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Test Scenarios
VAT Changes
Author:
QA
Version:
1.0
Document Title
Title:
System:
Reference:
Author:
Date:
Version:
11 December 2009
1.0
Table of Contents
Version History....................................................................................................................... 1
Scope..................................................................................................................................... 2
0
Setup / Prerequisites..............................................................................................................2
Auto Confirm Delivery Note - OFF..........................................................................................6
Auto Confirm Delivery Note - ON...........................................................................................7
Credit Notes........................................................................................................................... 8
General Discount.................................................................................................................... 9
Version History
Version
Date
Author
Comment
1.0
01/01/2009
QA
Scope.
The new VAT rate will be effective from 1 January. However, since this date occurs in the
future, we cant use this date for testing.
For purposes of the exercise, the tests will be conducted as if the VAT rate change occurred
on 1 December.
We will configure Eproc so that T1 changes from 15% on 30 November to 17.5% on 1
December and the Alias changes from LOW to STD
VAT tests will be conducted according to the following rules:
1. Manually confirmed delivery notes:
If the confirmed delivery date falls between start and end date of a VAT rate entry,
then the rate active at that period should be used for the invoice.
2. Automatically confirmed delivery notes:
If the delivery date selected in Step 2 of the PO wizard falls between start and end
date of a VAT rate entry, then that rate should be used for the invoice.
3. Credit notes:
Each purchase item on a credit note should have the same VAT rate as used on the
corresponding invoice.
Setup / Prerequisites.
The first release candidate of Eproc 2.4 does not contain synchronisation, so it will not be
possible to use Catalogue Management 4.5 to setup VAT rate table in Eproc.
Edit the database manually to configure the VAT Source Table as follows:
Vat_VCSID
1
2
3
Vatid
2
2
2
Code
T1
T1
T1
Rate
17.5
15
17.5
Start
01/01/90
01/12/08
01/12/09
End Date
30/11/08
30/11/09
Description
Standard rated transactions
Standard rated transactions
Standard rated transactions
Rate
Start
EndDescription
T1
T1
T1
17.514/12/2009
So...
Invoices with delivery dates confirmed before 01/12/09 should have a rate of 15%
Invoices with delivery dates confirmed on or after 01/12/09 to 13/12/09 should have a
rate of 15%
Invoices with delivery dates confirmed on or after 14/12/2009 should have rate of
17.5%
15%
504.23
75.64
579.86
17.5%
504.23
88.24
592.47
Tests:
1. Create a PO as a buyer on 15 December (post VAT change) test151209#1
PO VAT = 17.5%
Supplier Delivery Date = 15/12/09
Installer Actual delivery date = 15/12/09 (i.e Post VAT change)
Unpaid Inv VAT = 17.5% (ijtest151209#1_Inv)
Approve Inv
Submit draft VAT=17.5%( ijtest151209#1_Pay)
2. Create a PO as an Installer on 15 December (post VAT change) test151209#2
PO VAT = 17.5%
Supplier Delivery Date = 15/12/09
Installer Actual delivery date = 13/12/09 (i.e Pre VAT change)
Unpaid Inv VAT =?? No Unpaid Invoice created?
Test 2 appeared not to create an unpaid invoice on confirming the delivery note, so try same
steps again:
3. Create a PO as an Installer on 15 December (post VAT change) ijtest151209#3
PO VAT = 17.5%
Supplier Delivery Date = 15/12/09
Installer Actual delivery date = 13/12/09 (i.e Pre VAT change)
Unpaid Inv VAT =?? No Unpaid Invoice created?
