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What you would need to be certified BizSAFE 3!

BizSAFE level 3 is a voluntary scheme to promote Workplace safety and Health (WSH)
at the Small-Medium Enterprise (SME) level.
For a company to be certified bizSAFE 3, it first has to complete level 1 and 2. Just
like a climbing a ladder, you need to follow the proper steps to achieve level 3.
BizSAFE 1 is top management commitment to implementing WSH in their workplace.
The participants are usually top management such as the directors and general
manager. They would have to attend a half-day workshop by an Approved Training
Provider (ATP). After attending the workshop, you would be awarded a Certificate of
Attainment and you can now register your company as bizSAFE 1.
BizSAFE 2 is where your nominated risk management champion (typically a
supervisor/manager) will learn how to do a Risk Assessment. By attending the 2 day
course, your risk champion will learn on how to identify, assess and control risk at
your workplace. After attending the course, you would be awarded a Certificate of
Attainment and you can now register your company as bizsafe 2.
BizSAFE 3 is the implementation and maintenance of your companys Risk
Assessment. To properly implement and maintain the risk assessment, you would
need :

1)
2)
3)
4)
5)
6)
7)
8)

A Risk Management (RM) Manual


RM Champion and Team Appointment
Risk Register Coversheet
Inventory of Work Activities
Risk Assessment
Safe Work Procedure
Risk Control Implementation Schedule
Training/Briefing Record

After Completion of the audit, your company can register as bizSAFE 3 and upon
approval of the council, receive and use the bizSAFE 3 logo.

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Explanation and Checklist for bizSAFE level 3 audit


There are a few things the MOM-Approved (WSH) auditor will look for and check to ensure that
you are ready and can be certified to become bizSAFE level 3. The following documents should be
filed in the respective order. Please make sure that you have ticked all the items in the checkpoint
1. Risk Manual
A Risk Management Manual is a technical communication document intended to give assistance
to people using a particular system in this case, Risk Assessment (RA). The manual should be
written with the intention to let new users eg. employees understand how to read and do the RA if
necessary. Think of a risk management manual as an operating instruction/procedures that can be
learned/understand by anyone who reads it.
Below are some details on how you can go about preparing your risk manual.


A Risk Manual should contain a content page this is like any other document/proposal
where you will have outlined the sub heading of each topic to make for easy reference

It should contain your company profile. This is to give the reader an overview of the scope
of work your company does. This is especially important if the company is a corporation
with business units (BUs)/companies using the same brand identity. If the company has
various subsidiaries and they operate a variety of operations, each unit/company must be
individually certified because there is a difference in the scope of work. This would allow
the auditor to better understand your scope of service/work and will also affect your risk
assessment.

It MUST contain your company policy towards Risk Management and Workplace Safety.
It should show a commitment to the reviewing, implementing of a policy that is
communicated to all your stakeholders. It can be an amendment from your existing policy,
vision, mission statement or can also be the policy created from the bizSAFE level 1 class.
It must be acknowledged and signed by Top Management

It MUST have an explanation on the roles and responsibilities of the employer, employee,
risk assessment champion and team. This is to ensure that all employees are aware of the
responsibilities they have towards workplace safety

It MUST explain the risk management process i.e. how to go about doing risk assessment.
The importance of risk management, communication towards the employees, records
keeping and implementation. This portion should also include details such as the
explanation of technical details like hazards, measurement of severity, likelihood and the
risk prioritisation number (RPN). This section tends to be more technical in nature and will
require a glossary as part of the explanation. The objective of this explanation is for a new
user to understand how to read the risk assessment form and if possible do it themselves.

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Records such as risk assessment training and briefing records pertaining to workplace
safety MUST be kept for references and evidence. Necessary information for the risk
assessment to be valid can be found later in this report under section 3. Risk Assessment.

The manual MUST state the implementation and review procedures of the company. This
can be a simple statement/paragraph detailing when reviewing /implementation should be
taken and the support of management to implement any control measures that are
reasonably practical.

The manual MUST have a communication policy with regards to workplace safety. This
can be a paragraph that details who, what and how the company disseminates any
information regarding safety to all its stakeholders such as employee to sub-contractors.

The auditor will look at the manual and assess whether it contains sufficient procedures for risk
management. If it is satisfactory, he will photocopy the coverpage of the risk manual where there
should be the signature of the person preparing the manual and the top management representative
and the company policy.

