Beruflich Dokumente
Kultur Dokumente
Page 2
1.2.3 TIMETABLE
1.2.4
1.2.5
CAREERS ADVICE
1.2.6
1.2.7
1.2.8
VOLUNTEERING AT UCL
1.2.9
1.2.10
1.2.11
1.2.12
1.2.13
1.2.14
E-LEARNING ENVIRONMENT
1.2.15
COMPUTER CLUSTERS
1.2.16
1.2.17
1.3.2
1.3.3
1.3.4 ENROLMENT
1.3.5 ATTENDANCE
1.3.6
1.3.7
1.3.8
SUBMISSION OF COURSEWORK
1.3.9
EXAMINATION IRREGULARITIES
1.3.10
1.3.11
MARKING SCHEMES
1.3.12
DISCLOSURE OF RESULTS
Page 3
1.3.14 REFERENCES
1.3.15
EXAMINATION BOARDS
1.3.16 GRADUATION
1.3.17
1.3.18
UCL ALLUMNI
1.3.19
BARTLETT AMBASSADORS
1.3.20
BARTLETT CLUBS
1.4 APPENDICIES
Page 4
DISCLAIMER
This handbook is not meant to be exhaustive or to be a substitute for the
various formal statements of UCL, University of London or other regulations,
courses etc. However, some of the most relevant materials from these
documents have been reproduced in this Handbook for ease of reference.
Students are strongly advised to read this Handbook in conjunction with the
following publications, which take precedence over it and should be consulted
for officially approved information. These are available from the UCL Student
and Registry Services (much of the information can also be found on UCLs
website: www.ucl.ac.uk):
http://www.ucl.ac.uk/academic-manual/
b.
http://www.ucl.ac.uk/srs/academic-regulations
c.
http://www.ucl.ac.uk/current-students
Every effort has been made to ensure the information is accurate at the time
of publication but the Faculty of the Built Environment reserves the right to
change the stated contents, arrangements, examinations and staffing of a
course or facility, or to withdraw them before or during the session.
Page 5
Provosts Welcome
A message from the President and Provost - Professor Michael Arthur
Page 6
This means that The Bartlett is both large and quite complex. As students
joining UCL you should first make sure that you take advantage of this and
get out to meet people on other programmes looking at the built environment
from other perspectives.
Second, take advantage of London. You are lucky to be in one of the most
exciting of world cities at a particularly exciting time. In the last few years
London has really become a cross roads in the world. So take advantage of
that to meet others from around the world and to forge the friendships that
will last a lifetime.
Alan Penn
Dean
Page 7
-HJ\S[`6
JL!
Faculty Manager: Helen Fisher
Academic Administration Manager: Annabel Brown
The Bartlett
School of
Architecture
The Bartlett
Space
Syntax
Laboratory
The Bartlett
School of
Planning
The Bartlett
School of
Construction
& Project
Management
The Bartlett
UCL School
for
Environment,
Energy &
Resources
The Bartlett
Centre for
Advanced
Spatial
Analysis
(CASA)
The Bartlett
Development
Planning
Unit (DPU)
UCL
Institute
for Global
Prosperity
Director
Bob Sheil
Director
Laura Vaughan
Director
Nick Gallent
Director
Andrew Edkins
Director
Tadj Oreszczyn
Director
Andrew
Hudson-Smith
Director
Julio Davila
Director
Henrietta Moore
Senior
Administrators
Emer Girling,
Stoll Michael
Senior
Administrators
Emer Girling,
Stoll Michael
Departmental
Administrator
Lisa Fernand
Departmental
Administrator
Sue Anderson
School
Manager:
Simon Buller
Departmental
Administrator
Sonja Curtis
Departmental
Administrator
Nkenji Okpara
Administrator:
tbc
UCL
Energy
Institute
UCL
Institute
for
Environmental
Design &
Engineering
UCL
Institute for
Sustainable
Heritage
UCL
Institute for
Sustainable
Resources
Director
Bob Lowe
Director
Mike Davies
Director
May Cassar
Director
Paul Ekins
Page 8
Page 9
The Bartlett
EA D RO
AD
132-140
HAMPSTEAD ROAD
PE
R
W
CENTRAL HOUSE
OB
UR
EU
WATES HOUSE
A
N RO
STO
UP
HA MP ST
LONDON
EUSTON
N
PL
AC
EUSTON
SQUARE
WARREN
STREET
IS
TAV
C
TO
L
KP
AC
90 TOTTENHAM
COURT ROAD
TT
GO
TO
EN
1-90
TORRINGTON PLACE
ER
ST
HA
RE
UR
ET
CO
T
RO
AD
TAVISTOCK PLACE
GOODGE
STREET
Page 10
CASA
1st Floor
90 Tottenham Court Road,
London, W1T 4TJ
Page 11
Faculty Manager
Helen Fisher
Email: h.fisher@ucl.ac.uk
Deans PA
Tracey Cresswell and Leda Parker
Email: DeanPA.Bartlett@ucl.ac.uk
Page 12
Faculty IT Manager
Yusah Hamuth
Email: y.hamuth@ucl.ac.uk
Page 13
Bartlett Ambassadors
Bartlett Ambassadors are recent graduates passionate about sharing the
research, achievements and experience of The Bartlett with students across
the globe. Bartlett Ambassadors are a way for us to spread the word about
the work of The Bartlett and UCL to prospective students, businesses,
governments and alumni in whichever part of the world theyre from and for
graduates to develop and maintain a professional connections and network.
