Spring 2015 Undergraduate Students (Rev.

11/17/14)
SUBJECT TO CHANGE

Academic Calendars for the Health Sciences Center, the School of Professional Development, and the Graduate School
are published separately. Complete information is available on the following web sites and telephone numbers.
Health Sciences Center:

http://www.stonybrook.edu/hscstudents/academic_calendar.shtml or call 631-444-2111

School of Professional Development: http://ws.cc.stonybrook.edu/spd/ or call 631-632-7050 Option #3

The Graduate School:

http://www.grad.sunysb.edu/ or call 631-632-4723

Stony Brook Manhattan:

http://www.stonybrook.edu/sb/nyc/ or call 646-472-2000

Stony Brook Southampton

http://www.stonybrook.edu/sb/southampton/ or call 631-632-8000

Date of Drop & Withdrawal

Tuition %
Incurred

Tuition %
Refunded

Fees %
Refunded

Last Day of Tuition % applies

On or Before 2/01/15

0%

100%

100%

Sunday, 2/01/15

2/02/15 - 2/08/15

30%

70%

0%

Sunday, 2/08/15

2/09/15 - 2/15/15

50%

50%

0%

Sunday, 2/15/15

2/16/15 - 2/22/15

70%

30%

0%

Sunday, 2/22/15

On or after 2/23/15

100%

0%

0%

TuitionLiability
Deadlines

Swap switch one course for another course of equal credits. Ex: swap MUS 119 (3.0 credits) for ARS 201 (3.0 credits)
Section Change switch sections within the same course. Ex: switch from PHY 122 section R02 to PHY 122 section R03

Definitions (see
deadlines and
restrictions below)

Credit Change change credits on an existing course that allows variable credits. Ex: change from 3.0 to 6.0 credits of MUS 523.
Drop-Down/ Move-up switch within the same subject to a different level of difficulty. Ex: move from MAT 131 to MAT 125
Drop term used to define the process of dropping individual classes
Withdraw term used to define the process of dropping all classes, i.e., withdrawing from the University.

Last day undergraduates can file a conditional reinstatement petition for the Spring 2015 semester.

Re-matriculation

Jan. 16
4:00PM
Jan. 16

Non-Matriculates

Jan. 23

Open Enrollment begins for Undergraduate Non-Matriculated Students (U0).

Credit Limit Change

Jan. 23
3:00 PM

Credit limit will be raised to 19 credits for all students in good academic standing. In accordance with university
policy, students on academic action will not have their limits increased.

Semester Cancellation

Jan. 25

Last day students can drop all courses via Solar. Students must submit an Undergraduate Withdrawal/Leave of
Absence Form to the Registrars Office if they wish to withdraw from the semester after this date. For form
visit: http://stonybrook.edu/registrar/forms.htm.

Semester Start (Mon-Fri

Classes)

Jan. 26

First Day of Classes. This includes Stony Brook West Campus, SPD Electronic Extension Program, SUNY
Learning Net courses, Southampton and Manhattan Campus.

Late Registration

Jan. 26

Late Registration begins. $50 fee applies to All students who are not enrolled in at least one course before
January 26. This includes students enrolling in SPD, EEP, Manhattan and West Campus classes.

Senior Auditing

Jan. 28

Senior Auditing Program registration and start of program. Call 631.632.7063 for more information.

Credit Limit Change

Credit limit will be raised to 23 credits for all students with a C.G.P.A. of 3.0 or higher, and no I, R, NR, Q
Jan. 28
10:00 AM or missing grades. ($20 fee will be automatically billed to students accounts for students who enroll in more
than 19 credits). Credit limit will remain at 19 credits for all other students not meeting the above criteria.

Ugrd. Students Enrolling

in Grad. Courses

Jan. 30

Last day for undergraduates in an Accelerated Bachelors/Masters Degree Program to submit a petition to the
Graduate School to enroll in graduate courses.

Waitlist Deadline

Jan. 30

Last Day students can place themselves on a waitlisted course. Reminder: Students, who place themselves
on a waitlist and change their intent to register, MUST DROP themselves from the Waitlist. If students are
registered from the waitlist, students are responsible for any Tuition Liability incurred.

Declaration of
Major/Minor

Jan. 30

Last day for all students to submit major/minor changes effective Spring 2015 Semester. For form please visit:
http://stonybrook.edu/registrar/forms.htm.
TAP-ELIGIBLE STUDENTS: To be eligible for any TAP and/or NYS Scholarships Programs students must: a)
be enrolled full-time (12 credits minimum) - all twelve (12) credits must be applicable to the degree and/or
officially declared major and b) by Junior status (earned 57 credits or more) be in a declared major. For TAP
Information contact the Registrar's Office or visit: http://www.stonybrook.edu/registrar/tap.

Reinstatement Deadline

Last day undergraduates can re-matriculate for the Spring 2015 semester.

Semester Start (Sat.

Jan. 31
Classes)
Drop, Withdraw (Without Feb. 1 Sunday
Tuition Liability)
(Bus.
Offices
Closed)

First Day of Saturday Classes. This includes Stony Brook West Campus, SUNY Learning Net courses offered
through SBU, and Manhattan Campus.
Last day to drop a class or withdraw from the university without tuition liability. Service offices are closed on
weekends. Dropping individual courses must be done via Solar System.
Semester Withdrawals You will not be able to drop to zero credits on SOLAR after classes begin. To withdraw
for the semester, students must submit the appropriate form to the Registrars Office. Withdrawals will be
processed based on date received (postmarked date if mailed). These dates must be PRIOR to this deadline to
avoid tuition liability. For form visit: http://stonybrook.edu/registrar/forms.htm.

Adding
Feb. 6
Classes/Swaps/Late Reg. 4:00 PM
Ends

Last day to add classes and/or process a swap. Tuition liability may apply if student reduces credit load.
(Tuition schedule at website: www.stonybrook.edu/bursar). End of late registration. Petition required after this
date. All changes must be processed by the close of business day.

Drop, Withdraw (Without Feb. 6

4:00 PM
a W)
Full-time Status
Feb. 6
4:00 PM

Last day to drop or withdraw from the university without a W (withdraw) recorded on student record. Student is
liable to pay pro-rated tuition and all fees.
Last day to change status to or from full-time or part-time status.
All changes must be processed by the close of business day.

Apply for Graduation

Feb. 6

Last day for Spring (May) or Summer (August) degree candidates to apply for graduation. West Campus
Undergraduates must apply online via Solar (Click on the Apply for Graduation Link on your homepage.)
Only Seniors (U4) who have at least 108 credits (completed and posted to the record + in progress) with a
declared major will be eligible to apply.

Drop-down / Move-up

Mar. 6
4:00 PM

Last day to process a drop-down or move-up for selected PHY, AMS, MAT, and MAP courses. Students must
have signed form with instructor approval.
All changes must be processed by the close of business day.

(I) Removal

Mar. 13

Last day for removal of Incomplete grades from the Fall 2014 and Winter 2015 Terms.

NR to NF Conversion

Mar. 13

Deadline to resolve NR grades for the Fall 2014 and Winter 2015 Terms.

Spring Recess

Spring Recess (Mon. - Sun.) Classes will resume, Monday, March 23.

Declaration of
Major/Minor
Advance Registration

Mar. 1622
Mar. 23

Students can begin to submit major/minor changes effective Summer/Fall 2015 Semesters. For form visit:
http://stonybrook.edu/registrar/forms.htm.
Mar. 30 - Advance registration tentatively set to begin for Summer/Fall 2015. Go to website for enrollment schedule:
http://stonybrook.edu/registrar/schedules.htm.
Apr. 17

Section Changes Credit

Changes

Apr. 3
4:00 PM

Last day for all students to process a Section Change or Credit Change for an existing enrolled course. Section
change/Credit change form with appropriate signatures required for processing.
All changes must be processed by the close of business day.

Grade/Pass/No Credit

Apr. 3
4:00 PM

Last day to change a class to or from the Grade/Pass/No Credit (G/P/NC) option. All changes must be
processed by the close of business. Students are allowed to elect the G/P/NC option for only one course per
semester. Note: There is NO petition process to change a class to or from the G/P/NC option after the
deadline. All changes must be processed by the close of business day (4 PM).

Course Withdrawal

Apr. 3
4:00 PM

Last day to withdraw from a course. (W will be recorded). Full-time students must remain full-time with a
minimum of twelve (12.0) credits.
All changes must be processed by the close of business day.

Semester Withdrawal
(LOA/Permanent
Withdrawal)
Mon-Fri Classes End

May 8

Last day to withdraw from the University. Completion of LOA/Withdrawal Request form is required. Visit
website for form: http://stonybrook.edu/registrar/forms.htm.

May 8

Last day of class for any courses that are held Mondays through Fridays.

Saturday Classes End

May 9

Last day of class for any courses that are held on Saturdays.

Reading Days

Make up exams, lab meetings, etc. may NOT be scheduled on Readings Days.

Finals for Mon-Fri

Classes

May 9,
10, 11
May 1220

Finals for Sat. Classes

May 16

Saturday Finals held during regular scheduled class time.

End of Term

May 20

End of Term; Last day of Finals.

Commencement

May 21

Doctoral Graduation & Hooding Ceremony; Baccalaureate Honors Convocation

Commencement

May 22

University Graduation Ceremony. Please contact the Office of Conferences & Special Events at 631.632.6320
for more information.

Book/Course Material

Apr.5 Deadline for requisitions to be submitted to the Provosts Liaisons Office for Summer 2015 & Fall 2015

Finals held for Monday through Friday Courses. No Sunday Exams for Mon-Fri Classes.
For schedule go to Final Exam Schedule link at the Registrars Website.
http://www.stonybrook.edu/registrar/finals.shtml

Requisition Deadlines

Oct. 12 Deadline for requisitions to be submitted to the Provosts Liaisons Office for Winter 2016 & Spring 2016