OHSAS 18001: 2007 Awareness Mdl4

OHSAS 18001:2007
OHSAS 18001: 2007 Awareness

M d l 4
Module
Issue A Date 25/09/07
OHSAS 18001:2007
INTRODUCTION
Introduction About TUV Middle

E t
East
Introduction About Tutor
Introduction of Participants
General Safety Rules
Course structure includes:
lecture, discussions & case
studies, quiz etc.
OHSAS 18001:2007
COURSE OUTLINE
Introduction to OHSMS
(Occupational Health and Safety Management System)
Introduction to Standards
Difference between old and new standards
Terminology and Definitions
Policy Statements
Hazard
d Identification
d
f
and
d Risk
k Assessment
Implementation and Operation
Monitoring and Measurement
Management Review
OHSAS 18001:2007
INTRODUCTION TO OHSAS 18001: 2007
Occupational Health and Safety

Assessment Series 18001: 2007
Development
(BS OHSAS 18001:2007)
Occupational Health and safety
management system requirements
OHSAS 18001:2007
INTRODUCTION TO OHSAS 18001
This Occupational Health and

A
Assessment
Series
S i (OHSAS )
Specification and the accompanying
guidelines for the
OHSAS 18002 g
implementation of OHSAS 18001
have been developed in response to
customer demand for a recognizable
OHSMS (Occupational Health and
Safety Management System) Standard
against
i t which
hi h their
th i managementt
system can be assessed and certified.
OHSAS 18001:2007
CHANGES IN OHSAS 18001
The importance of Health has been now

given greater emphasis
OHSAS-18001- Standard
PDCA Model diagram introduced
Clause 2 Reference to International
documents
Align with 9001 and 14001
Tolerable risk Acceptable
Acceptable risk
Accident- Incident
Hazard- No longer with property and
environment
4.3.3 and 4.3.4 have been merged
4.3.1 consider hierarchy of controls
OHSAS 18001:2007
CHANGES IN OHSAS 18001
4.3.1 and 4.4.6 Management change

4 5 2 Evaluations of compliances
4.5.2
4.4.3.2 New requirements Introduce for
participation and consultation
4531N
4.5.3.1
New requirements
i
IIntroduce
d
for Investigation of incidents
OHSAS 18001:2007
Elements of successful OH&S Management
Continual
Improvement
Measurement and Monitoring

OH&S Policy
Management Review
Planning
Implementation
and operation
Checking and
Corrective action
OHSAS 18001:2007
INTRODUCTION TO OHSAS 18001:2007
The Contents of Standards

1.Scope
2.Reference and Definitions
3.Terms and Definitions
4 0 OH&S Management System Elements
4.0
4.1General Requirements
4.2 OH&S Policy
4 3 Pl
4.3
Planning
i
4.4 Implementation and Operation
4.5 Checking
4.6 Management Review.
OHSAS 18001:2007
Standard Scope
This standard is applicable to any organization

that wishes to:
9 Establish, implement, maintain and continually
improve an effective SMS.
9 Assure itself of its conformance with its stated
occupational health & safety (OH&S) policy.
9 Demonstrate such conformance to others.
9 Seek certification / registration.
g
9 Make self determination / declaration of
conformance with this OHSAS specification.
OHSAS 18001:2007
Standard Scope
All the requirements in this OHSAS standard are

intended
d d to b
be incorporated
d into any O
OH&S
&S
management system. The extent of the application
will depend
p
on such factors as the OH&S Policy
y of the
organization, the nature of its activities and the risks
and complexity of its operations.
This OHSAS standard is intended to address
occupational health and safety rather than product
and service safety.
OHSAS 18001:2007
OHSAS 18001: 2007
3.Terms
3
T
and
d
Definitions
OHSAS 18001:2007
Acceptable Risk
Risk that has been

reduced to a level that
can be Tolerated by the
organization, having
regards to its obligations
and its own OH&S Policy.
OHSAS 18001:2007
Audit
A Systematic
y
independent
p
and documented process
for obtaining audit
evidence and evaluating it
objectively the extent to
which audit criteria are
f lfill d
fulfilled.
OHSAS 18001:2007
Continual Improvement
Improve
Process
The SMS must be used for

continual improvement ...
through PDCA
Cycle
Plan
Do
Results
Act
Check
Recurring process of enhancing

