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R12 Asset Management

Fundamentals Supplemental
Practices

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D49290GC10
Edition 1.0
June 2007
D50609

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Copyright 2007, Oracle. All rights reserved.


This document contains proprietary information and is protected by copyright and other intellectual property laws. You may copy and
print this document solely for your own use in an Oracle training course. The document may not be modified or altered in any way.
Except where your use constitutes "fair use" under copyright law, you may not use, share, download, upload, copy, print, display,
perform, reproduce, publish, license, post, transmit, or distribute this document in whole or in part without the express authorization
of Oracle.
The information contained in this document is subject to change without notice. If you find any problems in the document, please
report them in writing to: Oracle University, 500 Oracle Parkway, Redwood Shores, California 94065 USA. This document is not
warranted to be error-free.
If this documentation is delivered to the United States Government or anyone using the documentation on behalf of the United
States Government, the following notice is applicable:
U.S. GOVERNMENT RIGHTS
The U.S. Governments rights to use, modify, reproduce, release, perform, display, or disclose these training materials are restricted
by the terms of the applicable Oracle license agreement and/or the applicable U.S. Government contract.
Oracle, JD Edwards, PeopleSoft, and Siebel are registered trademarks of Oracle Corporation and/or its affiliates. Other names may
be trademarks of their respective owners.

Authors
Gail DAloisio, Brent A. Bosin, and Paul Scott
Technical Contributors and Reviewers
Kathy Wohnoutka, Ruth Kukla, Jan Quist, JongSung Ahn, Chris Rudd, Som Viswapathy, and
Bruce Isner
This book was published using:

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Table of Contents
Supplemental Student Practices .....................................................................................................................1-1
Release 12 Oracle Asset Management Fundamentals ...................................................................................1-3
Objectives ......................................................................................................................................................1-4
Setup..............................................................................................................................................................1-5
Practice - Create a New User (Required)..................................................................................................1-6
Asset Controls Setup .....................................................................................................................................1-8
Practice - Create a Location (Required).....................................................................................................1-9
Practice - Define Quickcodes (Required) ..................................................................................................1-10
Guided Demonstration - Create a Fiscal Year Calendar (Optional) ..........................................................1-11
Guided Demonstration - Create a Depreciation Calendar (Optional) ........................................................1-12
Asset Books ...................................................................................................................................................1-13
Practice - Create a CORP Depreciation Book (Required) .........................................................................1-14
Guided Demonstration - Review Security by Book Setup (Required) ......................................................1-17
Asset Categories ............................................................................................................................................1-21
Practice - Create Category Values (Required)...........................................................................................1-22
Practice - Create Asset Clearing Accounts (Required) ..............................................................................1-24
Practice - Add Asset Categories to a Corp Book (Required).....................................................................1-26
Practice - Verify Assets Added to a Corp Book (Required) ......................................................................1-28
Asset Additions .............................................................................................................................................1-29
Practice - Add an Asset Using QuickAddition (Required) ........................................................................1-30
Practice - Add an Asset using Detailed Additions (Required)...................................................................1-32
Guided Demonstration - Enter Suppliers (Optional) .................................................................................1-34
Guided Demonstration - Enter Operating Lease Details (Optional) ..........................................................1-35
Guided Demonstration - Enter Capital Lease Details (Optional) ..............................................................1-37
Guided Demo - Create Invoices from a Capital Lease (Optional).............................................................1-39
Guided Demo - Enter and Assign an Asset Warranty (Optional) ..............................................................1-40
Mass Additions ..............................................................................................................................................1-41
Practice - Add Assets using Mass Additions (Required) ...........................................................................1-42
Practice - Merge Tax and Prep into the Server Hardware (Required) .......................................................1-45
Practice - Split an Invoice Line into Multiple Assets (Required) ..............................................................1-47
Practice - Add an Invoice Line to an Existing Asset (Required) ...............................................................1-49
Practice - Run Asset Related Reports (Required)......................................................................................1-52
CIP Asset Additions ......................................................................................................................................1-54
Practice - Add CIP Asset Shells (Required) ..............................................................................................1-55
Practice - Add Labor to CIP Assets (Required).........................................................................................1-57
Practice - Add Invoice Lines to a CIP Asset (Required) ...........................................................................1-58
Practice - Capitalize a CIP Asset (Required) .............................................................................................1-59
Asset Adjustments .........................................................................................................................................1-60
Practice - Reclassify an Asset (Required)..................................................................................................1-61
Practice - Adjust Asset Units (Required)...................................................................................................1-62
Practice - Adjust Asset Cost (Required) ....................................................................................................1-63
Practice - Transfer an Asset (Required).....................................................................................................1-64
Practice - Enter a Physical Inventory (Required).......................................................................................1-65
Practice - Create and Compare a Physical Inventory in Web ADI ............................................................1-68
Solution Create and Compare a Physical Inventory in Web ADI...........................................................1-70
Practice - Add Assets for Mass Transactions (Required) ..........................................................................1-72
Practice - Mass Reclassify Assets (Required) ...........................................................................................1-76
Practice - Mass Transfer Assets (Required)...............................................................................................1-78
Depreciating Assets .......................................................................................................................................1-80
Practice - Run Depreciation (Optional) .....................................................................................................1-81
Practice - Set up a Depreciation Calendar (Required) ...............................................................................1-82
Practice - Set up a Depreciation Method (Required) .................................................................................1-84

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Copyright Oracle Corporation, 2007. All rights reserved.

R12 Asset Management Fundamentals Supplemental Practices Table of Contents


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Practice - Set up a Prorate Convention (Required) ....................................................................................1-85


Practice - Run Depreciation Projections (Required)..................................................................................1-87
Practice - Perform a What-If Analysis (Required).....................................................................................1-88
Practice - Project Depreciation for Assets not yet Placed in Service (Required).......................................1-89
Processing Retirements..................................................................................................................................1-91
Practice - Partially Retire an Asset (Required) ..........................................................................................1-92
Practice - Reinstate a Partially Retired Asset (Required) ..........................................................................1-94
Tax Books......................................................................................................................................................1-95
Practice - Create a Tax Book (Required)...................................................................................................1-96
Practice - Add Categories to a Tax Book (Required) ................................................................................1-99
Practice - Verify Categories are Added to your Tax Book (Required)......................................................1-101
Practice - Run Initial Mass Copy (Required).............................................................................................1-102

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Preface
Profile
Before You Begin This Course

Basic knowledge of business accounting concepts

Familiarity with data processing concepts and techniques

Prerequisites

R12 Navigate Oracle Applications

R12 eBusiness Suite Essentials for Implementers

How This Course Is Organized


This is an instructor-led course featuring lecture and hands-on exercises. Online demonstrations
and written practice sessions reinforce the concepts and skills introduced.

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Related Publications
Oracle Publications
Title

Part Number

Oracle Assets User Guide

B31177

Oracle iAssets User Guide

B31179

Additional Publications

System release bulletins

Installation and users guides

Read-me files

International Oracle Users Group (IOUG) articles

Oracle Magazine

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Typographic Conventions
Typographic Conventions in Text
Convention
Bold italic
Caps and
lowercase
Courier new,
case sensitive
(default is
lowercase)

Initial cap

Element
Glossary term (if
there is a glossary)
Buttons,
check boxes,
triggers,
windows
Code output,
directory names,
filenames,
passwords,
pathnames,
URLs,
user input,
usernames

Arrow
Brackets
Commas

Graphics labels
(unless the term is a
proper noun)
Emphasized words
and phrases,
titles of books and
courses,
variables
Interface elements
with long names
that have only
initial caps;
lesson and chapter
titles in crossreferences
SQL column
names, commands,
functions, schemas,
table names
Menu paths
Key names
Key sequences

Plus signs

Key combinations

Italic

Quotation
marks

Uppercase

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Example
The algorithm inserts the new key.
Click the Executable button.
Select the Cant Delete Card check box.
Assign a When-Validate-Item trigger to the ORD block.
Open the Master Schedule window.
Code output: debug.set (I, 300);
Directory: bin (DOS), $FMHOME (UNIX)
Filename: Locate the init.ora file.
Password: User tiger as your password.
Pathname: Open c:\my_docs\projects
URL: Go to http://www.oracle.com
User input: Enter 300
Username: Log on as scott
Customer address (but Oracle Payables)

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Do not save changes to the database.


For further information, see Oracle7 Server SQL Language
Reference Manual.
Enter user_id@us.oracle.com, where user_id is the
name of the user.
Select Include a reusable module component and click Finish.

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This subject is covered in Unit II, Lesson 3, Working with


Objects.

Use the SELECT command to view information stored in the


LAST_NAME
column of the EMP table.

Select File > Save.


Press [Enter].
Press and release keys one at a time:
[Alternate], [F], [D]
Press and hold these keys simultaneously: [Ctrl]+[Alt]+[Del]

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Typographic Conventions in Code


Convention
Caps and
lowercase
Lowercase

Element
Oracle Forms
triggers
Column names,
table names

Example
When-Validate-Item

Passwords

DROP USER scott


IDENTIFIED BY tiger;
OG_ACTIVATE_LAYER
(OG_GET_LAYER (prod_pie_layer))

SELECT last_name
FROM s_emp;

PL/SQL objects

Lowercase
italic
Uppercase

Syntax variables

CREATE ROLE role

SQL commands and SELECT userid


FROM emp;
functions

Typographic Conventions in Oracle Application Navigation Paths


This course uses simplified navigation paths, such as the following example, to direct you
through Oracle Applications.
(N) Invoice > Entry > Invoice Batches Summary (M) Query > Find (B) Approve
This simplified path translates to the following:

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1.

(N) From the Navigator window, select Invoice then Entry then Invoice Batches
Summary.

2.

(M) From the menu, select Query then Find.

3.

(B) Click the Approve button.

Notations:

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(N) = Navigator
(M) = Menu
(T) = Tab
(B) = Button

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(I) = Icon

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(H) = Hyperlink
(ST) = Sub Tab
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Typographical Conventions in Oracle Application Help System Paths


This course uses a navigation path convention to represent actions you perform to find
pertinent information in the Oracle Applications Help System.
The following help navigation path, for example
(Help) General Ledger > Journals > Enter Journals
represents the following sequence of actions:
1.

In the navigation frame of the help system window, expand the General Ledger entry.

2.

Under the General Ledger entry, expand Journals.

3.

Under Journals, select Enter Journals.

4.

