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Functional MarPR : Khairul Umam

No

Area
Qualofication
Partnership Signed and stamped physical media partnership
Legality
agreements (based on list)
Internet browser installed
Microsoft Office installed
Legality
Adobe Reader installed
IT Legality
Skype installed
QuickBooks installed
Original Antivirus installed
List,completeness , and existence of Project financial
proposals
List,completeness , and existence of project final
report
MoM or report brand filtering

Project proofs (GYF)

Brand, Data and IM

Champion
Comm and ER
PR & IM
PR & IM
PR & IM
PR & IM
PR & IM
PR & IM
Department
Related and
Finance
Department
Related and
Finance
ProgMar
Department
Related

MoM or report of project hearing


List of project coaching or training meeting (date,
name of trainer and trainee, name of project, things TM or Department
trained)
Related
Department
Project tracking report
Related
Finance and
Department
List of all invoices and bills for project
Related
Finance, and
Department
Physical existence of project policy
Related
All of fundraising product design (Electronic)
PR & IM
All of session materials for AIESEC events (Electronic)
All of external newsletter (Electronic)
All of internal newsletter (Electronic)
All of proposals (Electronic)
Email signature of Management Board
Physical Existence and electronis all media
appearance

PR & IM
PR & IM
PR & IM
PR & IM
PR & IM
PR & IM

PIC

26 27 28 29 30 31

Date to complete
5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20

Status

Functional BD&ER : Nur Fitriani Khairunnisa


No

Area

Qualofication

Signed and stamped physical in kind partnership


agreements (based on list)
Partnership Signed and stamped physical learning partnership
Legality
legality
agreements (based on list)
Signed and stamped physical financial partnership
agreements (based on list)
Financial
LC Product packages (marketing package) in a form
Monetary
and Entity
of proposal
Sustainabi
Complete List of Partners (Event, Name, Promises,
Non
lity
Monetary Duration and Type of Partnership
LC Market research
Updated sales tracker
Account management database
Updated Alumnae database
Complete List of BoA statement of Intent
Updated Project Sales Tracker
Project proofs
Complete list of project partner
Signed and stamped physical project agreement or
MoU (based on list)
Satisfactory survey of project partners (for every
internship)
Filled CRM and score

Champion
ER
ER
ER
Finance and ER
ER
ER
ER
ER
ER
ER
ER
ER
ER
ER, and ICX
ER

PIC

26 27 28 29 30 31

Date to complete
5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20

Status

President : Sabri Ahandi


No

Area
LC Legality

Legality
Board Legality

Financial
and Entity
Sustainabi
lity

Non
monetary

Transparancy

Qualofication
Notary certification document or acknowledge of
existence from University
Electronic Compendium
Electronic Internal Policies

Champion
LCP
LCP
LCP and Finance

Reports (MoM) of all legislation meetings

LCP

Reports (MoM) of election meetings


All application packages of EB elected (printed and
electronic)
All application packages of managers selected
(printed and electronic)

LCP
LCP and TM
LCP and TM

Physical Existence of Management Board Stuctured


Computer
Printer
Microphone
Telephone
Speaker
Internet connection
Projector
Completeness of stakeholders list
MoM of LC Meeting quarterly
Physical existence of LC Plan
Physical existence of LC Budget
Physical existence of LC Report
Physical existence of National and Local
Compendium
Physical existence of Internal Policy
Physical existence of XPP
Physical existence of SOP

LCP
LCP and Finance
LCP and Finance
LCP and Finance
LCP and Finance
LCP and Finance
LCP and Finance
LCP and Finance
LCP
LCP
LCP
LCP
LCP

Physical existence of Risk Management Procedure

LCP

LCP
LCP
LCP
LCP

PIC

26 27 28 29 30 31

Date to complete
5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20

Status

Functional Finance & Governance : Dhinta Wulandari


No

Area

Accounting

Legality

LC legality

Monetary

Financial
and Entity
Sustainabi
lity

Non
monetary

Qualofication
Bills in physical form and in timed
Bank statement in physical form and in timed
Cash book has to be in physical form or in excel
sheet

Finance
Finance

Complete list invoices and in timed


Monthly expanse report in physical form and in
timed

Finance

All invoices in physical form and in chronolical order


Manual financial statement (excel sheet)

