OBTAINING EXPLOSIVE LICENSE FOR 35KL VERTICAL

GENERAL TERMS AND CONDITIONS OF TENDER

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The tender should be submitted in the prescribed tender schedule enclosed, in a sealed envelope,
super scribed tender for LIAISON WORK FOR OBTAINING EXPLSIVE LICENSE FOR 35KL
VERTICALABOVE GROUND TOLUENE STORAGE TANK
With Due Date and time
The tender should be accompanied by an Earnest Money Deposit of Rs. /-.by way of Demand
Draft drawn in favour of Hindustan Insecticides Limited payable at Kalamassery/Udyogamandal. This
will bear no interest and will be returned except in the case of the successful tenders as soon as
tenders are finalized.
Tenders received without receipt for Earnest Money will not be considered.
Incomplete, or conditional tenders differing from the details specified are liable to be rejected.
No modification to the tender will be entertained, unless specifically asked for & agree to by the
company.
The tender amount/rates should be given in figures as well as in words. If there is any
cutting/overwriting/erasing, this should be attested with full signature of the tenderer.
The tender should be on unit rate/lumpsum basis as per schedule attached.
Tenders received late, unsealed and without superscription are liable to be rejected.
The company reserves the right to accept or reject any or all tenders without assigning any reason.
The tender will be opened at 02.30 pm Hrs. on. in the presence of such tenders as are
present on the occasion.
Only experienced contractors need submit tender. Tenderers should submit a list of construction
works, jobs of similar magnitude, carried out by them along with the tender with documentary
evidence.
Tender should be valid for acceptance for a period of three months from the date of opening of
tender.
The successful tenderer will have to deposit a further sum of Rs..N.A ....................................within one
week from the date of intimation of acceptance his tender to make up the security deposit of Rs. N.A
which will bear no interest. Failing this his earnest money will be forfeited.
Security Deposit in the case of the successful tender and can be returned, on receipt by us of a bank
guarantee form a scheduled bank, in the prescribed form acceptable, to us N.A
No claim for rate enhancement/price revision should be considered during the pendancy of the
contract.
The successful tenderer hereinafter called contactor shall also execute an agreement in appropriate
stamp paper for the due fulfillment of the contract within the period to be specified in the letter to
the contractor intimating acceptance of the tender. The contractor shall have to pay all stamp duties,
Lawyers fees and other expenses incidental to the execution of the agreement.
Contractor will not be allowed to sublet the contract to other parties.
Contractor will be permitted to work normally during the regular working hours. i.e. 8 a.m. to 12 noon
and 12.30 pm to 5.30 pm. Contractors are cautioned that if any breaches regarding restrictions on
smoking etc. are committed by him or his workmen the contract is liable to be terminated without
notice, besides the contractor having to make good loss if any measured by the company.
Any loss/damage sustained to the company (
) due to any act or omission on the part of the
contractor or his men, will have to be made good to the company by the contractor.