Review the Enter Journals topic that appears in the document frame of the help system
window.

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Supplemental Student
Practices

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Chapter 1

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Copyright Oracle Corporation, 2007. All rights reserved.

Supplemental Student Practices

Chapter 1 - Page 1

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Supplemental Student Practices

Chapter 1 - Page 2

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Release 12 Oracle Asset Management Fundamentals

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Supplemental Student Practices

Chapter 1 - Page 3

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Objectives

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Supplemental Student Practices

Chapter 1 - Page 4

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Setup

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Instructor Prep Notes


Open accounting periods in GL for Vision Operations. The current month should
correspond to the current calendar period.
Open periods in AP. The current month should correspond to the current calendar period.
Sequential Numbering = Not used
Set the Java:Color Scheme profile option to Blue
Verify Responsibility Level, FA: Print Debug = No
Verify Responsibility Level, FA: Print Timing Diagnostics Flag = No
Verify that Invoice Batching is not enabled.
Set Payables Options to default journal import to "Yes", disallow override.
Set Payables Options to send journals to the GL in summary by period.
Disable Lease GUI descriptive flexfield.
Log in as Services/Welcome and add asset 100296 to SVCS FEDERAL book
Add 00_Class
Set the HR:User Type profile option to HR with Payroll User at the Application level

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Copyright Oracle Corporation, 2007. All rights reserved.

Supplemental Student Practices

Chapter 1 - Page 5

Practice - Create a New User (Required)


Overview
In this practice you will create a new user.

Assumptions

Replace XX with your terminal number or initials.

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks
Sign on to Oracle Applications
1.

Sign on
User Name = operations
Password = welcome

2.

Responsibility = System Administrator

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Create a New User


3.

Add a New User

(N) Security > User > Define

Field

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Value

User Name

XXUSER

Password

welcome (Tab, re-enter to verify)

Person

Pat Stock (Choose from the list of


values. This might be last name first
or first name last depending on the
version of the form. Choose the Pat
Stock with the pstock@vision.com
email address.

Add Responsibilities
4.

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Add the following responsibilities to your new user:

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Responsibility

Security

Copyright Oracle Corporation, 2007. All rights reserved.

Supplemental Student Practices

Chapter 1 - Page 6

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Assets, Vision Operations

Standard

Assets, Vision Services

Standard

Fixed Assets Manager

Standard

Assets, Vision Project Mfg

Standard

General Ledger, Vision Operations

Standard

Payables, Vision Operations

Standard

Projects, Vision Services

Standard

Purchasing, Vision Operations

Standard

System Administrator

Standard

5.

Exit the forms based applications

6.

Make the Personal Home Page the active page

7.

(L) Logout

Log in with your user


8.

Note:

9.

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Login = XXUser
System will prompt you to create a new Password:
Password = welcome
Old Password = welcome
New Password = XXuser (Tab, re-enter to verify)

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Responsibility = Assets, Vision Operations

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Copyright Oracle Corporation, 2007. All rights reserved.

Supplemental Student Practices

Chapter 1 - Page 7

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Asset Controls Setup

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Supplemental Student Practices

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Practice - Create a Location (Required)


Overview
In this practice you will create a new location.

Assumptions

Replace XX with your terminal number or initials.

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks
Create a New Value
1.

Responsibility = Assets, Vision Operations

2.

Navigate to the Values window

3.

(B) Find

4.

Add XXBLDG200

Enter a location
5.

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Navigate to the Locations window.

6.

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(N) Setup > Financials > Flexfields > Validation > Values
Name = Vision FA Building

(N) Setup > Asset System > Locations

Add the following new location:


Location

USA-CA-LOS ANGELES-XXBLDG200

Note: Valid locations are either set up in advance or dynamic insertion is allowed to create
them as users choose new location combinations. It is FAR more common to set up valid
locations in advance. If valid location combinations are not set up in advance, you should
set up cross validation rules to prevent bad combinations of segment values.

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Copyright Oracle Corporation, 2007. All rights reserved.

Supplemental Student Practices

Chapter 1 - Page 9

Practice - Define Quickcodes (Required)


Overview
In this practice you will create two new Quickcode values.

Assumptions

Replace XX with your terminal number or initials.

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks
Define QuickCodes
1.

Navigate to the QuickCodes window.

2.

(N) Setup > Asset System > QuickCodes

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Add QuickCodes according to the table below.

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Note: you must FIRST query the quickcode, THEN add the value.
Type

Value

Description

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RETIREMENT

XXSALE

Sale

ASSET DESCRIPTION

XXHIGH SPEED COMPUTER

High Speed Computer

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Copyright Oracle Corporation, 2007. All rights reserved.

Supplemental Student Practices

Chapter 1 - Page 10

Guided Demonstration - Create a Fiscal Year Calendar (Optional)


Responsibility: Assets, Vision Operations (USA)
(N) Setup > Asset System > Fiscal Years
1.

Create a new fiscal year


Fiscal Year Name = XXACCOUNTING
Description = Standard Accounting Calendar
From Date = 01-JAN-1850
To Date = 31-DEC-1850
Fiscal Year = 1850

2.

Create fiscal years up to the current fiscal year.

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Supplemental Student Practices

Chapter 1 - Page 11

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Guided Demonstration - Create a Depreciation Calendar


(Optional)
Responsibility: Assets, Vision Operations (USA)
(N) Setup > Asset System > Calendars
1.

Create a new calendar


Calendar = XXMonthly
Description = XXMonthly
Fiscal Year Name = XXACCOUNTING
Periods Per Year = 12

2.

Create a full year calendar from the prior year through the current year.

Number

Name

From Date

To Date

Jan-XX (where XX is LAST year)

01-Jan-20XX

31-Jan-20XX

Feb-XX (where XX is LAST year)

01-Feb-20XX

29-Feb-20XX (if this errors, try 28Feb-20XX)

Etc

Etc

Etc

Etc

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Caution! The period name must match to the corresponding GL Calendar period name (this
is case sensitive) or accounting will not transfer to the General Ledger.

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Note: The beginning and end dates are validated against the fiscal year calendar.

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Supplemental Student Practices

Chapter 1 - Page 12

Asset Books

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Copyright Oracle Corporation, 2007. All rights reserved.

Supplemental Student Practices

Chapter 1 - Page 13

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Practice - Create a CORP Depreciation Book (Required)


Overview
In this practice you will create a new CORP depreciation book.

Assumptions

Replace XX with your terminal number or initials.

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks
Add a Company to the Operations Company Value Set
1.

Navigate to the Segment Values window

(N) Setup > Financials > Flexfields > Validation > Values
Name = Operations Company

2.

(B) Find

3.

Add a new value according to the following table:

Terminal

Value

01

51

02

52

03

53

04

54

05

55

06

56

07

57

08

58

09

59

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12

60

Description

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You choose

You choose
You choose
You choose
You choose
You choose
You choose
You choose
You choose
You choose

61

You choose

62

You choose

Copyright Oracle Corporation, 2007. All rights reserved.

Supplemental Student Practices

Chapter 1 - Page 14

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Create a Corp depreciation book


4.

Navigate to the Book Controls window.

5.

(N) Setup > Asset System > Book Controls

Enter the given parameters according to the following table:


Field

Value

Book

XXCORP BOOK

Description

XXCORP BOOK

Class

Corporate

Associated Corporate Book

XXCORP BOOK

6.

(T) Calendar

7.

Enter information according to the following table:


Field

Value

GL Set of Books

Vision Operations

Allow GL Posting

Yes

Depreciation Calendar

Monthly

Prorate Calendar

Monthly

Current Period

Dec-XX (use LAST


year)

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Divide Depreciation
(use By Days if you are using a 4-4-5
Calendar)

Evenly

Depreciate if Retired in First Year

Yes

8.

(T) Accounting Rules

9.

Check or leave unchecked the specified check boxes:


Field

Value

Allow Amortized Changes

Checked

Allow Mass Changes

Checked

Allow Revaluations

Unchecked

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Supplemental Student Practices

Chapter 1 - Page 15

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10. (T) Natural Accounts


11. Use the following information to set up accounts
Account

Gain

Loss

Clearing

Proceeds of Sale

7850

7851

1247

Cost of Removal

7852

7853

2240

Net Book Value Retired

7854

7855

N/A

Reval Reserve Retired

7854

7855

N/A

Field

Account

Intercompany Receivables

1810

Intercompany Payables

2370

Deferred Depreciation Reserve

2540

Deferred Depreciation Expense

7860

Depreciation Adjustment

1690

Account Generator Defaults

XX-000-9999-0000-000

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12. (T) Journal Categories


Journal Source = Assets
13. Enter journal categories according to the following table:
Field - Value

Field - Value

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Additions = Addition

CIP Additions = CIP Addition

Adjustments = Adjustment

CIP Adjustments = CIP Adjustment

Retirements = Retirement

CIP Retirements = CIP Retirement

Reclass = Reclass

CIP Reclass = CIP Reclassification

Transfers = Transfer

CIP Transfers = CIP Transfer

Revaluation = Revaluation

Depreciation = Depreciation

Deferred Dep. = Deferred Dep.

Dep. Adjustment = Dep. Adj.

14. Save

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Guided Demonstration - Review Security by Book Setup


(Required)
Responsibility: Assets, Vision Operations (USA)
(N) Assets > Asset Workbench
1.

Review hierarchy setup for Vision Enterprises

Hierarchy for Security by Book


Vision Corporate
FA: Vision
Corporation

Can see all


depreciation
books in hierarchy

OPS Corp
OPS Federal
Vision Operations
FA: Vision
Operations

Vision Services
FA: Vision
Services

Vision, Project Mfg


FA: Vision Project
Mfg

Userid

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PRJ Mfg Corp


PRJ Mfg Fed

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Password

Responsibility

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Security Profile

corporate

welcome

Fixed Assets Manager

FA: Vision Corporation

operations

welcome

Assets, Vision Operations

FA: Vision Operations

services

welcome

Assets, Vision Services

FA: Vision Services

projmfg

welcome

Assets, Vision Project Mfg (MRC)

FA: Vision Proj Mfg

Verify Security for Corporate


2.

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Log on as a new user


User Name = corporate
Password = welcome

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3.

Responsibility = Fixed Assets Manager


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Chapter 1 - Page 17

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SVCS Corp
SVCS Federal

4.

Navigate to the Financial Information window.

Inquiry > Financial Information

5.

Find asset number 100081

6.

(B) Books

7.

