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OHSAS 18001:2007

OHSAS 18001: 2007 Awareness


M d l 4
Module

Issue A Date 25/09/07

OHSAS 18001:2007

INTRODUCTION

Introduction About TUV Middle


E t
East
Introduction About Tutor
Introduction of Participants
General Safety Rules
Course structure includes:
lecture, discussions & case
studies, quiz etc.

Issue A Date 25/09/07

OHSAS 18001:2007

COURSE OUTLINE

Introduction to OHSMS

(Occupational Health and Safety Management System)

Introduction to Standards
Difference between old and new standards
Terminology and Definitions
Policy Statements
Hazard
d Identification
d
f
and
d Risk
k Assessment
Implementation and Operation
Monitoring and Measurement
Management Review

Issue A Date 25/09/07

OHSAS 18001:2007

INTRODUCTION TO OHSAS 18001: 2007

Occupational Health and Safety


Assessment Series 18001: 2007
Development
(BS OHSAS 18001:2007)
Occupational Health and safety
management system requirements

Issue A Date 25/09/07

OHSAS 18001:2007

INTRODUCTION TO OHSAS 18001

This Occupational Health and


A
Assessment
Series
S i (OHSAS )
Specification and the accompanying
guidelines for the
OHSAS 18002 g
implementation of OHSAS 18001
have been developed in response to
customer demand for a recognizable
OHSMS (Occupational Health and
Safety Management System) Standard
against
i t which
hi h their
th i managementt
system can be assessed and certified.
Issue A Date 25/09/07

OHSAS 18001:2007

CHANGES IN OHSAS 18001

The importance of Health has been now


given greater emphasis
OHSAS-18001- Standard
PDCA Model diagram introduced
Clause 2 Reference to International
documents
Align with 9001 and 14001
Tolerable risk Acceptable
Acceptable risk
Accident- Incident
Hazard- No longer with property and
environment
4.3.3 and 4.3.4 have been merged
4.3.1 consider hierarchy of controls
Issue A Date 25/09/07

OHSAS 18001:2007

CHANGES IN OHSAS 18001

4.3.1 and 4.4.6 Management change


4 5 2 Evaluations of compliances
4.5.2
4.4.3.2 New requirements Introduce for
participation and consultation
4531N
4.5.3.1
New requirements
i
IIntroduce
d
for Investigation of incidents

Issue A Date 25/09/07

OHSAS 18001:2007

Elements of successful OH&S Management

Continual
Improvement

Measurement and Monitoring


OH&S Policy
Management Review
Planning

Implementation
and operation

Checking and
Corrective action

Issue A Date 25/09/07

OHSAS 18001:2007

INTRODUCTION TO OHSAS 18001:2007

The Contents of Standards


1.Scope
2.Reference and Definitions
3.Terms and Definitions
4 0 OH&S Management System Elements
4.0
4.1General Requirements
4.2 OH&S Policy
4 3 Pl
4.3
Planning
i
4.4 Implementation and Operation
4.5 Checking
4.6 Management Review.

Issue A Date 25/09/07

OHSAS 18001:2007

Standard Scope

This standard is applicable to any organization


that wishes to:
9 Establish, implement, maintain and continually
improve an effective SMS.
9 Assure itself of its conformance with its stated
occupational health & safety (OH&S) policy.
9 Demonstrate such conformance to others.
9 Seek certification / registration.
g
9 Make self determination / declaration of
conformance with this OHSAS specification.
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OHSAS 18001:2007

Standard Scope

All the requirements in this OHSAS standard are


intended
d d to b
be incorporated
d into any O
OH&S
&S
management system. The extent of the application
will depend
p
on such factors as the OH&S Policy
y of the
organization, the nature of its activities and the risks
and complexity of its operations.
This OHSAS standard is intended to address
occupational health and safety rather than product
and service safety.

Issue A Date 25/09/07

OHSAS 18001:2007

OHSAS 18001: 2007

3.Terms
3
T
and
d
Definitions

Issue A Date 25/09/07

OHSAS 18001:2007

Acceptable Risk

Risk that has been


reduced to a level that
can be Tolerated by the
organization, having
regards to its obligations
and its own OH&S Policy.

Issue A Date 25/09/07

OHSAS 18001:2007

Audit

A Systematic
y
independent
p
and documented process
for obtaining audit
evidence and evaluating it
objectively the extent to
which audit criteria are
f lfill d
fulfilled.

