From the office of The Chancellor/President

To

All concerned

Sub: - Schedule of Saturday meetings

The meeting with the Honorable Chancellor of HOF, HOS/ COS , HOD/COD, HD/CD
(Head/Coordinator of Division) of Central Divisions and of all concerned faculty members
of respective Schools is scheduled as per the details given below:-

19th November2014

03:10 pm 5:00 pm

School of School of Mechanical Engineering

and School of Civil Engineering

Room No- 502

Bl 56 A

General Agenda
(A). Initiatives taken to improve CONNECT: Last mile
(B). Various measures adopted to utilize the Universitys resources efficiently.
(C). Five Golden Rules
Part I: - Specific Agenda
1. Division of InfoTech
Primary Issues
Feedback on softwares made/used.
Web Site coordinators

Other related Issues

Feedback on bandwidth /networking
Status of School-wise web pages for
Admission and general purposes.

2. Division of Examination
MTE Result Analysis
Feedback about OMR Sheets
Probable Detainees

Attendance of students

UMC cases

Report of Total No. of UMC cases of the school to be

discussed.

3. Division of Admission

Admission Quality

Readmission

Continuation to Higher degree

Drop Outs

Quality of Students in terms of Average

percentage of marks in different
programme of the school.
No. of students taking readmission after
the completion of previous degree from
LPU (in same discipline as well as in other
disciplines)
No. of students continuing in higher
degree (in case of Dual Degree
programmes
First Year: Students left after joining

4. Division of Student Affairs

Primary Issues
Identification of NGOs / Associations /
Organizations (govt. or corporate) that are in
contact with prospective students for making
common man aware of
programmes/events/camps organized by LPU.

Other related Issues

Participation in various events Univ ,
state , national and International level

Participation in Youth Vibe

5. Division of International Affairs

Primary Issues
Conduct of students in Class

Other related Issues

Attendance
Attitude towards studies, other students,
and faculty.
Problems being faced by students and
faculty members in Class/Hostels

6. Division of Research and Development

Primary Issues
Key Targets for the School

Other related Issues

No of research
papers
being
published/written targeting Thomson
and Reuters and Scopus.
No of conferences planned.

Increase
International
Joint
coauthors research papers.
Status of International Research
proposals submission.

7. Department of Placements
Primary Issues
1. Targets related to Academia Industry

Interface-Discussion on targets vis-a-vis

achievements of Guest Lectures,
Workshops etc.
2. Placement Analysis Report

Other related Issues

No. of students registered

No. of companies contacted/
visited
Remuneration -No. of students
placed at what package
Communication Module

3. Drive Report/ Company Feedback

4. Career Choice Report

How many students wish to go

for Placements, how many for
higher studies etc.

8. Division of Planning and Administrative e- Governance

Primary Issues
Monthly Appraisal Filled Status

Other related Issues

-

HD/HOD Remarks Filled Status

Teacher Evaluation Report

OMS and Communication Module

Online Planner status

Calendar of events
School Targets
Analysis Report
Meeting schedule

9. Division of Academic Affairs

Curriculum related

Details

Syllabus (practical courses)

No. of syllabus published

IP (practical courses)

No. of syllabus directly published,

partially changed and New Syllabus
No of IPs published

Lab Manual

No of Lab Manual Published

Scheme

Status of scheme entry and pendency

Status of hard copy receipt of scheme and
certification for 2014 batch (For uploading

on website)

Requirement of academic resources

Status of course master verification for

Term II 2014-15
Time lines of receipt of feasibility reports
for correction in the scheme
Status of Lab Requirement/Library
-status of books
Infrastructure ( Development of lab
/research labs and academic infrastructure

Honours / Open Elective Courses

Attendance

Addition of innovative elective courses

Increase in the no. of sections and increase
in the no. of students opting these
electives
Attendance %-- Potential detainees to be
identified and remedial measures
No. of attendance rectifications (Range of
rectifications faculty wise)

Capstone and Dissertation

Monthly Capstone CA entry status

Quality of InstructionClass room delivery

LIVE PROJECTS / Lab Conduct/Demo Kits/etc

Innovative techniques adopted like Demo

Kits, lecture supplement resources, AV
aids, Real Life Examples, Virtual Labs
etc.
Evaluation of teaching by heads through
class visitation and CCTV
Quality and updation of course files--Any faculty member having original
content in the course file will share the
same
Quality of lab conduct and sharing
responses on DAA observations
CCTV observations by DAA: Sharing
responses of HODs on DAA observation
remarks
How many cases are moved which are
beyond policy and nature of cases
Tasks accomplished by committee
coordinators in the last one month
Status of CC/MCC meetings held and
minutes punched
Outcomes of CC/MCC meetings and
discussions
Timely allocation and allotment of AT to
students through LMS
CA updation on LMS

Deviation cases:- Departmental case Processing

Progress report of Committee Coordinators
CC/MCC Meetings discussion

Academic Tasks- allocation of assignments/Quiz/test

conducted in class
Continuous Assessment

Teacher Course Preference

Departmental Elective /Specialization/Minor
Polling
Room Master Status (Time Table Entry)
Section Master (Section Strength Analysis)
Planning of merit and weak sections

No. of CA rectifications (Range of

rectifications faculty wise)
Status of teacher course preference
Counselling of students for DE/SP/Minor
polling
Status report of availability of class rooms
and labs for time table entry
Data of Re-sectioning (Spliting
and Merging of sections where applicable)

Planning of PLC sessions

Status of Functioning , conduct and Execution of
PEP classes (Both credited and non credited)
Planning of Internship of students
Phd classes, M. Phil and Part Time Classes
Analysis Report- No. of Students registered

10. Division of Quality Assurance

Primary Issues
Status Report of pending MoM of
previous SMMC

Status report of RMS including walkin

Status report of Inspections for

infrastructure,
safety,
security,
maintenance, cleanliness etc.

Other related Issues

Number of days consumed for
processing of bills.
Committees: Minutes of Meetings
(For all Committee meetings)
Weekly load of every lab and
average utilization of lab

Meeting minutes

Class evaluation of teachers.

Time slots to be fixed for student

interaction
Documentation/Movement of file
Classes held not held reports upto
the day of the meeting

11. Achievements - Department of Entrepreneurship projects / Business

Incubation/Consultancy projects/AII//Social Responsibility - TARGETS
Achieved/Pending , Action taken and progressive report.
(15 mins)

PART- 2: Any teachers from each school will be randomly chosen who will be required to
share their classroom teaching experience/share any new ideas for improvement related to
any discipline /any division/PPTs being taught in class, IP coordination with lectures, Share
their Innovations added in the Course Files- Before and after review of IP for this term.
All the teachers will be required to bring Box File of Code B. The Box File should contain last
checked assignment and evaluated tests.
All Demo Kits being used in classes are required to be brought along in the SMMC

PART 3: Open House Discussion

AOs to ensure the circulation to all the concerned.