Verify that asset 100081 can be seen in both the OPS CORP and OPS FEDERAL books.

8.

Repeat the inquiry for the following assets.


Book

Asset No.

Visible?

OPS CORP

100081

Yes

OPS FEDERAL

100081

Yes

SVCS CORP

100132

Yes

SVCS FEDERAL

100296

Yes

Verify Security for Vision Operations


9.

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Change your user to Operations


User Name = operations
Password = welcome

10. Responsibility = Assets, Vision Operations

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11. Requery the assets. You will be able to access the following books and assets:
Book
OPS CORP
OPS FEDERAL
SVCS CORP
SVCS FEDERAL

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Asset No.

Visible?

100081

Yes

100081

Yes

100132

No

100296

No

Note: User "operations" has access to the books of Vision Operations and Vision Project Mfg.,
but cannot access the books of Vision Services. Optionally, view a financial information inquiry
for the assets.

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Verify Security for Vision Services

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12. Change your user to Services


User Name = services
Password = welcome
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Supplemental Student Practices

Chapter 1 - Page 18

13. Search for assets assigned to both the OPS CORP and SVCS CORP books
Book

Asset No.

Visible?

OPS CORP

100081

No

OPS FEDERAL

100081

No

SVCS CORP

100132

Yes

SVCS FEDERAL

100296

Yes

Review Asset Organization Setup for Vision Operations


14. Responsibility = Assets, Vision Operations
15. Navigate to the Organizations window

(N) Setup > Security > Organization > Description

16. Review asset books associated with this responsibility


Review Asset Organization Setup for Vision Services

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17. Responsibility = Assets, Vision Services

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18. Navigate to the Organizations window

(N) Setup > Security > Organization > Description

19. Review asset books associated with this responsibility

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Review Asset Organization Setup for Vision Project Mfg


20. Responsibility = Assets, Vision Project Mfg
21. Navigate to the Organizations window

(N) Setup > Security > Organization > Description

22. Review asset books associated with this responsibility


Review the Asset Hierarchy

23. Responsibility = Assets, Vision Operations

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24. Navigate to the Organization Hierarchy window

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(N) Setup > Security > Organization > Hierarchy

25. Query the Assets Hierarchy


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Review the Security Profiles


Security profiles link an asset organization to a responsibility.
26. Navigate to the Security Profile window

(N) Setup > Security > Security

27. Query the following Profiles


Name
FA:Vision Corporate
FA:Vision Operations
FA:Vision Services
FA:Vision Project Mfg

Review the FA: Security Profile Option


Use the Security Profile window to link Profiles to a position in the hierarchy.
28. Responsibility = System Administrator

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29. Navigate to the System Profiles window

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30. Query the following responsibilities and view the associated FA: Security profile option

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Chapter 1 - Page 20

Asset Categories

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Practice - Create Category Values (Required)


Overview
In this practice you will create category values that will be used in creating a new asset category
combination. The goal is to be able to create category combinations using these values in a later
practice. The category combinations will have the following form:
Category Combinations
XXCOMPUTER-XXPC
XXCOMPUTER-XXNC
XXCOMPUTER-XXSERVER
XXCOMPUTER-XXNETWORK

Assumptions

Replace XX with your terminal number or initials.

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks
Create an Independent Value of XXCOMPUTER
1.

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Navigate to the Segment Values window

(N) Setup > Financial > Flexfields > Validation > Values
Name = Vision FA Major Category

2.

(B) Find
Value = XXCOMPUTER
Description = XXComputer

3.

Save

Add Dependent Values


4.

Navigate to the Segment Values window

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(N) Setup > Financial > Flexfields > Validation > Values
Name = Vision FA Minor Category
Independent Value = XXCOMPUTER

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Chapter 1 - Page 22

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5.

(B) Find

6.

Add dependent values according to the following table:


Value

Description

XXPC

PC

XXNC

NC

XXSERVER

Server

XXNETWORK

Network

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Practice - Create Asset Clearing Accounts (Required)


Overview
In this practice you will create asset-clearing accounts that you will use for your categories.

Assumptions

Replace XX with your terminal number or initials.

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks
Create asset clearing accounts
1.

Navigate to the Segment Values window

(N) Setup > Financials > Flexfields > Validation > Values
Name = Operations Account

2.

(B) Find

3.

Create the value associated with your terminal number based on the following table:

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Terminal

Value

Description

Qualifier

01

1581

01_Clearing

Asset

02

1582

02_Clearing

Asset

03

1583

03_Clearing

Asset

04

1584

04_Clearing

Asset

05

1585

05_Clearing

Asset

06

1586

06_Clearing

Asset

07

1587

07_Clearing

Asset

08

1588

08_Clearing

Asset

09

1589

09_Clearing

Asset

10

1591

10_Clearing

Asset

11

1592

11_Clearing

Asset

12

1593

12_Clearing

Asset

4.

Save your changes when done.

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Chapter 1 - Page 25

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Practice - Add Asset Categories to a Corp Book (Required)


Overview
In this practice you will add asset categories to a corporate depreciation book.

Assumptions

Replace XX with your terminal number or initials.

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks
Add Categories to a Corp book
1.

Navigate to the Asset Categories window.

2.

(N) Setup > Asset System > Asset Categories

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Create a new category combination


Category = XXCOMPUTER-XXNETWORK
Description = Computer Network
Property Type = Personal
Property Class = 1245

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3.

Move the cursor in the Book field


Book = XXCORP BOOK

4.

Specify the accounting information according to the following table (In order to enter
Method and Prorate Convention, click on the Default Rules button):

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Note: For Revaluation Reserve use XX-000-1670-0000-000


Category

Asset
Cost/
*CIP Cost

XXCOMPUTERXXNETWORK

XX-00015600000-000/
XX-00015600000-000

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Asset
Clearing/
*CIP
Clearing

Dep
Exp

XX-000XXXX0000-000/
XX-000XXXX0000-000

7360

Accum Dep

XX-0001660-0000000

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Supplemental Student Practices

Chapter 1 - Page 26

Method/
Life

STL/4

Prorate
Conv

Mid
Month

5.

Query each of the following categories and add them to your asset book.
Note: For Revaluation Reserve use XX-000-1670-0000-000
Category

Asset
Cost/
*CIP Cost

Asset
Clearing/
*CIP
Clearing

Dep
Exp

Accum Dep

Method/
Life

Prorate
Conv

BuildingManufacturing

XX-00015200000-000

XX-000XXXX 0000-000

7320

XX-0001620-0000000

STL/30

Mid
Month

Building-Office

XX-00015200000-000

XX-000XXXX 0000-000

7320

XX-0001620-0000000

STL/30

Mid
Month

Computer-PC

XX-00015600000-000

XX-000XXXX 0000-000

7360

XX-0001660-0000000

STL/4

Mid
Month

Vehicle-Leased
Standard

XX-00015500000-000

XX-000XXXX 0000-000

7350

XX-0001650-0000000

STL/4

Mid
Month

Vehicle-Owned
Heavy

XX-00015500000-000

XX-000XXXX 0000-000

7350

XX-0001650-0000000

STL/4

Mid
Month

Vehicle-Owned
Standard

XX-00015500000-000

XX-000XXXX 0000-000

7350

XX-0001650-0000000

STL/4

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Mid
Month

Practice - Verify Assets Added to a Corp Book (Required)


Overview
In this practice you will verify assets added to a Corp Book.

Assumptions

Replace XX with your terminal number or initials.

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks
Verify all categories are added to the Corp book
1.

Navigate to the Submit a New Request window:

(N) Other > Requests > Run

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2.

(B) Ok to submit a single request


Name = Asset Category Listing
Book Name = XXCORP BOOK

3.

Submit the request and monitor it to ensure it completes successfully.

4.

Check to ensure all categories you added are in your XXCorp Book.

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Asset Additions

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Practice - Add an Asset Using QuickAddition (Required)


Overview
In this practice, you will add a new asset into the corporate book you created, accepting the
default rules associated with this asset category.

Assumptions

Replace XX with your terminal number or initials.

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks
Add an asset using Quick Additions
1.

Navigate to the QuickAdditions window.

(N) Assets > Assets Workbench

2.

(B) QuickAdditions

3.

Enter the following information in the respective fields:


Field

Description
Tag Number
Category
License plate

Value
XXCHEVY BLAZER

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XXCAR

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VEHICLE-OWNED STANDARD
687ABC

License renewal date

14-Dec-2004

Book

XXCORP BOOK

Cost

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20000

Employee Name
Expense Account
Location

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Adams, Mr. Brian

XX-110-7350-0000-000

USA-CA-SAN FRANCISCO-1

Note: The description field has a list of values associated with it. The values on the list of
values are Quickcodes. You can set up asset descriptions in advance for frequently
purchased assets so that the descriptions can be made more consistent.

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Chapter 1 - Page 30

4.

(B) Done

5.

Note the asset number assigned _______________________________

6.

(B) OK
Note: You will see two reference numbers when the asset is added. One is for the addition,
the second is for the assignment.

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Chapter 1 - Page 31

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Practice - Add an Asset using Detailed Additions (Required)


Overview
In this practice, you will add a new asset into your corporate book, specifying details associated
with this asset category.

Assumptions

Replace XX with your terminal number or initials.

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks
Add an Asset using Detailed Additions
1.

Navigate to the Asset Details window.


(N) Assets > Assets Workbench

2.

(B) Additions

3.

Enter the following information in the respective fields:


Field

Description
Tag Number
Category
Insurance company
Building size

Value
XXOVERHEAD OFFICE BUILDING

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XXBLDG

BUILDING-OFFICE

Fidelity
500000

4.

(B) Continue

5.

Enter the following information in the respective fields:


Field

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Book

Value

XXCORP BOOK

Current Cost

10,000,000

Method

STL

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Life Years

15
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6.

Notice that we can override defaults from the category.

7.

(B) Continue

8.

Enter the following information in the respective fields:


Field

Value

Unit Change

Expense Account

XX-110-7320-0000-000

Location

USA-NY-NEW YORK-2

9.

(B) Done

10. Note the asset number assigned _______________________


11. (B) OK

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Guided Demonstration - Enter Suppliers (Optional)


Responsibility: Assets, Vision Operations (USA)
(N) Setup > Financials > Suppliers
Enter a Supplier
1.

Set up the suppliers by navigating first to the Suppliers Summary window.

2.

