REPORT WRITING MANUAL

OAKLAND POLICE DEPARTMENT

CALEA Standards
42.1.2; 42.2.4; 55.2.3A;
55.2.4E; 82.2.1

B-2
31 Mar 99

CRIME REPORT
(536-933)

Complete this report for offenses occurring in the City of Oakland, except
for cases involving worthless documents, missing persons, stolen or
recovered vehicles, towed vehicles, lost and found property or matters to
be investigated by other agencies. Complete this report in cases involving
accidental discharge of weapon or dispatch of an injured or vicious animal.
Also complete this report whenever a crime occurs related to domestic
violence and for all incidents involving a domestic dispute or a restraining
order, even if a crime has not occurred.
Complete one copy for each victim of a crime against the person.
Complete one copy for each incident involving crime against property.
ROUTING

Check the appropriate box to route extra copies of this

report to other units.

HEADER

Leave "Assign to" and "RD No." blank.

Complete "Outside Reporting Agency" if not a Department
member or employee, i.e., Oakland Housing Authority,
Oakland Public School Security, etc., otherwise leave blank.
Leave "Reporting Agency Case No.", and "Police Beat"
blank. Enter the Community Policing Beat number for the
location of the occurrence in "CP Beat".
Enter the incident number.

VICTIM

Enter the name of the victim of the incident.

Citizen

Last name first, then first name and middle

name or initial. Indicate Miss, Mrs., Jr. or Sr. if
appropriate.

Military

Include rank, social security number and

branch of
service.

Personnel

Department Print first initial, last name and serial number.

Personnel

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REPORT WRITING MANUAL

OAKLAND POLICE DEPARTMENT
Business

B-2
31 Mar 99

Enter the firm name. For a large firm with

many branches, include the branch name,
store number, warehouse number or
substation number.
If a business, check the "Business Name" box
to indicate that the business is the victim of
the incident.
If another jurisdiction, check the
"Local/State/Federal" box to indicate that a
jurisdiction is the victim (ex. Dept. of Fish
and Game, FBI, Post Office).

School

Enter the name of the school.

Park

Enter the name of the park.

Recreation

Enter the name of the recreation center or

facility.

Center
Gas Station Enter the business name of the station and
include the name of the oil company.
Enter the person's sex, race, date of birth or age.
Enter the person's home address including building, room or
apartment number, and zip code. Enter the name of the city
if outside Oakland. If Oakland address, check the "Oakland"
box. For military personnel, include unit ship or station. For
Department personnel, enter OPD. For a business, leave
blank.
Enter the person's home or message telephone number,
including the area code if other than 510. For a business
leave blank.
Enter the person's business or school address including zip
code. Enter the name of the city if outside Oakland. If
Oakland address, check the "Oakland" box.
Enter the business's phone number or the phone number of
the person's place of employment.

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OAKLAND POLICE DEPARTMENT

B-2
31 Mar 99

Enter the person's occupation or job title. For a Department

member or employee, leave blank.
Enter the hours and days of the week when the person can
be contacted at the business address.
Enter the victim's driver's license number. Enter the state if
not California.
Check the "Domestic Violence" box if applicable.
If victim of a sexual assault has been notified of the right to
have a victim advocate and /or support person present,
check the "Victim's Support" box.
Check the "Victim Injured" box if the victim sustained
injuries.
If victim is provided with a Resource Card for Victims of
Domestic Violence and Other Violence Crimes (TF-869) or
the Spanish version (TF-869-1), check the "Resource Info
Provided" box.
If victim of a sexual assault requests anonymity, check the
"Sex Assault Victim Requests Conf." box.
ADDITIONAL When a person other than the complainant notified the
police of the
PERSON
incident, complete these boxes as described above. When
the
"Local/State/Federal" box under Victim has been checked,
enter the
reporting officer's first initial, last name and serial number.
Indicate whether the additional person is the reporting party
(R/P),
a second victim of a property crime (V) , the parent of a
runaway
child (P) or a witness (W) . Enter the name, sex, race, DOB,
etc., as
described above. When a number of officers are listed as
report
takers, use the narrative section of the Continuation Report
(536-936).