No.
1.
1.1
1.2
1.3
1.4
1.5
1.6

Checkpoint
Items

RISK MANUAL
Company policy
Roles and Responsibility
Risk Management Process
Record keeping
Implementation and review
Communication Procedure

1. Risk Management Team Appointment


As part of the requirement for managing risk in the workplace, a team/committee is to be formed to
address these issues. This team is normally called the Risk Management team/safety committee.
The Risk Management team is led by a risk champion/leader whom must be of a managerial
position to authorised the implementation of the control measures. The risk champion MUST be the
person who has attended the bizSAFE level 2 course by an Approved Training Provider (ATP).
The risk champion will be supported by a team which should comprise of at least a person from
every department in your company. This is to ensure that the risk of every job scope is assessed by a
person familiar with the job. The member of this team need not attend the course by the ATP but
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has to be trained by the risk champion/consultant in how to do risk assessment and understand the
risk assessment process.
Beside the RM team, smaller Risk Assessment (RA) teams can also be created to assess specialised
hazard. The team leader of the RA team must be a member of the RM team.
All these appointments should be endorsed by top management and a record kept for further
reference.
The auditor will ask for the training records of the risk management champion and team and the
appointment letter of the risk management champion.
No.
2
2.1
2.2
2.3
2.4

Checkpoint
Items

Appointment letters
Risk Management Champion
Risk Management Team Member
Risk Assessment Team Leader
Risk Assessment Team Member

2. Risk Assessment
The risk assessment contains the hazard analysis done by the risk management and assessment
team. The risk assessment form is only a portion of the risk assessment that needs to be done. Other
document required for the risk assessment to be complete are the:
i) Risk Register Coversheet.
This is similar to a content page. The below table shows a sample of what a risk register
should look like. Important things to note is that there must be a risk assessment number,
risk assessment approval date, next review date and the risk management leader.
Just by looking at this page, you should know which risk assessment number refers to an
activity, when the risk assessment was approval, when is the next time you should review
the risk assessment and who conducted the risk assessment. For example
RA
Ref
No.

1.

Department

Location :
Process/Activities

RA Approval
Date

Production

Woodcutting

1-Sep-11

Next Review
Date

31-Aug-14

RM Leader /
Designation

Mr.Tan/Manager

The auditor will photocopy this form as it is the coverpage of all the risk assessment.
ii) Inventory of Work Activity Form

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Remarks

When conducting a risk assessment, it is important and useful to have an inventory of work
activities. This helps you to identify the work activities that pose a significant hazard. The
inventory of work activity helps the auditor understand the job scope/done by your
company.
When writing the inventory, it should be a detailed and sequential process of all your work
activities including non-routine. When you have written all the steps, you can look through
and eliminate those that have little or no hazard.
RA ref

Location

Process

Work Activity

Office

Admin work

Start computer
Use computer

Remarks

The auditor will require a copy of this form as it reflects all the work activities that poses a
hazard. With this, they are able to get a feeling of the type of hazard that is in the workplace
and the key work activities that poses a hazard.
iii) Risk Assessment Form
The risk assessment form shows all the risk and hazard associated with the workplace. It
MUST follow the work activities as stated in the Inventory of Work Activities. The risk
assessment should include Hazard Identification, Risk Evaluation and Risk Control.
Key work activities of the company should have their hazard properly identified and
evaluated.

The auditor will look through all the risk assessment to check if it was done properly. He
will ask for a copy of 1 risk assessment which has the highest risk level.
Beside the hazard identification, risk evaluation and risk control, the auditor will check to
see that all risk levels at medium and above have additional controls and they have been
Hazard Identification
Ref

Work
Activity

Hazard

Use of
power
drill

Noise
above
85dbA
Drill
into
hand

Risk Evaluation
Possible
Injury /
Ill health
Loss of
hearing

Loss of
finger

Risk Control

Existing
Risk
Controls

RPN

Additional
Controls

RPN

HOC*

Implementation
Person

Due
Date

Remarks

Ear plugs

12

AC

Mr Tan

1-Sep11

Gloves

Implement
hearing
conservation
plan
Use
screwdriver
for routine
work

SB

Mr Tan

1-Sep11

implemented. The risk assessment has to be also signed by the risk champion and the team
that conducted the risk assessment. All the risk assessment has to be signed by a top
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Checkpoint
Items

management
not be the person
bizSAFE course.