(N) Setup > Financials > Suppliers


Supplier Name = XXUPay Less Rentals

Save

Enter a Supplier Site


Enter corresponding site information.
Enter a Supplier
3.

(M) File > New


Supplier Name = XXMaintenance Services

4.

Save.

Enter a Supplier Site


5.

Enter corresponding site information.

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Enter a Supplier
6.

(M) File > New


Supplier Name = XXIBM Corp.

7.

Save.

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Enter a Supplier Site


8.

Enter corresponding site information. This should at lease be a pay site as it will be used in
the lease Lab.

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Chapter 1 - Page 34

Guided Demonstration - Enter Operating Lease Details (Optional)


Responsibility: Assets, Vision Operations (USA)
(N) Setup > Asset System > Leases > Lease Payments
1.

Enter Payment Schedule information according to the following table:


Field

Value

Payment Schedule

XXCar Rental

Lease Date

01-Jan-200Y

Interest Rate

12

Compounding

Monthly

Present Value

Leave Blank

2.

Enter payment information according to the following table:

Line

Start Date

01-JAN-200Y

Amount
450

Number
60

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Payment Type
Annuity

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Note: Leave the end dates blank. Oracle Assets automatically displays an end date.
Calculate NPV of Lease Payments

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3.

(B) Calculate

4.

Record the present value.

5.

Save

6.

(B) View Amortization

7.

Save

8.

(B) Yes to save schedule

9.

Close all forms until you are back at the Navigator.

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Determine Lease Type

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10. Navigate to the Lease Details window

(N) Setup > Asset System > Leases > Lease Details
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Lease Number = XXRental Lease


Description = XXRental Lease
Lessor = XXUPay Less Rentals
Lessor Site = Choose a pay site

Note: The Lease type is currently Operating

Payment Schedule = XXCar Rental


Payment Account = XX-110-7740-0000-000
Note that the Present Value of the lease is filled in.
Fair Value = 32000

11. Save

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Guided Demonstration - Enter Capital Lease Details (Optional)


Responsibility: Assets, Vision Operations (USA)
(N) Setup > Asset System > Leases > Lease Payments
1.

Enter Payment Schedule information according to the following table:


Field

Value

Payment Schedule

XXServer Lease

Lease Date

01-Jan-200Y

Interest Rate

12

Compounding

Monthly

Present Value

Leave Blank

2.

Enter payment information according to the following table:

Line

Start Date

Amount

Number

01-Jan-200Y

5700

01-Feb-200Y

1900

60

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Calculate NPV of Lease Payments


3.

(B) Calculate

4.

Record the present value.

5.

Save

6.

(B) View Amortization

7.

Save

8.

(B) Yes to save schedule

9.

Close all forms until you are back at the Navigator.

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Determine Lease Type


10. Navigate to the Lease Details window
Copyright Oracle Corporation, 2007. All rights reserved.

Supplemental Student Practices

Chapter 1 - Page 37

(N) Setup > Asset System > Leases > Lease Details
Lease Number = XXServer Lease
Description = XXServer Lease
Lessor = XXIBM Corp
Lessor Site = Choose a pay site
Payment Term = IMMEDIATE

Note: Oracle strongly recommends you use IMMEDIATE as the payment term so when the
invoice is created in Payables, it can be paid right away. If no payment term is specified, the
default from the supplier site will be used and that may cause lease payments to be made
late.
Payment Schedule = XXServer Lease
Payment Account = XX-110-7740-0000-000
Note that the Present Value of the lease is filled in.
Fair Value = 92000
11. Save
Note: The Lease has met the criteria for a Capitalized lease.
Note: Oracle uses SFAS 13 criteria to determine lease type. If any one of the criteria is met,
the lease is a capital lease and the asset must be capitalized and depreciated.

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1. Transfer of ownership at end of lease term

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2. Lease contains a BPO

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3. The lease term is equal to 75% or more of the remaining estimated economic life of the
leased asset at the lease inception.

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4. The NPV of the minimum lease payments is at least 90% of the market value of the lease
asset.

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Chapter 1 - Page 38

Guided Demo - Create Invoices from a Capital Lease (Optional)


Responsibility: Assets, Vision Operations (USA)
(N) Setup > Asset System > Leases > Lease Payments to Payables
1.

Query the lease

2.

Select payments to export

3.

(B) Export

Import Lease Payments into Payables


4.

Responsibility = Payables, Vision Operations

5.

Navigate to the Standard Request Submission window

(N) Other > Requests > Run

6.

(B) Ok to submit a single request


Name = Payables Open Interface Import
Source = Oracle Assets

7.

(B) Ok

8.

(B) Submit

9.

Review report output when the request completes.

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Chapter 1 - Page 39

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Guided Demo - Enter and Assign an Asset Warranty (Optional)


Responsibility: Assets, Vision Operations (USA)
(N) Setup > Asset System > Warranties
1.

Enter information according to the table:


Field

2.

Value

Warranty Number

XXP2316

Description

Vehicle Maintenance

Start Date

01-Jan-20YY (current year)

End Date

31-Jan-20YY (current year)

Currency

USD

Cost

150

Supplier Name

XXMaintenance Services

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Save

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Assign the warranty to an asset


3.

Navigate to the Assets window.

(N) Assets > Asset Workbench


Tag Number = XXCAR

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4.

(B) Find

5.

(B) Open
Warranty Number = XXP2316

6.

(B) Done

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Chapter 1 - Page 40

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Mass Additions

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Practice - Add Assets using Mass Additions (Required)


Overview
In this practice, you will enter invoice lines in Oracle Payables to create data to be used in Oracle
Assets. Invoices entered in Oracle Payables must be approved and sent to Oracle General
Ledger using the Transfer to the General Ledger program before these can be processed.

Assumptions

Replace XX with your terminal number or initials.

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks
Add Assets using Mass Additions
1.

Switch Responsibilities

2.

Responsibility = Payables, Vision Operations (USA)

3.

Navigate to the Invoices window.

4.

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Enter the following invoice information:


Supplier

Standard

Advanced
Network
Devices.

Site

Santa Clara

Invoice Date

15-Dec-200Y
Y = last year

5.

(B) Distributions

6.

Enter distributions according to the following table:

Line

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(N) Invoices > Entry > Invoices

Type

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(M) File > Switch Responsibility

Type

Amount

Tax Code

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Invoice
Number

XXINV

Account

108000.00

Description

Item

4172.00 Blank

XX-000-XXXX-0000-000

Tax

Item

2828.00 Blank

XX-000-XXXX-0000-000

Prep

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Supplemental Student Practices

Chapter 1 - Page 42

Amount

Item

51000.00 Blank

XX-000-XXXX-0000-000

Server Hardware

Item

12000.00 Blank

XX-000-XXXX-0000-000

Fees

Item

24000.00 Blank

XX-000-XXXX-0000-000

Laptops

Item

2000.00 Blank

XX-000-XXXX-0000-000

Battery Backup

Item

1200.00 Blank

XX-000-XXXX-0000-000

24 Port Hub

Item

800.00 Blank

XX-000-XXXX-0000-000

Cable

Item

10000.00 Blank

XX-000-XXXX-0000-000

High Speed Server

7.

Save and close the Distributions window.

Validate the Invoice


8.

(B) Actions
Validate = Checked

9.

(B) OK

Create Accounting for the Invoice

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10. (B) Actions


Create Accounting = Checked
11. (B) OK

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Note: There are 4 criteria that must be met before an invoice distribution is sent to Fixed
Assets:

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The invoice distributions must be coded to an asset clearing account associated with a
valid asset category. In our case that account was XX-000-XXXX-0000-000.
The Track as Asset flag must be selected. This will be done automatically if the natural
account was qualified in GL as a type of Asset. In our case, XXXX was associated
with an Account Type of Asset. For expensed items you wish to track in Oracle Assets,
you must manually select the Track as Asset flag.
The invoice distribution must be transferred to GL. Payables Transfer to General
Ledger must have been run and the invoice distribution transferred to General Ledger.
Note that it is NOT necessary to run Journal Import.
The GL Date specified when the Mass Addition Create process includes invoice
distributions on or before the specified date.

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Run the Payables Transfer to General Ledger Process


12. Navigate to the Standard Request Submission window
Copyright Oracle Corporation, 2007. All rights reserved.

Supplemental Student Practices

Chapter 1 - Page 43

(N) Other > Requests > Run


Name = Payables Transfer to General Ledger
To Date = Last day of current calendar month
Submit Journal Import = Yes

13. (B) Ok
14. (B) Submit
15. Monitor the request until it completes.
Run the Mass Additions Create Process
16. Navigate to the Standard Request Submission window

(N) Other > Requests > Run


Name = Mass Additions Create
GL Date = Last day of current calendar month
Book = XXCORP BOOK

17. (B) Submit

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18. Do not submit another request

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Chapter 1 - Page 44

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Practice - Merge Tax and Prep into the Server Hardware


(Required)
Overview
The Tax (line 1) and Prep (line 2) lines from your invoice were costs necessary to place the
Server Hardware (line 3) into Service. In this practice, you will merge the Tax and Prep lines
into the Server Hardware line.

Hey, the Tax and Prep lines need


to be merged with the Server
Hardware when you prepare mass
additions.

Prep: 2828.00

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Tax: 4172.00
Server Hardware:
51000.00

Assumptions

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Replace XX with your terminal number or initials.

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks

Merge Lines Tax and Prep into the Server


1.

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Navigate to the Prepare Mass Additions form.

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(N) Mass Additions > Prepare Mass Additions

Query mass additions by your invoice number


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Chapter 1 - Page 45

3.

Open the Server Hardware line and enter asset information according to the following table:
Field

Value

Category

COMPUTER-PC

Expense Account

XX-110-7360-0000-000

Location

USA-CA-SAN FRANCISCO-1

4.

Save your work then merge the Tax and Prep lines into the Server Hardware line.

Prepare Line 3 for Posting


5.

Change the queue to POST

6.

Save

7.

Close the Mass Additions Summary window

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Chapter 1 - Page 46

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Practice - Split an Invoice Line into Multiple Assets (Required)


Overview
Splitting Asset Lines is necessary when one invoice is used to purchase more than one of the
same item and each of those items must have a different asset number. In this practice, you will
split the Laptop line into 4 different assets.

The 24000 laptop represents 4


laptops. Make sure you split it
during your mass additions
process so 4 separate asset
numbers can be assigned.

6000.00
6000.00
6000.00

24000.00

Assumptions

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6000.00

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Replace XX with your terminal number or initials.