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REPORT WRITING MANUAL

OAKLAND POLICE DEPARTMENT
LOCATION

Bank/ATM

B-2
31 Mar 99

Includes automated teller machines, banks,

savings and loan associations, credit unions
and other such institutions. Not included are
finance companies and lending institutions
where lending money isthe primary function.

Convenience Includes neighborhood stores that specialize

in the
Mrkt
sale of consumable items, have easy access
and generally have extended hours of
operation.
Gas Station Includes all locations where the primary
function is selling gasoline and related
products.
Other

Includes commercial establishments not

otherwise
Commercial included above such as supermarkets,
department stores, restaurants, bars, finance
companies and motels.

POINT
OF ENTRY
LOCATION

Residence

Includes anywhere on the premises of

dwellings utilized for human habitation.
Hotels, motels, lodging houses and places
where lodging of transients is the main
purpose are categorized as other
commercial.

Street

Includes highways, alleys and sidewalks.

Generally, anywhere outside of structures.

Misc.

Includes noncommercial or nonresidential

premises such as houses of worship, union
halls, schools, government buildings, buses,
trains, doctors' and lawyers' offices, parks,
etc.

Check the box(es) that indicate(s) the point at which the

suspect
entered the crime scene.
Check the box that indicates the location on the building or
vehicle

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REPORT WRITING MANUAL

OAKLAND POLICE DEPARTMENT

B-2
31 Mar 99

P.O.E.

at which the suspect entered the crime scene.

METHOD

Check the box that indicates the method used by the

suspect to enter
the crime scene.

OF ENTRY
BURGLARY

If a burglary was involved, indicate the type of burglary that

occurred. If officers responded to the scene as the result of
an alarm, check the "Alarm Response" box also.
Auto

This includes vehicles such as cars, trucks

vans and motor homes.

Residential

This includes locations where people usually

reside, whether or not they are at home,
such as houses, apartments, mobile homes
and houseboats. Travel trailers and boats
used as permanent dwellings and a
residential area in a commercial building are
also included here.

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REPORT WRITING MANUAL

OAKLAND POLICE DEPARTMENT
Commercial

Other

WEAPON
USED

B-2
31 Mar 99

This includes locations primarily used for

business
or commercial purposes such as
stores, offices, theaters, warehouses,
restaurants, schools, government buildings,
manufacturing plants, churches, railroad
cars, garages, etc.
This includes locations not covered by the
other categories such as boats, trailers,
residential garages, etc.

If the suspect used or attempted to use a weapon, indicate

the type
of weapon by checking the appropriate box. Check the
"None" box
if no weapon was involved.
Firearm

Includes revolvers, automatic pistols, rifles,

shotguns, zip guns, etc.

Cutting/

Includes knives, razors, hatchets, axes,

scissors,
glass, broken bottles, ice picks, etc., used as
cutting or stabbing objects.

Stabbing
Instrument
Hands, Fists,
Feet, Etc.

Includes body parts such as hands,

fists, feet, etc.,
used or threatened as weapons.

Chemical

Includes any chemically based weapon such

as mace, pepper spray, as well as an
incendiary or explosive device.

Other

Includes any object or substance used or

threatened as a weapon that does not qualify
in one of the other categories. Briefly
describe the object or substance. Describe
more fully in the narrative.

None

When no physical weapon was used or

threatened.

