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DEPARTMENT OF POSTS
GOVERNMENT OF INDIA
NEW DELHI
INVITATION FOR
EXPRESSION OF INTEREST (EOI)
for
Appointment of Project Consultant for IT Project of
Department of Posts
Disclaimer
This request for Expression of Interest is not an offer by the DOP, but an invitation to receive response from eligible
interested bidders for providing consultancy support for developing a IT road map and facilitating its roll out.
DOP will shortlist such bidders who fulfill the eligibility criteria for issue of Request for Proposal (RFP).
No contractual obligation whatsoever shall arise from the EOI process. This document should be read in its entirety.
Table of Contents
S. No Information Details
1. Last date for submission of 9th January, 2009
written queries for clarifications
2. Release of response to 12th January, 2009
clarifications
3. Last date for receipt of EOI On or before 1500 hours IST on 16th
January, 2009
4. Place, Time and Date of opening Room No 422-A, Technology Division,
of EOI 4th Floor, Dak Bhawan, Sansad Marg,
New Delhi – 110001
At 1600 hours on 16th January, 2009
5. Contact Person for queries Assistant Director General (Technology),
Room No 422-A, Technology Division,
4th Floor, Dak Bhawan, Sansad Marg,
New Delhi – 110001.
Telephone: 011 – 23036763
Fax: 011 – 23096124
Email: Kushal@indiapost.gov.in
6. Addressee and Address at which Assistant Director General (Technology),
EOI is to be submitted: Room No 422-A, Technology Division,
4th Floor, Dak Bhawan, Sansad Marg,
S. No Information Details
New Delhi – 110001.
The volume of both for postal and financial transactions are sizeable, details of
which are available in the Annual report published on website of India Post
(http://www.indiapost.gov.in).
In the above background the Departments objectives over the next 3 years
include:
1.5.3. Guide DoP in the creation and management of data centers, Information
Security Policy, Business Continuity Plan and Disaster Recovery Plan
comprising of:
1.5.3.1. Architecture and design for Data Center and its management
1.5.3.2. Data integrity and security
1.5.3.3. Access control measures
1.5.3.4. Preparation & evaluation of tenders for Data Center (DC), Disaster
Recovery (DR) and Business Continuity (BC)
1.5.3.5. Project management and implementation for DC/DR/BC
1.5.3.6. Monitoring solutions for DC support infrastructure, security, access,
and network and auditing solutions.
The list of topics is only indicative of scope of work. DoP reserves the right to modify
scope of work at a later stage.
1.6.4 Seminars and knowledge sharing sessions for officers at all levels including
senior management and developing for training and capacity building
General Conditions
a) The Bidder shall be a company registered & incorporated under the Indian
Companies Act, 1956 or a partnership firm or a Govt. Organization operating in
India.
b) Each Bidder is allowed to submit only one bid.
c) The company should have been in business for at least five financial years (not
including the ongoing year, i.e. 2008-09). A copy of certificate of incorporation
should be submitted in proof of the same.
h) The proposed key persons and the professional staff who are going to be
deployed in the project must have the experience and expertise in their area
of specialization and must have worked for similar projects with at least one
team member with recent experience of working on a comparable project for a
large Postal Service/Organization (s).
i) Should provide a team leader who has been involved in conducting IT strategy
and implementation projects in the last three years. (not including the ongoing
year, i.e.2008-09).
j) Should not participate in downstream projects (Hardware, Networking
equipment supply, Application development, Data Centre Services) etc.
k) Should not partner in future with other interested bidders for the downstream
projects.
The procedure for obtaining the EOI, the submission requirements and the last date
by which the same should reach DoP is specified at the beginning of the document.
a) The Companies/ Partnerships must have an average annual turnover of not less
than Rs. 75 (Seventy Five) Crores in Indian Rupees for each of the last three
financial years (2006-2008).
b) The core competence of the company should be Consultancy in Project
Management of IT Services; etc. and the Company should have designed, and
monitored implementation projects of IT solutions for large organization(s)/
Government sector of project value of not less than 100 Crores.
c) Bidders may form a consortium, to compliment their respective areas of
expertise, or for other reasons on a long term or for a specific assignment.
