage without any long term commitment and all you need is a browser to access application. cost perspective on the cloud-model.

support teams visit onsite or access the servers over internet and fix the problems and the resolution time frame is slightly higher. The login screen can be changed as needed. In the cloud hosted model. But in case of on-premises deployments. SalesForce. these companies have around 500. And now they are looking for performance management software. To avoid entering the redundant data into multiple systems. www. Integration with On-Premises Applications A typical scenario is that customers already have some software applications. This is to ensure that they have complete hold on the data. acceptance of cloud as a standard delivery model is increasing across the world. Support Synergita offers excellent product support through different channels (support portal.The way forward Cloud computing has gained momentum once large companies like Amazon. Synergita also supports integration with LDAP & Single Sign-On Servers. Common Characteristics between Cloud and On-Premise version of Synergita Customization Synergita provides very good customization options and each customer can customize the product to fit their own needs. email & phone) to all its customers. Conclusion It is important that the customer should evaluate their needs against the pros and cons of both models and choose. Right from Organization structure to appraisal workflow.Fear of Data Security Certain organizations attach lot of importance on the data security and would like to keep their HR data inside their organization. Synergita provides integration layer with web services exposed to enable integration with other systems even if the systems are hosted in the customer premises. which are hosted on-premises. There are significant advantages by going with cloud model. So the employees will get a feel of using an intranet system provided by their Organization. they want the systems to collaborate among each other. these organizations will have excellent IT infrastructure in-house and will be able to bring in security practices on the applications hosted on-premise. Typically. synergita. Also. As per statistics. Cloud .com Page 07 . etc. the HR can configure as per Organization requirements.000 servers to meet the current demand. It does require some education and trust between the customer and the provider. On-premises applications are rapidly being replaced by cloud based web solutions and accessed through browsers. support team is generally able to fix the problem much quicker since fixing the issue in one server resolves the problem for all customers. Compliance Needs There are certain compliance needs force them to go for on-premise / private cloud setup where employee data cannot be on shared servers. started promoting cloud computing.