Project eRoom Instruction to Vendors & Contractors (Sample)

1. Bechtel eRoom access link is:

https://eroom.bechtel.com/eRoom
Your eRoom User Name is your email address.
Your eRoom password is as sent to you from system and as you changed. See
sections 3 and 5 below.
2. If at any time you experience difficulties logging into eRoom or accessing folders or
uploading/downloading files, please dont hesitate to contact Bechtel XXXX Project
Document Control by e-mailing, XXXXDCC@bechtel.com
3. The first eRoom communication you will receive will be an auto generated message
indicating your log-in and password details.

4. You will be asked to change/personalize your password. Your new password must
conform to the following parameters;
Minimum Password Length
The minimum password length is 8 characters.
Password Character Composition
Three of the following four character sets must be used in constructing a
password:
Upper case alphabetic (A-Z)
Lower case alphabetic (a-z)
Numeric (0-9)
Special (e.g., /?#$@* etc.)
Passwords are case-sensitive.

1/8/2011

Page 1 of 6

Project eRoom Instruction to Vendors & Contractors (Sample)

5. Log on to eRoom via the link as provided in Section 1 above and enter your user
name (i.e., your email address) and password.

6. Select eRoom plug-in software. Then OK.

(Note: The first time you access, you will be asked/prompted to update the eRoom
plug-in software. You must do this)

7. Select your Project eRoom

1/8/2011

Page 2 of 6

Project eRoom Instruction to Vendors & Contractors (Sample)

8. Click on the Folder Documentation To/From Suppliers

9. You should be able to see your package folder/s. Click on the appropriate folder.

10. TO UPLOAD A FILE, click on the To Bechtel from (your company name)

1/8/2011

Page 3 of 6

Project eRoom Instruction to Vendors & Contractors (Sample)

11. Zip your package all as one (including the transmittal), and name the zip file the
same as your transmittal number. This will ensure neatness of the folder, and store
all items sequentially. Right-mouse-click copy the items to be uploaded, and rightmouse-click paste in the grey area under Name.

12. IMPORTANT
TO SEND AN EROOM ALERT, select the paper aeroplane icon (send an eRoom
alert) at the top right of the page.

13. Tick/Check the appropriate groups you wish to send the alert to. Your selection will
always be;
Doc Control XXXXX Project - Bechtel (group)
Select OK button

1/8/2011

Page 4 of 6

Project eRoom Instruction to Vendors & Contractors (Sample)

14. Add Transmittal Number in Subject Line. All recipients of the groups selected (+ the
initiator, you) will receive an eRoom alert direct to their e-mail

Bechtel Project DCC will return the signed acknowledgement to you as soon
as downloading of the posted items is completed and delete the items by you
in eRoom.
15. TO ACCESS A FILE from an eRoom alert, simply click on the link as shown in the
alert. This will take you direct to the folder of items to be retrieved.

16. Check/Tick beside the item/s to be retrieved. Press the copy button from the
selection below the items. Right-mouse-click paste where you want to save the
items to (desktop, C/drive, etc..)

1/8/2011

Page 5 of 6

Project eRoom Instruction to Vendors & Contractors (Sample)

17. Once you downloaded Bechtel Transmittal, please return the signed (electronic
signature is acceptable) acknowledgement to DCC email address at
XXXXDCC@bechtel.com as soon as possible.
Bechtel Project DCC will delete the posted items in eRoom as soon as
acknowledgement is received. eRoom is not a document repository or filing
system and there is space limitation. DCC will conduct a housekeeping sweep
periodically to clear up old items in eRoom to provide space to new items.
18. If at any time you experience difficulties logging into eRoom or accessing folders, or
uploading/downloading files, please dont hesitate to contact Bechtel Crinum North
Document Control by e-mailing, XXXXDCC@bechtel.com
19. If you receive unwanted eRoom Administrator reports on a daily basis and wants to
stop the reports, follow the instructions below. You can do the re-setting of eRoom
Notification change from eRoom alert or eRoom Administration Report using the
link provided in the bottom of the message. See Section 15 screen shot.

20. New eRoom User Account Request

Please provide the following information and send email to XXXDCC@bechtel.com.
Users email address:
First name:
Last name:
Middle Initial:
City:
State:
Country:
Telephone Number:
Company:
21. Bechtel eRoom Access Cancellation Request
Please send a cancellation request by emai to XXXXDCC@bechtel.com.
1/8/2011

Page 6 of 6