16.12. 09 Test again, but setting Supplier delivery date to an earlier date to avoid boundary
issues
1. Create a PO as an Installer on 15 December (post VAT change) ijtest161209#2
PO VAT = 17.5%
PO Pend Del - Set Supplier Delivery Date to Pre VAT Change = 12/12/09
Unpaid Inv VAT = 15% (ijtest151209#6_Inv)
Approve Inv
Submit draft VAT=15%( ijtest151209#6_Pay)
Raise a Purchase Order post VAT Change date - PO VAT Rate should show 17.5%
Set Supplier Date Delivery to pre VAT Change Date - 12 December
Check VAT calculation at each stage
Unpaid Invoice shows 15% VAT Rate
PO Documents show 17.5%
15.12.09 Confirmed OK
Test 2
Delivery Date post VAT change date
Raise a Purchase Order post VAT change Date- VAT Rate should show 17.5%
Set Supplier Date Delivery to post VAT Change Date - 16 December
Check VAT calculation at each stage
Unpaid Invoice shows 17.5% VAT Rate
PO Documents show 17.5%
15.12.09 Confirmed OK
Test 3
Delivery Date pre VAT change date
Raise a Purchase Order post VAT Change date - PO VAT Rate should show 17.5%
Installer Date of Confirmation of Delivery is pre VAT Change Date - 12 December
Check VAT calculation at each stage
Unpaid Invoice shows 15% VAT Rate
PO Documents show 17.5%
15.12.09 Confirmed OK
Test 4
Delivery Date post VAT change date
Raise a Purchase Order post VAT change Date- VAT Rate should show 17.5%
Installer Date of Confirmation of Delivery is post VAT Change Date - 16 December
Check VAT calculation at each stage
Unpaid Invoice shows 17.5% VAT Rate
PO Documents show 17.5%
15.12.09 Confirmed OK
7
Test 5
Part Delivery Date pre / post VAT change date
Raise a Purchase Order post VAT change Date- VAT Rate should show 17.5%
Progress PO through system to Pending Delivery
Create a part delivery (by delivering, say, 2 out of 4 complete lines) then Confirm
delivery for remainder of order setting delivery dates as follows:
Date of Del of Delivery for 1st part of PO (inv1) unchanged at 12 December
Amend Delivery Date for 2nd part of PO (inv2) to 17th December
Invoice for Part confirmed 30th November shows 15%
Invoice for Part confirmed 1st December shows 17.5%
PO Documents show 17.5%
16.12.09 Confirmed OK
Test 6
Delivery Date post VAT change date
Raise a Purchase Order where the delivery date is 17th December - PO VAT Rate
should show 17.5%
As Supplier, Create DN/Inv
Delivery Note is raised automatically
Invoice is at Unpaid
Check VAT Rate of invoice should be at 17.5%
Check VAT calculation at each stage
17/12/09 - Confirmed OK
Test 7
Delivery Date pre VAT change date
12
17/12/09 - Confirmed OK
Test 8
Part Delivery Date pre / post VAT change date
Raise a Purchase Order setting the delivery date in the Wizard to pre VAT change
date. (Eg 12th December) - PO VAT Rate should show 17.5%
Progress PO through system to Pending Delivery
Create a part delivery (by delivering, say, 2 out of 4 complete lines) then Confirm
delivery for remainder of order setting delivery dates as follows:
Date of Del of Delivery for 1st part of PO (inv1) unchanged at 12 December
Amend Delivery Date for 2nd part of PO (inv2) to 17th December
Invoice Inv1 November shows 15%
Invoice Inv2 shows 17.5%
PO Documents remain unchanged at 17.5%
Check VAT calculation at each stage
Credit Notes
Scenario 1
Credit notes with one or more items of the same VAT rate
for delivery notes confirmed pre VAT change
As the buyer, dispute an invoice where the delivery date is 30th November - VAT
Rate should show 15%
As Supplier, Create CRN
Check VAT Rate of CRN should be at 15%
Scenario 2
Credit notes with one or more items of the same VAT rate
for delivery notes confirmed post VAT change
As the buyer, dispute an invoice where the delivery date is 1st December - VAT Rate
should show 17.5%
As Supplier, Create CRN
Check VAT Rate of CRN should be at 17.5%
Payments
Scenario 1
Payments with single VAT rate (15%)
Scenario 2
Payments with single VAT rate (17.5%)
10
Scenario 3
Batch Payments with mixed VAT rates
11
General Discount
16.12.09 - Unable to test General discounts due to error message generated
VAT should be one of the ticked PurchiseItem's VAT
Logged in Testtrack TT6439
Eproc 2.4 introduces new functionality to the process of generating General Discount Credit
Notes. Where there are multiple VAT rated items on an invoice, a drop down becomes active
requiring the user to specify the VAT rate to be applied.
Scenario 1
Credit notes with mixed VAT rates
Scenario 2
General Discount for one or more items of the same VAT
rate for delivery notes confirmed pre VAT change
As the buyer, dispute an invoice where the delivery date is 30th November - VAT
Rate should show 15%
As Supplier, Create a General discount based CRN
Select VAT Rate dropdown is not active
Check VAT Rate of CRN should be at 15%
Scenario 3
Credit notes with mixed VAT rates
As the buyer, dispute an invoice where the delivery date is 30th November - VAT
Rate should show 17.5%
As Supplier, Create a General discount based CRN
Select VAT Rate dropdown is not active
Check VAT Rate of CRN should be at 17.5%
12