Merge multiple excel files into a single spreadsheet (MS Excel 2007)

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Merge multiple excel files into a single spreadsheet (MS Excel 2007)

Last updated on November 11, 2013 @ M Riza 21 Comments

Recently Ive got something to work on with several excel files. More than 150 excel files generated by a web based application have to be merged into one file and then create a summary from it.
Usually i did this by doing copy paste all values one at a time into a new empty spreadsheet, or copy to merge sheets to another excel files one by one. But yesterday my friend show me a simple way
to combine or merge multiple excel files with macros inside Excel 2007 (edit macros with MS Visual Basic editor and no download required).

Although Im not familiar with office macros, but i can use it easily by just write a simple xls file merger code on vb editor, change the working folder path and cell starter reference name inside the
code to suit your reference, and then click RunSub. All excel (xls or xlsx) files inside working folder will be merged into current worksheet.

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Watch it on YouTube

For more detail, heres what i did to merge multiple excel files with MS Excel 2007.
Gather all xls or xlsx files that you wanted to merge into a folder. Remember that this merger macros will only grab the first worksheet on spreadsheet files. So make sure that all contents is on
the first worksheet before continue.

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Close all working excel files so you can focus only on merging files.
On MS Excel, create new spreadsheet by simply pressing CTRL+N.
And open Microsoft Visual Basic editor by pressing ALT+F11, youll see a blank text editor.
Now open by doubleclicking ThisWorkBook on the left sheet menu.
Paste the following macros code:

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Sub simpleXlsMerger()
Dim bookList As Workbook
Dim mergeObj As Object, dirObj As Object, filesObj As Object, everyObj As Object
Application.ScreenUpdating = False
Set mergeObj = CreateObject("Scripting.FileSystemObject")
'change folder path of excel files here
Set dirObj = mergeObj.Getfolder("D:\change\to\excel\files\path\here")
Set filesObj = dirObj.Files
For Each everyObj In filesObj
Set bookList = Workbooks.Open(everyObj)
'change "A2" with cell reference of start point for every files here
'for example "B3:IV" to merge all files start from columns B and rows 3
'If you're files using more than IV column, change it to the latest column
'Also change "A" column on "A65536" to the same column as start point
Range("A2:IV" & Range("A65536").End(xlUp).Row).Copy
ThisWorkbook.Worksheets(1).Activate
'Do not change the following column. It's not the same column as above
Range("A65536").End(xlUp).Offset(1, 0).PasteSpecial
Application.CutCopyMode = False
bookList.Close
Next
End Sub

Change the folder as mentioned on comment on the macros code

Change also column start reference to suit your need (usually first row used by column header, so i used A2 as start point).
For example to start merging all files from column B row 1.
Change IV only if you have files using column wider than column IV. Basically, it will try to copy values on all available columns. If you notice the latest column on new worksheet is IV,
it is the default available column on until your columns growth more than that.
Range("B1:IV" & Range("B65536").End(xlUp).Row).Copy

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If everything configured already, press F5 or click on play icon to run the code (RunSub). Youll see working progress on left sheet menu.
If all done, you can now switch to worksheet to see the result.

If you set a new folder within the code, and then hit F5 or press SubRun button, the result will be added into current worksheet bellow the previous data. Thats mean it will not overwritten the last
result but as another merge to previous merged data. In conclusion, you can spam change folder path and hit F5 to run the code in order to merge all files on provided folder into current worksheet. If
you want to start new merge for multiple xls or xlsx files you have to clear the current worksheet, or create new file for merge. I hope theres also a way to merge spreadsheet similar to this but for
LibreOffice, since i also work on several ods files.

Update
Read also merge excel with simple merger tool for small files merge without macros.

Article by M Riza
Is a blogger since 2007, founder and editor of Oa Ultimate. Working as a network administrator, computer technician, database and web maintainer | Twitter | G+

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21 Comments Merge multiple excel files into a single spreadsheet (MS Excel 2007)

1.

Emmi Thursday, Jun 13, 2013 at 9:54 AM Reply

What if the sheets I want to consolidate is in Sheet3 with Sheet Name FT DEBITS? Is it possible that this sheet will be the one to be merged instead of the first sheet?

M Riza Thursday, Jun 13, 2013 at 1:40 PM Reply

Hi Emmi,
For example you want to merge Sheet3, set active Sheet 3 using the following code:
bookList.Worksheets(3).Activate

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Or if you want to use sheet name instead:

bookList.Worksheets("FT DEBITS").Activate

Put after/bellow the following code (line 11).

11 Set bookList = Workbooks.Open(everyObj)
12 bookList.Worksheets("FT DEBITS").Activate

Emmi Friday, Jun 14, 2013 at 2:52 AM Reply

Hi M Riza,
Thank you very much for this. Im now able to generate the report I exactly wanted without spending so much time.

Your article is really a big help. Thank you.

M Riza Friday, Jun 14, 2013 at 3:37 AM Reply

Youre welcome.
I am glad to be of help, have a nice day.

2.

