Defining Text Procedure in SD

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Added by Bhavin Joshi, last edited by Bhavin Joshi on Sep 18, 2013 (view change)
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Purpose:
This document will help you to configure the Texts in SAP Sales and Distribution module. All the steps are explained in details in this document.

Overview:
Texts are used in SD documents (Sales Order, Delivery and Billing) and in Customer & Material master records. Texts are located at header and item level in SD documents. Texts can be used as an exchange of information between business partners in Sales and
Distribution. They can be used as an exchange of information between business partners in Sales and Distribution.

Definition: A text type is the classification for various user-defined texts in master records or documents.

If a text ID is created for multiple text objects, it will be pulled through the various objects (for example, sales order delivery note).

Text can be proposed in the documents automatically from below mentioned points by a text procedure:

customer master
material master
one SD document into another (e.g., from sales order to delivery) at either header or item level

In this document, I will explain how to configure the Text in Sales & Distribution Module.

Text Configuration Steps:

To create a text type for a Sales Order line item, follow the below mentioned path in SAP IMG.

Or Go to transaction VOTXN.

Define Text Types:

Explanation is given only for creating text type configurations of Sales Order line item. Creating the text types will remains same for all other documents too.

1.

Go to transaction VOTXN.

2.

Select the radio button Sales Document ->Item and click on Text Types button. (Make sure you have necessary authorization to create new entries. You may face pop up No maintenance authorization for cross-client tables (see Help))

3.

Press New Entries.

4.

Enter ID and Description for your newly created Text Types.

5.

Save

6.

Press Back button and come out to Customizing Text Determination screen.

Text determination configuration steps:

1.

From Customizing Text Determination screen, again select radio button sales order ->Item and press Change button.

2.

Now it is required to define own text determination procedure.

3.

Under Textprocedure, press New Entries to create a new procedure.

4.

Save.

5.

Select the newly created procedure and double click on Text IDs in Text Procedure node.

6.

Again press New Entries and add the text IDs as per your business requirement from F4 (help). Also make sure to assign unique 'Sequence Number'.

7.

Save.

Note: If the text needs to be mandatory in sales document, then select Text is obligatory and it will be added in the Incompletion Log in Text is obligatory column.

After referring this document you will be able to create the Text Procedures, Text Types and Text ID's in text procedure.