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OHSAS 18001:2007

Continual Improvement
Improve
Process

The SMS must be used for


continual improvement ...

through PDCA
Cycle
Plan

Do
Results

Act

Check

Recurring process of enhancing


OH&S management system

SMS
Improvement Objective
Baseline Performance
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OHSAS 18001:2007

Corrective action

Action to eliminate the


detected non conformity or
other undesirable situation

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OHSAS 18001:2007

Document

Information and supporting


medium

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OHSAS 18001:2007

Hazard

Source, situation or act


with a potential for harm,
in terms of human injury
or ill health or
combination of these.

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OHSAS 18001:2007

Ill Health

Identifiable adverse
physical or mental
condition arising from and
/ or made worse by a work
activity and / or work
related situations.

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OHSAS 18001:2007

INCIDENT

Work related events in which


an injury or ill health
(Regardless of severity) or
fatality occurred or could
have occurred

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OHSAS 18001:2007

Non Conformity

Non Fulfillment of a requirement

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OHSAS 18001:2007

Terminology and Definitions

Occupational
p
Health
and safety : Conditions
and Factors that affect
the well being of the
employees , temporary
workers , contractors,
visitors
i it
and
d any other
th
person in the work
place.

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OHSAS 18001:2007

OH&S Management System


Part of the overall management
system used to develop and
implement its policy and
management system

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OHSAS 18001:2007

Objectives

OH&S Goals in terms of


OH&S Performance that an
organization sets itself to
achieve

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OHSAS 18001:2007

Performance

Measurable results of
organizations
g
Management
g
of its
OH&S risk.

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OHSAS 18001:2007

Organization

Company , operation, firm,


enterprise,
p
institution, or
association, or part thereof,
whether incorporated or not
public or private that has its own
function and administration.

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OHSAS 18001:2007

Preventive Action

Action to eliminate the

cause of a potential
nonconformity or other
undesirable potential
situations

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OHSAS 18001:2007

Procedure

Specified way to carryout


an activity or a process

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OHSAS 18001:2007

Record

Documents stating results


achieved or providing evidence
of activities performed

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OHSAS 18001:2007

RISK

COMBINATION of the
LIKELIHOOD
OO off an
occurrence of a hazardous
event or exposure
p
and
SEVERITY of injury or ill
health that can be caused
by the event or exposure

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OHSAS 18001:2007

RISK ASSESSMENT

Process of evaluating the


risk
i k arising
i i
ffrom a h
hazard
d
taking into account the
adequacy of any existing
controls and deciding
whether or not the risk is
acceptable

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OHSAS 18001:2007

Work place

Any physical location in


which work related
activities are performed
under control of the
organization.
organization

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OHSAS 18001:2007

OHSAS 18001:2007

General requirements

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OHSAS 18001:2007

4. OH&S Management System

4.1
4
1 Th
The organization
i ti
shall establish,
document, implement,
maintain and improve
OH&MS in accordance
with standard
requirements.
Define and document
scope

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OHSAS 18001:2007

Standard

4.1 This will enable organization to;


Ad t tto changes
Adopt
h
Facilitate planning, control etc
Establish structure & programme
Set objectives
j
& targets
g
Identify legislative & regulatory req.
Identify OH&S Risks
Establish OH&S Policy

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OHSAS 18001:2007

OHSAS 18001:2007

4.2 OH&S Policy

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OHSAS 18001:2007

4.2 OH&S Policy

4.2 OH&S policy:


9 This is the driver for implementing
and improving SMS.
9 This should:
- Appropriate.
- Include commitment for Prevention of
injury and continual improvement.
- Include commitment to comply with
relevant OH&S legislations and with
others which are applicable to the
organization.
i
i
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OHSAS 18001:2007

Policy

- Provide frame work for setting & reviewing objectives


& targets.
- Be documented, implemented & maintained.
- Be communicated and understood to all persons
p
working under the control.
- Be reviewed periodically and revised.

Issue A Date 25/09/07

OHSAS 18001:2007

Development of Policy

Exercise No 1. Review the policy statement with standard


Health and safety policy
ABC Chemical Company
It iis th
the policy
li off the
th ABC Company
C
to
t conduct
d t their
th i activities
ti iti in
i such
h
a way to protect the people and the environment. Each employee
has the responsibility in ensuring that our products and
operation meet applicable legal and companys
company s code of practice
practice.
Our goal is to eliminate all injuries , prevent adverse environmental
and health impacts, reduce wastes and emissions and promote
resource conservation at every stage of life cycle of our products.
We will report our progress and be responsive to the public.

