1

OFFICE MANUAL
CONTENTS
1.General definition
2.General guidelines
3.General office procedures
4. Server Maintenance
5.Project flow stages
6.Roles,Responsibilities & work procedures of departments

2
2
4
6
6

6a.

Front office dept / Admin

6b.

Architectural department

6c.

Structural department

16

6d.

Quantity estimation department

19

Check list for preparing Estimate

20

Check list for passing Bill

20

Check list for receiving quotation

21

Civil Estimation Standard (Annexure -VII)

6e.

Services Engineering Department

21

Check list for issuing Plumbing dwg

21

Check list for Electrical dwg

22

Elect./Plumbing Estimation Standard (Annexure -VIII)

6f.

Project co-ordination department

22

6g.

Accounts dept

23

6h.

H.R department

23

ANNEXURE-I

24

ANNEXURE-II

35

ANNEXURE-III

36

ANNEXURE-IV

41

ANNEXURE-V

51

ANNEXURE-VI

51

ANNEXURE -VII

52

ANNEXURE -VIII

54
2

1.General definition
Manual
The purpose of this manual is to serve as a guide to the functions,duties and
responsibilities of consulting architects and engineers in the design, documentation, administration
and building projects for the department. You are required to execute your work in accordance with
this manual and with such supplementary instruction as the department may issue from time to
time.
The office network consist the following departments
Administration Department
Architectural Department
Structural Engineering Department
Quantity Surveying Department
Project Coordination Departments
Services Engineering Department
Accounts Departments
HR Department

2.General Guidelines
Office working hours:
Working hours of the office will be from 8.30 a.m. to 5.15 p.m. With 45 minutes
lunch break from 1.00 to 1.45 p.m.
The prescribed working hours,including the lunch break,should be strictly adhered
by every body.
Entry&exit timing register and attendance register at are to be signed daily
Late attendance of an employee may be condoned if caused by reasons beyond his control
but not more than twice a month .Staff should in office within 8.30am.We give grading of
No1 from 8.30 to 8.45am,No2 8.45 to 9.00am and goes on. So 15 points make half day
leave.

3
Use of Telephone
EPABX EXTENSION NUMBERS
Office Extension Numbers
Reception
Meeting room
Account room
Studio
Project co-ordinator
Architecture Head
Structural room
Quantity surveyor
Service(Plumbing/elec)
Pantry
Server room
Security
Back side House
Cordless phone

10
11
12
13
14
15
16
17
18
19
20
21
22
23

Use of private e-mail is discouraged and use of internet chatting is prohibited.

Official telephones should not be used for private calls.
Visitors
Personal visitors are not encouraged during office hours, If for urgent or unavoidable
reasons,visitors do come to office premises, they will be requested to give their full
particulars in the Visitors' Book at the Reception and wait at the Reception. The
Receptionist will inform the Engineer/Architect supervising the work of the person whom
the visitor wants to meet and, on his approving it, the person may meet the visitor in the
Reception premises. Personal visitors cannot visit the working area or the Pantry under any
circumstances.
Conduct and discipline
All persons working in the office shall maintain proper decorum in office at all times
All employees are expected to be properly and neatly dressed while they are on duty.
Talking very loudly so as to cause disturbance for others should be avoided.
Use of cell phones
Personal cell phones shall be kept in 'silent' mode during office hours
Economy
The following items to be observed by the heads of all departments
Use of electricity and electrical appliances
Use Paper and other consumables
Telephone,Fax
Printing/photocopying
Purchase of Stores etc.

3.General office procedures

3.a. Common office procedure to be followed
Filing of papers
A proper filing system is essential for convenient identification,sorting,storage and retrieval
of papers
Opening of files
All files in the office shall be opened under the Functional Filling System as described
below:
DOCUMENT NUMBERING SYSTEM
1
(

2
YPS )

N
0
1
1
P
D
A
R
0
0
1
R
0
0
(Origin ( P project no ) ( Stage ) (Department) (Document No)
(Revision)
code)

YPS(Year of project) :
Project started year
Origin Code:
1.Nambi+Partners
2.Clients
3.Consultants&Agents
4.Builders&Contractors
5.Vendors&Dealers
6.Others

N
X
C
B
V
Z

Project No:
Project Number is referred for Project register
Stages:
1.Preliminary Drawing
2.Concept Stage
3.Scheme Drawing
4.Approval Drawing
5.Working Drawing
6.Construction Drawing

PD
CS
SC
AP
WD
CD

5
Departments:
1.Architecture
2.Structure
3.Services
E
P
L
A
C
4.Project Co-ordination
5.Administration
6.Accounts
7.Quantity survey
8.Human Resource
Document No:
1.Site Plan
2.Ground Floor
3.Mezzanine Floor
4.Elevation to Sections
5.Details
6.Interior Layout
7.Exterior Layout
8.Partition drawing
9.Lighting drawing
10.electrical Layout

AR
ST
SE
Electrical
Plumbing
Lighting
Air-conditioning
Communication
Telephone/LAN/internet data
PR
AD
AC
QT
HR
001
002
003
004
005
006
007
008
009
010

Revision:
For further editing
Purchase of stationary and related consumables
Office Administrator exercises full power to authorize purchase of stationery for use in the
office.
Purchase shall be made as follows:
Items shall be identified in terms of category,specifications and quantities.
A register in the format prescribed shall be maintained to keep records of acquisition
and issue of various items of stationery.
Articles of stationery shall be issued only on receipt of a formal requisition from the
users. These requisition slips shall be numbered consecutively, preserved in a folder
and referred to at the time of audit and/ or verification of stocks etc.
All cases of unusually high consumption shall be brought to the notice of

Administrator.
6

3.b. House keeping

Sanitation:
Cleaning and dusting of entire office including the Reception area,all rooms cubicles
and hall on all working days and other days when staff is present in the office.
Intensive cleaning/ vacuuming of the entire office premises will be undertaken on
Saturdays for which at least three persons will be deployed.
Daily cleaning of computer server rooms.
Removing of litter and waste material from waste baskets etc.
Cleaning of toilets,washbasins and other surfaces,and maintaining them in
clean and sparkling state through out with adequate disinfectants and fragrance,Liquid soap
will be filled in dispensers, naphthalene balls placed in urinals and air purifiers provided and
maintained. Tissue rolls will also be replenished.
Provision replacement and cleaning of towels in the officers rooms and on washbasins etc.
Cleaning and dusting of entire furniture. fittings and equipment and other vertical surfaces
House keeping check list
House Keeping:
Replenishing drinking water in bottles on water dispensers.
Placing drinking water in clean flasks and glasses in Conference rooms.
Switching on and putting off the Air conditioners at appropriate times and maintenance
of proper temperature.
4.Server Maintenance (Refer ANNEXURE-I for detailed description)
5.Project flow stages
5.1.Enquiry Stage:
a. Form 1A to be completed
b. Form 1B & Presentation to be completed
5.2.Appointment Stage:
a. Form 2

7
5.3.Pre design Stage: (Refer ANNEXURE-II for detailed description)
3a.Project information collection
3.a.1 Project typology & Description
3.a.2 Site information
3b.Analysis & Interpretation.
3.b.1 Building rules & Regulations
3.b.2 Climatic analysis
3c.Preliminery site information
5.4.Design Stage: (Refer ANNEXURE-III for detailed description)
a. Conceptual design:
1.Facility,location,size & diagram
2.Space Allocation (Vertical & horizontal spread)
3.Design ideas
4.Preliminary ideas of structure
5.Services Requirements
6.Rough estimate of cost
b. Scheme stage
c. Approval stage (Statutory Authorities)
d. Specification stage
e. Working drawing stage (Estimation)
5.5.Pre-constuction stage (Contracting) (Refer ANNEXURE-IV for detailed description)
a. Contract tender documentation
b. Contracting & Initiation stage
5.6. Construction stage (Refer ANNEXURE-V for detailed description)
5.7.Completion stage(Refer ANNEXURE-VI for detailed description)
5.8.Review & rating

8
6.Roles, Responsibilities & work procedures of departments

6.a

Front office
The role of person in front office is to arrange all office activities to run smoothly.

The following works to be followed Strictly by front office person for each day.
I. Daily routine work (Check List attached below for the routine works)
1.Window opening
2.Table cleaning
3.Printer checking
4.X tend Voice logger checking
5.System Calender checking
6.Mail checking
7.Phone calls report entry
8.Daily work schedule mail preparation
II. Procedures for receiving new client
1.Issue of Form 1A
2.Arrangements for meeting
3.Inform senior architects/Project Co-ordinator
III Data's to be collected while receiving a call
1.Name of person
2.Contact No
3.Subject
IV Arrangement of meetings
1.Prior remainder about time / venue to be done before 1 day of meeting
2.Before 30min, reminder to be done for all person involved in meeting
3.Add in office calender as soon as meeting was fixed
V Communication procedure and information while speaking phone calls
a)Hello,
Nambi+Partners
b)Name of the person
c)Subject,
d)Phone Number

9
The following routine work check list should be entered Every day @ Start /End of the day
by Front office department and submitted in weekly meetings:
OFFICE STARTING CHECK LIST ( . . . TO . . .)
Sno

Particulars

Monday

Name

Server Switch on

X-Tend voice logger on

Printer Switch on

Windows opening & Stationery items checking

System on & Calendar checklist

Mails checking

Time

Tuesday

Name

Time

Wednesday

Name

Time

Thurday

Name

Time

Friday

Name

Time

Saturday

Name

Time

OFFICE CLOSING CHECK LIST ( . . . TO . . )

Sno

Particulars

Monday

Name

All systems Shut down

Brother Printer,Amonium Printer,Plotter Switch off

Server Switch off

All windows closing

All lights switch off

Fan switch off

6.b

Time

Tuesday

Name

Time

Wednesday

Name

Time

Thurday

Name

Time

Friday

Name

Time

Saturday

Name

Time

Architectural department

Architect
The role of architect is to produce a design for a physical structure that meets
the aesthetic,Structural and safety factors that must go into the construction of any type of building.
Taking into consideration the anticipated junction of the space and any
requests for aesthetic features that may be especially appealing to the client. Every aspect of the
building will be designed to comply with local building codes and standards.

10
Senior Architect:
Design&Produce detail drawings for various projects handled by the Senior Architect
Authorised person to handle all files and folders of the Architecture Department
Authorised person to create or delete files & folders in the Architecture department
To Co-ordinate with other departments & Jr Architects to meet the Architectural needs on
time
Responsible to issue all the Architectural drawings to the site
Junior Architects:
Design&Produce detail drawing for various projects handled by them
To follow the check list at the various stages of the project flow
Is responsible to co-ordinate with site & produce report to meet architectural needs
Drafts men(Architecture):
An architectural drafts man works under the direction of an architect,responsible for
preparing detailed technical drawings and plans of buildings and structures.
The following are the responsibilities of drafts men
a. Prepare detailed architectural drawings for residential and commercial
construction projects.
b. Create architectural drawings based on building specification calculation
and sketches.
c. Visit construction sites to collect measurements and dimensions as needed
d. Analyse building specifications,codes,space to create Arch. design
e. Use CAD equipment and conventional drafting station to prepare
drawing,charts and records
f. Develop electrical & structural design to incorporate into architectural dwgs
g. Work with architect to ensure that construction project is in accordance
with design specifications.

11
Check list for Design: (ARCHITECTURAL DEPARTMENT)

Concept Level
S.No
1
2
3
4
5
6
7
8

1
2
3

2
3
4

Clear Co-ordinal Direction

Sun Movement Direction
Wind Direction
Surroundings
Climatic data's
Road&site levels
Road Width
Development Control Rules
(FSI,Setbacks,Plot coverage,Classification of land,Height
restriction)
Programme Analysis
Spacial Requirements
Area Floor-wise
Areas Height wise
Spacial Zoning
Spacial Connectivity(Levels,Staircase&Entrance)

Schematic Level
Accessibility for all areas
Levels
Steps
Doors&widths
Lighting&Ventilation(Natural)
Privacy
Building massing

12
Check list for drawings: (ARCHITECTURAL DEPARTMENT)

Concept Drawing
Syno
d
1
2
3
4
5
6

7
8
9
10
11
12
13
14

Site dimensions
North point scale
Set back
Building outer dimension
Site entrance&Exit
Area statement
Site area
Build-up area
FSI
Floor wise areas
Levels(e.g.: gf,ff)
Room space Naming
Room space dimension(inner)
Toilet staircase details
Furniture Layout
Doors&Windows position
Conceptual elevation
Sections with clear dimension for room & Plinth level

Scheme drawing:
S.no
1
2
3
4
5
6

7
8
9
10
11
12
13

Site dimensions
North point scale
Set back
Building outer dimension
Site entrance&Exit
Area statement
Site area
Build-up area
FSI
Floor wise areas
Levels(e.g. gf,ff)
Room space Naming
Room space dimension(inner)
Toilet staircase details
Furniture Layout
Doors&Windows position
all floors elevation

14
15
16
17
18
19
20
21
22
23
24

Sections with clear dimension of room &Plinth level

Site dimension
Column Positions
Joinery details
Location of sump,Septic Tank,Over head tank
Lighting,Plumbing,Sewage&Strom water drainage
Fire fighting system
Secuirty system
Acoustics
A/C system
Handicap facilities

Working drawing:
S.no
I
1
2
3
4
5
6
II
1
2
3
4
5
6
III
1

In plan
Centre Lines
Detailed dimension(All floor plans)
Detail door&Window
Floor levels&Staircase levels
Specifications (In plans)
Elevations
Total height & Floor levels
Faculty Projection &Recession dining
Specification
Toilet details
Partition details
Interiors Furniture details

2
3
4

Section
Total height,Floor FF height,Beam bottom height
dimension
Sunken slab
Room Space naming
Specification of finishes

IV
1
2
3
4
5

Toilet details
Inner Dimension
Fitting position dimension
Materials &Fitting specification
Slope
Elevation&Section showing tile&fitting details

V
1
2

Lighting details
Fitting position dimension
Specifications

14
14
Approval Drawing check List:
S.no
1

1. Rules and regulations should be checked for

a. Land use - Residential/Commercial/Industrial
b. Table of rules
General data
Site area
Total of floor area
Front set back
Side set back
Rear set back
Plot coverage
FSI
Max floor of the Building
Road width

All units must be in metric

The sheet should contains following items basically

a. Plan at window sill level
b. Site plan
c. Section
d. Elevation
e. Topo plan/Key plan
f. Trail pit details
g. Rain Water Harvesting
h. Stair case details
i. If necessary, Septic tank details

In the Title Block Name of the place,S. F.no and T.S.No,

Should be mentioned

Area details should be properly mentioned

a. Area of the site
b. Area of the Ground floor
c. Area of Verandah and portico
d. Area of first floor
e. Area of open space

Schedule of Joinery details

a. Main door
b. Door opening
c. Window opening
d. Opening

e. Ventilator
7

Proper set backs should be marked at the sides,front,and

back sides of the building.

Note and scale should be mentioned

Plan,Sections,Elevations- 1:100/1"=8' -0"
Site plan

- 1:200/1"16' -0"

Others to the suitable Scale and the scale should be

mentioned nearby.
9

In the site plan the following items should be noted

a. Name of the Road/Layout.
b. Survey No: /T.S.No: for the Adjacent sites
should
be mentioned properly
c. Rainwater Harvesting pit and septic tank should
be shown.

10
In the sections the Clear dimensions of room height ,
plinth level, foundation depth,Roof/floor concrete
Thickness should be noted and ll Landing levels in stairs.
11
All drawings should Title blocks (Name of the dwgs),
Scale, and should be oriented North Upwards
12
Demarcation of elements & colouring to be marked
13
Documents and other details for approval.
1. Site plan
2. Topo plan(Key plan)
3. Building plan
4. Scruting fees Rs.100/5.Town Survey Sketch.
6.F.M.B. Sketch at 'A' register copy
7.E.C. For 13 Years
8.Form No:49
9.Scheduled copy
10.Approval layout copy.
The above mentioned Items should be incorporated in
approval drawing.

16

16
6.c. Structural department
Senior Structural engineer
The structural engineer is responsible for the design and evaluation of
anything that supports or carries a load. The role of a structural engineer can be divided into two
primary areas,building and non building areas.
The structural engineers who focus on buildings are responsible for
evaluating schematics and ensuring that the building meets the building codes for structural safety,
is safe for occupancy and is able to withstand the elements.
The structural engineer is called into inspect @ specific stages of project
completion, and official approval is other required before the next stage of development can begin.
Draft-man (Structural)
The roles and responsibilities of a structural drafts-man are as follows
a. Re-bar detailing
b. Generating field drawings
c. Updating the drawings as per changes
d. Autocad structural detailing

PRELIMINARY DESIGN CHECK LIST FOR STRUCTURAL DESIGN PROCESS:

Basic Assumptions
Name of client

:-

Name of Project

:-

Wind zone as per IS Code

:-

Assumed wind speed for designing:Seismic zone of the site as per IS

Code :-

Type of soil in nature

:17

Trial pit section Size

:-

Depth of hard stratum below the

ground
:Ground water table level in the
site,SBC Value (KN/m2)

:-

Drawing check list (Structural Steel)

Name of the Project

:-

Grid markings as per plot plan

over all site layout

:-

Layout dimensions

:-

Section Properties as per design

:-

Typical section detail

:-

Level markings

:-

Member Spic

:-

Base plate detail

:-

Title block

:-

Dwg revision/Issue of date

:-

Drawing scale

:-

Issue of dwg for

(Preliminary construction)

:-

Drawing check list (R.C.C)

Name of the Project

:-

Grid markings as per plot plan

(over all site layout) :-

Layout dimensions

:-

18
Section Properties as per design

:-

Typical cross section detail(For

clarity)

:-

Level markings

:-

Position of Re-bar

:-

Number of bars

:-

Size of Re-bar
Bar spacing

::-

Torsion/side face re-bar

:(if required as per IS456 conditions)
Concrete Cover(To be checked
under notes)

:-

Grade of steel(In Notes)

:-

Grade of concrete(In Notes)

:-

Lap Length(To be shown in dwg&

mention in notes)
:Development Length(To be shown
in dwg&mention in notes)
:Title Block

:-

Drawing scale

:-

Drawing revision/Date of issue

:-

Issue of drawing for (preliminary/

construction):-

19

6.d Quantity Estimation Department

Quantity Surveyor
A quantity surveyor is a construction professional who controls the cost on a
construction project, using a variety of professional skills acquired through training and practice.
Quantity surveyor is involved with a project from the day the idea of a project
is developed to the final walk through once the project is complete. They are involved in the cost
estimation process,using their knowledge about the industry and similar projects that determine how
much a project should cost.
The quantity surveyor helps to keep cost reasonable and fair, they should be
familiar with industry standards.
Quantity department project flow & Stages
Preliminary/Conceptual stage
Specification stage
Bill of quantities
Estimation
Contracting stage
Contract works separations for various contractors
Preparations of contract docs
a. Boq
b. Terms & conditions annexations
c. Prequalification of contractors
Tendering stage
Issuing tender (Contract) documents
Ruining tenders,contractor finalise
Work order recommendation issue
Bill stage
Periodic bill checking
Final bill checking
Preparation of overall bill statement

20

6.d.1 Pre qualification of contractors

Personal

Time

Financial

Past

Technical

machine quality

structure

control

Position

expansion

capability

Stool

Contractors Qualification Agreement

General Information:
1.
2.
3.
4.
5.
6.
7.
8.

Name of concern
:
Name of directors / partners :
Address
:
Contact Numbers
:
Technical Qualification
:
Tools & equipments
:
Past experience
:
Projects done (Mention at least 4 projects with reference persons)
a) Project 1

b) Project 2

c) Project 3

d) Project 4

9. Financial position
10. References

:
:

Detailed Information:
1.
2.
3.
4.

Service tax registration number :

ESI / PF registration Number
:
Insurance companies tied up with :
IT pan number
:

control

Contractors Roles and responsibilities:

1. Shop drawing and detailed working method documents should be submitted to architect
office and after getting approval they should proceed the work at site.
2. Contractor should take responsibility to abide by all the standards of practice set by bureau
of Indian Standards or any other standards and guidelines by National and International
organizations.
3. Contractor should take responsibility to satisfy the requirements of the all the concerned
authorities like Labour welfare, Safety, Fire safety system, Building regulation authorities.
6.d.2 Estimation Check List
1.Detailed specification for all items of work done after discussion with Architect.
2.Quantities calculated based on working drawing provided.
3.Correct rates to be entered.
4.To check whether the rate per sq-ft is satisfying
5.Separate bill of quantities for civil and interior works
6.To check whether each BOQ is sent to respective contractors
7.Receiving & finalising quotes & placing the order
6.d.2 Passing the Bill - Check List:
1.Quantities to be checked in site and has to be attested by the person in-charge
2.Rates mentioned should be as given in the quotation before.

22
Check list for Quotation (The below details should be checked in all Quotations)
1.Qty
2.Specification
3. Payment terms
4.Tax(All tax should be mentioned in terms of % and amount)
5.Wastages
6.Erection charges
7.Quote should be as per site condition(i.e. it should coincide with size requirement
marked in our dwg)
8.Delivery at site (including transport charges).
9.Contractors should take the Responsibility till delivery site
10.Supplying time (Commitment)
11.Validity of quote
12.Installation charges
13.Preliminary quote,final quote
14.Date of quotation
15.Project name and address to be mentioned properly
16.Time Schedule for completion
17.Safety Workmanship, Insurance, ESI
18. Cost Escalation (i.e. Material's market rate fluctuation)
19. Support required from site for Erection
6.e. Services Engineering Department
A services Engineer should coordinate with Site Coordinator and study site conditions, refer
Architectural layout drawings before designing the following.
a. Plumbing
b. Electrical
c. Rain water collection pit
d. Roads
The check list for the above services items are given below, and should be checked before sending
the corresponding drawings to site
Check list for Plumbing
Location of drainage line
Location of water tank,septic tank
Source of water
Duct provided & its size
Provisions for other special requirements (if any)
Tank sizes as per requirement

Provision in structural members for passage of pipes if required

23
Slope of pipes
Heater (Solar panel requirements)
Check list for Electrical drawing:
Meter board location
DB board location
Generator capacity & location
Duct- Nos, size, location
Type of lighting required ceiling/recess mounted/floor level
Switch board details
A/c points
Bed level switch points
Two-way switches wherever needed
Legend in drawing symbols,levels
Lights spacing & levels (wall mounted)
Check list for Rain water drain:
Building inner floor level/ connecting roads level
Outer road level
Roof area , outside area
Slope of drain
Thickness of drain walls for various depths
Harvesting pit capacity & size
6.f.

Project co-ordination department

Project Coordinator
The primary responsibility of a project Coordinator is to keep the project and

all related processes running smoothly

24
Project team often require coordination of activities , resources, equipment, and
information. The project coordinator should ensure that the people and resources
denoted to completing a good are used appropriately.

The following all the responsibilities of a project coordinator.

a)Managing scheduling & communication among team members
b)Coordinating meetings,materials
c)Monitoring the schedules to meet the deadlines
d)Ongoing evaluation of project activity and reporting on project program to
the management
e)Develop schedule, assign work duties and lead project meets.
f)Project coordinator should sign all deliverables/drawings sent from office
g)Should have control over all the activities done at office and site

6.g.

Accounts department

6.h.

H.R. department

5.f.1

Site Co-ordination

5.f.2

Office Co-ordination

25
ANNEXURE -I

4. Server Maintain
INDEX
S. No

Particulars

Pg. No

Server Configuration

22

Ipv4 Configuration for network computers

network computers(IP address)

28

To create mail account(In server configuration)

30

To Rectify the server configuration after sudden

shut-down of server
4.1 Scan option
4.2 IP address check

31

Intranet mail client access installation

32

5.1Compulsary after intranet configuration

6

Removing client configuration (Ref. along with Serial No.1) 33

Mail Ids Profile

34

Procedures for creating New login USER ID setting: (in Server system)
Start menu ------> All Programs ------> Admin tools ----->Active directory (users & computers)
------>users

(RC)
RC denotes Right click

New(user)

First name
................
...............
...............
User login
Next

New object
....................
...................
(user)

Procedures & editing Login USER ID setting: (in Server system)

Start Menu
All Programs
Users & Computers
Nambi Partners.6m

Admin Tools
Active Directory
Computers
Users (Permission Setting ) create or edit

(Right click) (box)

* Administration Department
* Administration Manger
* Administration staff
* Architectural Department
* Sr. Architect
* Arch .Assistant
*Junior Architect
*Structural Engineering Department
* Sr. Structural Engineer
*Structural Engineering Assistance
*Junior Structural Engineer
26

New

Original Tools

27
*Quantity Surveying Department
*Senior Quantity Surveyor
*Junior Quantity Surveyor
*Quantity Survey Assistance
*Services Engineering Department
*Senior Service Engineer
*Junior Services Engineer
*Services Engineering Assistance
* Accounts Departments
* Accounts Manger
* Accounts staff
*Project Coordination Departments
*Senior Project Co-ordinator
* Site Co-ordinator
* HR Department
* Senior Hr Department
Note: THE BELOW THREE STEPS SHOULD BE DONE TO CONNECT A NEW SYSTEM TO
SERVER
STEP 1.Client Configuration - Connecting a new computer to Network (done in the new
computers using Administrator login)
My computers
partners.com

Properties
OK

change settings (R.c)

change

Domain

User Name:Administrator
Pass word:123abc(shift)123
i)VSB disability
ii)Wifi connections controller in admin. minutes of meeting can read every body

nambi

28
STEP 2. Client Configuration in new system (creation of new IP address from computers in
Administrator login)
My computer
My Network(Rc)
Properties
Change Adopter Settings
Local Area Connection(Rc)
Properties
Internet Protocol vision4
Properties
User Folly
IP Address
192.168.1.3<-----Change the number for
Subtract msk
255.255.255
every system
Default gateway
192.168.1.2
\

Prefer DNS Servor

192.168.1.2

STEP 3. To Give Read & Write Permission (from server)

Director
share with sp-people
Find people (Right Click)
Advance
find new
Nambi
OK
Advance
find new
Director
OK
Right(Read&Write)
4.To give Read & Edit Permission (from user login) this is applicable for the dept. Heads to give
read and edit permission to their subordinates.
New folder
Properties
security(R.c)
OK
Administer (R.c)
she with Sp. properties

edit

select the

write

person

Users Password
abc 123(shift)
123
Administrator Password
abc123(shift)
123
Server access

short cutsd in desktop

Service Administrater
log in as administrator
my computer

network

sys nambi server

(R.c)

create server

organise&folder&search option

view

option to show hidden files.

Applying to shorcut all users

To make it used by all:
Hidden Files:
My computer

29
For common application
My Computer
c drive
users
public
cut short cut gcom in desktop&paste in public desktop

public desktop

Disabilling User Acount Control:

Login as local administrator
Control panels

user accounts

change user account control settings.

Never notify
ok
Restart

[Pen drive blocking&cd drive bloching]

Server:
Group Policy Settings
Start
administaror tools
Group policy management
Nambi partnres.com(domain name)
media access[Group policy name]
R.c details in Gpo status select All settings disable.
To apply in immediatly start
Run
gp update
Enter
IPV4 CONFIGURATION FOR NETWORK COMPUTERS (IP Address)
Nambi PC-1
Ip address-192.168.1.7
Subnetmask-255.255.255.0
Default gateway-192.168.1.2
Preferred DNS server-192.168.1.2
Nambi PC -2
Ip address-192.168.1.6
Subnetmask-255.255.255.0
Default gateway-192.168.1.2
Preferred DNS server-192.168.1.2
Nambi PC-3
I address-192.168.1.8
Subnetmask-255.255.255.0
Default gateway-192.168.1.2
Preferred DNS server-192.168.1.2
Nambi PC-4
Ip address-192.168.11
Subnetmask-255.255.255.0
Default gateway-192.168.1.2
Preferred DNS server-192.168.1.2
Nambi PC -5
Ip address-192.168.1.10
Subnetmask-255.255.255.0
Default gateway-192.168.1.2

Preferred DNS server-192.168.1.2

30
Nambi PC-6
Ip address-192.168.1.3
Subnetmask-255.255.255.0
Default gateway-192.168.1.2
Preferred DNS server-192.168.1.2
Nambi PC-7
Ip address-192.168.1.4
Subnetmask-255.255.255.0
Default gateway-192.168.1.2
Preferred DNS server-192.168.1.2
Nambi PC-8
Ip address-192.168.1.9
Subnetmask-255.255.255.0
Default gateway-192.168.1.2
Preferred DNS server-192.168.1.2
Nambi PC-9
Ip address-192.168.1.5
Subnetmask-255.255.255.0
Default gateway-192.168.1.2
Preferred DNS server-192.168.1.2
Nambi PC-10
Ip address-192.168.1.12
Subnetmask-255.255.255.0
Default gateway-192.168.1.2
Preferred DNS server-192.168.1.2
Nambilenovo (Laptop)
Ip address-192.168.1.13
Subnetmask-255.255.255.0
Default gateway-192.168.1.1
Preferred DNS server-192.168.1.2
Alternate DNS server 192.168.1.1
TL-PS310U Print server
Ip address-192.168.1.107
Subnetmask-255.255.255.0

31
TO CREATE MAIL ACCOUNT :(IN SERVER CONFIGURATION)
Start menu

'H' mail server adminstrator

domain

Nambi partners.com

accounts
(Add) General

Address

Password

Maximum Size(MB)

100MB
If login account is not available for a person earilier then go to
tick Active directory

Domain

User name

32
TO RECTIFY THE SERVER CONFIGIURATION AFTER SUDDEN
SHUTDOWN OF SERVER
3.1 SCAN OPTION
a) Scan option for 'C' drive
Start----->Run-----> Type "Cmd"----->Ok

Notations:

Type "chkdsk /F"-------> Enter

1) D(----->)denotes ENTER
2) (E) 'E' Drive

"Y"------->Enter
b) Scan option for 'E' drive
Type "E" ------>
"chkdsk /F" ------>
Y/N----->Y------>
ALTERNATIVE FOR FIRST PROCESS (Graphical Scan option)
GRAPHICAL SCAN OPTION FOR 'C' DRIVE
(rc)
My computer---->'c' drive -----> Properties----->Tools---->Check now

tick Automatic

------>Start------->Schedule disk Check------>

GRAPHICAL SCAN OPTION FOR 'E' DRIVE
(rc)
My computer---->'c' drive -----> Properties----->Tools---->Check now

tick Automatic

------>Start------->Schedule disk Check------>

3.2 IP ADDRESS CHECK
(rc)
(rc)
Network----->network sharing----->change adopter----->(TCP/IP version 4 ) tick Automatic
----> Properties-----> Ip Address 192.168.1.2

33
INTRANET MAIL CLIENT ACCESS INSTALLATION
(Open) Thunder bird------> Tools ----->Account settings---->account actions---->add mail
account
Your Name :

Email Address:

Password
tick Remember Password
Nambi23

Continue---->Manual configuation

Incoming POP3
Outgoing SMTP

Server host name

192.168.1.2
192.168.1.2

Port
110
25

SSL
None
None

User Name <name>

Re-test (Autodetect)

Done

tick I understand the risk

if user name password issue occurs-----> (click) Advanced configuration

Authentication
Autodetect
Autodetect

34
4.1 COMPULSARY AFTER INTRANET CONFIGURATION
1.Tools---->Accounts settings----->Server settings---->(uncheck) leave message on server
2. Tools---->Accounts settings----->Local folder---->(check) Empty trash on Exit

Notations:
no tick - Un Check
tick

- Check

rc - Right Click
REMOVING CLIENT CONFIGURATION
rc
rc
My computer----->Properties---->Change settings---->

Change --->Work group--->Ok

----> Restart

Login created for the below 15 Users in Server (AS ON 7.6.13)

1.Adminstrator
2.Arivudainambi
3.Bhuvana
4.Chandanamurugan
5.Guest
6.Krbtgt
7.Kumar
8.Mohanapriya
9.Nithya
10.Ramiya
11.Saranya
12.Satish
13.Sudheep
14.Venuka
15.Trainee 1
Note: In the above users the below should not be deleted
5. Guest - Built in account for Guest access to computer
6.Krbtgt- Key Distribution Center Service Account

35
MAIL ID PROFILE CREATED IN H-MAIL SERVER

adminstrator@nambipartners.com
directors@nambiprtners.com
hdaccounts@nambipartners.com
hdhr@nambipartners.com
hdadminstrator@nambipartners.com
hdarchitecture@nambipartners.com
hdstructural@nambipartners.com
hdquantity@nambipartners.com
hdproject@nambipartners.com
hdinfo&resources@nambipartners.com
hdservices@nambipartners.com
nambi@nambipartners.com
sethugal@nambipartners.com
indra@nambipartners.com
venukadevi@nambipartners.com
saranya@nambipartners.com
chandanamurugan@nambipartners.com
mohanapriya@nambipartners.com
kumar@nambipartners.com
nithya@nambipartners.com
ramiya@nambipartners.com
sathish@nambipartners.com
bhuvana@nambipartners.com
sudheep@nambipartners.com

36
ANNEXURE-II
5.3. Pre design stage
5.3a Project Information Collection
a1. Project Typology& Description
a2. Site information
a2.1 Site location & Survey no with address
a2.2 Co-ordinal point
a2.3 Boundary dimensions
a2.4 Approach roads & Its width
a2.5 Contour levels of the site
a2.6 Soil condition
a2.7 If any exiting service lines
5.3b Analysis of Interpretation
b1. Building rules & Regulations
3b1.1 Set back regulation
3b1.2 Height regulation
3b1.3 Parking Standards
3b1.4 Differently Abled standards
3b1.5 F.S.I
3b1.6 OTS Ratio
3b1.7 Fire&Safety Measures
b2 Climatic Analysis
5.3c. Preliminary site information
a. Nature of ground / soil report
b. Type of structure (Single or Multi storey)
c. Excavation / Filling
d. Water proofing
e. Lightening arrest
f. Earthing provision

37
ANNEXURE-III
5.4 Design Stage
A.Conceptual design stage
Stage

Work

Documents

Conceptual stage

1.Facility,Location,size&di Clear co-orinal direction

agram
Sun moment direction
Wind direction
Surroundings
climatic datas
Road and site levels
Road width datas
Development control
rules
a)FSI
b)Setbacks
c)Plot coverage
d)Classification of land
e)Height ristruction
2. Space Allocation

Area Floorwise
Area Height wise

3. Design ideas

Special Zoning
Special Connectivity
a)Levels
b)Staircase&Entrance

4. Services Requirements
a.Internal transport
b.Hvac
c.Lighting
d.Strom water drainage
e.Acoustics
f.Fire fighting,Emergency
e.Acoustics
f.Fire fighting,emergency
g.Communications
h.Signage
i.Security,access control
j.electrical
k.Plumping
l.Lightening arrest
m.expansion and
construction joints

Document
standards

38
B.Scheme Stage
Stage

Work

Documents

Scheme Stage

1.Site Plan

1)Site dimension
2)Site north point
3)Set back
4)Building outor
dimension
5)Site entrance and exit

2.Floor plans

1)Site area
2)Buildup area
3)FSI
4)Floor wise areas
5)Room space
dimension

3.Sections

1)Levels
2)Door&Window
pusection
3)Room&plinth level
4)Sections

4.Elevation

1)Levels
2)All side elevation

5.Other details

1)Toilet staircase
details
2)Door and window
position
3)Joinery details
4)Location of sump
5)Septic tank
6)Over head tank
7)Furniture layout

Document standards

39
C.Approval stage
Stage

Work

Approval stage

Preparation of BOQ
Seperately for
particulars items of
work

Documents

Receving quotes for all

items of work and
placing work order
Passing bill after
completion of work
Preparing bill statement
Preparation of approval 1.Site north point
drawing
2.Site area,Site plan
built up area
3.Floor Area
4.Windows and joinery
Schedule
5.Section details with
all specification
6.Footing plan &
Sections
7.Stair detail
8.Sewage treatment
plant
9.Plan&Elevation dwg
10.Address
11.Details of rain water
haversting
12.Solar heater system
13.Trial pit

Document standards

40
D.Specification stage
Stage

Work

Documents

Specification stage

Forming detaioled
Schemetic drawing
specifications including
all items of
works(Civil&interiors)
Calculation of
quantities

1.Working dwg
2.Preliminary structural
drawing

Rates of all items of

work

Available rate back

up&estimates.catalogue
&bills

Total cost of building

and cost per sq ft

Document standards

Stage

41
E.Working Stage (Drawing)
Work
Documents

Drawing&Documentati Plan
on requirments @
working stage

Document standards

Center lines
detaileddimention(all
floor plans)
Detail door and
windows
Floor levels and
staircase levels
Joinery details

Elevation

Total ht &Floor levels

Facude projection &
rccessiondining
Specification
Toilet details
Partion details
Interior furniture
details

Section

Total ht,floor FF
ht,beam bottom
height,dimensions
Sunken slab details
Section showing
finishes

Toilet details

Inner Dimension
Fitting position
dimension
Materials & fitting
spec.slope
Elevation & section
showing tile & fitting
detail

Lighting details

Fitting position
dimension specications

E.Working Stage (Estimation)

Documents

Stage

Work

Working stage
estimation

Quantity calculation
from drawings

Working drawing
1.Plan
2.Section
3.Elevation

Formating estimate
from the rates
available

Rate,break
ups,bills,catalogues

Document standards

Calculation of gate of
building per sq feet

Total estimate sheet

42

ANNEXURE-IV
5.5.Preconstuction stage (Contracting)
a.Contract tender documentation / Intiation stage
SCHEDULE I
1

Name of work

Tender documents issued to

Advance

Amount that will be withheld

from the running bill

: from the total amount

Release of withheld amount

: 50% of the withheld amount at the

completion of the work. The balance 50%
of the withheld amount will be released
after the expiry of the defects liability
period.

Defects Liability Period

: months from the date of completion of

the building.

Completion time

Penalty for delay of work

: As mentioned in the clause 17 in

schedule II of page- 8

Terms and conditions

:As mentioned in this agreement

10

Running bills sanction period

: As mentioned in clause 6 of schedule II in

page 4

months

11

Accepted margin & Overheads

12

Taxes

: on all contract items excluding discounts

43
: All the rates quoted are inclusive of all
taxes, royalities, copy rights etc., excluding
the service tax.

13

: Contractor should take ESI cover for the

workmen at site and responsible for the
safety and security of the men and
materials and give ESI Documents,
Indemnity bond

14

: Steel and Cement if supplied by client it

will be adjusted against the bill.

15

: Water & Electricity required for the work

will be provided by the client free of cost

For Design Studio

Architect

Contractor

44
SCHEDULE II
GENERAL INSTRUCTIONS TO THE CONTRACTOR
These instructions apply to contractor invited by Ar.M.Arivudainambi, Nambi + partners,160,
Central Avenue,G.V.Residency ,Sowripalayam Coimbatore-641028
for the construction of the Residential Building for
No contract will be considered unless it is submitted in the prescribed form obtainable from the
Office of Ar.M.Arivudainambi, Nambi + partners, 160, Central Avenue,G.V.Residency
,Sowripalayam Coimbatore-641028
If the contract is made by an individual, it shall be signed with his full name and his address shall
be given. If it is made by a firm, it shall be signed with the partnership name by a member of the
firm, who shall sign his own name and the name and address of each member of the firm shall be
given. If the contractor is made by a Corporation it shall be signed by a duly authorized officer,
who shall produce with his contract, satisfactory evidence of his authorization. Such tendering
Corporation, may be required before the contract is executed, to furnish evidence of its corporate
existence.
1.CONDITIONS FOR RATES IN CONTRACT DOCUMENT

The unit rates should be filled up neatly in figures for the furnished items of work given in
schedule of quantities. Scribblings, over-writings should be avoided as far as possible.

The rate quoted shall include all Royalties, Terminal Taxes, Octroi duties, Central or
provincial Excise, Sales Tax and any other Taxes liveable under the State or Central
Government Rules. Except the service tax levied by the central excise.
If the rates are not separately called for similar items of work in different floors,the
contractor shall note one rate applicable for all floors indicated in detailed Plans. Any claim
for extra rates for such items floor-wise will not be entertained under any circumstances.
The total for each page should be arrived at and carried over to the next page and the
grand total value of work should be shown at the end.
Every tenderer is expected before quoting his rate to inspect the site of the proposed
work. The tenderer shall take all necessary precautions to satisfy himself as to the roads,
existing means of communications and correct execution of the work. The company will
not, however, after acceptance of work, pay any extra charges incurred in consequence of
any misunderstanding or incorrect, or incomplete information or description.

2.MATERIALS & SPECIFICATIONS

The tenderer shall examine closely the Madras Detailed Standard Specifications of the
public Works Department and also the Standard Preliminary Specifications contained
therein, and also the relevant I.S Codes for particular item of works which are applicable to
works undertaken by the Company. He shall also carefully study the drawings and
additional conditions, and specifications and all the documents connected with the contract.
The Materials necessary for the entire construction (except where specially provided) and
labour to be employed must be very best of their respective kinds and the responsibility for the
soundness of the materials used and the efficiency of the labour employed shall be vested

with the contractor. No materials should be used unless and until got approved well in advance
before actually put to use.
45
3.CONTRACTORS FIELD ORGANISATION, EQUIPMENT ETC

Power will be supplied by the owner, if required at one point and the contractor should
make necessary distribution and the charges to be borne by the contractor. If night work is
required to fulfill the agreed rate of progress all arrangements shall be made by the
contractor inclusive of lighting without any claim for extra rate.
The contractor shall provide all necessary scaffolding and in sound condition, plant, labour
and materials, for the completion of the work and shall remove the same at the end of the
contract.
The tenderers will furnish a list of the Tools and plants & Machinery proposed to be brought
to work-site and ensure their good working condition at all times throughout the execution
of works of this contract and to be noted in the enclosed Schedule adequate
arrangements should be made for the required equipments to ensure speedy progress of
work as per the directions of the Architect.

4.CONTRACT DRAWINGS
The contractor will be furnished with copies of the signed Articles of Agreement,
schedules, General conditions of contract, other specifications, all particulars and
drawings which shall be kept at the site of work at all times.
During the progress of work, the detailed working drawings whenever necessary will
be furnished by the architect from time to time.
The detailed plans for structural steel work, joinery items etc., other than working
drawings can be inspected at the Architects office during working hours.
5.ARCHITECTS INSTRUCTION
The Architect shall have the privilege of ordering modifications, omission or additions of any
item or items at any time before the completion of the work and for such modification the
Architect will issue revised plans and no modifications, omissions or additions shall be
made unless so approved in writing.
6.SUBMISSION OF BILLS
Running bill to be released at each stage of completion of work. The stages are plinth
stage, ground floor roof concrete, first floor roof concrete, second floor roof concrete, third
floor roof concrete, terrace floor roof concrete, brick work, plastering, final bill.

Three copies of each bill in the prescribed form should be submitted in office at each stage.

5 % of the total amount will be withheld from which 50 % will be released after the
completion of work and the rest 50% will be released after 6 months from completion of
work.

Advance amount paid will be deducted from the billed value.

Bills will be sanctioned within a period of 15 days from the date of submission in the office.

46
7.CLAIM FOR EXTRA

During the progress of work, should any contingency arise and extra work is carried on
verbal orders of the Engineers or Architect, the contractor must immediately forward a
statement in writing of such works, to the engineer or Architect and have the claim of such
extra work and obtain an order sanctioning the same. Any such variations must be
measured and valued at the same rate contained in the tender. These should be reconciled
and got approved for rate, value etc. within a week at the maximum.
Upto 5 % of the variations observed in basic material price by the contractor to be intimated
immediately on escalation order and must accompany with every bill submitted.

8.SETTING OUT & REPORTING OF WORK

The contractor shall set out the works and be responsible for the same and shall amend at
his own cost and to the satisfaction of the engineer, any error which may through inaccurate
setting out.
The contractor shall also be responsible for any error in construction and amend the same
at his own cost unless the engineer decides otherwise.
The contractor must also submit the monthly work progress report in Architect's office every
month. It should contain the works that were completed in the particular month and the
work planned for the following month.
The Contractor will be held responsible for the finished accuracy of the work as per the
drawings and specifications.

9.ACCESS OF OFFICERS TO WORK & RECORDS

It shall be the privilege of Architect, engineer or the Company or any person authorized by
any one of them to have at all times access to site and be at liberty to order other trade
men to execute the work not include in contract, and such person or their representatives
shall have access to the workshop of the contractor where any or part of work / works of
this contract is done, at all times. Any records advised by the architect should be
maintained at the site and available for Architect and Owner for inspection at any given
time.

10.DEFECTS

Any defects, shrinkage, dry rot or other faults appearing either within six months from the
date of completion, which in the opinion of the Architect have been caused by the faulty
materials and defective workmanship or through non-compliance with the specifications or
instructions from the Architect, shall upon a written direction from the Architect be made
good by the contractor at his own cost, unless it be so recommended by the Architect that
he be paid for the same.
In case of default to amend such defects, the Architect or the owner may employ other
persons to do the work and the expense consequent on, and incidental to, such
employment will be recoverable from the contractor or deducted from any money that may
be due to him or may become due to him without liability on part of the Architect to have the

contractors concurrence obtained before doing so.

47
11.INSPECTION
It shall be within the power of the Architect within a reasonable time to direct the contractor
to open up for inspection any work covered up and in case of refusal the former shall have
power to open up such work with the aid of other workmen. If the said work has been
covered up contravention to the Architects examination and if on examination the work is
found to be defective the contractor must make good such defective work and close up at
his own cost.
12.CONTRACTORS RESPONSIBILITIES AND LIABILITIES

The contractor shall at all times, be co-operative, assist, attend on and afford facilities to
such other persons or contractors as may be employed by the owner on other works in
connection with the building allowing them free of charge, the use of all plant, light and
water installed in the work. The contractor shall also cause such special work or protect it
as instructed to avoid injury during progress of works. For failure to protect so, the
contractor must make good any
damage caused.

The contractor shall make all provisions such as holes, recess, openings for the insertion of
water, gas, power and electrical services, fittings, sanitary arrangements and other
disposal, which shall be carried out as directed by the Architect during progress of the work,
without any claim of extra charges.

The contractor should take care that in conveying materials to the works, the roads and the
footpaths are not obstructed or traffic impeded and he must conform to the relevant
regulations in force.

The work executed by the contractor shall be maintained at the contractors risk until the
work is taken over by the owner. The contractor shall accordingly arrange measures at his
cost against fire and all other risks during such period.

The contractor shall cover up and protect from injury all new work and shall be responsible
for any injury to the structure any deterioration of this or to adjoining properties.

The contractor shall be responsible for the safety and structural soundness of the building
during the progress of work and till six months after the issue of the certificate of
completion. Any defects detected during the progress of work or during the period of
maintenance will have to be made good by the contractor at his own cost.

It shall be the contractors sole responsibility to protect the public and his employees
against accidents from any cause and he shall indemnify the company from any
proceedings caused by such accident or injury or any claim that may have to be settled in
respect thereof, and shall, where the provisions of the Work mens Compensation Act
apply, take steps to properly insure against claims there under.

The contractor shall maintain and shall cause his sub-contractors to maintain such

insurance in force till the completion of these works as are necessary to cover these
liabilities.

The contractor shall insure against any loss or damage, by fire, storm, lightning, floods,
earth tremor, landslides etc. or any other natural calamities for the full value of works and
for all unfixed materials and goods intended for and placed adjacent to the place of work.
48

13.ACCOMMODATION FOR THE USE OF CONTRACTORS

The contractor shall provide at his own cost all accommodation which will be required for
the housing of his skilled and unskilled labours , Architect and other staff in addition to office
and store and workshop accommodation required for the own use. Land required for
putting up such accommodation will be given to the extent necessary and available free of
charge to the contractor.

Electric current for work sites, workshops and offices and stores will be supplied by the
Owner and charged for at the standard rate detailed in clause 3 below. The contractor is to
put up his own distribution system at his own cost from the points of take off from the
nearest mains of the Owner within the site.

Electric current will be charged for at the prevailing tariff and the meter rent charged by
Electricity Board. Only one common meter will be provided by the owner at a central point.
Meter rent will be payable at standard rates by the contractor.
The contractor has to make at his own cost the necessary water and sanitary
arrangements for quarters built by him for his own use and for the use of his labours, skilled
and unskilled, engineering, and other staff.

Adequate and sanitary accommodation in reasonable proximity to the works is to be

provided by the contractor, at his own cost for the labours and in full conformity with
relevant acts applicable for this purpose. This accommodation must be clean and suitable
latrines are to be frequently disinfected and kept clean during the progress of work and
cleared away on completion. Any failure in this respect will not be tolerated and the owner
will provide such sanitary convenience where necessary at the contractors expense.

14.ASSIGNMENT OR SUBLETTING

The contractor will not be empowered except under special written prior sanction by the
owner to assign his contract or sublet any portion of the work. Any breach of this provision
will render the contractor being disabled from receiving any further payment resulting in
rescission of the contract without reference or concurrence, forfeiture of Security Deposit,
withheld amount etc.

15.CLEANING DURING CONSTRUCTION AND ON COMPLETION

All rubbish and debris etc. as they accumulate from time to time during the progress of work
and at the completion including the contractors materials are to be cleared away from the
site by the contractor from time to time. The contractor is to provide all necessary
workshops and sheds for use of the workmen and storage of materials and is to maintain
and keep the same in order and to the satisfaction of the Architect and remove the same on
completion. All floors, pavings, staircases or to be scrubbed and all glasses cleaned on
both sides of the windows, screens, doors, skylights, gully gutters and pipe-sheds are to be
cleared and the premises left cleaned and perfect on completion.

16.ARBITRATION
In case of any dispute or difference which may at any time hereafter arise between the
parties hereto (their respective representative) touching these presents or the subject
matter thereof arising out of or in relation thereto respectively and whither as to
construction or otherwise shall be referred to the Architect whose decision shall be final.
But the progress of the work shall not be delayed and account of the account of the
reference of any dispute or difference under this clause.
49

The Madras Detailed Standard Specifications and the preliminary specifications shall
apply as regards to all liabilities of the contractor, the materials, the workmen and the
workmanship adopted on the work, so far as they are applicable to the works comprised in
their contracts as determined by the Architect. If there is any dispute or difference or doubt
about any of the clauses contained herein concerning the indent and measuring on
pointing out which all clauses are applied for the particular work in hand, the decision of
the Architect shall be final and binding on the parties.

17.DAMAGES FOR NON-COMPLETION

In case of failure to complete the work within stipulated time and to maintain uniform
proportional progress of work at any and all the time during the period of contract, the
contractor shall be liable to pay the owner a sum of Rs 1000 per day for each days delay
for the delay in the first week. Rs. 5000 per day for each days delay in the second week,
Rs. 10000 per day for each days delay in the third week. Rs 15000 per day for each days
delay in the fourth week and Rs 20000 per day for each days delay beyond the fourth
week as liquidated damages and the owner may deduct such sum of damages for any
amounts otherwise payable to the contractor under the contract. The owner shall also
impose in addition, consequential damages for such delays on the contractor.

The owner shall have power to suspend any or all works at any time during the contract
by an order in writing. The contractor may be allowed a corresponding period of extension
of time where applicable but no other claim be entertained on this score.

18. CONTRACTOR LAWS

The contractor and the concerned has to strictly abide by , and ensure the provision of
following laws:
Minimum wages Act 1948
Payment of wages Act 1936
Work men's Compensation Act 1923
Contract Labour ( Regulation and Abolition ) Act 1970 and the rules framed thereunder.

50
SCHEDULE III
AGREEMENT FORM
Articles of Agreement made this day

Between

(Hereinafter called the Owner) the one part and

(hereinafter called the Contractor the other part).
Whereas the owner,
.
has decided to construct the residential building as per specifications, conditions and requirements
attached to this agreement, and signed by both the parties to this agreement,
Whereas the contractor has agreed to execute and complete the above work at the places
reserved for the purpose within the specified period and in accordance with the specifications,
conditions and requirements. Now it is hereby agreed as follows: 1. In consideration of the payment by the owner at the unit rates for each item of work
specified, the contractor agrees to execute and complete the work
2. In accordance with the specifications, conditions and requirements its agreed to have the
overheads &profit fixed at 17.5% for all the items included in the schedule or any other new
items ordered further to.
3. Every month the contractor shall give basic rates of materials along with the bill. Variations
in the price of these materials up or down above 5% will be raised in item rates with in 5%
up or down shall be absorbed by the contractor.
4. The above work should be completed by the contractor as per specifications and other
requirements laid down in the Agreement and to the satisfaction of the Architect appointed for this
purpose, within a period of 9 months from the date of handing over of the site.
5. Upon the satisfactory completion of the Terms and Conditions of this Agreement, 50% of
withheld amount ( ie 5% of total amount) shall be returned to the contractor on such satisfactory
completion of the work as certified by the Architect and the balance 50% shall be paid to the
contractor after a period of 6 months from satisfactory completion of the work. The above sums
will not carry any interest.
6. Failure to carry out, perform or complete the work within the time stipulated and to maintain
uniform proportional progress at any and all the time during the period of the contract according to
the specifications, programme, conditions and requirements laid down in the Agreement, will entail
forfeiture, in favour of the company, of the amounts withheld from the contractors Bills and
Security Deposit and the company will be at liberty to make arrangements for completing the work

specified in the Agreement without giving notice or obtaining the consent of the contractor and the
additional costs, if any, shall be recovered from the contractor.
7. Failure of start the work within 15 days after the receipt of the work order will entail cancellation
of contract and the owner is at liberty to make other arrangements to execute the work without
giving any further notice to or obtaining the consent of the contractor,
51

Signed by the Contractor

Address

In the presence of witness

Signed by the Owner

Address

In the presence of witness

52

ANNEXURE-V
5.6. Construction stage
a.1 Working schedule to be submitted by the contractor
a.2 Site Progress should in relation with submitted schedule
a.3 Responsiblity for supervision
a.4 Site inspections/Visits
a.5 Quality control
a.6 Seperate contracts
a.7 Co-ordination of all engineering services
a.8 Submission of site reports

b. Bill stage
Periodic bill checking
Final bill checking
Preparation of overall bill statement

ANNEXURE-VI
5.7.

Completion stage
a.1 Handing over of completed work
a.2 Defects
a.3 Contract completion reports
a.4 Final accounts (After final measurements & qty's for completed works)

a.4.1 Imposition of penalties (if required)

53

ANNEXURE-VII
CIVIL WORKS SPECIFICATIONS
DESCRIPTIONS
Earthwork excavation in foundation in all kind of classifications and
categories of soils and subsoils with an initial lift of 2m to required depths
as may be directed except only hard rock require blasting and inclusive
of shoring and struting and bailing out water wherever necessary and part
refilling the sides of trenches including that of columns with excavated
materials in layers of not more than 150 mm thick well watered rammed
1

and consolidated and depositing surplus earth in places upto 100 mm

beyond the extreme periphery of the building complete as directed .
Retaining Wall
Column Footing
Grade Beam
P.C.C 1:4:8.using 40mm and down size hard granite metal including
ramming, consolidating, curing etc. complete for all foundation in layers

of not more than 150 mm thick laid to level and compacted suitably
including cost of form work bailing out water wherever necessary
Column Footing
Grade Beam

Providing sand cushion of thickness 9 with good quality river sand ,

well watered, rammed and consolidated etc., complete

Refilling the excavated soil for the foundation with well watered rammed
and consolidated
Filling in basement with earth , well watered, rammed and consolidated

etc., complete.
Flooring concrete of thickness 4 in P.C.C 1:4:8 using 40mm blue granite

stones including curing, compacting etc complete.

R.C.C. Column footing in M 20 grade including shuttering and curing but

excluding the cost of reinforcement

RCC Column Shaft upto plinth beam in M 20 grade concrete using 20mm
and down size hard broken granite metal of approved quality with
centering, staging form, form works, curing and compacting suitably with

approved equipments etc, complete in the following items but excluding

the cost of reinforcement
RCC Plinth Beam in M 20 grade above wall footing using 20 mm and
down size hard broken granite metal including shuttering and curing but

excluding the cost of reinforcement.

supplying and Fabricate Tor/ mild steel reinforcement for all RCC items
including cutting bending placing and tying them in position inclusive of
cost of good quality 18 G M S binding wire etc, complete at all heights
and levels. Rates should include all watages and also rolling margin

10

variances if any

Date:
Quantity

Unit

Rate

Total

RCC in M 20 grade concrete using 20mm and down size hard broken
granite metal of approved quality with centering, staging form, form

11

works in good quality of plywood for exposed concrete works,

compacting suitably with approved equipments, curing etc, complete in
the following items excluding the cost of reinforcement.
Columns and floating column
Beams
Slab
Sloped Roof Slab
Staircase waist Slab
Bracing Lintels
Lintels

12

Brick work in C.M 1:5 good quality bricks of approved quality and of
standard strength in super structure of all thickness and inclusive of
scaffolding and curing etc.complete with specified heights
9 Walls
Partition walls
Stair case steps

14

Course rubble masonry in CM 1:5 with hard blasted granite size stones
and bondstones of approved quality including curing etc., complete as
per specifications.
Ceiling Plastering with cm 1;3 & cm 1;6 for 12mm thick including
scaffolding curing etc. complete.