OH&S management system
SMS
Improvement Objective
Baseline Performance
OHSAS 18001:2007
Corrective action
Action to eliminate the

detected non conformity or
other undesirable situation
OHSAS 18001:2007
Document
Information and supporting

medium
OHSAS 18001:2007
Hazard
Source, situation or act

with a potential for harm,
in terms of human injury
or ill health or
combination of these.
OHSAS 18001:2007
Ill Health
Identifiable adverse
physical or mental
condition arising from and
/ or made worse by a work
activity and / or work
related situations.
OHSAS 18001:2007
INCIDENT
Work related events in which

an injury or ill health
(Regardless of severity) or
fatality occurred or could
have occurred
OHSAS 18001:2007
Non Conformity
Non Fulfillment of a requirement
OHSAS 18001:2007
Terminology and Definitions
Occupational
p
Health
and safety : Conditions
and Factors that affect
the well being of the
employees , temporary
workers , contractors,
visitors
i it
and
d any other
th
person in the work
place.
OHSAS 18001:2007
OH&S Management System

Part of the overall management
system used to develop and
implement its policy and
management system
OHSAS 18001:2007
Objectives
OH&S Goals in terms of

OH&S Performance that an
organization sets itself to
achieve
OHSAS 18001:2007
Performance
Measurable results of
organizations
g
Management
g
of its
OH&S risk.
OHSAS 18001:2007
Organization
Company , operation, firm,

enterprise,
p
institution, or
association, or part thereof,
whether incorporated or not
public or private that has its own
function and administration.
OHSAS 18001:2007
Preventive Action
Action to eliminate the
cause of a potential
nonconformity or other
undesirable potential
situations
OHSAS 18001:2007
Procedure
Specified way to carryout

an activity or a process
OHSAS 18001:2007
Record
Documents stating results

achieved or providing evidence
of activities performed
OHSAS 18001:2007
RISK
COMBINATION of the
LIKELIHOOD
OO off an
occurrence of a hazardous
event or exposure
p
and
SEVERITY of injury or ill
health that can be caused
by the event or exposure
OHSAS 18001:2007
RISK ASSESSMENT
Process of evaluating the

risk
i k arising
i i
ffrom a h
hazard
d
taking into account the
adequacy of any existing
controls and deciding
whether or not the risk is
acceptable
OHSAS 18001:2007
Work place
Any physical location in

which work related
activities are performed
under control of the
organization.
organization
OHSAS 18001:2007
OHSAS 18001:2007
General requirements
OHSAS 18001:2007
4. OH&S Management System
4.1
4
1 Th
The organization
i ti
shall establish,
document, implement,
maintain and improve
OH&MS in accordance
with standard
requirements.
Define and document
scope
OHSAS 18001:2007
Standard
4.1 This will enable organization to;

Ad t tto changes
Adopt
h
Facilitate planning, control etc
Establish structure & programme
Set objectives
j
& targets
g
Identify legislative & regulatory req.
Identify OH&S Risks
Establish OH&S Policy
OHSAS 18001:2007
OHSAS 18001:2007
4.2 OH&S Policy
OHSAS 18001:2007
4.2 OH&S Policy
4.2 OH&S policy:

9 This is the driver for implementing
and improving SMS.
9 This should:
- Appropriate.
- Include commitment for Prevention of
injury and continual improvement.
- Include commitment to comply with
relevant OH&S legislations and with
others which are applicable to the
organization.
i
i
OHSAS 18001:2007
Policy
- Provide frame work for setting & reviewing objectives

& targets.
- Be documented, implemented & maintained.
- Be communicated and understood to all persons
p
working under the control.
- Be reviewed periodically and revised.
OHSAS 18001:2007
Development of Policy
Exercise No 1. Review the policy statement with standard

Health and safety policy
ABC Chemical Company
It iis th
the policy
li off the
th ABC Company
C
to
t conduct
d t their
th i activities
ti iti in
i such
h
a way to protect the people and the environment. Each employee
has the responsibility in ensuring that our products and
operation meet applicable legal and companys
company s code of practice
practice.
Our goal is to eliminate all injuries , prevent adverse environmental
and health impacts, reduce wastes and emissions and promote
resource conservation at every stage of life cycle of our products.
We will report our progress and be responsive to the public.
OHSAS 18001:2007
OH&S Policy
1. Write a SAFETY policy for a transport company, who is

carrying the passengers from the office
Points to be considered as mentioned in 4.2 OH&S Policy.
2. Write a SAFETY policy for your company
Measurement and Monitoring
OHSAS 18001:2007
Risk Assessment
4.3 Planning
for Hazard
Identification, Risk
Assessment and
Determining Control
OHSAS 18001:2007
4.3.1 Hazard Identification
Procedure for Hazard Identification Consider