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks

Prepare a Mass Addition


1.

Find the Laptops line and change the units to 4. Also, prepare the addition based on the
information in the following table:

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Value

Category

COMPUTER-PC

Description

Laptops

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Chapter 1 - Page 47

Units

2.

Complete Distributions according to the following table:

Units
4

Expense Account
XX-110-7360-0000-000

Location
USA-CA-SAN FRANCISCO-2

Split the Mass Addition


3.

Split the laptops into 4 distinct assets.

4.

Query the 4 Assets and Change Queue to Post (or query then and use (M) Tools > Post All)

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Chapter 1 - Page 48

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Practice - Add an Invoice Line to an Existing Asset (Required)


Overview
Adding lines to existing assets may be necessary when more than one invoice representing the
same asset are entered over time. Also, discounts taken on an invoice may not be known at the
time the invoice distribution is sent to Fixed Assets. If the discount comes later, it is treated as a
cost adjustment to the original asset changing its capitalized cost.
Reasons to perform a cost adjustment
Discounts usually are interfaced to mass additions after the initial asset distribution.
AP corrects coding errors by reversing invoice distributions.
Invoice distributions for CIP assets are added after the original asset shell.
Credit or Debit memos added in Payables for returned items.

In this practice, you will add invoice distributions to an existing asset. You will first manually
add an asset, and then merge the Battery Backup (line 6) distribution to the asset.

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Don't forget that we just bought a


battery backup for one of the
servers. Make sure you use the
Add to Asset functionality while
preparing mass additions. I don't
want to add it as an individual
asset. It will simply be treated as
an improvement to the server.

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Asset #: XXXXX

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Battery Backup:
2000.00

Assumptions

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You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.
Copyright Oracle Corporation, 2007. All rights reserved.

Supplemental Student Practices

Chapter 1 - Page 49

Tasks
Create a Quick Addition
1.

Navigate to the Asset Additions form

(N) Assets > Asset Workbench

2.

(B) Quick Additions


Description = XXComputer Server
Tag Number = XXCOMPUTER
Category = COMPUTER-PC
Book = XXCORP BOOK
Cost = 100000
Employee Name = Adams, Mr. Brian
Expense Account = XX-110-7360-0000-000
Location = USA-CA-SAN FRANCISCO-1

3.

(B) Done

4.

(B) OK

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Add the Battery Backup line to the asset with the tag number of XXCOMPUTER
5.

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Navigate to the Find Mass Additions window to find the invoice you entered.

(N) Mass Additions > Prepare Mass Additions

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6.

Locate the invoice line for the battery backup.

7.

Use the Add to Asset functionality to find the asset with a tag number of XXCOMPUTER
and add the battery backup to that asset

8.

Change the queue to POST and tab out of the field

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Note: The system should save the line as a COST ADJUSTMENT. Thats because weve
adjusted the cost of an existing asset.
Post Mass Additions
9.

Navigate to the Submit Request Set window

(N) Mass Additions > Post Mass Additions

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10. Post mass additions using parameters according to the following table:

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Program

Mass Additions Post

Stage
Mass Additions Post
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Chapter 1 - Page 50

Parameters
XXCORP BOOK

Mass Additions Posting Report

Mass Additions Posting Report

XXCORP BOOK

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Chapter 1 - Page 51

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Practice - Run Asset Related Reports (Required)


Overview
In this practice, you will run the Asset Additions Report (Required)

Assumptions

Replace XX with your terminal number or initials.

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks
Run the Asset Additions Report
1.

Navigate to the Request Submission form

2.

3.

(N) Other > Requests > Run

(B) OK to submit a single request


Name = Asset Additions Report
Book = XXCORP BOOK
From Period = Dec-XX (Last year)
To Period = Dec-XX (Last year)
Submit the request and review the output once it has completed.

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Run the Additions By Source Report

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This report shows all assets added during an accounting period range and the invoice lines
associated with that asset. The report groups the assets by source: Mass Additions or Manual
Transactions.
4.

Navigate to the Request Submission form

5.

(N) Other > Requests > Run

Submit a single request


Name = Additions by Source
Book = XXCORP BOOK
From Period = Dec-XX (Last year)
To Period = Dec-XX (Last year)

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6.

Submit the request and view the output when it completes.


Copyright Oracle Corporation, 2007. All rights reserved.

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Chapter 1 - Page 52

Run the Asset Additions by Responsibility Report


This report shows assets that you added to your cost centers through additions, capitalizations,
and transfers in the accounting period you specify. The report shows the owner and location of
each unit.
7.

Navigate to the Request Submission form

(N) Other > Requests > Run

8.

Submit a single request


Name = Asset Additions Responsibility Report
Book = XXCORP BOOK
Period = Dec-XX (Last year)
From Cost Center = 110
To Cost Center = 140

9.

(B) OK

10. Submit the request and view the output when it completes.
Note: This report may not show the correct owners of the assetobviously a problem that
is fixed with a patch.

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CIP Asset Additions

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Chapter 1 - Page 54

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Practice - Add CIP Asset Shells (Required)


Overview
CIP Assets do not have a cost when they are added. Essentially we are adding a CIP Shell
used to capture costs. As invoices and labor lines are added, the cost of the asset increases and is
eventually placed into service and depreciated.

Assumptions

Replace XX with your terminal number or initials.

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks
Add a Project Number
1.

Add Project Number XX-1000 to the Vision FA Asset Key value set.

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Add a CIP Asset


2.

3.

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Navigate to the Assets Workbench


(N) Assets > Asset Workbench

(B) QuickAdditions
Field

Description
Tag Number
Category
Asset Key
Asset Type
Book

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Value

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XXCOMPUTER NETWORK
XXCOMPNET

XXCOMPUTER-XXNETWORK
XX-1000

CIP

XXCORP BOOK

Expense Account
Location

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XX-110-7320-0000-000

USA-CA-SAN FRANCISCO-100

4.

(B) Done

5.

Record the Asset Number assigned ___________________________

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Chapter 1 - Page 55

Note: The choice of Asset Type is driven by the category. If the category is flagged as an
expense type asset, the only valid choice in the pop list would be Expense.

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Practice - Add Labor to CIP Assets (Required)


Overview
Employee labor does not come through the Accounts Payable system and there is no interface
from Payroll to Fixed Assets. Therefore it must be added to the asset directly. A debit is
generated to the CIP Cost account and a credit to the CIP Clearing account. The CIP Clearing
account will have to be cleared manually with a journal entry in the general ledger.
In this lab and the next lab, we will add cost to CIP assets directly with Source Lines and Mass
Additions.

Assumptions

Replace XX with your terminal number or initials.

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks

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Add Labor to a CIP Asset


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Find the asset with tag number XXCOMPNET by navigating to the Assets window.

(N) Assets > Asset Workbench


Tag Number = XXCOMPNET

2.

(B) Find

3.

(B) Source Lines

4.

Enter Source Line information according to the following table:


Invoice Number

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5.

(B) Done

Description

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Line Amount

Employee Labor

7500

Note: Adding labor to this asset created a debit of 7500 to an asset cost account and 7500 to
an asset clearing account. A journal entry in the General Ledger or in another sub-ledger
will be necessary to clear the clearing account.

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Chapter 1 - Page 57

Practice - Add Invoice Lines to a CIP Asset (Required)


Overview
Most of the cost associated with a CIP asset will come from Accounts Payable during the Mass
Additions process.

Assumptions

Replace XX with your terminal number or initials.

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks
Add Invoice Lines from Mass Additions to a CIP Asset
1.

Navigate to the Prepare Mass Additions window

2.

(N) Mass Additions > Prepare Mass Additions


Invoice Number = XXINV

Prepare the addition so it may be posted.

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Post Mass Additions


4.

Navigate to the Submit Request Set window

5.

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Add the Hub, Cable and High Speed Server to the CIP asset

Prepare the Invoice Line for Posting


3.

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(N) Mass Additions > Post Mass Additions

Post your additions

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Chapter 1 - Page 58

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Practice - Capitalize a CIP Asset (Required)


Overview
When CIP Assets are complete, they may be placed in service through the Capitalize CIP Assets
form. In the following exercise, you will capitalize the asset with Tag Number XXCOMPNET.
Note: Fixed Assets may be used for simple CIP projects (Oracle Projects is used for complex
CIP projects). One great use for the Asset Key flexfield is to store project number. All assets
associated with the same project have the same project number in the Asset Key flexfield. When
the project is complete the Capitalize CIP assets form can be used to search for all assets with the
same project number. All assets can be easily selected and placed in service.

Assumptions

Replace XX with your terminal number or initials.

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks

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Capitalize the Asset with Tag Number XXCOMPNET


1.

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Navigate to the Capitalize CIP Assets window

(N) Assets > Capitalize CIP Assets


Book = XXCORP BOOK
Asset Key = XX-1000

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2.

(B) Find

3.

Click the record selection checkbox

4.

(B) Capitalize

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Asset Adjustments

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Practice - Reclassify an Asset (Required)


Overview
In this practice you will reclassify an asset.

Assumptions

Replace XX with your terminal number or initials.

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks
Reclassify an Asset
1.

Navigate to the Asset Details window

(N) Assets > Asset Workbench

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2.

Find the asset with XXCAR as the tag number.

3.

(B) Open

4.

Change the assets category from VEHICLE-OWNED STANDARD to VEHICLEOWNED HEAVY

5.

Save

6.

(B) Done

7.

Close forms until you are back at the Navigator.

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Note: Oracle Assets transfers Cost and Accumulated Depreciation to the accounts
associated with the new category.
Note: It is not possible to do a prior period reclassification.

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Practice - Adjust Asset Units (Required)


Overview
In this practice you will adjust asset units.

Assumptions

Replace XX with your terminal number or initials.

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks
Adjust Asset Units
1.

Navigate to the Asset Details window

(N) Assets > Asset Workbench

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2.

Find the asset with the tag number XXCAR

3.

(B) Open

4.

Adjust the units to 2

5.

Perform additional adjustments so final assignments are the same as those in the following
table:

Unit

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Name

Expense Account

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Location

Adams, Mr. Brian

01-110-7350-0000-000

USA-CA-SAN FRANCISCO-1

Ray, Ms. Amy

01-140-7350-0000-000

USA-CA-SAN FRANCISCO-2

6.

(B) Done

7.

Are any journal entries created based on this unit adjustment? Why or why not?