Issue A Date 25/09/07

OHSAS 18001:2007

OH&S Policy

1. Write a SAFETY policy for a transport company, who is


carrying the passengers from the office
Points to be considered as mentioned in 4.2 OH&S Policy.
2. Write a SAFETY policy for your company

Measurement and Monitoring

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OHSAS 18001:2007

Risk Assessment

4.3 Planning
for Hazard
Identification, Risk
Assessment and
Determining Control

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OHSAS 18001:2007

4.3.1 Hazard Identification

Procedure for Hazard Identification Consider


Routine and non routine work
Activities of all persons
Human behavior and factors
Hazards
d originating ffrom outside
d work
k place
l
Hazards created in the vicinity of work place
Infrastructure equipments
Proposed changes in the management
Modifications
Legal obligations
Design of areas

Issue A Date 25/09/07

OHSAS 18001:2007

4.3.1 Methods for Hazard Identification and RA

Methodology
gy includes
Defined with respect to scope, nature,
timings,
Approach proactive
Identification, Prioritization, and
documentation of risks
Management changes

Issue A Date 25/09/07

OHSAS 18001:2007

4.3.1 Hierarchy of controls

Elimination
Substitution
Engineering control
Administration control
PPE

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OHSAS 18001:2007

Why Risk Assessment?

Increases Awareness of
Workplace Hazards
Provides opportunity to
identify
y and control
workplace hazards
Can lead to increased
p
productivity
y
May prevent an
Occupational Injury or
Illness

Issue A Date 25/09/07

OHSAS 18001:2007

Risk Assessment

1.

2.

3.

Severity

Slightly Harmful ; Superficial injuries


like eye irritation, minor cuts and
injuries ,leading to temporary
discomfort. It is important
p
to take
control to limit the frequency
Harmful : Deafness, Burns, serious
sprains
p
asthma, work related upper
pp
limb disorders,leading to permanent
minor disability
Extremely
y harmful : amputations,
p
major fracture, poisoning fatal
injuries, occupational cancer,life
shorting disease ,leading to fatal

Issue A Date 25/09/07

OHSAS 18001:2007

Risk Assessment

1.
2.
3.
4.

Likelihood of Harm

When establishing likelihood


of harm the following should
be considered
existing risk controls in place
Frequency and duration of
exposure to the hazards
Exposure to the elements
Normally rated as 1. Unlikely
2 Likely
2.
Likely. 3
3. Highly likely

Issue A Date 25/09/07

OHSAS 18001:2007

Risk Assessment

RISK = Severity X Likelihood

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OHSAS 18001:2007

Risk Assessment

Slightly
Harmful (L)

Harmful(M)

Extremely
harmful (H)

Highly
unlikely(L)

Unlikely (M)

Likely(H)

Issue A Date 25/09/07

OHSAS 18001:2007

Risk Assessment
Trivial (1)

No actions required but documentary records need to be kept

Tolerable (2)

No additional controls are required. Consideration may be to


the most cost effective solution. Monitoring is required to
ensure the controls are maintained

Moderate (3)

Efforts should be made to reduce the risk. Risk reduction


measures should be implemented within a defined time of
period.need for improved control measures

Substantial (4)

Work should not be started until the risk has been reduced
reduced.
Considerably resources may have to allocated to reduce the
risk. Where the risk involves work in progress, urgent action
should be taken

Intolerable (5)

Work should not be started or continued until the risk has


been reduced it is not possible risk even with unlimited
resources. Work has to remain prohibited

Issue A Date 25/09/07

OHSAS 18001:2007

HIERARCHY OF CONTROL

Control:
C
l the
h measures we take
k to eliminate
li i
or reduce the risk to an acceptable level.
Hierarchy of Control: The order in which controls
should be considered when selecting methods of
controlling a risk.

Issue A Date 25/09/07

OHSAS 18001:2007

HIERARCHY OF CONTROL

Elimination
Elimination
Substitution
Isolation
Engineering
Engineering Controls
Administrative Controls
Provide Personal Protective
Equipment .

Issue A Date 25/09/07

OHSAS 18001:2007

HIERARCHY OF CONTROL

ELIMINATION
The Best method of dealing with a hazard is to
eliminate it. Once the hazard has been eliminated the
potential for harm has gone.