Routine and non routine work
Activities of all persons
Human behavior and factors
Hazards
d originating ffrom outside
d work
k place
l
Hazards created in the vicinity of work place
Infrastructure equipments
Proposed changes in the management
Modifications
Legal obligations
Design of areas
OHSAS 18001:2007
4.3.1 Methods for Hazard Identification and RA
Methodology
gy includes
Defined with respect to scope, nature,
timings,
Approach proactive
Identification, Prioritization, and
documentation of risks
Management changes
OHSAS 18001:2007
4.3.1 Hierarchy of controls
Elimination
Substitution
Engineering control
Administration control
PPE
OHSAS 18001:2007
Why Risk Assessment?
Increases Awareness of
Workplace Hazards
Provides opportunity to
identify
y and control
workplace hazards
Can lead to increased
p
productivity
y
May prevent an
Occupational Injury or
Illness
OHSAS 18001:2007
Risk Assessment
1.
2.
3.
Severity
Slightly Harmful ; Superficial injuries

like eye irritation, minor cuts and
injuries ,leading to temporary
discomfort. It is important
p
to take
control to limit the frequency
Harmful : Deafness, Burns, serious
sprains
p
asthma, work related upper
pp
limb disorders,leading to permanent
minor disability
Extremely
y harmful : amputations,
p
major fracture, poisoning fatal
injuries, occupational cancer,life
shorting disease ,leading to fatal
OHSAS 18001:2007
Risk Assessment
1.
2.
3.
4.
Likelihood of Harm
When establishing likelihood

of harm the following should
be considered
existing risk controls in place
Frequency and duration of
exposure to the hazards
Exposure to the elements
Normally rated as 1. Unlikely
2 Likely
2.
Likely. 3
3. Highly likely
OHSAS 18001:2007
Risk Assessment
RISK = Severity X Likelihood
OHSAS 18001:2007
Risk Assessment
Slightly
Harmful (L)
Harmful(M)
Extremely
harmful (H)
Highly
unlikely(L)
Unlikely (M)
Likely(H)
OHSAS 18001:2007
Risk Assessment
Trivial (1)
No actions required but documentary records need to be kept
Tolerable (2)
No additional controls are required. Consideration may be to

the most cost effective solution. Monitoring is required to
ensure the controls are maintained
Moderate (3)
Efforts should be made to reduce the risk. Risk reduction

measures should be implemented within a defined time of
period.need for improved control measures
Substantial (4)
Work should not be started until the risk has been reduced
reduced.
Considerably resources may have to allocated to reduce the
risk. Where the risk involves work in progress, urgent action
should be taken
Intolerable (5)
Work should not be started or continued until the risk has

been reduced it is not possible risk even with unlimited
resources. Work has to remain prohibited
OHSAS 18001:2007
HIERARCHY OF CONTROL
Control:
C
l the
h measures we take
k to eliminate
li i
or reduce the risk to an acceptable level.
Hierarchy of Control: The order in which controls
should be considered when selecting methods of
controlling a risk.
OHSAS 18001:2007
Elimination
Elimination
Substitution
Isolation
Engineering
Engineering Controls
Administrative Controls
Provide Personal Protective
Equipment .
OHSAS 18001:2007
ELIMINATION
The Best method of dealing with a hazard is to
eliminate it. Once the hazard has been eliminated the
potential for harm has gone.
OHSAS 18001:2007
SUBSTITUTION
SUBSTITUTION
This involves substituting
a CONTROL
HIERARCHY OF
dangerous process
or substance with one that is not
as dangerous.
This may not be as satisfactory
as elimination as there may still
be a risk (even if it is reduced)
reduced).
OHSAS 18001:2007
Isolation
Separate or isolate the hazard
from people. This method has its
problems in that the hazard has
not been removed.
The guard or separation device is
always at risk of being removed or
circumvented.
OHSAS 18001:2007
ADMINISTRATION
Administrative solutions usually involve
modification. This can be done by
reducing the number of people exposed to
the danger reducing the amount of time
exposed and providing training to those
people who are exposed to the hazard.
OHSAS 18001:2007
PERSONAL
PROTECTIVE
EQUIPMENT
Provision of personal protective
equipment should only be
considered when all other
control methods are impractical
impractical,
or to increase control when used
with another method higher
up in
i the
th Hierarchy
Hi
h off Control.
C t l
OHSAS 18001:2007
Residual Risk
Residual Risk.After
treating the risk
with controls the
remaining risk
which exits is
called Residual Risk
OHSAS 18001:2007
Exercise 2
Do the risk assessment for given scenario.