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Chapter 1 - Page 62

Practice - Adjust Asset Cost (Required)


Overview
In this practice you will adjust the cost of an asset.

Assumptions

Replace XX with your terminal number or initials.

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks
Adjust the Cost of an Asset
1.

Navigate to the Asset Details window

(N) Assets > Asset Workbench

2.

Query your asset with a tag number of XXCAR

3.

Update the cost to 50,000. Do not amortize the adjustment.

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Note: The option to Amortize NBV Over Remaining Life was added to enable the ability to
enter accumulated depreciation on a newly added asset and to have this "adjustment" treated
as an amortized adjustment. In prior releases of Oracle Fixed Assets it was not possible to
perform amortized adjustments in the period an asset was added as the "Amortize
Adjustment" check box was not available until after depreciation had been run for the asset
(received APP-47782 error when trying to check this box).

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Practice - Transfer an Asset (Required)


Overview
Transfer an Asset.

Assumptions

Replace XX with your terminal number or initials.

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks
Transfer an asset
1.

Navigate to the Asset Details window

(N) Assets > Asset Workbench

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2.

Find the asset with tag number XXCAR

3.

(B) Assignments

4.

Change the assignment from Ray, Ms. Amy to Frans, Mr. Hans Fritz
Expense Account = XX-140-7350-0000-000 (Hint: use F5 to copy prior field)
Location = USA-CA-SAN FRANCISCO-2

5.

(B) Done

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Note: If you transfer an asset during the period in which it was added, the transfer date
automatically defaults to the assets date placed in service, and you cannot change it.
6.

Close forms until you are back at the Navigator.

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Chapter 1 - Page 64

Practice - Enter a Physical Inventory (Required)


Overview
In this practice, you will enter a physical inventory.

Assumptions

Replace XX with your terminal number or initials.

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks
Enter a Physical Inventory
Navigate to the Physical Inventory window.

(N) Physical Inventory > Enter


Inventory Name = XXInventory

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Enter the date when you start entering the data

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(B) Open.

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In the Inventory Entries enter the following physical inventory. Fill in any other required fields
as necessary.
Asset #

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Tag #
XXCAR

XX-124
XX-125
XX-126

Units

Location

You choose

You choose

You choose

You choose

You choose

You choose

You choose

You choose

Run the Physical Inventory Comparison Program


Navigate to the Run Comparison window

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(N) Physical Inventory > Run

Monitor the request until it completes

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Review the Results in the Physical Inventory Comparison window.


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Chapter 1 - Page 65

Note: The Physical Inventory Comparison program only compares physical inventory
entries with a status of NEW. If an entry has been compared and you want it to be
compared again, you must change the status of that entry back to NEW in the Inventory
Entries window.
Status

Meaning

Difference

During the comparison, Oracle Assets identified a difference in the


location or number of units for this asset Oracle Assets

New

When you enter a new physical inventory entry, the status is


automatically set to NEW. A status of NEW indicates the entry has not
been compared. After an entry has been compared, you also have the
option to reset the status to NEW, so that it will be compared again.

No Asset Number

The comparison program could not locate the asset number in Oracle
Assets.

NON-Inventorial

The asset associated with the physical inventory entry is not designated
to be included in physical inventory (the In Physical Inventory check
box is not checked).

Not Unique

During the comparison, more than one asset listed in Oracle Assets
matched a single physical inventory entry.

Reconciled

The asset is the same in Oracle Assets and in physical inventory, and is
automatically set to a status of RECONCILED.

To Reconcile

The asset is the same in Oracle Assets and in physical inventory, and is
automatically set to a status of RECONCILED.

Run the Physical Inventory Comparison Program

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When you are finished with reconciling your physical inventory, you can run the Physical
Inventory Missing Assets Report to determine if there are any assets in your production system
that could not be found during the physical inventory process. This report is a standard variable
format report, which you must run from the ADI Request Center. The Request Center allows you
to manipulate data in the desktop application of your choice.
Code
ADDITION
DOWN-UNIT
ADJUSTMENT

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FULL RETIREMENT

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NONE

PARTIAL

Meaning

An asset was found in physical inventory that is not in Oracle


Assets. The asset needs to be added to Oracle Assets.
For a particular asset, more units are listed in Oracle Assets than are
found in physical inventory. The number of units needs to be
adjusted down in Oracle Assets.

An asset needs to be fully retired, because it is listed in Oracle


Assets but not found in physical inventory.
No unit adjustment is necessary.
An asset needs to be partially retired. Usually, you would do this
when for a particular asset, you found less units in physical
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Chapter 1 - Page 66

RETIREMENT

inventory than are listed in Oracle Assets.

REINSTATEMENT

An asset needs to be reinstated. Although it was retired, during the


physical inventory process, it was found that the asset was still
being used.

UP UNIT
ADJUSTMENT

For a particular asset, less units are listed in Oracle Assets than are
found in physical inventory. The number of units needs to be
adjusted up in Oracle Assets.

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Practice - Create and Compare a Physical Inventory in Web ADI


Overview
In this Practice, you will create a new Physical Inventory spreadsheet in the Oracle Web
Applications Desktop Integrator (Web ADI). You will then use this template to record a
physical inventory and run the Physical Inventory Comparison Report, all in ADI.

Assumptions

If you are not attending training at an Oracle University or Authorized Partner


Education Center, you must have access to an Oracle Application Vision demonstration
database or comparable training test instance on which to complete this Practice.

Use the Oracle Assets seeded Responsibility > Assets, Vision Operations (USA)

Replace XX in the Practice with a unique identifier such as your initials or a number
(for Instructor Led Training classes, this number will be assigned to you). This is
necessary in order to create unique records within the database when performing the
Practice.

Replace any year references of YYYY and YY with the calendar year of your choice or
as directed by the Instructor (e.g. 2002 or Jan-02). Keep in mind that some transactions
require calendar dates and calendar periods be defined and enabled before hand in order
to be processed.

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The segment separator for the accounting flexfield may not be a dash -. Substitute the
applicable segment separator if necessary.

The Physical Inventory XX_Physical has been defined and is saved in the Asset
Management application. For Instructor Led Training classes, this Physical Inventory
was created by the Instructor as part of their guided demonstration. If the XX_Physical
has not been created, you can do so by following the navigation path (N) Physical
Inventory > Enter and then adding the XX_Physical record.

Prerequisites

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Must have Excel 2000, 2002, or 2003.

If you have Excel 2002 or 2003 installed, change the Macro settings in Excel as
follows:

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1. From the Tools menu, select Macro, then Security, then Security Level.
2. Select the Medium option.
3. Select the Trusted Sources tab.
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Supplemental Student Practices

Chapter 1 - Page 68

4. Select the Trust access to Visual Basic Project option.

Tasks
Create a New Physical Inventory Template
Create a new spreadsheet for recording physical inventory data in Web ADI using the physical
inventory you created in an earlier lesson.
Enter Physical Inventory Data
Using the spreadsheet you just created, enter the following physical inventory data:
Location: USA-CA-SAN FRANCISCO-NONE
Asset Number

Units

XX124

XX125

XX126

100076

100078

100079

100080

100081

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Upload Physical Inventory and Run Comparison

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Upload the Physical Inventory data you recorded choosing to Run and View the Physical
Inventory Comparison Report.

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Solution Create and Compare a Physical Inventory in Web ADI


Create a New Physical Inventory Spreadsheet
Responsibility = Assets, Vision Operations (USA) in ADI
1.

Navigate to the Physical Inventory Integrator.


(N) Physical Inventory > Integrator

2.

In the Record Physical Inventory window, select the XX_Physical.

3.

Enter the following values:

Select Inventory

XXInventory (the physical inventory you


created earlier)

Viewer

Excel 2003

Layout

Physical Inventory Default

4.

(B) Next.

5.

(B) Open.

6.

Choose (B) Enable Macros if necessary.

Enter Physical Inventory Data


7.

On the Download window, select (B) Close.

8.

Enter the following in the spreadsheet:

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Location: USA-CA-SAN FRANCISCO-NONE


Units
1
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1
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Asset Number
XX-124
XX-125
XX-126
100076
100078
100079
100080
100081

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Chapter 1 - Page 70

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Upload Physical Inventory and Run Comparison


9.

Navigate to the Upload to Interface option:

From your spreadsheet, choose Oracle > Upload.

10. In the Physical Inventory Upload window, select the following options:
Rows to Upload = Flagged Rows
Duplicate Assets = Do Not Upload
Check Validate Before Upload, Run Comparison, and View Comparison Results.
11. (B) Upload.
12. When the upload completes successfully, choose (B) Close. If there are any errors in your
upload, fix the errors and re-run the upload.
13. Return to the Navigator to view your requests.
(N) Other > Requests > Concurrent

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14. (B) Find.

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15. Select the Physical Inventory Comparison Report you ran and choose (B) View Output.

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Chapter 1 - Page 71

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Practice - Add Assets for Mass Transactions (Required)


Overview
In this practice, you will add four assets into the corporate book, XXCORP BOOK, accepting the
default rules associated with this asset category. These assets will be used in the other practices
in this module. You will also run depreciation to close the period.

Assumptions

Replace XX with your terminal number or initials.

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks
Add Assets
1.

Navigate to the QuickAdditions window.

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(N) Assets > Assets Workbench

2.

(B) QuickAdditions

3.

Enter asset information according the following table:


Field

Description
Tag Number
Category
Book

Value

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XXCHEVY IMPALA

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XXCHEVY IMPALA

VEHICLE-OWNED STANDARD

XXCORP BOOK

Cost

20,000

Employee Name
Expense Account
Location

Adams, Mr. Brian, #43

XX-110-7320-0000-000

USA-CA-SAN FRANCISCO-XX_CLASS

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4.

(B) Done

5.

Note the asset number assigned: _______________________________

6.

(B) OK

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7.

Navigate to the QuickAdditions window.


(N) Assets > Assets Workbench

8.

(B) QuickAdditions

9.

Enter asset information according the following table:


Field

Value

Description

XXFORD TRUCK

Tag Number

XXFORD TRUCK

Category

VEHICLE-OWNED HEAVY

Book

XXCORP BOOK

Cost

30000

Employee Name

Adams, Mr. Brian, #43

Expense Account

XX-120-7350-0000-000

Location

USA-CA-SAN FRANCISCO-XX_CLASS

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10. (B) Done

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11. Note the asset number assigned: _______________________________.