Finance
Finance

QuickBooks program back up


Electronic Internal Policies
Updated LC budget
Updated cash flow
Monthly and quarterly financial statement (printed
and electronic)
Monthly expanse planning in physiical from and in
timed
LC Product packages (marketing package) in a form
of proposal
Complete list of receivables
Complete list of debts
Complete list of asset
Computer
Printer
Microphone
Telephone
Speaker
Internet connection
Projector

Finance
LCP and Finance
Finance
Finance

List,completeness , and existence of Project financial


proposals
List,completeness , and existence of project final
report
Project budget
Project budget realization
4

Project proofs (GYF)

Champion

MoM or report of project hearing


Project tracking report

Finance

Finance

Finance
Finance
Finance and ER
Finance
Finance
Finance
LCP and Finance
LCP and Finance
LCP and Finance
LCP and Finance
LCP and Finance
LCP and Finance
LCP and Finance
Department
Related and
Finance
Department
Related and
Finance
Finance
Finance
Department
Related
Department
Related

PIC

26 27 28 29 30 31

Date to complete
5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20

Project proofs (GYF)

List of all invoices and bills for project

Physical existence of project policy


List,completeness , and existence of Project financial
proposals
List,completeness , and existence of project final
report
Project budget
Project budget realization
5

Project proofs (PBoX 3)

MoM or report of project hearing


Project tracking report

List of all invoices and bills for project

Physical existence of project policy


List,completeness , and existence of Project financial
proposals
List,completeness , and existence of project final
report
Project budget
Project budget realization
6

Project proofs (PBoX 4)

MoM or report of project hearing


Project tracking report

List of all invoices and bills for project

Physical existence of project policy


List,completeness , and existence of Project financial
proposals
List,completeness , and existence of project final
report
Project budget
Project budget realization
7

Project proofs (PBoX 5)

Finance and
Department
Related
Finance, and
Department
Related
Department
Related and
Finance
Department
Related and
Finance
Finance
Finance
Department
Related
Department
Related
Finance and
Department
Related
Finance, and
Department
Related
Department
Related and
Finance
Department
Related and
Finance
Finance
Finance
Department
Related
Department
Related
Finance and
Department
Related
Finance, and
Department
Related
Department
Related and
Finance
Department
Related and
Finance
Finance
Finance

Project proofs (PBoX 5)

Physical existence of project policy

Department
Related
Department
Related
Finance and
Department
Related
Finance, and
Department
Related
Department
Related and
Finance
Department
Related and
Finance
Finance
Finance
Department
Related
Department
Related
Finance and
Department
Related
Finance, and
Department
Related

Signed and stamped physical TN MoU, TN AN, EP AN


for ICX GCDP (based on list and myaiesec.net)

ICX GCDP and


Finance

Signed and stamped physical TN MoU, TN AN, EP AN


for ICX GIP (based on list and myaiesec.net)
Sign and Stamped existence of EP AN, EP MoU, and
TN AN for OGX GCDP (based on list and
myaiesec.net)

ICX GIP and


Finance
OGX GCDP and
Finance

Sign and Stamped existence of EP AN, EP MoU, and


TN AN for OGX GIP (based on list and myaiesec.net)

OGX GIP and


Finance

MoM or report of project hearing


Project tracking report

List of all invoices and bills for project

Physical existence of project policy


List,completeness , and existence of Project financial
proposals
List,completeness , and existence of project final
report
Project budget
Project budget realization
8

Project proofs (LCC)

MoM or report of project hearing


Project tracking report

List of all invoices and bills for project

Exchange Operation

Status

Functional oGCDP : Adnan Yatim


No

Area
Financial
and Entity
Sustainabi
lity

Non
Monetary

Qualofication

Complete list of Eps (name, status, date)

Sign and Stamped existence of EP AN, EP MoU, and


TN AN for OGX GCDP (based on list and
myaiesec.net)
Physical existence or electronic Assessment of
Interview for OGX GCDP

Exchange operation

Champion

OGX GCDP

OGX GCDP and


Finance
OGX GCDP

MoM or report of Induction and OPS for OGX GCDP


OGX GCDP
Physical existence or electronic of OGX GCDP
application form
OGX GCDP
Internship working timeline (name, date, activity,
status)
OGX GCDP
OGX GCDP
Travel insurance database (name, EP ID, host LC, insurance
name)
Visa database/ Timeline (name, date, activity, status)
of Outgoing EP
Satisfactory survey of Outgoing EP