Sreedhar Tuesday, Jun 25, 2013 at 8:17 AM Reply

Its saved my lot of timeThank you very much for posting this article.!

M Riza Tuesday, Jun 25, 2013 at 2:19 PM Reply

Hi, Youre welcome, im happy to have been of help. Thanks also for visiting my blog.

3.

Chinh Monday, Jul 22, 2013 at 7:51 AM Reply

What if I want to copy one column from one workbook to another and place them next to each other, as opposed to on top of each other. For example, comlumn B in workbook 1 to column C of
the new workbook, column B of workbook 2 to column D of the new workbook, column B of workbook 3 to Column E of the new workbook, and so on.

M Riza Tuesday, Aug 13, 2013 at 1:37 AM Reply

Hi, Im not sure if this is what you mean, but try this

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Set a new variable for number of columns you have on sources files.
Write the following lines before loop
Dim i
i = 0

And then change

Range("A65536").End(xlUp).Offset(1, 0).PasteSpecial

into
Range("A1").Offset(0, i).PasteSpecial

increase i value with number of columns you have on source xls files (for example you have 9 columns on sources files)
i = i + 9

So the script will be:

...
...
Dim i
i = 0
For Each everyObj In filesObj
...
...
Range("A1").Offset(0, i).PasteSpecial
i = i + 9
Application.CutCopyMode = False
...
...

4.

dacaprice Friday, Aug 02, 2013 at 3:19 PM Reply

Nice work! What if I would like a new sheet for every file I import?

M Riza Tuesday, Aug 13, 2013 at 2:08 AM Reply

Hi, i see youre familiar with coding so, please try this:
Add new variable as Object before loop (for example WSA)
Dim WSA as Object

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On the loop set WSA to add new sheet and then set activate
Set WSA = ThisWorkbook.Worksheets.Add
WSA.Activate

kyle Wednesday, Sep 04, 2013 at 9:46 PM Reply

i am unable to get this to work could you be more specific?

5.

Isa Tuesday, Aug 06, 2013 at 12:11 PM Reply

Hi, I tried using this code to merge 50 files (all same format) into a sheet- the macro is working through all the files, I can see that, but in the end there is no data- can you help? where am I going
wrong? Many thanks

M Riza Tuesday, Aug 13, 2013 at 2:17 AM Reply

Hi, please make sure you set the right range for source and destination cells on the macros. Read on comments lines for more detail.

6.

Chris Thursday, Aug 15, 2013 at 4:13 PM Reply

Script is awesome, thank you. However, it gets through about 20 of the 111 files and then gives me a 1004 Runtime Error. Any ideas why?
Thanks!

M Riza Thursday, Aug 15, 2013 at 11:40 PM Reply

Hi, is there any message shown after runtime error message? for example :
Run-time error '1004'.
Application-defined or operation-defined error.

According to Microsoft help forum, the above message occur when you have cell that contain more than 911 characters in one of your source files.
More info : http://goo.gl/aQJnTn

7.

Lal Thursday, Aug 22, 2013 at 5:46 AM Reply

What if I have to combine multiple worksheets in multiple workbooks to one sheet,and the number of columns is not uniform in all the worksheets?

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I have 12 workbooks with 60/62 worksheets each. The last column is AI/AJ/AL in different worksheets.

8.

Nagaraju. Gampa Sunday, Sep 01, 2013 at 2:42 PM Reply

Hi,
using this website i have collatted different excel files into to new file.
finally i got the result.
Thank you very much for this.
our article is really a big help for me
. Thank you.
Nagaraju G

9.

swsisack Wednesday, Sep 11, 2013 at 12:19 AM Reply

M Riza, could you post the full code that dacaprice is asking for, I do not understand where to past those two new lines of code. I too want to combine seperate sheets into a single file, where
each file comes in as a new tab at the bottom. Thanks in advance

M Riza Wednesday, Sep 11, 2013 at 3:44 AM Reply

Hi,
Insert
Dim WSA As Object

Just bellow this line:

Dim mergeObj As Object, dirObj As Object, filesObj....

And then insert the following 2 lines

Set WSA = ThisWorkbook.Worksheets.Add
WSA.Activate

just bellow this line:

For Each everyObj In filesObj

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The code will be:

...
...
Dim mergeObj As Object, dirObj As Object, filesObj...
Dim WSA As Object
Application.ScreenUpdating = False
...
...
For Each everyObj In filesObj
Set WSA = ThisWorkbook.Worksheets.Add
WSA.Activate
Set bookList = Workbooks.Open(everyObj)
...
...

10.

faiz Tuesday, Dec 03, 2013 at 7:02 AM Reply

Hi Riza
Many Thanks for this code.
Can You please advise how can I add codes for making the rows height = 18 & coulmn width to autoselect.
Thanks

M Riza Tuesday, Dec 03, 2013 at 8:10 AM Reply

Hi, try add the following code just before the last line (End Sub)
Range([A1], [A65536].End(xlUp)).EntireRow.RowHeight = 18
Cells.EntireColumn.AutoFit

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