Performance and Competence for Excellence

(PACE)
Form for Grade E5

Year

Period

to

Name
Employee No.

Grade

Designation.
Department

Section

Date of Joining Current

Department/ Location
(dd/mm/yy)

DOEG
(dd/mm/yy)

Qualification

DOB
(dd/mm/yy)

Name of Reporting Officer

Employee No

Designation

Grade

Location/Unit
Date of Sign off by Reporting Officer & Executive
Event

Date (to be filled by Reporting Officer)

KPA Setting & Competency

identification
Mid Year Review
Annual Assessment

NTPC Limited
(A Govt. of India Enterprise)

NB: Guidelines and norms for KPAs for filling PACE at back cover
Hindi Forms are available separately

Employee No.

PART I: Performance Planning and Assessment

Part IA Details of KPA
Maximum Marks

65

Dashboard of the Key Performance Areas

SNo

KPA Index

Maximum
Marks

Marks Obtained
(To be filled during annual assessment)

1
2
3
4
5
6
7
8

Total

100

At the beginning of the year:

Signature of executive

Signature of reporting officer

Date:

Date:

At the end of the year:

KPA marks = (Marks Obtained x 65)/100 =

Signature of executive

Signature of reporting officer

Date:

Date:

Employee No.

Part IA - Details of KPA

S.
No

KPA
Index
(Marks)

Constituents of KPA

KPA
Measure
(%, Time,
Nos. only)

Marks
of
constituents

Target Performance

Stretch
100% marks

Intermediate
80 % marks

Base
60 % marks

Actual
Target
Achieved

Marks
Obtained

To be filled during annual

assessment

Employee No.

Part IA - Details of KPA

S.
No

KPA
Index
(Marks)

Constituents of KPA

KPA
Measure
(%, Time,
Nos. only)

Marks
of
constituents

Target Performance

Stretch
100% marks

Intermediate
80 % marks

Base
60 % marks

Actual
Target
Achieved

Marks
Obtained

To be filled during annual

assessment

Employee No.

PART IB
Mid Year Review
Instructions:
At the mid-year review:
Reporting officer and executive to review and discuss the progress on KPA achievements, competencies, values
actualization and potential and document discussions in the space provided.
In case of change in KPAs, form to be filled afresh

Mid year assessment (self evaluation by executive):

Progress on KPAs: Achievements:

Roadblocks / management support required:

Other achievements:

Comments of reporting officer:

At Mid-Year Review:

Signature of executive

Signature of reporting officer

Date:

Date:

Employee No.

PART II
Competency Assessment
Maximum marks for Functional / Technical competency
Maximum marks for Managerial competency
Maximum Marks for Part II

10
10
20

PART IIA
Functional/ Technical Competencies
Instructions:
At the beginning of the year:
Reporting officer and executive to agree upon at least five competencies comprising functional and cross-functional
competencies by referring to the appropriate Functional Competency Directory
SNo.

Competencies
(at least five functional and cross
functional competencies)

Ratings
To be evaluated on a continuous scale of 1 10, with 1 being minimum &
10 being maximum
1

1
2
3
4
5
6
7
8
Aggregate Score

Total
At the beginning of the year (upon identification of competencies):
Signature of executive

Signature of reporting officer

Date:

Date:

At the end of the year (assessment of competencies):

Marks = Aggregate of scores of all competencies
(No. of Competencies)

Signature of executive
Date:

Signature of reporting officer

Date:

10

Employee No.

PART IIB
Managerial Competencies
Instructions:
At the beginning of the year:
Reporting officer and executive to choose three competencies in addition to mandatory competencies based upon direct
and significant relevance to the executives area of responsibilities
Chosen optional competencies should be identified by placing a tick-mark () against them
Remaining competencies need to be crossed (X)
SNo.

Competencies

Selection
()

Analytical Ability

Mandatory

Learning

Mandatory

3
4

Team Player
Communication
Managerial
Effectiveness
Decision-making
Interpersonal Skills

Mandatory

5
6
7

Innovation/
Creativity
Adaptability

10

Cost Consciousness

Ratings
To be evaluated on a continuous scale of 1 10, with 1 being
minimum & 10 being maximum
1
2
3
4
5
6
7
8
9
10

Quality
Consciousness
Aggregate Score
11

Total
At the beginning of the year (upon identification of competencies):

Signature of executive

Signature of reporting officer

Date:

Date:

At the end of the year (assessment of competencies):

Marks = Aggregate of scores of all competencies
6

Signature of executive

Signature of reporting officer

Date:

Date:

Employee No.

PART III
Core Values
Maximum Marks

05

Instructions:
To be filled at the end of the year:
Core Values

Ratings
To be evaluated on a continuous scale of 1 10, with 1 being minimum & 10 being
maximum
1
2
3
4
5
6
7
8
9
10

Business Ethics
Environmentally & Economically
Sustainable
Customer Focus
Organizational and Professional Pride
Mutual Respect And Trust
Motivating Self and Others
Innovation and Speed
Total Quality for Excellence
Transparent & Respected Organization
Enterprising
Devoted
Aggregate Score

Total
At the end of the year (assessment of core values):
Marks = Aggregate marks x 05 =
11 x 10

Signature of executive
Date:

Signature of reporting officer

Date:

Employee No.