Issue A Date 25/09/07

OHSAS 18001:2007

SUBSTITUTION

SUBSTITUTION
This involves substituting
a CONTROL
HIERARCHY OF
dangerous process
or substance with one that is not
as dangerous.
This may not be as satisfactory
as elimination as there may still
be a risk (even if it is reduced)
reduced).

Issue A Date 25/09/07

OHSAS 18001:2007

HIERARCHY OF CONTROL

Isolation
Separate or isolate the hazard
from people. This method has its
problems in that the hazard has
not been removed.
The guard or separation device is
always at risk of being removed or
circumvented.

Issue A Date 25/09/07

OHSAS 18001:2007

HIERARCHY OF CONTROL

ADMINISTRATION
Administrative solutions usually involve
modification. This can be done by
reducing the number of people exposed to
the danger reducing the amount of time
exposed and providing training to those
people who are exposed to the hazard.

Issue A Date 25/09/07

OHSAS 18001:2007

HIERARCHY OF CONTROL

PERSONAL
PROTECTIVE
EQUIPMENT
Provision of personal protective
equipment should only be
considered when all other
control methods are impractical
impractical,
or to increase control when used
with another method higher
up in
i the
th Hierarchy
Hi
h off Control.
C t l

Issue A Date 25/09/07

OHSAS 18001:2007

Residual Risk

Residual Risk.After
treating the risk
with controls the
remaining risk
which exits is
called Residual Risk

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OHSAS 18001:2007

Exercise 2

Do the risk assessment for given scenario.


Use Hazard identification check list and risk
register form.
Use Qualitative Risk Matrix
Use Hierarchy controls and find the residual
risks

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OHSAS 18001:2007

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OHSAS 18001:2007

4.3.2 Legal Requirements

Procedures Includes
Identifying and accessing legal and
other requirements
Consider this requirements for
establishing the QHSMS
Information up to date

Issue A Date 25/09/07

OHSAS 18001:2007

4.3.3 Objectives and programs

Document the objectives


SMART Objectives
Should consider
Legal, technical options,
financial Etc..
P
ProgramsR
Responsibility
ibilit and
d
time frame

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OHSAS 18001:2007

OHSAS 18001:2007

4.4 IMPLEMENTATION AND


OPERATION

Issue A Date 25/09/07

OHSAS 18001:2007

Standard

4.4 Implementation and operation:


9
9
9
9
9
9
9

Structure and responsibility


Training, awareness and competence
Consultation & communication
Documentation
Control of documents
O
Operational
ti
l control
t l
Emergency preparedness and response

Issue A Date 25/09/07

OHSAS 18001:2007

Standard

4.4.1 Structure and responsibility


9 Define
Define, document & communicate roles,
roles
responsibilities & authorities.
9 Ensure adequate resources
resources.
9 Define interrelation.
9 Appoint management representative.
p
&
- To ensure SMS is established,, implemented
maintained.
p
g to top
p management
g
(to
( improve).
p
)
- Reporting
Issue A Date 25/09/07

OHSAS 18001:2007

Standard

4.4.2 Training, awareness & competence


9 Should identify the training needs.
needs This shall cover:
- OH&S Policy.
- OH&S consequences , actuall or potential,
i l off
personnel work activities.
- Their roles and responsibilities in achieving
conformance to the OH&S policy.
9 Provide the training & maintain the records
records.
9 Establish & maintain procedures to ensure staff are
aware of SMS.
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OHSAS 18001:2007

Standard

4.4.3 Communication Participation and


consultation
4.4.3.1 Communication
9 Establish
bl h & maintain procedures
d
ffor:
- Internal communication between various
levels of management.
- Receiving, documenting & responding to
comm. form external interested parties.
9 Also consider how organization will
communicate
with
external.
Issue
A Date 25/09/07
OHSAS
18001:2007

Standard
4.4.3 Communication Participation and consultation
4.4.3.2 Participation and consultation
Procedure for
9

Participation of worker by their involvement in

Hazard Identification and RA

Incident investigation

Review of policies

Representation of OH & S Matters

C
Consultation
l i
with
i h contractors

Employees representatives

Issue A Date 25/09/07

OHSAS 18001:2007

Standard

4.4.4 Documentation
9 Establish and maintain information,
information in paper
or electronic form, to:
9 OH&S
O &S Policy
l
and
d objectives
b
9 Scope
9 Main elements of standards and interactions
9 Records
R
d

Issue A Date 25/09/07

OHSAS 18001:2007

Standard

4.4.5 Control of Documents


9 Establish & maintain procedures for
controlling all documents for:
- Locating.
- Review & approval.
- For reviewing periodically and revising as
necessary.
- Ensure current versions available.
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OHSAS 18001:2007

Standard

- Obsolete documents are properly controlled.