No.
Risk Assessment (RA)
3.
Risk Register Coversheet
1.
Inventory of Work Activity
2.

representative; this need


who attended the level 1

iv) Risk Control


Schedule

Implementation

The risk control


implementation schedule
is a form which allows the auditor to see all the control implementation that your company
has done and what is the due date for them.

The person who is to implement the additional control measures, the action officer should be
Serial No.
RA Title

Work Activity

1.3

Use of power drill

5.2

Use of crane

Additional Control
Measure

Use screwdriver

Barricade area to
prevent entry
someone of managerial/supervisor level.

Action
Officer

Start
Date

End
date

Mr Tan

1-sep11

6-Sep11

Mr Wong

1-sep11

15-Sep11

Remarks

The auditor will make a copy of this page as it is a summary of all the risk control measures
that your company has taken.
v) Photo Evidence.
Photo evidence helps the auditor verify that the control measures have been taken.
Sometimes the auditor is unable to go down to the site to personally evaluate that the risk
controls have been implemented. Having Before and After photos help to ensure that
the hazards were properly stated and the control measures have been implemented.
vi) Safe Work Procedures (SWP).
SWP are documents that helps employee understand the safest and efficient way to perform
a certain task. It must contain the steps taken during the process, the hazards involved, the
control measures in place and the proper way to use the equipment or perform the task.

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3.
4.
5.
6.

RA form
Risk Control Implementation
Schedule
Photo Evidence
Safe work Procedure

3. Records
Training and briefing records of all risk management/assessment team and all other stakeholder that
comes into contact with the hazard at their workplace should be recorded and kept. This records
shows that you have trained and informed your stakeholders of the risk in your workplace.
The risk management champion must be a competent and able person. A way to show this
competency is for him/her to have documented certification, such as training certificate for
bizSAFE level 2 course. The company should have a training session where the risk management
champion imparts/disseminate his risk assessment knowledge to the team. The rest of the
stakeholders also need to be briefed about the hazard in the workplace and the safe working
procedure that they have to follow.

No.
4.
1.
2.
3.

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Checkpoint
Items

Records
Certificate
Training records
Briefing records

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Checklist for bizSAFE level 3 audit


No.
Items
RISK MANUAL
1.
Workplace Safety and Health
1.
2.

(WSH) policy
Roles and Responsibility

3.

Risk Management Process

4.

Records

5.

Implementation and review

6.

Communication

2.
1.

Risk Management (RM) Team


RM Champion

2.
3.
4.

RM Team
RA Leader
RA member

3.
1.
2.

Risk Assessment (RA)


Risk Register Coversheet
Inventory of Work Activity

3.

RA form

Instructions on how to do and understand the Risk assessment


A policy that is signed by top management showing that they will
implement WSH in the company.
Explain the roles and responsibility of all stakeholder, it should
include the Risk management team, leader, employees, employer and
all contractors and suppliers
How to identify hazard, evaluate risk and control.
How to read the risk matrix and do the risk assessment
What are the procedures, policy, retention and amendment for
keeping WSH records
Procedures for implementing and reviewing the risk assessment.
How is the risk assessment being communicated down to your
stakeholders.
Appointment letters
The designated team leader for the company (the person who has
attended level 2)
This should comprise of one employees from every department.
Team leader for the RA team (must be a member of the RM team)
Assisting in the identifying and implementation of hazards and risk
controls
A form that shows the risk associated with your workplace
A content page that shows all the RA forms
The process/details of your work activities.
Ex. Open door, Walk to desk, Sit on chair, Use of computer
A form that shows the risk associated with your workplace.
It must have:

1)
2)
3)
4)
5)
6)

5.
6.

Risk Control Implementation


Schedule
Photo Evidence
Safe Work Procedure

4.

Records

1.
2.
3.

Training records
Certificate
Briefing records

4.

Explanatory notes

RA number
RM Champion, team members name and signature
Endorsed by top management
Key work activities have been addressed
Addition risk control are done for medium and high risk
Additional controls should be effective and reduce the
risk

Who is going to ensure that the measures taken to reduce the risk
have been done ( Must be at least a person of supervisory position)
To show the control measures taken with before and after photos
Safe working instructions that describe the safest and most efficient
way to perform a task
Records that show courses, meeting associated with Risk
Management attended by employees
This should include the topic, agenda and discussion of the training
Level 1 and 2 certificate
Attendance list of who attended the talks and the briefing given

9 Little Rd #02-01 Singapore 536985

Tel (65) 63980067

Fax 63980503

Email info@ascendo.sg

www.ascendo.sg