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OAKLAND POLICE DEPARTMENT

B-2
31 Mar 99

If the incident was gang-related, check the box and, if

known, indicate the gang name and victim's relationship to
the gang in the narrative.
If race, ethnicity, religion, sexual orientation, physical or
mental disability, or gender was a factor in the crime, check
the box. Describe the circumstances in the narrative that
support this conclusion.
CRIME

When a crime has occurred, enter the common name of the

crime followed by the section number (including any
applicable subsection) and the code abbreviation. Enter
which victim(s) the crime pertains to, i.e., VI, V2 etc.
When reporting an incident involving a domestic dispute
and a crime has not occurred, enter "Domestic Dispute." In
addition to the Crime Report, complete a copy of the
Continuation Report (536936) in order to record the
information relevant to a domestic dispute.
When reporting an incident where you advised a suspect of
the terms of a restraining order and a crime has not
occurred, enter "Proof of Service." In addition to the Crime
Report, complete a copy of the Continuation Report
(536-936) in order to record the information relevant to
proof of service of a temporary restraining order.
When reporting the accidental discharge of a weapon and a
crime has not occurred, enter "K-3, Accidental Discharge"
and the narrative should read, "Crime Report prepared for
the issuance of an RD number only."
When reporting the dispatching of an injured or vicious
animal and a crime has not occurred, enter "K-3, Vicious
Animal" or "K-3, Injured Animal" as appropriate and the
narrative should read, "Crime Report prepared for the
issuance of an RD number only."
ATTEMPTS
attempt
other
before the

Whenever a specific code section covers an

to commit a crime, enter that section. For all
attempts, enter the abbreviation "ATT"
common name of the crime.

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OAKLAND POLICE DEPARTMENT

B-2
31 Mar 99

SUSPICIOUS Whenever the elements of a crime are not

present,
CIRCUMbut are suspected, enter the abbreviation
"S/C"
STANCES
before the common name of the crime.
Indicate all persons who are the victim(s) of this offense,
i.e., VI from this report, V2 from this report or from the
Victim/Witness Report (536-935) as appropriate, V3, etc.
from the Victim/Witness Report.
Enter the location of the incident.
If an ABC or OHA premises was involved, check the
appropriate box.
Enter the day of the week, the date and time the incident
occurred.
Use military format.
If the exact date and time of the incident is unknown, enter
the beginning and ending days of the week, dates and
times of the possible timespan. Use military format.
Enter the day of the week, the date and time the incident
was reported. Use military format.
VANDALISM Check all boxes that apply to the type of vandalism that
occurred.
LOSS

Check all boxes that apply.

Currency,
Includes currency, legal documents which are
Notes negotiable in the open market, stamp collections and
coin collections. Checks which are not negotiable because
they have not been properly countersigned and stolen
credit cards are not included.
Clothing,
Furs

Includes all items of wearing apparel, pelts or

skins which are used as wearing apparel,
purses, belts and wallets.

Jewelry,

Includes watches, bracelets, rings, necklaces

and

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REPORT WRITING MANUAL

OAKLAND POLICE DEPARTMENT
Precious
Metals

B-2
31 Mar 99

other items of value used for the adornment

of the
person. Also included are metals with a high
value such as gold, silver and platinum.
Common metals such as iron, aluminum and
copper are not included.

Firearms

Includes all handguns, rifles, shotguns and

other devices commonly referred to as
firearms. Not included are BB, pellet, air or
gas-powered guns.

Office
Equipment

Includes devices such as typewriters, adding

machines, cash registers, duplicating
machines, computers and computer
software, cellular phones
and pagers.

TV's, Radios, Includes all items that are designed to

reproduce
Stereos
photographic images, video or sound such as
televisions, VCR's, video cameras, motion
picture cameras and projectors, still picture
cameras, slide projectors, radios, record
players, tape recorders, records and tapes.
Household
Includes general household items such as
beds,
Goods
sofas, chairs, appliances, tables, chairs and
antique furniture. The location of the
theft is not a consideration since household
goods may be stolen from a truck, a business
establishment, a residence or other location.
Consumable Includes items which are normally consumed
for
Goods
human nutrition, enjoyment or hygiene such
as liquor, meat, perishable food, canned
food, cigarettes, gasoline, deodorant,
aftershave location, perfume, beverages and
firewood.
Livestock

Includes live animals commonly raised as

farm stock such as cattle, horses, sheep,
chickens and goats. Not included are

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OAKLAND POLICE DEPARTMENT

B-2
31 Mar 99

common household pets such as dogs, cats,

tropical fish and birds.
Motor Vehicle
A self-propelled vehicle that runs on
land including automobiles, trucks, buses
and motorcycles.
Miscellaneous
Includes items not accounted for in the
other categories such as shrubbery, vehicle
parts, boats, trailers, airplanes, books and
household pets.