OGX GCDP
OGX GCDP

PIC

26 27 28 29 30 31

Date to complete
5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20

Status

Functional oGIP : Muhaimin Hading


No

Area
Financial
and Entity
Sustainabi
lity

Non
Monetary

Qualofication

Complete list of Eps (name, status, date)

Sign and Stamped existence of EP AN, EP MoU, and


TN AN for OGX GIP (based on list and myaiesec.net)
Physical existence or electronic Assessment of
Interview for OGX GIP

Exchange operation

Champion

OGX GIP

OGX GIP and


Finance
OGX GIP

MoM or report of Induction and OPS for OGX GIP


OGX GIP
Physical existence or electronic of OGX GIP
application form
OGX GIP
OGX GIP
Physical existence or electronic of OGX GIP Exchange Booklet
Physical existence or electronic of OGX GIP VISA
Application Booklet
OGX GIP
Electronic existence of CV, Parents' permission
letter, aknowledgement letter, Indemnity Form
updated in Dropbox
OGX GIP
OGX GIP
MoM or Report of Student Review Board for OGX GIP
MoM or Report of CEEDer Visit (With Objectives,
Timeline, Job Description, MoM & Results)
Project report for Info-sessions & Exchange Fair
(Agenda, Speakers, #person who attend the event,
#applicants (for GIP Fair only), Key improvement for
the next event)
Internship working timeline (name, date, activity,
status)
Visa database/ Timeline (name, date, activity, status)
of Outgoing EP
Satisfactory survey of Outgoing EP

OGX GIP

OGX GIP
OGX GIP
OGX GIP
OGX GIP

PIC

26 27 28 29 30 31

Date to complete
5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20

Status

Functional iGIP : Muhammad Fadhli


No

Area
Financial
and Entity
Sustainabi
lity

Non
Monetary

Exchange operation

Qualofication
Complete list of TNs and Status (name, status, and
date of TNs)

Signed and stamped physical TN MoU, TN AN, EP AN


for ICX GIP (based on list and myaiesec.net)
MoM or report of Induction and IPS for ICX GIP
MoM or report of webinar for ICX GIP
Internship working timeline (name, date, activity,
status)
Visa database/ Timeline (name, date, activity, status)
of Incoming EP
Satisfactory survey of GIP TNs

Champion

ICX

ICX GIP and


Finance
ICX GIP
ICX GIP
ICX GIP
ICX GIP
ICX GIP

Satisfactory survey of Incoming EP

ICX GIP

List of Host Family and Buddy (EP name, Buddy and


Host Family name, adress, contact person)

ICX GIP

PIC

26 27 28 29 30 31

Date to complete
5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20

Status

Functional iGCDP : Rusydan Zainuddin


No

Area
Financial
and Entity
Sustainabi
lity

Non
Monetary

Qualofication
Complete list of TNs and Status (name, status, and
date of TNs)

List,completeness , and existence of Project financial


proposals
List,completeness , and existence of project final
report

Champion

ICX

Department
Related and
Finance
Department
Related and
Finance
Department
Related

MoM or report of project hearing


List of project coaching or training meeting (date,
name of trainer and trainee, name of project, things TM or Department
Project proofs (PBoX 3) trained)
Related
Satisfactory survey of project partners (for every
internship)
ER, and ICX
Department
Project tracking report
Related
Finance and
Department
List of all invoices and bills for project
Related
Finance, and
Department
Physical existence of project policy
Related
Department
List,completeness , and existence of Project financial
Related and
proposals
Finance
Department
List,completeness , and existence of project final
Related and
report
Finance
Department
MoM or report of project hearing
Related
List of project coaching or training meeting (date,
name of trainer and trainee, name of project, things TM or Department
Project proofs (PBoX 4) trained)
Related
Satisfactory survey of project partners (for every
internship)
ER, and ICX
Department
Project tracking report
Related
Finance and
Department
List of all invoices and bills for project
Related
Finance, and
Department
Physical existence of project policy
Related