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The contract will be governed by the standard conditions of contract ,which may be seen at our office.
A copy of the same will have to be signed by the contractor in token of acceptance only after which
the order for work will be issued.
The work will have to be executed to the satisfaction of the company.
If the contractor becomes insolvent or otherwise becomes unable to carry out the work or if without
the written consent of
the contractor assigns of sub-lets the contractors in the event of the
failure or delay on the part of the contractor to fulfill his obligations in the execution of the contract
to the satisfaction of
,
reserves right to terminate the contract and make alternative
arrangements to get the work done through other means .In such an event the security deposit will be
forfeited without prejudice to
s further right to claim compensation from the contractor for the
loss .If any incurred by
as a result of the contractors failure to fulfill his obligations under the
contract. The damages so claimed by
consequent to the termination of contract will be in addition
to the liquidated damages recoverable by
as mentioned in clause 26.The contractor shall have no
claim to compensation for any loss that may accrue from any material he may have collected or
engagements he may have entered into on account of this work.
Materials to be supplied by the contractor for the work will have to be got approved by the company
before commencing the work.
Cement required for the work will be issued from Company Stores and recovery made from
contractors bill at the rate of Rs..................per bag of 50 kg.
Time shall be regarded as the essence of the contract and the contractor shall complete the work on
the date stipulated. Failure on the part of the contractor to complete the work on the date stipulated
in the work order for the completion of the work shall entitle
to recover from the contractor by
way of ascertained liquidated damages a sum equivalent to 2% of the contract value of the works for
each month or part thereof for which the contractor is in default, in any case damages so recovered
shall not exceed 10% of the value of the works.
The work should be taken up immediately and completed within (as per terms and conditions attached)
months/days from the date of issue of work order. If the contractor fails to commence the work
within 7 days from the date of receipt of order, the security deposit will be forfeited and order
cancelled unless prior permission is obtained from the company.
The contractor shall not engage labours with criminal records of affiliation to banned political
organisation under them for work within the factory premises. The contractor shall give a certificate
to this effect along with the names and addresses of labourers to the security officer.
a) Any further information if required can be had from our office during working hours before due
date.
b) One copy of this terms and conditions should be submitted along with the tender duly signed.
The contractor will be liable in respect of any claims arising out of Workmens Compensation Act and
any other legislation for the time being in force applicable to such employees and to insure their
employees under Personal Injuries (Compensation Insurance) Act, 1963, and intimate Hindustan
Insecticides Limited, the name of the Government Agent with whom the insurance Under Personal
Injuries (Compensation Insurance) Act, 1963, as are required to be supplied under the said Act and
the scheme framed there under. The contractor should indemnify Hindustan Insecticides Limited
against any claims made or action taken against it in respect of their failure to adhere to the
provisions of the said Act and the scheme.
It shall be the responsibility of the contractor to arrange relief measures in the event death of
contractors labour w
e on duty and immediate ex-gratia payment of Rs.500/- made to the
dependants of contractors employee(s) so deceased. Such ex-gractia payment will however be made
by
, initially and recovered subsequently from the contractor.
Employees Provident Fund Scheme:

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Employees who have completed three months continuous service or has actually worked for not less
than 60 days during a period of three months or less with the contractor or any other contractor in
connection with the companys work are eligible for admission to the scheme. The employees
contribution is at 10% of his wages and the employer is to contribute an equal amount.
ESI Scheme:

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The contractor shall insure his employees under the employees State Insurance Scheme as per
Provisions of the Employees State insurance Act (as amended from time to time) and also register his
employees who are eligible for the benefit of employees Provident Fund Scheme as per rule under the
Employees Provident Fund Act.

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Persons engaged for work by the contractor in the factory will be permitted to enter the factory for
Work only after registering them under the ESI Scheme. For the purpose, they may contact the
Welfare section of the Company.
The names and ESI registration numbers of the workers should be furnished in the prescribed form
to the Security Office and pass obtained for their entry, into the factory.
Attendance particulars and wage statement in respect of workers should be submitted on
Monthly basis, or immediately after the work is over, whichever is earlier to the Welfare
Section,for the recovery of both Employers and Employees contributions form the contractors
Bill and remittance of the same to the ESI Corporation.

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The bill will be settled only if the above requirements are met by the contractor.
In case the contributions are not remitted to the ESI corporation on the stipulated dates due to
Delayed submission of Attendance particulars and wage statements by the contractors the penalty
imposed by ESI Corporation, will be recovered for the Contractors bill.
In case there is impersonation or the Attendance particulars and Wage Statements furnished by
the Contractors, are not true or the contractors violate any statutory provisions in regard to contract
labour or any rules and regulations framed by the Company from time to time in the matter, the
contractor will be held responsible for all the consequences arising there from, apart from black
listing them from taking contract in the Company.
Income tax Deduction: In view of the enactment of Govt. Of India for deduction of Income Tax at
source, deduction will have to be made as per provisions in the relevant Act in the bills of the
contractor and credited to the Contractors account. For this purpose permanent account number
may be furnished in the tender.
Work Contract Tax: Work Contract Tax if any, as per rules of Govt. Of India/Kerala Govt. The same
will be recovered from the Contractors bill, without any prior intimation.
During the pendancy of the contract,
reserves the right to cancel a part or whole of the order
without assigning any reason, on one months notice without any cancellation charges.

FOR OBTAINING EXPLOSIVE LICENSE FOR 35KL VERTICAL TANK

Scope of work of contractor :
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The work is to be executed in three parts

Part A : Obtaining NOC from local authorities
Part B : Obtaining Temporary license from controller of Explosives,
Ernakulam.
Part C : Obtaining original license from controller of Explosives, Nagpur
after erection of tank and other accessories at our site.