Use Hazard identification check list and risk
register form.
Use Qualitative Risk Matrix
Use Hierarchy controls and find the residual
risks
OHSAS 18001:2007
OHSAS 18001:2007
4.3.2 Legal Requirements
Procedures Includes
Identifying and accessing legal and
other requirements
Consider this requirements for
establishing the QHSMS
Information up to date
OHSAS 18001:2007
4.3.3 Objectives and programs
Document the objectives

SMART Objectives
Should consider
Legal, technical options,
financial Etc..
P
ProgramsR
Responsibility
ibilit and
d
time frame
OHSAS 18001:2007
OHSAS 18001:2007
4.4 IMPLEMENTATION AND

OPERATION
OHSAS 18001:2007
Standard
4.4 Implementation and operation:

9
9
9
9
9
9
9
Structure and responsibility

Training, awareness and competence
Consultation & communication
Documentation
Control of documents
O
Operational
ti
l control
t l
Emergency preparedness and response
OHSAS 18001:2007
Standard
4.4.1 Structure and responsibility

9 Define
Define, document & communicate roles,
roles
responsibilities & authorities.
9 Ensure adequate resources
resources.
9 Define interrelation.
9 Appoint management representative.
p
&
- To ensure SMS is established,, implemented
maintained.
p
g to top
p management
g
(to
( improve).
p
)
- Reporting
OHSAS 18001:2007
Standard
4.4.2 Training, awareness & competence

9 Should identify the training needs.
needs This shall cover:
- OH&S Policy.
- OH&S consequences , actuall or potential,
i l off
personnel work activities.
- Their roles and responsibilities in achieving
conformance to the OH&S policy.
9 Provide the training & maintain the records
records.
9 Establish & maintain procedures to ensure staff are
aware of SMS.
OHSAS 18001:2007
Standard
4.4.3 Communication Participation and

consultation
4.4.3.1 Communication
9 Establish
bl h & maintain procedures
d
ffor:
- Internal communication between various
levels of management.
- Receiving, documenting & responding to
comm. form external interested parties.
9 Also consider how organization will
communicate
with
external.
Issue
A Date 25/09/07
OHSAS
18001:2007
Standard
4.4.3 Communication Participation and consultation
4.4.3.2 Participation and consultation
Procedure for
9
Participation of worker by their involvement in
Hazard Identification and RA
Incident investigation
Review of policies
Representation of OH & S Matters
C
Consultation
l i
with
i h contractors
Employees representatives
OHSAS 18001:2007
Standard
4.4.4 Documentation
9 Establish and maintain information,
information in paper
or electronic form, to:
9 OH&S
O &S Policy
l
and
d objectives
b
9 Scope
9 Main elements of standards and interactions
9 Records
R
d
OHSAS 18001:2007
Standard
4.4.5 Control of Documents

9 Establish & maintain procedures for
controlling all documents for:
- Locating.
- Review & approval.
- For reviewing periodically and revising as
necessary.
- Ensure current versions available.
OHSAS 18001:2007
Standard
- Obsolete documents are properly controlled.

- Issue & amendment
amendment.
9 All should be legible, dated and identifiable.
9 Retention shall be controlled.
OHSAS 18001:2007
Standard
4.4.6 Operational control

9 Identify the operations and activities associated with
OH&S aspects in line with policy, objectives & targets.
Includes Goods, contractors visitors etc..
9 Plan these operations & activities:
- Establish and maintain p
procedures to cover situations
where absence could lead to deviations.
- Stipulating operating criteria in the procedures.
- Establish and maintain procedure to the identifiable
OH&S risks & communicating this.
OHSAS 18001:2007
An Emergency Situation!
OHSAS 18001:2007
Standard
4.4.7 Emergency preparedness & response

9 Establish
E t bli h and
d maintain
i t i procedures
d
to:
t
- Identify potential accident & emergency situations.
- Respond to such situations.
- Preventing
P
ti & mitigating
iti ti risks
i k associated
i t d with
ith that.
th t
9 Review and revise these as necessary.
9 Test these periodically.
OHSAS 18001:2007
OHSAS 18001:2007
4.5 CHECKING
OHSAS 18001:2007
Standard
4.5 Checking and corrective action:

9 Performance measurement and monitoring.
9 Evaluations of compliances
9 Incidents investigation non-conformances and
corrective and preventive action.
action
9 Control of records.
9 Internal
I t
l audits.
dit
OHSAS 18001:2007
Standard
4.5.1 Performance measurement & monitoring