Consortium may take the form of a Joint Venture (JV) and the consortium
partner should preferably be in IT Technology domain / Networking / Software
Development, System integration. The consortium partner should have a
minimum turnover of 25 Crores and should have implemented a project of
minimum of 15 Crores in the areas of specifications mentioned above.
d) The Company should have minimum of 50 (fifty) professionals who are trained
in IT Strategic consultancy, Business Process Study/ System Study, having
domain knowledge of Web based Applications development, System Software
Development, Networking Architecture (LAN / WAN connectivity), Information
System Security and BCP/DR setup. Company will submit a certificate to this
effect indicating number of professionals available with them under each of the
areas mentioned above.
e) Details of at least 2 similar consultancies in IT projects successfully implemented
in the last 3 -5 years should be submitted along with the proposal. The bidder
must have executed at least two consultancy assignments of similar nature
(preferably Postal / logistics / banking Projects) having value not less than Rs.
75 Crores each. Case studies, order copies and contract details of the same
should be attached as proof thereof (Form-3). The scope of work should include
the work mentioned in the scope of work mentioned in the present EOI. Case
studies / Work Orders of the same should be attached as proof thereof (Form 4).
2 General conditions
2.5 Disqualification
DOP may at its sole discretion and at any time during the evaluation of EOI,
disqualify any bidder, if the bidder has:
a) Submitted the EOI documents after the response deadline
b) Made misleading or false representations in the forms, statements and
attachments submitted in proof of the eligibility requirements
c) Exhibited a record of poor performance such as abandoning works, not properly
completing the contractual obligations, inordinately delaying completion or
financial failures, etc. in any project in the preceding three years
d) Submitted an EOI that is not accompanied by required documentation or is non-
responsive
2.7 Confidentiality
Information relating to the examination, clarification and comparison of the EOI shall
not be disclosed to any bidders or any other persons not officially concerned with
such process until the empanelment process is over. The undue use by any
Company of confidential information related to the process may result in rejection of
its EOI.
3 Annexure
{Place}
{Date}
To
Assistant Director General (Technology),
Room No 422-A, Technology Division,
4th Floor, Dak Bhawan, Sansad Marg,
New Delhi – 110001.
Dear Sir,
1. Having examined the EOI, we, the undersigned, offer to propose for Empanelment of
IT Consultant for IT Revamp project, in full conformity with the said EOI.
2. We have read the provisions of the EOI and confirm that these are acceptable to us.
We further declare that additional conditions, variations, deviations, if any, found in
our EOI shall not be given effect to.
3. We agree to abide by this EOI, consisting of this letter, the detailed response to the
EOI and all attachments, for a period of 90 days from the date fixed for submission of
EOI as stipulated in the EOI.
4. We hereby declare that all the information and statements made in this proposal are
true and accept that any misinterpretation contained in it may lead to our
disqualification
Sr.
Information Details
No
1. Name of bidder
2. Address of bidder
Sr.
Information Details
No
We hereby declare that our EOI is made in good faith and the information contained is
true and correct to the best of our knowledge and belief.
Sincerely,
[BIDDER’S NAME]
Name
Title
Signature
Date
General Information
Project Details
6 Contract tenure
Project Classification
Please specify under which of the following area does the Project fall under:
Strategic Planning
Project Consultancy
Project Implementation and support
Post Implementation services
Others: (Please specify)
Note:
Date:
Seal of Company
Name of Associated Consultants, if any: No. of Months of Professional Staff, provided by Associated
Consultants (if any):
Date:
Signature
Designation
1. If the Bidder having its bid withdrawn during the period of bid validity specified by the Bidder on
the Bid Form; or
2. If the Bidder, having been notified of the acceptance of its bid by the Purchaser during the
period of validity of bid
(a) Withdraws his participation from the bid during the period of validity of bid
document; or
(b) Fails or refuses to participate in the subsequent Tender process after having
been short listed;
We undertake to pay to the Purchaser up to the above amount upon receipt of its first written demand,
without the Purchaser having to substantiate its demand, provided that in its demand the Purchaser will
note that the amount claimed by it is due to it owing to the occurrence of one or both of the two
conditions, specifying the occurred condition or conditions.
This guarantee will remain in force up to and including 180 days after the period of bid validity, and any
demand in respect thereof should reach the Bank not later than the above date.
--------------------------------------------------
(Authorized Signatory of the Bank)
Seal Date: