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Key Concept

In SAP Asset Accounting (FIAA) you can maintain several kinds of assets. One particular kind is
the leased asset. Besides the standard fixed-asset functionality for this kind of asset, the interest is
calculated and posted.
For various reasons, such as cash flow or flexibility, companies often choose to lease assets rather
than buy them. There are two types of leasing:

Financial leasing (aka capital leasing)

Operating leasing

Capital leases give the lessee (the person who is leasing) the benefits and drawbacks of ownership,
so they are considered as assets, and they may be depreciated. At the end of the lease contract the
lessee has the option to buy the asset. For operating leases, however, the lessee uses the property,
but does not take on the benefits or drawbacks of ownership; the lessor retains them.
Because capital leases are registered as assets, they should be recorded in the fixed-asset module
(FA) of the SAP system. However, leased assets are different from other assets: They are reported on
the debit side of the balance sheet and also as liabilities (Accounts Payable) on the credit side of the
balance sheet. The assets are valuated as the sum of all payments minus the included interest. For
leased assets a payment has to be made periodically to the lessor (vendor). Part of the amount paid
is interest, and this must be posted separately.

Graphic: Capital Lease Procedure


The following graphic shows an example of the posting transactions when capitalizing a
leased asset:

Capital Lease Procedure

Graphic: Operating Lease


Procedure
The following graphic shows the accounting treatment of leased assets that are only
capitalized in the cost accounting depreciation area.

Operating Lease Procedure

Configuration of SAP Asset Accounting Capital Lease


This is configuration for 4.6c functionality. For more information and screenshots, you are welcome to
contact me at tonyvernon4@gmail.com.

Steps
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General
Enable Interest Calculation in depreciation area (Transaction code OABZ)
Assign accounts for Interest calculation (Transaction code AO98)
Set Post Interest Flag (Transaction code OAYR)
Activate LEAS depreciation key (Transaction code AFAMA)
Asset Class
Set Up Screen Layouts
SPRO - FI - Asset Accounting - Master Data - Screen Layout - Define Screen Layout for
Master Data
This step enables the use of field selection other than your existing asset classes - optional
Copy Existing Asset Class to Lease Class
SPRO - FI - Asset Accounting - Organizational Structures - Asset Classes - Define Asset
Classes
Copy and update Screen Layout
Update Depreciation Areas transaction code OAYZ
Drill down into new asset class, then change default depreciation key to LEAS
If default depreciation key is not available, go to depreciation screen layout - transaction code
AO21
Drill down into screen layout seen in previous step
On FG 01 line, check 'Class'. Return to OAYZ to assign key.

Examples
asset transfer abumn

Conclusion
The functionality in 4.6c is quite good, but limited. You can only enter one payment amount, which is
fixed across the life of the lease. Also, the calculation (based on the current book value) of the
principal vs. interest components of the monthly payment is fixed, and the reporting is limited.
However, it does set up the payments in AP automatically for the vendor. This enables payments to go
out as part of the monthly check run without manual intervention each month, so can be a big timesaver. It also gets the depreciation/amortization and interest on the books within the ERP system,
which was a big plus for my company.

Purpose
Leasing processing is used to administrate and monitor leased assets from the perspective of the lessee.
In comparison to acquired assets, leased assets require the lessee to pay particular attention to accounting
requirements. This is because during the leasing period these assets remain the legal property of the lessor or
manufacturer.
Depending on the legal terms, the leased assets can be capitalized and depreciated (capital lease method) or they can
flow into the P&L as periodic rental expenses (operating lease method). For the purposes of consolidated group
accounting, you can record the complex fixed asset under book depreciation per trade law using the Operating Lease
Method and in the group depreciation area with Capital Lease Method (Mixed Method). We describe all of these
possibilities in this process.
You can find more information about this process under
You can find the data for this process under

Process Flow
The Capital Lease Method
1.

You first Create an Asset for the Capital Lease Method, for which book depreciation, costing and group
depreciation areas are active.

2.

You then Enter the Opening Entry for your asset, thus capitalizing the present value of the future lease
installment payments as the acquisition value.

3.

To analyze the posting on your asset, you can Display the Asset in the Asset Explorer. You should note the
document number of the financial accounting document.

4.

To display the payables to the vendor, as well as the corresponding payment installments on the due dates,
you Display the Vendor.

The Mixed Method


1. You first Create an Asset for the Mixed Method, for which only the group areas are active.
2.

You then Enter the Opening Entry for your asset. The present value of the future lease installment payments is
posted only in the group areas.

3.

To analyze the posting on your asset, you can Display the Asset in the Asset Explorer. The system does not
generate a financial accounting document, as this posting is only relevant for asset accounting.

4.

You post the payables to the vendor and corresponding payment installments manually in financial accounting.
This is best achieved by creating a recurring entry document. (We do not demonstrate this here.)

The Operating Lease Method


1.

You first Create an Asset for the Operating Lease Method, for which no depreciation areas are active.

2.

You then Display the Leasing Liabilities.