9 Have documented procedure to measure & monitor key
characteristics of operations and activities that lead to
OH&S risks.
9 Objectives, targets etc should be monitored.
9 Proactive and reactive measures of performance and
periodically evaluate compliance with legisl. & regulations.
9 Monitoringg equipments
q p
should be calibrated and
maintained, maintain the records also.
OHSAS 18001:2007
Standard
4.5.2 Evaluation of compliances

C i t t with
Consistent
ith it
its compliance
li
with
ith llegall requirements
i
t
Keep records for periodic evaluations
OHSAS 18001:2007
Standard
4.5.3 Incidents Investigation, non-conformances and corrective

and preventive action
4.5.3.1 Incident Investigation
Determine the underlying deficiencies
Need for corrective action
Opportunity for preventive action,
action continual improvement
Communicate the results
OHSAS 18001:2007
Standard
4.5.3 Non-conformances and corrective and preventive

action
9 Should establish and maintain procedures for:
9 Correction, corrective action and preventive action
- Recordingg the actions taken.
- Reviewing of effectiveness
OHSAS 18001:2007
Standard
4.5.4 Control of records

9 Sh
Should
ld establish
t bli h and
d maintain
i t i procedure
d
ffor
identification, maintenance & disposition of records.
9 Records should be legible, traceable & retrievable.
9 Protected well against
g
damage,
g , deterioration / loss.
9 Retention time should be established and recorded.
OHSAS 18001:2007
Standard
4.5.5 Internal audit

9 E
Establish
t bli h and
d maintain
i t i procedure
d
ffor periodic
i di audit
dit
to ensure:
- whether SMS conforms to planned arrangement.
- Whether p
properly
p y implemented
p
and maintained.
9 Should be done based on the importance of activity.
9 Audit scope, frequency and methodology should be
defined, also the responsibility & requirement for
conducting the audit
audit.
OHSAS 18001:2007
Standard
4.6 Management review

I
Input:
t
Results of internal audit
Participation and consultation
External party communication
OH&S Performance
Extent to objectives met
Status of incident and corrective actions
F ll up actions
Follow
ti
fro
f previous
i
meetings
ti
OHSAS 18001:2007
Recommendation
for improvement
Standard
4.6 Management review

O t t
Output:
OH&S Performance
OH&S Policy
Resources
Other elements of OH&S MS
OHSAS 18001:2007
Standard
Review of standards
THANKS
OHSAS 18001:2007

OHSAS 18001: 2007 Awareness Mdl4

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OHSAS 18001:2007

OHSAS 18001: 2007 Awareness

Issue A Date 25/09/07

Introduction About TUV Middle

Issue A Date 25/09/07

(Occupational Health and Safety Management System)

Issue A Date 25/09/07

INTRODUCTION TO OHSAS 18001: 2007

Occupational Health and Safety

Issue A Date 25/09/07

INTRODUCTION TO OHSAS 18001

This Occupational Health and

CHANGES IN OHSAS 18001

The importance of Health has been now

CHANGES IN OHSAS 18001

4.3.1 and 4.4.6 Management change

Issue A Date 25/09/07

Elements of successful OH&S Management

Measurement and Monitoring

Issue A Date 25/09/07

INTRODUCTION TO OHSAS 18001:2007

The Contents of Standards

Issue A Date 25/09/07

This standard is applicable to any organization

All the requirements in this OHSAS standard are

Issue A Date 25/09/07

OHSAS 18001: 2007

Issue A Date 25/09/07

Risk that has been

Issue A Date 25/09/07

Issue A Date 25/09/07

The SMS must be used for

Recurring process of enhancing

Action to eliminate the

Issue A Date 25/09/07

Information and supporting

Issue A Date 25/09/07

Source, situation or act

Issue A Date 25/09/07

Issue A Date 25/09/07

Work related events in which

Issue A Date 25/09/07

Non Fulfillment of a requirement

Issue A Date 25/09/07

Terminology and Definitions

Issue A Date 25/09/07

OH&S Management System

Issue A Date 25/09/07

OH&S Goals in terms of

Issue A Date 25/09/07

Issue A Date 25/09/07

Company , operation, firm,

Issue A Date 25/09/07

Action to eliminate the

Issue A Date 25/09/07

Specified way to carryout

Issue A Date 25/09/07

Documents stating results

Issue A Date 25/09/07

Issue A Date 25/09/07

Process of evaluating the

Issue A Date 25/09/07