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Vocational Education and Training

Training Toolbox Series


Student Manual
ICA11v1.0 Information, Digital Media & Technology
Cert. 1, 2 & 3

ICA10111, ICA20111, ICA30111

Connecting Internal Hardware Components


Section One
Specifying and Obtaining New Hardware
Components

Copyright

2011

EdSonic Publications Pty Ltd


PO Box 975
COWES VICTORIA 3922

All rights reserved. No part of this document may be reproduced, stored in a


retrieval system, or transmitted in any form by any means, electronic,
mechanical, photocopying, recording or otherwise, without the written
permission of EdSonic or an authorised representative.

Authored by Robin Lick

PUBLISHED IN AUSTRALIA

SECTION 1SPECIFYING AND OBTAINING NEW HARDWARE COMPONENTS


INTRODUCTION

Introduction

This manual is designed to be used by the student as further learning materials in conjunction with any
classroom presentation and supplemented by the classroom presentation handouts.

The materials in this manual is cross referenced in the classroom presentation handouts by page numbers.

This allows the student to source additional information to that which was presented in the classroom.
Alternatively, the teacher may instruct the student during any presentation to review the materials in this manual
by referring the relevant page numbers.

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SECTION 1SPECIFYING AND OBTAINING NEW HARDWARE COMPONENTS


SELF ASSESSMENT
At the end of each section you, the student, will be asked a series of YES and NO questions. If any question is unclear our you have
answered NO, then you are encouraged to review the materials in that section again.
The Self Assessment section is indicated with an icon.

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Self Assessment

Introduction
Continued

Table of Contents

SECTION 1SPECIFYING AND OBTAINING NEW HARDWARE COMPONENTS

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SECTION ONE
SPECIFYING AND OBTAINING NEW
HARDWARE COMPONENTS
Section Learning Objectives
Section Introduction
Determining New Component Requirements
Section Summary

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SECTION 1SPECIFYING AND OBTAINING NEW HARDWARE COMPONENTS


SECTION 1 SPECIFYING AND OBTAINING NEW HARDWARE COMPONENTS
WHAT OUTCOME CAN YOU EXPECT FROM THIS SECTION?
In this section you will learn about meeting client requirements for new hardware components by specifying the required components
according to organisational requirements, and then obtaining them from appropriate sources.

SECTION LEARNING OBJECTIVES


On completion of this section you will have learned:

How to identify and clarify user component requirements according to organisational guidelines
How to specify the proposed requirements
How to obtain the components in preparation for installation.

SECTION INTRODUCTION
Computer systems need constant upgrading and maintenance. This is due to a number of reasons including rapidly changing
technology, rapidly changing business requirements, normal wear and tear and component failure. If you have the role of performing
such component replacement you will be expected to not only be able to correctly replace the components but also know how to
clarify the need, specify the component, and obtain the component. All of this has to be done according to organisational
requirements and within organisational guidelines. These topics will be covered in this section.

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SECTION 1SPECIFYING AND OBTAINING NEW HARDWARE COMPONENTS


DETERMINING NEW COMPONENT REQUIREMENTS
The typical PC is made up of the following standard components:
Motherboard

Sound Card

Keyboard

Processor(s)

Network Card

Mouse

RAM

Hard Drive(s)

Connectors

CMOS battery

CDROM/DVD Drive(s)

Camera(s)

Chassis

Monitor(s)

External devices

Power supply

Speakers

Scanners

Video Card

Cables

Printers

Fax/Modem Cards

Once the need for a new component has been identified, for whatever reason, it needs to be correctly specified.

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SECTION 1SPECIFYING AND OBTAINING NEW HARDWARE COMPONENTS


Let us take a simple example of a replacement hard drive. This could arise from a failure of the existing drive or from
a requirement for more storage space, be it for an individual user or for a group upgrade.
There are a number of questions that arise from this seemingly simple request:

Is there a Standard Operating Environment in place for the organisation? (SOE)


If so, does the request meet with the SOE standards?
Is there formal budgetary approval for the purchase?
What exactly is the need? What created the need for more storage?
Can the need be satisfied another way (e.g. networked storage)?
Are individuals permitted to make such requests?
Is the requested item the correct specification to meet the need?
Will the upgrade cause other problems?
What (other than financial) approval processes need to be followed?

These questions need to be addressed to precisely determine and document the component requirements.
Let us assume that an individual has approval for a 500GB hard drive. What is the best drive to obtain? Again a
series of questions arise:

Does the organisation have a standard for this drive?


Does the standard drive meet the requirement?
Does the organisation have buying agreements in place with specific vendors?
What is the organisational procurement procedure?
Are there spare drives in inventory?
Does the vendor need to be contacted for technical information?

Once these questions are answered the drive can be purchased according to the proper procedures, or obtained
from inventory.
Once the drive is obtained you can now prepare for installation.

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SECTION 1SPECIFYING AND OBTAINING NEW HARDWARE COMPONENTS


SECTION SUMMARY
In this section we looked at the standard components that make up a computer system and examined the questions that need to be
asked in order to correctly specify a hardware component to meet the clients needs, and to satisfy organisational processes and
procedures.

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Self Assessment

SECTION 1SPECIFYING AND OBTAINING NEW HARDWARE COMPONENTS


DID YOU LEARN?
THE FOLLOWING QUESTIONS ARE YES AND NO QUESTIONS.
IF YOU CANNOT ANSWER YES TO EACH QUESTION IT IS SUGGESTED YOU REVIEW THE MATERIAL AGAIN.

SECTION ONE
SPECIFYING AND OBTAINING NEW HARDWARE COMPONENTS
Were you able to develop a buying recommendation based on what was explained in this section?

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SECTION 1SPECIFYING AND OBTAINING NEW HARDWARE COMPONENTS

NOTES

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