PART IV
Potential Appraisal
Maximum Marks

10

Instructions:
To be filled at the end of the year:
SNo.

Ratings
To be evaluated on a continuous scale of 1 10, with 1 being minimum &
10 being maximum

Potential Competencies

1
1

Leadership

System Orientation

Resource Management and

Administrative Ability

Team Building

Aggregate Score

Total

At the end of the year (assessment of potential):

Marks = Aggregate marks

Signature of executive

Signature of reporting officer

Date:

Date:

Integrity:
Nothing adverse
Questionable (brief details may be mentioned below)

10

Employee No.

PART V
Special Achievements
Instructions:
To be filled at the end of the year:
To be filled by executive in consultation with reporting officer
1. Individual and Team Achievements and Contributions
Examples: Handling of emergency situations, process improvements, mentoring, in-house training
faculty, winning awards, representing NTPC, writing white papers, office bearer of NTPC councils
/forums /committees, suggestions, made etc including contribution towards encouragement of Hindi.
Area of Achievement

Description of Contributions

2. Comments of reporting officer (Including overall assessment)

At the end of the year

Signature of executive

Signature of reporting officer

Date:

Date:

Employee No.
PART VI
Total Marks
Section A: By Reporting Officer

Part
Part I
Part II (A+B)
Part III
Part IV

Components

Maximum Marks

Performance
Competencies
Values
Potential
Total Marks:

Marks Obtained

65
20
5
10
100

Signature of Reporting Officer:

Date:

Name:
Designation:

Section B: By Reviewing Officer -1

Marks Awarded

Part I

Part II

Part III

Part IV

Total

(After discussions with Reporting

Officer)
Rationale for change in marks
(Mandatory):
Signature of Reporting Officer:
Signature of Reviewing Officer-1:

Date:
Name:
Designation:
Date:

Section C: By Reviewing Officer 2 (PMC Member)

Marks Awarded

First Stage Normalization

Part I

Part II

Part III

Part IV

Total

(After discussions with Reviewing Officer-1)

Rationale for change in marks (Mandatory):

Signature of Reviewing Officer-1:

Date:

Signature of Sectional Head (One level

below Reviewing Officer 2)

Name:
Designation:

Date:

Signature of Reviewing Officer -2:

Name:
Designation:

Date:

Section C: By Performance Management Committee

Marks Awarded

Part I

Part II

Part III

Rationale for change in marks (Mandatory if changes >= 5% than given by Reporting Officer):

Signature of a member of Performance Management Committee:

Name:
Designation:
Date:

Part IV

Total

Employee No.

PART VII
Individual Training and Development Plan
(To be separated and forwarded to EDC/Regional HR/PMI by concerned department)
Name of Employee
Designation

Department

Grade:

Location:

Instructions: training to be derived based on gaps identified in functional and other competencies or additional
skills/competencies required. Help of PMI and other training calendar may be taken for filling up this part of the form

Training Area

Functional / Technical
(based
on
functional
assessment in Part IIA)

Training Needs

competency

Managerial / Behavioural
(based on managerial competency
assessment in Part IIB and potential
assessment in Part IV)

Any Other (specify):

At the end of the year

Signature of executive

Signature of reporting officer

Date:

Date:

Guidelines for Filling up PACE

1.
2.
3.
4.
5.
i.
ii.
iii.
iv.
v.

vi.
6.

The assessment cycle of E1 to E5 is Calendar year and E6 to E7A is Financial year

KPAs
Available in KPA Directory/Intranet
Targets
From Business plan, MOU, Departmental plans, etc
Joint discussion between Appraise and Reporting Officer is mandatory
Norms for KPAs (Mandatory)
KPA measure can only be one of the three viz., Percentage (%), Time & Number (Nos.).
The number of KPA indices should not be more than eight and the number of constituents of KPAs should
not exceed thirty in all including the common indices.
Each KPA should carry atleast 3 marks
No KPA constituents should have marks in decimals such as 3.5 or 4.5
E1 to E4 executives shall have only one common index Development Index (Development Index means
any effort by the individual contributing towards professional and organizational development such as QC,
PC, NOCET, AIMA, ISO, 5-S, paper presentation, innovations, teaching assignments, etc)
E5 to E7A executives to have atleast two common indices out of four (HRM Index, Special Project Index,
Cost Optimization Index & CSR Index)
Norms for Common Indices
Grade
Total KPA Marks
Minimum Marks for Common Indices
E1 to E3

100

06 (Development Index only)

E4

100

07 (Development Index only)

E5

100

15

E6

100

18

E7 to E7A

100

20

7. Revised marks for PACE components

Grades
KPA
Functional
Competencies

Managerial /Executive
Competencies

Values

Potential
Competencies

Total

E1 to E3

80

10

100

E4

75

10

100

E5

65

10

10

10

100

E6 to E7A

50

10

15

15

10

100

8. PACE Cycle (Important Dates)

Stages of PACE

E1 to E5

E6 & above

Performance Planning

1st to 25th January

1st to 25th April

Mid Year Review

1st to 15th July

1st to 15th October

Annual Assessment

15th Dec to 7th Jan

1st to 25th April

Normalization

15th to 31st January

1st to 25th May

Communication of scores

7th February

31st May

9. Incase of change/ revision in KPAs during Mid-Year review, form to be filled afresh.