PIC

26 27 28 29 30 31

Date to complete
5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20

List,completeness , and existence of Project financial


proposals
List,completeness , and existence of project final
report

Department
Related and
Finance
Department
Related and
Finance
Department
Related

MoM or report of project hearing


List of project coaching or training meeting (date,
name of trainer and trainee, name of project, things TM or Department
Project proofs (PBoX 5) trained)
Related
Satisfactory survey of project partners (for every
internship)
ER, and ICX
Department
Project tracking report
Related
Finance and
Department
List of all invoices and bills for project
Related
Finance, and
Department
Physical existence of project policy
Related

Exchange operation

Signed and stamped physical TN MoU, TN AN, EP AN


for ICX GCDP (based on list and myaiesec.net)

ICX GCDP and


Finance

MoM or report of Induction and IPS for ICX GCDP


MoM or report of webinar for ICX GCDP
Internship working timeline (name, date, activity,
status)
Visa database/ Timeline (name, date, activity, status)
of Incoming EP
Satisfactory survey of GCDP TNs
Satisfactory survey of Incoming EP

ICX GCDP
ICX GCDP

List of Host Family and Buddy (EP name, Buddy and


Host Family name, adress, contact person)

ICX GCDP
ICX GCDP
ICX GCDP
ICX GCDP
ICX GCDP

Status

Functional TM/HR : Jasmadi Zainal


No

Area

Legality

Qualofication
All application packages of EB elected (printed and
electronic)
All application packages of managers selected
(printed and electronic)
Board legality All of job description of TMP and TLP
Document proving status of Full Member (based on
list)
Document proving status of LCP, LCVPs, and
Managers (based on List)
All application packages of OCP, OCVP, Team
Member, and Team Leader Elected (printed or
Project and
electronic)
Team Legality
Document proving status of OCP and OCVP (based
on list)
Recruitment Planning (printed)
Complete list of members (name, profile, actual
stage, contacts)
Complete list of full members (name, profile, actual
stage, contacts, Individual membership criteria)

Financial
and Entity
Sustainabi
lity

Non
monetary

Champion
LCP and TM
LCP and TM
TM
TM
TM

TM
TM
TM
TM

TM

Proof of Fulfilling Individual Membership Criteria


Complete list of job description
Team Minimum Tracking
Alumnae Exit Interview Recap (Printed)
Completeness and existence of Alumnae Exit
Interview
Selection Tools Recap (Printed)

TM
TM
TM
TM

Proof of Assesment Team Training (Printed)


Evidence of rejected applicant
Talent Development Pipeline of members

TM
TM
TM

Completeness of LnD plan softcopy per function


LnD Plan Tracking for Interns, Member and EP
Proof of LnD delivered (PPT)
Team Member and Team Leader Talent Review (IDT/
PA and CAT) electronic
Completeness and existence of PA Probation of
Newies (electronic)
Pre PA Project
Pre PA
EwA Database

TM
TM
TM

List of Induction Buddy, EP Buddy, Interns Buddy

TM

TM
TM

TM
TM
TM
TM
TM

PIC

26 27 28 29 30 31

Date to complete
5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20

List,completeness , and existence of Project financial


proposals
List,completeness , and existence of project final
report

Project proofs (LCC)

MoM or report of project hearing


List of project coaching or training meeting (date,
name of trainer and trainee, name of project, things TM or Department
trained)
Related
Department
Project tracking report
Related
Team members IDT or PA form
TM
Team members and team leaders 360 assessment

List of all invoices and bills for project

Department
Related and
Finance
Department
Related and
Finance
Department
Related

TM
Finance and
Department
Related
Finance, and
Department
Related

Physical existence of project policy


List of project coaching or training meeting (date,
name of trainer and trainee, name of project, things TM or Department
trained)
Related
Project proofs (PBoX 3)
Team members IDT or PA form
TM
Team members and team leaders 360 assessment
TM
List of project coaching or training meeting (date,
name of trainer and trainee, name of project, things TM or Department
trained)
Related
Project proofs (PBoX 4)
Team members IDT or PA form
TM
Team members and team leaders 360 assessment
TM
List of project coaching or training meeting (date,
name of trainer and trainee, name of project, things TM or Department
trained)
Related
Project proofs (PBoX 5)
Team members IDT or PA form
TM

Project proofs (GYF)

Team members and team leaders 360 assessment


TM
List of project coaching or training meeting (date,
name of trainer and trainee, name of project, things TM or Department
trained)
Related
Team members IDT or PA form
TM
Team members and team leaders 360 assessment

TM

Status