12. (B) OK
13.

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Navigate to the QuickAdditions window.


(N) Assets > Assets Workbench

14. (B) QuickAdditions


15. Enter asset information according the following table:
Field

Value

Description

XXOFFICE BUILDING

Tag Number

XXOFFICE

Category

BUILDING-OFFICE

Book

XXCORP BOOK

Cost

1,000,000.

Employee Name

Adams, Mr. Brian, #43

Expense Account

XX-130-7350-0000-000

Location

USA-CA-SAN FRANCISCO-XX_CLASS

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16. (B) Done

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17. Note the asset number assigned:_______________________________


18. (B) OK
19. Navigate to the QuickAdditions window.

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(N) Assets > Assets Workbench

20. (B) QuickAdditions

21. Enter asset information according the following table:


Field
Description
Tag Number
Category
Book

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Cost

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Value

XXMANUFACTURING BUILDING
XXBLDG MFG

BUILDING-MANUFACTURING
XXCORP BOOK
2,000,000.

Employee Name

Denby, Ms. Jean #78

Expense Account

XX-140-7320-0000-000

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Location

USA-CA-SAN FRANCISCO-XX_CLASS

22. (B) Done


23. Note the asset number assigned: _______________________________
24. (B) OK
Run Depreciation to Close the Period
25. Navigate to the Depreciation form

(N) Depreciation > Run Depreciation


Book = XXCORP BOOK
Period = Dec-XX (Last year)
Close Period = Checked

26. Submit the request.


Monitor the Depreciation Process

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27. (M) View > Requests


28. (B) Find
29. (B) Refresh Data until the processes complete.
Verify the Current Open Period

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30. Navigate to the Books form

(N) Setup > Asset System > Book Controls

31. Query your XXCORP BOOK

32. Verify the current period is Jan-YY.

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Chapter 1 - Page 75

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Practice - Mass Reclassify Assets (Required)


Overview
In this practice, you will use mass reclassifications to reclassify your Chevy Impala and Ford
Truck, with categories of VEHICLE-OWNED STANDARD and VEHICLE.OWNED HEAVY
to their new category of VEHICLE-LEASED STANDARD.

Assumptions

Replace XX with your terminal number or initials.

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks
Initiate the Mass Reclassification Request
1.

Navigate to the Mass Reclassifications window.

2.

(N) Mass Transactions > Reclassifications


Book = XXCORP BOOK

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Place the cursor in the Expense Accounts field in the Assets to Reclass region:
Expense Accounts

Company
Department
Account
Sub-Account
Product

Low

High

XX

XX

110

120

7320

7350

0000

0000

000

000

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3.

Location = USA-CA-SAN FRANCISCO-XX_CLASS

4.

Place the cursor in the New Category field in the Reclass region:
New Category = VEHICLE-LEASED STANDARD

5.

Select the check box for fields according to the following table:

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Field

Checked

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Value

Copy Category Descriptive Flexfield to New Category

Chapter 1 - Page 76

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Inherit Depreciation Rules of New Category

Checked

Amortize Adjustments

Unchecked

Note: If the new category has a different descriptive flexfield structure, no descriptive flexfield
information is transferred.
Preview the Mass Reclassification Request
6.

Preview the Mass Reclassification

7.

Record the Mass Transaction Number: ___________

8.

View the report

9.

Verify that the correct assets are selected.


Note: If the correct assets are not selected, delete your Mass Transaction Request and re-do
it!

10. Close forms until you are back at the Navigator

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Run the Mass Reclassification Request


11. Navigate to the Mass Reclassifications window

(N) Mass Transactions > Reclassifications

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12. Query your Mass Reclassification using the Mass Transaction Number (Hint: F11, Mass
Transaction Number = Your Mass Trans Number, Ctrl+F11)
13. (B) Run

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14. Monitor the request until it completes.

15. Verify the correct assets were reclassified.

Note: There is no such thing as a prior period reclassification!

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Practice - Mass Transfer Assets (Required)


Overview
In this practice you will transfer a group of assets.

Assumptions

Replace XX with your terminal number or initials.

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks
Initiate the Mass Transfer Request
1.

Navigate to the Mass Transfers window.

2.

(N) Mass Transactions > Transfers


Book = XXCORP BOOK

Place the cursor in the Expense Accounts field in the Transfers region:
Expense Accounts

Low

High

Company

XX

XX

Department

110

130

7340

7360

0000

0000

000

000

Account
Sub-Account
Product

3.

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Transfer To Expense Account: 01-140-7405-0000-000


Field

Transfer From

Location

Transfer To

USA-CA-SAN FRANCISCOXX_CLASS

USA-CA-SAN FRANCISCONONE

Preview the Mass Transfer Request


- Preview the mass transfer request
- Note the Mass Transaction Number: __________.
- Review the output when the request is complete.

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Note: If the correct assets are not selected, delete your Mass Transaction Request and re-do
it!
4.

Close forms until you are back at the Navigator

Run the Mass Transfer Request


5.

Navigate back to the Mass Transfers window

(N) Mass Transactions > Transfers

6.

Query your Mass Transfer using the Mass Transaction Number (Hint: F11, Mass
Transaction Number = Your Mass Trans Number, Ctrl+F11)

7.

Run the request.

8.

Verify the correct assets were reclassified.


Note: You can perform a Prior Period transfer, however, the transfer date for a prior period
transfer must be in the current fiscal year.

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Depreciating Assets

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Practice - Run Depreciation (Optional)


Overview
In this practice, you will run depreciation if you havent already.

Assumptions

Replace XX with your terminal number or initials.

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks
Run Depreciation to Close the Period
1.

Navigate to the Depreciation form

2.

(N) Depreciation > Run Depreciation


Book = XXCORP BOOK
Period = Dec-XX (Last year)
Close Period = Checked

Monitor the requests until they complete successfully.

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Verify the Current Open Period


4.

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Submit the request.

Monitor the Depreciation Process


3.

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(N) Setup > Asset System > Book Controls

5.

Query your asset book

6.

Verify the current period is Jan-YY

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Practice - Set up a Depreciation Calendar (Required)


Overview
In this practice, you will run depreciation if you havent already.

Assumptions

Replace XX with your terminal number or initials.

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks
Set up a depreciation calendar
Navigate to the Calendars Window

(N) Setup > Asset System > Calendars


Calendar = XXMonthly
Description = XXMonthly
Fiscal Year Name = ACCOUNTING.
Periods per Year = 12.

Enter the periods according to the following table:


Period

Name

From Date

To Date

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Jan-YY

01-Jan-20YY

31-Jan-20YY

Feb-YY

01-Feb-20YY

29-Feb-20YY

Mar-YY

01-Mar-20YY

31-Mar-20YY

Apr-YY

01-Apr-20YY

30-Apr-20YY

May-YY

01-May-20YY

31-May-20YY

Jun-YY

01-Jun-20YY

30-Jun-20YY

Jul-YY

01-Jul-20YY

31-Jul-20YY

Aug-YY

01-Aug-20YY

31-Aug-20YY

Sep-YY

01-Sep-20YY

30-Sep-20YY

Oct-YY

01-Oct-20YY

31-Oct-20YY

Nov-YY

01-Nov-20YY

30-Nov-20YY

Dec-YY

01-Dec-20YY

31-Dec-20YY

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Note: After you fill in the first record, most of the From and to Date information will
default.
Note: The name of the period MUST EXACTLY MATCH the name of the corresponding
period in the General Ledger or journal entries will not be created!

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Practice - Set up a Depreciation Method (Required)


Overview
In this practice, you will set up a depreciation method.

Assumptions

Replace XX with your terminal number or initials.

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks
Set up a Depreciation Method
1.

Navigate to the Depreciation Methods Window


(N) Setup > Depreciation > Methods
Name = XXACRS
Description = XXACRS
Method Type = Table
Calculation Basis = Cost
Depreciate in Year Retired = Checked
Straight-line Method = Checked
Life Years = 3
Prorate Periods Per Year = 12

2.

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(B) Rates and enter the following parameters:


1

Y1

.4

.4

.4

.4

.3

.3

.3

.3

.2

.2

.2

.2

Y2

.3

.3

.3

.3

.3

.3

.3

.3

.3

.3

.3

.3

Y3

.3

.3

.3

.3

.3

.3

.3

.3

.3

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Y4

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Chapter 1 - Page 84

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Practice - Set up a Prorate Convention (Required)


Overview
In this practice you will set up a prorate convention.

Assumptions

Replace XX with your terminal number or initials.

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks
Set up a Prorate Convention
1.

Navigate to the Prorate Conventions window

2.

(N) Setup > Asset System > Prorate Conventions


Convention = XXSAME
Description = SAME MONTH PRORATE.
Fiscal Year = ACCOUNTING.

Enter the dates in the Prorate Convention according to the following table:

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From Date
01-Jan-1993

To Date

Prorate Date

31-Dec-1993

01-Jan-1993

31-Dec-1994

01-Jan-1994

31-Dec-1995

01-Jan-1995

31-Dec-1996

01-Jan-1996

31-Dec-1997

01-Jan-1997

31-Dec-1998

01-Jan-1998

31-Dec-1999

01-Jan-1999

31-DEC-2000

01-JAN-2000

31-DEC-2001

01-JAN-2001

31-DEC-2002

01-JAN-2002

31-Jan-2003

01-Jan-2003

01-Feb-2003

29-Feb-2003

01-Feb-2003

01-Mar-2003

31-Mar-2003

01-Mar-2003

01-Apr-2003

30-Apr-2003

01-Apr-2003

01-Jan-1994
01-Jan-1995
01-Jan-1996
01-Jan-1997
01-Jan-1998
01-Jan-1999
01-JAN-2000
01-JAN-2001
01-JAN-2002

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01-May-2003

31-May-2003

01-May-2003

01-Jun-2003

30-Jun-2003

01-Jun-2003

01-Jul-2003

31-Jul-2003

01-Jul-2003

01-Aug-2003

31-Aug-2003

01-Aug-2003

01-Sep-2003

30-Sep-2003

01-Sep-2003

01-Oct-2003

31-Oct-2003

01-Oct-2003

01-Nov-2003

30-Nov-2003

01-Nov-2003

01-Dec-2003

31-Dec-2003

01-Dec-2003

3.

Save your work.

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Supplemental Student Practices

Chapter 1 - Page 86

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Practice - Run Depreciation Projections (Required)


Overview
In this practice you will run the depreciation projections report.