- Issue & amendment
amendment.
9 All should be legible, dated and identifiable.
9 Retention shall be controlled.

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OHSAS 18001:2007

Standard

4.4.6 Operational control


9 Identify the operations and activities associated with
OH&S aspects in line with policy, objectives & targets.
Includes Goods, contractors visitors etc..
9 Plan these operations & activities:
- Establish and maintain p
procedures to cover situations
where absence could lead to deviations.
- Stipulating operating criteria in the procedures.
- Establish and maintain procedure to the identifiable
OH&S risks & communicating this.
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OHSAS 18001:2007

An Emergency Situation!

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OHSAS 18001:2007

Standard

4.4.7 Emergency preparedness & response


9 Establish
E t bli h and
d maintain
i t i procedures
d
to:
t
- Identify potential accident & emergency situations.
- Respond to such situations.
- Preventing
P
ti & mitigating
iti ti risks
i k associated
i t d with
ith that.
th t
9 Review and revise these as necessary.
9 Test these periodically.
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OHSAS 18001:2007

OHSAS 18001:2007

4.5 CHECKING

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OHSAS 18001:2007

Standard

4.5 Checking and corrective action:


9 Performance measurement and monitoring.
9 Evaluations of compliances
9 Incidents investigation non-conformances and
corrective and preventive action.
action
9 Control of records.
9 Internal
I t
l audits.
dit

Issue A Date 25/09/07

OHSAS 18001:2007

Standard

4.5.1 Performance measurement & monitoring


9 Have documented procedure to measure & monitor key
characteristics of operations and activities that lead to
OH&S risks.
9 Objectives, targets etc should be monitored.
9 Proactive and reactive measures of performance and
periodically evaluate compliance with legisl. & regulations.
9 Monitoringg equipments
q p
should be calibrated and
maintained, maintain the records also.

Issue A Date 25/09/07

OHSAS 18001:2007

Standard

4.5.2 Evaluation of compliances


C i t t with
Consistent
ith it
its compliance
li
with
ith llegall requirements
i
t
Keep records for periodic evaluations

Issue A Date 25/09/07

OHSAS 18001:2007

Standard

4.5.3 Incidents Investigation, non-conformances and corrective


and preventive action
4.5.3.1 Incident Investigation
Determine the underlying deficiencies
Need for corrective action
Opportunity for preventive action,
action continual improvement
Communicate the results

Issue A Date 25/09/07

OHSAS 18001:2007

Standard

4.5.3 Non-conformances and corrective and preventive


action
9 Should establish and maintain procedures for:
9 Correction, corrective action and preventive action
- Recordingg the actions taken.
- Reviewing of effectiveness

Issue A Date 25/09/07

OHSAS 18001:2007

Standard

4.5.4 Control of records


9 Sh
Should
ld establish
t bli h and
d maintain
i t i procedure
d
ffor
identification, maintenance & disposition of records.
9 Records should be legible, traceable & retrievable.
9 Protected well against
g
damage,
g , deterioration / loss.
9 Retention time should be established and recorded.

Issue A Date 25/09/07

OHSAS 18001:2007

Standard

4.5.5 Internal audit


9 E
Establish
t bli h and
d maintain
i t i procedure
d
ffor periodic
i di audit
dit
to ensure:
- whether SMS conforms to planned arrangement.
- Whether p
properly
p y implemented
p
and maintained.
9 Should be done based on the importance of activity.
9 Audit scope, frequency and methodology should be
defined, also the responsibility & requirement for
conducting the audit
audit.
Issue A Date 25/09/07

OHSAS 18001:2007

Standard

4.6 Management review


I
Input:
t
Results of internal audit
Participation and consultation
External party communication
OH&S Performance
Extent to objectives met
Status of incident and corrective actions
F ll up actions
Follow
ti
fro
f previous
i
meetings
ti
Issue A Date 25/09/07
OHSAS 18001:2007
Recommendation
for improvement

Standard

4.6 Management review


O t t
Output:
OH&S Performance
OH&S Policy
Resources
Other elements of OH&S MS

Issue A Date 25/09/07

OHSAS 18001:2007

Standard

Review of standards
THANKS

Issue A Date 25/09/07

OHSAS 18001:2007