TYPE OF
THEFT

None

When no loss was taken or when no loss has

been discovered yet.

UCR Code

Enter the corresponding numeric code of the

box checked for the most valuable type of
property taken in the incident.

Check the appropriate box to indicate the type of theft.

Pickpocket

The theft of articles from a person by stealth,

where the victim usually does not become
immediately aware of the theft.

Pursesnatch The grabbing or snatching of a purse,

handbag, etc., from the custody of an
individual. If more force is used than is
actually necessary to snatch the purse from
the grasp of the person, then a strong arm
robbery has occurred.
Auto

The theft of any part or accessory attached

to the
Accessories interior or exterior of a motor vehicle.
Auto Clout

The theft of personal property from an

unlocked motor vehicle.

Shoplifting

The theft by a person (other than employee)

of goods or merchandise exposed for sale.

Bicycle

The unlawful taking of any bicycle, tandem

bicycle, unicycle, etc.

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OAKLAND POLICE DEPARTMENT
Coin
Operated
Device
From
Building
Other

B-2
31 Mar 99

A theft from a device or machine which is

operated
or activated by the use of a coin.
A theft from a building which is open to the
general
public and where the offender has legal
access.
All thefts which do not fit the definition of the
specific categories listed above.

SOLVABILITY Check all boxes that apply.

FACTORS
LOSS
REPORT
ONLY
VICTIM
VEHICLE

When there are no investigative leads in a property crime

other than
robbery, and/or the report has been made solely to
document the
theft of property, check this box. A narrative is not required
if this box is checked.
Complete this section when a victim's vehicle is the object
of the
crime (e.g., burglary, vandalism), towed, secured and left at
the scene, contains evidence or is held. Indicate if the
vehicle is a car, truck or other, Le, motorcycle, moped, etc.
Fully describe the vehicle including the license number and
the state, the year, make, model, body type, color and VIN
number.
Indicate the status of the vehicle. If a hold was placed on
the vehicle, indicate the investigative unit for which the
hold was placed.
If the vehicle was towed, enter the tow number.
If a bicycle is stolen, fully describe the bicycle including the
type, color, brand and model, number of speeds, and the
license and serial numbers.

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OAKLAND POLICE DEPARTMENT
PROPERTY/
NARRATIVE

B-2
31 Mar 99

Check the appropriate box to indicated the type of property

listed on
this page, i.e., loss, evidence, safekeeping, recovered.
Check all boxes that apply in describing the location of the
property when it was stolen.
Itemize and describe loss items. List all evidence, where
found, by whom found and disposition. When listing
property, indicate the item number and status ("L" for loss,
"E" for evidence, "S" for safekeeping, and "R" for
recovered), i.e., #IL, #2L/R. Summarize the details of the
crime(s) in a logical order. Include all elements of the
offense (s) .

FOOTER

Enter the total number of victims, witnesses, suspects and

arrestees for the entire incident.
Indicate whether the report was taken by telephone.
Indicate whether or not photos were taken.
Indicate whether or not evidence was collected.
Indicate whether or not a technician was on the scene or a
technician tag was left.
Indicate the total value of the property recovered, if any.
Indicate the total value of the loss.
Indicate the total number of pages in this report.
Enter your first initial, your last name and your serial
number.
Enter your watch number and your area number.
Enter your supervisor's name and serial number.
Leave "Reviewer/Serial Number" blank.

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