Assumptions

Replace XX with your terminal number or initials.

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks
Submit Depreciation Projection
1.

Navigate to the Depreciation Projections window

2.

(N) Depreciation > Projections


Projection Calendar = Monthly
Number of Periods = 6
Starting Period = Feb-YY (where YY is the CURRENT year)
Book = XXCORP BOOK
Cost Center = Checked
Asset = Checked

(B) Run

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View the Depreciation Projection Report


3.

Monitor the request until it completes successfully.

4.

Review the output.

Note: Actual depreciation may be different from depreciation projections. For example, the
Depreciation Projection functionality does not look at assets pending retirement!

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Supplemental Student Practices

Chapter 1 - Page 87

Practice - Perform a What-If Analysis (Required)


Overview
In this practice you will perform a "What -If" analysis to determine the depreciation impact of
changing life in years from 4 to 3.

Assumptions

Replace XX with your terminal number or initials.

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks
Perform a What-If Analysis
1.

Navigate to the What-If Analysis window.

2.

(N) Depreciation > What-If Analysis

Field
XXCORP BOOK

Start Period

Feb-YY (Where YY is the current year)

Number of Periods
Category
Method

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COMPUTER-PC

STL

Prorate Convention
Life Years

MID-MONTH
3

Submit the request

View the What-If Analysis Report


4.

Monitor the request until it completes.

5.

Review the output.

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Value

Book

3.

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Enter the report parameters according to the following table:

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Supplemental Student Practices

Chapter 1 - Page 88

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Practice - Project Depreciation for Assets not yet Placed in


Service (Required)
Overview
In this practice, you will project depreciation for a computer server not yet placed in service.

Assumptions

Replace XX with your terminal number or initials.

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks
Project Depreciation
1.

Navigate to the What-If Depreciation window.

2.

Enter information according to the following table:


Field

Value

Book

XXCORP BOOK

Start Period

Jan-YY (Where YY
is the current year)

Number of periods

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6

3.

(T) Hypothetical Assets

4.

Enter information according to the following table:


Field

Category
Date in Service
Cost

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COMPUTER-PC
01-Jan-20YY
20000

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Submit the request.

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Chapter 1 - Page 89

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View the What-If Analysis Report


6.

Monitor the request until it completes.

7.

Review the output.

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Chapter 1 - Page 90

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Processing Retirements

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Supplemental Student Practices

Chapter 1 - Page 91

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Practice - Partially Retire an Asset (Required)


Overview
In this practice, you will retire half of an assets units and remove it from the assigned employee.
Note the change in the total cost of the partially retired asset, then, process the retirement.

Assumptions

Replace XX with your terminal number or initials.

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks
Retire 1 of 2 Units for an Asset
1.

Navigate to the Asset Workbench

(N) Assets > Asset Workbench


Tag Number = XXCAR

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(B) Find

3.

(B) Retirements
Book = XXCORP BOOK

4.

Accept the default Retire Date.

5.

Notice the status is Pending

6.

Enter information according to the following table:


Field

Units Retired
Retirement Type
Proceeds of Sale

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Value

XXSALE
5,000

7.

(B) Continue

8.

Place the cursor in the Unit Change field associated with Adams, Mr. Brian.
Unit Change = -1

9.

(B) Done

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Supplemental Student Practices

Chapter 1 - Page 92

10. Close forms until you are back at the Navigator


Run the Calculate Gains and Loses Program
11. Navigate to the Gains and Loses submission window

(N) Depreciation > Calculate Gains and Loses

12. Run the program for the XXCORP BOOK.


13. Monitor the request and review the output when complete.
Run the Asset Retirements Report
14. Navigate to the request submission window:

(N) Other > Requests > Run

15. Run the Asset Retirements Report for the XXCORP BOOK for the current period.
16. Monitor the request and review the output when complete.
Note: You can perform a Prior Period Retirement on an asset, provided it doesnt cross a
fiscal year!

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Supplemental Student Practices

Chapter 1 - Page 93

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Practice - Reinstate a Partially Retired Asset (Required)


Overview
In this practice, you will reinstate the asset you partially retired.

Assumptions

Replace XX with your terminal number or initials.

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks
Reinstate an Asset
1.

Navigate to the Asset Workbench

(N) Assets > Asset Workbench


Tag Number = XXCAR

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(B) Find

3.

(B) Retirements.

4.

(M) View > Query by Example > Run

5.

Notice the button has changed to Reinstate, Gains and Losses have been calculated and the
Status = Processed

6.

(B) Reinstate

7.

(B) OK

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Note: Because the Calculate Gains and Losses program was run, the button description is
Reinstate. If the Calculate Gains and Losses program had not been run, the button
description would be Undo Retirement. The difference is that Undo retirement does not
generate accounting but Reinstating does!
Note: You cannot reinstate an asset if it was retired in a prior fiscal year.

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Supplemental Student Practices

Chapter 1 - Page 94

Tax Books

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Chapter 1 - Page 95

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Practice - Create a Tax Book (Required)


Overview
In this practice, you will create a tax book.

Assumptions

Replace XX with your terminal number or initials.

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks
Create a Tax Book
1.

Navigate to the Books Controls form.

2.

(N) Setup > Asset System > Book Controls

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Enter parameters according to the following table:


Field

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Value

Book

XXTAX BOOK

Class

Tax

Description

XXTAX BOOK

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Associated Corporate Book

XXCORP BOOK

3.

(T) Calendar

4.

Enter information according to the following table:


Field

GL Set of Books
Allow GL Posting

Depreciation Calendar

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Value

Vision Operations

No

Monthly

Monthly

Current Period

Dec-XX (Where XX is
the past fiscal year)

Divide Depreciation

Evenly

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Chapter 1 - Page 96

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Depreciate If Retired in First Year

Yes

5.

(T) Accounting Rules

6.

Check or leave blank the specified check boxes:


Field

Value

Allow Amortized Changes

Checked

Allow Mass Changes

Checked

Allow Revaluations

Unchecked

Allow Reserve Adjustments

Checked

Allow Expense Ceilings

Checked

Allow Mass Copy

Checked

7.

(T) Natural Accounts

8.

Use the following information to set up accounts


Account

Gain

Loss

Proceeds of Sale

7850

7851

1247

Cost of Removal

7852

7853

2240

Net Book Value Retired

7854

7855

N/A

Reval Reserve Retired

7854

7855

N/A

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Account

Intercompany Receivables

1810

Intercompany Payables

2370

Deferred Depreciation Reserve

2540

Deferred Depreciation Expense

7860

Depreciation Adjustment

1690

Account Generator Defaults

01-000-9999-0000-000

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Field

9.

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Clearing

(T) Journal Categories

10. Enter journal categories according to the following table:

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Field Value

Field - Value
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Supplemental Student Practices

Chapter 1 - Page 97

Journal Source = Assets


Additions = Addition

CIP Additions = CIP Addition

Adjustments = Adjustments

CIP Adjustments = CIP Adjustment

Retirements = Retirement

CIP Retirements = CIP Retirement

Reclass = Reclass

CIP Reclass = CIP Reclassification

Transfers = Transfer

CIP Transfers = CIP Transfer

Revaluation = Revaluation

Depreciation = Depreciation

Deferred Depreciation = Deferred Depreciation

Depreciation Adjustment = Depreciation


Adjustment

11. Save

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Chapter 1 - Page 98

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Practice - Add Categories to a Tax Book (Required)


Overview
In this practice, you will add categories to your tax book.

Assumptions

Replace XX with your terminal number or initials.

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks
Add Categories to a Tax Book
1.

Navigate to the Asset Categories window.

(N) Setup > Asset System > Asset Categories

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(M) View > Query by Example > Run

3.

Put the cursor in the Category field and press the down arrow key until the field displays the
first category listed in the table below.

4.

Move the cursor in the Book field

5.

(M) File > New


Book = XXTAX BOOK

6.

Specify the accounting information according to the following table (In order to enter
Method and Prorate Convention, click on the Default Rules button):
Category

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Cost

Asset
Clearing

Dep
Seg

Accum
Dep

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Method
and Life

Prorate
Conv

BuildingManufacturing

01-0001520-0000000

01-00015XX-0000000

7320

01-000-16200000-000

MACRS
HY 20

Half Year

Building-Office

01-0001520-0000000

01-00015XX-0000000

7320

01-000-16200000-000

MACRS
HY 20

Half Year

01-0001560-0000000

01-00015XX-0000000

7360

01-000-16600000-000

MACRS
HY 3

Half Year

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Chapter 1 - Page 99

Vehicle-Leased
Standard

01-0001550-0000000

01-00015XX-0000000

7350

01-000-16500000-000

MACRS
HY 3

Half Year

Vehicle-Owned
Heavy

01-0001550-0000000

01-00015XX-0000000

7350

01-000-16500000-000

MACRS
HY 3

Half Year

Vehicle-Owned
Standard

01-0001550-0000000

01-00015XX-0000000

7350

01-000-16500000-000

MACRS
HY 3

Half Year

7.

Save your work.

8.

Enable the rest of the categories for your XXTAX BOOK.

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Supplemental Student Practices

Chapter 1 - Page 100

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Practice - Verify Categories are Added to your Tax Book


(Required)
Overview
In this practice, you will add categories to your tax book.

Assumptions

Replace XX with your terminal number or initials.

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks
Verify categories are Added to Your Tax Book
1.

Navigate to the Submit a New Request window:

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(N) Other > Requests > Run

2.

Submit a Single Request


Request Name = Asset Category Listing
Book Name = XXTAX BOOK

3.

Submit the request.

4.

Check to ensure all categories you added are in your tax book.

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Chapter 1 - Page 101

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Practice - Run Initial Mass Copy (Required)


Overview
Perform an Initial Mass Copy from your corporate book (XXCORP BOOK) to your tax book
(XXTAX BOOK). Initial Mass Copy copies assets for a CLOSED FISCAL YEAR in a Corp
book into the CURRENT OPEN PERIOD in an associated Tax book.
Note: Depreciation should have been run for Dec-YY in the Corp book prior to this practice.

Assumptions

Replace XX with your terminal number or initials.

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks
Run Initial Mass Copy
1.

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Navigate to the Initial Mass Copy window.

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(N) Tax > Initial Mass Copy


Book = XXTAX BOOK

2.

Submit the request.

3.

Review the output when it completes.

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Supplemental Student Practices

Chapter 1 - Page 102

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