15

Wall plastering with C.M 1:5 for 12mm thickness in surface including
scaffolding curing etc complete.

13

Flooring in vetrified tiles of 2'x2' including supplying, laying, grinding,

16

polishing etc. complete.

Floor finish in toilets with 1'x 1' anti skid ceramic floor tiles of approved

17

design complete

18

Dadoing for toilets with good quality white glazed tiles of make parry
or any other company on approval of the architect including cutting ,
fixing, grouting etc., complete

19

Supplying and fixing of doors as per the designs given , made of

aluminium with all necessary fittings, locks, handles etc. and coated with
M RF vapocure of approved colour and sealing the joints., complete.

20
21

Supplying and fixing of UPV C windows as per the design provided in

specified colours with all necessary fixtures and sealing the joints
properly etc., complete
Supplying and fixing of Grill using 12mm polished rod for windows &
ventilators etc..
Supplying & fixing staircase hand rail grill with specified design ,and

22

applying enamel paint , base primer and cleaning including labour

etc.complete.

23

Supplying and fixing of poly carbonate sheet work sky light with all
necessary fixings as per the design given including sealing the joints in
silicon paste etc., complete

24

Supplying and laying of flammed graniteslabs for Kitchen table top,

Staircase step with proper cutting ,grinding and nosing of 1 bull nosed
etc. complete.

25

Painting the inside wall with ackrylic putty of two coats with one coat of
primer & one coat of colour washing including scaffolding etc. complete.

26

Painting the outside wall surface with two coats of white washing and two
coat of colour washing with cement base paint including scaffolding etc.
complete. ( ground & first floor A ll area )
M elamine Polishing the all doors, windows & ventilators including

27

labour etc.. complete.

Supplying and laying slate stone of approved colour and quality over

28

sloped roof slab including cutting laying and sealing the joints etc
complete.
Electrification including supplying and fixing of conduits internal wiring ,

30

necessary distribution boards, switch board, main panel board, circuit

breakers, switches with light,A /C,TV ,Telephone points,geysers,light
fittings including labour etc.. complete 8 % fromm the total estimation
Water supply and sanitary lines for internal & external plumbing works
using PV C / UPV C pipe, branded sanitary fittings like wash
basin,EWC,bath tup including labour etc.. complete.7 % from the total
estimation

31

Pest control work for the basement .

29

57

ANNEXURE-VIII

Electrical Specification
S:No Description Of Work
1
2

Quantity Unit

Electrical conduiting with 3/4 PVC pipe of make vasavi with necessary
accessories concealed or open.Supply and laying etc complete.
a) Wiring with 2R X 3/20 and 1R X 1/18 single sheathed copper conductor in
20mm/25mm Electrical grade PVC conduits with standard accessories etc.
complete as lighting circuit main from DB to industrial switch contrtol Boxes.
b) 25 mm Electrical grade PVC pipe.
Wiring with 2 R X 7/20 for phase and neutral and 1R X 1/18 for earth single
sheathed copper conductor in 25mm Electrical grade PVC conduits with standard
PVC conduit accessories etc. complete as power circuit main from individual 16 A
power points.

Supply and fixing of 6 A one way switch with panel board and wrap around of
make MK india with all necessary items etc. complete .

Supply and fixing of 6 A plug point with switch. Switch panel board and wrap
around of make MK india with all necessary items etc. complete .

Supply and fixing of 16 A one way switch with switch panel board and wrap
around of make MK India with all necessary items etc. complete

Supply and fixing of 16 A plug point with switch , Switch panel board and wrap
around of make MK India with all necessary items etc.

Supply and fixing of 1 X 36 W truelite flourescent tube mirror optic fitting TCS
306 model of make philips with high frequency electronic ballast etc. complete

Supply and fixing of 2 X 36 W Truelite flourescent tube mirror optic fitting TCS
306 model of make philips with high frequency electronic ballast etc. complete
Supplying and fixing of Bulk head fittings FXC 101 Model of make philips
Supply and fixing of PLS 9W fitting of make philips with electronic ballast etc.
complete
Supply and erection of 12 wayTPN MCB Distribution boards of make siemens
and fixing of necessary isolators and breakers of make siemens excluding supply
etc. complete with mounted on MS Angle iron frame.
Supply and erection of 8 wayTPN MCB Distribution boards of make siemens and
fixing of necessary isolators and breakers of make siemens excluding supply etc.
complete with mounted on MS Angle iron frame.

10
11
12

13

58

Rate

Total

14

Supply and fixing of circuit breakers of make siemens

a) 6 A SP
b) 10 A SP
c) 20 A DP

15

Supply and Erection 40 A (or) 63 A 4 pole ELCB etc. complete

Providing earth electrodes as per IS 3043. 1987 using 40 mm dia 11 gauge 3 mts.
Long b class ZENITH make GI pipe with all accessories complete.

16
17

18
19
20
21
22
23
24

25

26

Supplying and laying of following sizes of copper earth strips or wire as per
required neatly taken along with the cable / in cable trench as per the site condition
to main board , sub main, D.Bs and equipments etc.
a) 8 SWG copper single run
b) 1 X 1/8 copper flat
Supply and laying of 2 pair telephone cable in the 3/4 PVC pipes with all the
necessary accessoriess etc. complete
Supply and fixing of calling bell with accessories etc complete.
Supply and fixing of Exhaust fan with louver 200mm Almonard make
Providing of Lighting points at ceiling and side walls which is controlled from the
wall switch boards with wiring of 3R X 1/18 single sheathed PVC copper wire
with all necessary accessories in 3/4 PVC rigid pipe etc. complete
Wiring with 2R X 3/20 and 1R X 1/18 for phase, neutral and earth respectively in
3/4 PVC rigid pipe with all the necessary accessories etc for the calling bell points
complete.
Supplying and fixing of Bell push with switch panel Board and wrap around of
make MK India with all necessary items etc. complete
Supply and fixing of RJ 11 telephone racks with Switch panel board and wrap
around of make MK India with all necessary items etc. complete
Supply , Erection,Testing and commissioning of Industrial or cubical type wall
mounted panel board compromising of 125 A 4P FS as incomer, 2 Nos. 63A
TPN FS and 2 Nos. 32A TPN FS as outgoing to the LDB and PDB . The board
consist of 1 X 1/8 copper flat TP + N bus bars for phases and neutrals.
Supply and Laying of 31/2X 50 sq.m. AJ.Ar. 1100 volts Finolex make for under
ground cable from EB Service pole to the meter board and to the cubical board
a) 31/2 X 50 sq.mm
31/2 X 25 sq.mm
c) 4 X 16 sq.mm

59

Tile Laying
S:No
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25

Description
Vitrified Tile Laying 2' X 2'
Vitrified Tile skirting
Vitrified Tile Laying with spacer 2' X 2'
Vitrified Tile Skirting with spacer 2' x 2'
Bathroom wall Tile vitrified
Grout filling ordinary
Epoxy grout filling
Granite slab laying
granite slab skirting and fixing
Granite Full Nosing 20 mm
Granite full nosing 40mm
Washbasin holes
Handle holes 1 to 2
Staircase Tread, Riser 1 to 12
V Groove cutting for edges
Granite hole half nosing
Italian marble laying and mirror polishing
Granite chambering and grinding and polishing 5 mm
Composite marble and polishing
Wall cladding Elevation Granite Tile2' x 1'
elevation granite chamber2 to 5 mm
Wall cladding in granite slabs
kota stone cutting fitting and polishing
4 X 4 Tile Cutting Design work
Kota stone wall cladding
All raw materials to be purchased by client
Design work charges extra
Shifting charges to be included (10 % for each floor)

Qty

Unit

Rate