CITY OF CARMEL-BY-THE-SEA

Council Report
February 3, 2014
To:

Honorable Mayor and Members of the City Council

From:

Douglas J. Schmitz, City Administrator

Subject:

Adopt the Budget Schedule Proposal for February-June 2015 for

Fiscal Year 2015-16

RECOMMENDATION(S):
By Motion of Resolution, Adopt the proposed Budget Schedule for February June
2015 for Fiscal Year 2015-16
EXECUTIVE SUMMARY:
The City Council annually adopts a Budget Calendar for the months leading up to
adoption of the fiscal plan in June. Attached is the proposed schedule for February-June
2015 for Fiscal Year 2015-16.

ANALYSIS/DISCUSSION:
The calendar proposes adoption of the fiscal plan at the regular Council meeting of 2
June following public introduction of the Provisional Budget on 4 May. Should Council
want an additional meeting(s) for review and discussion before adoption, the remainder
of June would be available for a special meeting.
The Council and the community will be receiving two budget documents this year---the
customary numbers budget as well as the City Administrators Issues and Options
Policy Papers. The Papers will be presented in a narrative format to Council and the
community and identify the significant policy matters that are alterations or additions
from the previously adopted budget(s.) It is my hope that The Papers will form the
basis of the budgetary discussions.
Finance Manager Paul Wood and I are working towards a numerical document that is
simplified in format from those presented in the recent past yet which will still provide
the necessary information for public dialogue and Council decision-making.

City Council Meeting February 3, 2015

Page 75

Agenda Item: 7.D

Page 1

While the Budget Calendar shows the initial start of effort in February, the staff has
already had several meetings and discussions on the process and content for the 201516 plan.

FISCAL IMPACT:

eted:

PREVIOUS COUNCIL ACTION/DECISION HISTORY:

ATTACHMENTS :

APPROVED:

Agenda Item: 7.0

Page 2

City Council Meeting February 3, 2015

Page 76

Agenda Item: 7.D

Page 2

CITY OF CARMEL-BY-THE-SEA
FISCAL YEAR 2015-2016
BUDGET CALENDAR
DATE

ACTIVITY

RESPONSIBILITY

3 February (Tues)

Submittal of 2015-16 Budget Calendar - Consent

Calendar
(4:30 pm, City Hall Council Chambers)

Regular City Council Meeting

3 February (Tues)

Second Quarter 14-15 Financial Update

(4:30 pm, City Hall Council Chambers)

Regular City Council Meeting

19 February (Thurs)

Department Managers Budget and CIP meeting

(8:00 a.m. All Day)

City Administrator; Finance Manager;

and All Department Directors/
Managers and members of their staff
responsible for budget preparation

4 March (Wed)

Department budgets due including Excel

worksheets, revenue projections, a complete funding
analysis of departmental requests for Capital items
and annual updated fee schedules.

Department Directors/Managers

6 March (Friday)

Capital Improvement Plan to City Council and refer to

Planning Commission five-year Capital Improvement
Plan

City Administrator

17 March (Tues)

City Council Budget Workshop. City Council will

receive the Five-Year Financial Forecast and receive
(4:30 p.m., City Hall Council Chambers)

Special City Council Workshop

18 March (Wed)

City Administrator & Finance Manager meet to

finalize Requested Budget.

City Administrator & Finance

Manager

FEBRUARY 2015

MARCH 2015

31 March (Tues)

Requested Budget submitted to City Administrator

Finance Manager

2 April (Thurs)

Department Managers Retreat to review Requested

Budget.

All Department Directors/Managers

and other designated staff
(Mandatory)

6 April (Mon)

Re-calculation of department budget proposals

following Department Managers Retreat.

City Administrator & Finance

Manager

6-10 April

Draft budget document revisions by Finance

Manager.

Finance Manager

APRIL 2015

City Council Meeting February 3, 2015

Page 77

Agenda Item: 7.D

Page 3

DATE

ACTIVITY

RESPONSIBILITY

8 April (Wed)

Planning Commission review 5-Year Capital

Budget.
(4:00 p.m., City Hall Chambers)

Planning Commission

9 April (Thurs)

City Administrator & Finance Manager meet to

finalize Provisional Budget.

City Administrator & Finance

Manager

13 April (Mon)

Budget Team submits budget information for

preliminary budget printing.

Budget Team

4 May (Mon)

Council receives Provisional Budget from the City

Administrator.
(4:30 p.m., City Hall Council Chambers)

Special City Council Meeting

22 May (Fri)

Deadline for City Council to submit written

questions regarding the Provisional Budget so that
staff can research the questions.

City Council

City Council public hearing to review/adopt budget

(4:30 p.m., City Hall Council Chambers)

Regular City Council Meeting

MAY 2015

JUNE 2014
2 June (Tues)

NOTE:

Scheduled dates for City Council budget introduction, review and public hearings are tentative
and are subject to change.

City Council Meeting February 3, 2015

Page 78

Agenda Item: 7.D

Page 4