Beruflich Dokumente
Kultur Dokumente
Pre Go Live
HRMS Data updation: PA employee, Bank details including IFSC, INLK (Deduction & Earning)
data, Loans and advance IT045, House Accommodation IT0581 updated by SSA/Circle Yes/No
Training
Sl.
No.
Type of training
2
3
4
No. of
employees to
be trained
No. of
employees
already trained
Remarks
100 %
100 %
100 %
100 %
Go-Live Critical templates readiness: 100% data as per Annexure (Go Live Critical) is required for
Go live.
Type of
template
1
2
3
HCM07_Medical Hospital
HCM09_Org Unit
HCM10_Position
Master
Master
Master
HCM12_PA employee
data_file-1
Master
5
6
Master
Master
HCM29_Loans &
Advances IT045
Misc Payroll data.
Transactional
User
Creation
7
8
9
10
11
12
13
14
15
16
Master
Master
Master
R&A
Total No.
of
templates
(No. of
SPOCs)
No. of
templates
filled
Unique Org ID
Unique Position ID, Position wise
correct Job ID at lease up to
executive level, Al least one cost
centre with each position, HRMS
no against each primary & look
after, S-IFA Relationship
Work area details as per
Template HCM13_PA Work
Area
Date Specifications (IT0041):
Appointment/Retirement/start of
pension (for absorbed employee
only) date against each HRMS
No.
IT0006: Permanent address for
each HRMS No.
IT0185: PAN No. & TAN No.
for each HRMS No.
IFSC code is necessary for each
HRMS No.
TAN no. of Circle
R&A
Transactional
Transactional
Transactional
Post Go Live
Sl.
No.
1
2
3
4
5
6
Item
Loading of all 17 templates in production.
CSC must be fully functional with proper staffing and ensuring proper coordination between CSC and SSAs
Verification of roles assigned to users (Pay, Time, HR Administrator) in
PRD system by all SSAs by T Code - SU01D
Convey of user ID & password to all executives
Hierarchy checking up to executive level by all SSAs by T-code PPOSE
& Correction by PO10 & PO13
Sample verification of employee salary from HRMS and simulated
payroll in SAP for various types of cases (One from each group GPF
(CDA/IDA)/EPF/ House Loan/GPF Loan/perquisite, HRA, Transport
(CDA/IDA) from HRMS last pay salary slip and simulated payroll in
SAP.
Temporary advance:
A IFA mapping of all SSA heads (PO13)
B Object Characteristic maintenance of all approvers (other than
GMTD/PGMTD/CGM) (PO10)
C Exception table Maintenance of Business area & Company code in
case
of
advance
approval
by
authority
other
than
GMTD/PGMTD/CGM. (FICO ZFI069_1_6)
D Authorisation to Temp advance initiator Employee (ZFI_TEMP_ADV
Role) by SU01D
E Availability of Employee vendor with current account details for all
with payment mode T using (FICO-XK03)
A Availability of details like Position IDs, Org ID, JOB id, cost centre,
employee vendor details, Salary account details (IT0009) along with
PERNER No., PSA and designation in Excel sheet from SAP (the list
will be provided by core team/HCL)
B Matching the count of employees in each SSA / Circle office and
preparing a list of missing employees and corrective action thereof.
SAP (the list will be provided by core team/HCL)
C Matching the count of DE and above level employees in each SSA /
Circle office and preparing a list of missing employees and corrective
action thereof.
D Maintenance of correct Position IDs, Org ID, JOB id & cost centre.
There should not be any default or missing value. (PO10, PO13)
E Maintenance of correct Employee vendor details, Salary account
details (IT0009). There should not be any default or missing value for
all employees with payment mode T (PA30, FK03 & XK03)
HR activities: HR admin of all units to run the following process
before payroll every month for correct salary process:A List of Retiring / Voluntary retiring/deputation out (with & without
Pay)/Repatriated/ suspended /Dias non employees.
B Separation action for employees going to be retired /voluntary
retired/repatriated.
Yes /
No
Remarks
the following process before payroll every month for correct salary
process:A Increment program to be run on before 20th of every month
B List of Retiring / Voluntary retiring/deputation out (with & without
Pay)/Repatriated/absconded/suspended /Dias non employees.
C SSA DDO has to ensure proper salary for above cases also and if
required PERNERS to be locked.
D GSLI payments to be ensured for deputation out (without salary)
absconded/suspended /Dias non (full month) employees. After
11
send the Run ID for generating bank file to CSC cell through
Mail. CSC in turn should generate the bank file and if any issue is
there for any Run ID, it should be intimated to SSAs as well as
L1 team at circle.
F Interest Loan to be created in next month of Go-Live for loans
completed in month just prior to Go-Live.
Simulation of salary and its comparison with HRMS last months
salary for the first month
The transactions data with respect to Leave, Medical advance & GPF during black out period should
be maintained in excel sheets for uploading in PRD system Yes / No
Training
Sl.
No.
Type of training
2
3
4
No. of
employees to
be trained
No. of
employees
already trained
Remarks
100%
100%
100%
50%
HRMS Data updation: Leave, Medical, Claims (Mobile Handset / Briefcase / LTC etc.), family
details, GPF updated by SSA/Circle in HRMS Yes/No
ESS User Creation Data provided prior to go-live. ESS User created Yes/No
ESS Go-Live Critical templates readiness: 100% data as per list given below is required for Go live.
Sl. Name of template
No.
HCM16_GPF initial
Master
HCM19_Time (Leave)
Data Collection
HCM21_LTC
HCM22_LTC
Workflow Agent
HCM26_Medical
Details (IT167 &
Cronic)
HCM30_ZFI60 (GPF
Balance) Upload
Master
3
4
5
Type of
template
Total No. of
templates
(No. of
SPOCs)
No. of
templates
filled
No. of
employees
already trained
Remarks
Master
Master
Transactional
Transactional
Training
Sl.
No.
Type of training
No. of
employees to
be trained
100%
The transactions data with respect to Leave, Medical advance & GPF during black out period should
be maintained in excel sheets for uploading in PRD system Yes/No
Sample check Leave, Claim details, GPF, Medical (Serving & Retired) and family details Yes /No