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Scope of work - Part A

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Site inspection/survey and ascertaining the suitability of location/site.

De-marking the area
Fixing dimensional parameters
Design and preparation of drawing which includes but is not restricted to
the following :
I)
Site plan
II)
Layout plan
III)
Preparation of tank drawing for submission to local authorities
IV)
Foundation details of tank etc

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Preparation of applications duly signed by owner of the company for

submission to local authorities.
Liaisoning with local authorities and doing necessary follow up activities with local authorities to
obtain NOC for the work from Collectorate, Ernakulam.

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Scope of work - Part B

a)
Submitting the necessary applications in prescribed form along with necessary drawings and copy
of NOC from local authorities at the office of controller of Explosives, Ernakulam, following up with the
office of controller periodically and obtaining the temporary license/permit for starting the work of tank
fabrication and erection.
Scope of work - Part C
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Submission of applications drawings in prescribed format at the office of the Chief Controller of
Explosives, Nagpur.
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Following up and doing necessary liaisoning work
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Witnessing the tank test at the fabricators works and giving safety certificate as per petroleum rules
126 and 130 as competent authority approved by the Chief Controller of Explosives.
4.
Submitting the completion report of installation of tank at
premises.
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Obtaining the final explosives license for the installation from Chief Controller of Explosives,
Nagpur.
(Sign & Seal)

TERMS AND CONDITIONS ATTACHED TO TENDER NOTICE.

NO: CP-3/LW/EXPL/LICENSE/VT/2011 DATED 26.09.2011

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Contractor should produce copy of the Certificate of Competency under rules 126 & 130 of
petroleum rules 1976 along with their offer.
Contractor should visit the site and assess the scope and volume of work before submitting the
quotation.
Copies of work orders issued by PSUs for similar work to be enclosed with the offer.
Rates should be quoted separately for scope of work, Part A, Part B and Part C.
Maximum permissible period for getting NOC from local authorities is 6 months from the date of
issue of work order.
The temporary permit from controller of Explosives, Ernakulam should be obtained within 30 days
from the date of issue of NOC by local authority (Collectorate, EKM)
The work of fabrication and erection of the tank shall be completed at site by CCE approved
fabricator within 4 months from the date of obtaining temporary permit. ( scope) site inspections
if any have to be arranged by contractor after erection of the tank at site, for which
shall give
intimation to contractor.
The final approval/license for installation shall be obtained from CCE, Nagpur by contractor within
30 days from the date of completion of erection at site/site inspection by explosives inspector.
Statutory payments like license fee etc will be remitted by .

Payment terms
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No advance shall be payable for the work.

90% of the quoted rate for Part- A shall be paid within 15 days from obtaining NOC from local
authorities, against submission of bill duly certified by Engineer-in-charge.
90% of the quoted rate for Part B shall be paid within 15 days from the date of obtaining
temporary permit from controller of Explosives, Ernakulam, against submission of bill duly
certified by Engineer - in- charge.
Balance 10% of Part A and Part B rates along with 100% of quoted rate of Part C shall be paid
after completion of the work in all respects and obtaining final approval/license for the installation
from CCE, Nagpur.

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DY. COMMERCIAL MANAGER

(Sign & Seal)

SCHEDULE ATTACHED TO TENDER NOTICE NO.CP-3/LW/EXPL/LICENSE/VT/2011 DATED

26.09.2011
Sl. No.
Description
Unit
AMOUNT(RS)
1 Part A Site inspection, of area, preparation of drawings,
submission of applications to local authorities, Lumpsum
liaisoning with local authorities and obtaining NOC
for the storage tank from Collectorate, Ernakulam
2 Part B Submitting necessary applications along with NOC
from local authority, drawings etc to controller of
explosives, Ernakulam and doing necessary liaison Lumpsum
work and follow up activities for obtaining temporary
license/permit for starting the work of tank installation.
3 Part C Submission of application drawings in prescribed
format to the Chief Controller of explosives, Nagpur.
Follow up action and liaisioning with CCE approved Lumpsum
contractor for tank testing and issuing safety certificate
liaisoning work with CCE, Nagpur for getting final
permit for the installation
TOTAL

SIGNATURE:
NAME
:
ADDRESS :
DATE:
PLACE:
(SEAL)