Date
First Term
Page 14
For those departments that operate them, College Reading Weeks are the
weeks beginning Monday 3 November 2014, and Monday 16 February 2015
Easter
CLOSE - Wednesday 1 April 2015 at 17.30 p.m.
RE-OPEN - Wednesday 8 April 2015
Bank Holidays
CLOSED - Monday 4 May 2015
CLOSED - Monday 25 May 2015
CLOSED Monday
August
The buildings are closed after their stated hours. However, should you be
locked in the building out of hours, dial x222 on the nearest internal phone
(020 7679 3333 from mobiles) and ask to be put through to Security. Explain
your situation and Security will come and let you out.
Visitors
All visitors will be required to sign in with reception of the building they are
visiting and should be escorted by, or in the company of, a member of UCL
staff whilst they are in the building.
Page 15
There are also advice pages with practical suggestions on how to address
issues that are often of concern to students. Areas covered include; anxiety,
loneliness, coping with exams and many others. There is also a sources of
support web page with details of where you can find further help if you feel
you need it. You can find the website at www.ucl.ac.uk/support-pages
Personal tutors
Every student will be allocated a member of staff who will generally
be their Personal Tutor throughout their time at UCL.
Page 16
Page 17
You are part of the UCL community and a member of the Faculty of the Built
Environment during the time you are at UCL you will meet work with and
socialise with students, colleagues and staff from across the University. It is a
time to build up friendships and make contacts for the future. It is important
to remember as part of this community that we value our professional
relationships with each other and protect the reputation of the university
through considerate behaviour and academic best practice. This section
describes briefly some of the procedures, rules and regulations which you will
need to be aware of during your time at UCL. In all cases fuller details are to
be found on the UCL website through the links indicated.
ENROLMENT AND
INDUCTION EVENTS
Portico
Timetable
Pre-arrival, new students will be asked to obtain their UCL userid and
password via the Online User Registration service https://www.ucl.ac.uk/our/
uclidForm.do Their
UCL userid and password will then allow access to Portico to complete preenrolment.
Page 18
The pre-enrolment service provides new students with the opportunity to:
check and update key personal information on their student record
ensure that all details regarding their programme or course fees are correct
before they commence their studies
accept UCLs academic and financial regulations, the Data Protection
statement and draw their attention to the UCL Student Relationship
document
pay fees pre-arrival or confirm sponsorship.
CONTINUING
STUDENT ENROLMENT
logging on using your UCL userid and password - the EISD Help Desk on
020 7679 7779 or email helpdesk@ucl.ac.uk
queries about your student record the Student Records Office on 020
7679 4127 or email studentrecords@ucl.ac.uk
queries about your fees Fees and Credit Control Office on 020 7679 4125
or email fees@ucl.ac.uk
All students should hold a UCL ID card. Please visit the Security Systems
website at
http://www.ucl.ac.uk/estates/security/systems/identity-cards if you do not have
a current card or need to obtain a replacement.
IDENTITY CARDS
When you register at UCL for the first time you will be given a College Identity
(ID) card. It is essential that the card is carried with you whenever you are on
College premises. You will need it to access most College building, to move
between floors and use it for printing and copying.
If you lose the card, go to the Access Systems Office in the Andrew Huxley
Building with some form of ID for a replacement. It is important that you get
your UCL College identity card as soon as possible, as it will give you access
to the
Bartlett, Library, College buildings etc. If you are just starting your course,
you will get an authorisation slip to get the College ID Card when you enrol,
together with an allocated time when you can get your photograph taken and
the card processed. You cannot substitute your own photograph. Details at
www.ucl.ac.uk/estates/security/systems/identitycards/
EMAIL ACCOUNTS
Page 19
generated
passwords. Students will be issued with registration slips containing this
information
together with matching starterpacks.
Email accounts are provided to all students upon registration as an ISD user
and the use of your UCL email account is mandatory for e-communication
with UCL. The administration and tutors who will only use your UCL e-mail
address to contact you. See also Computing and Communications at the end
of this Section and web link
www.ucl.ac.uk/isd/students/mail/live
PASSWORDS
CHANGE OF
ADDRESS
If you change your term time contact or home address, email or your phone
numbers please input the changes on the UCL student information service,
PORTICO to ensure that we can contact you. See https://www.ucl.ac.uk/
current_students
ACCESS TO
PORTICO
As a student you can take ownership of your own personal data by logging on
to PORTICO. In PORTICO you can:
Edit your own personal data e.g. update your home and term addresses,
contact numbers and other elements of your personal details
If you have any comments or suggestions for PORTICO then please e-mail:
Page 20
portico_web_feedback@ucl.ac.uk/students/services_2/personal_information)
1.2.3 TIMETABLE
UCL TIMETABLE
The UCL Online Timetable can either be accessed via PORTICO or on: www.
ucl.ac.uk/timetable. The Online Timetable lets you see your personal timetable
week by week and can be used to find out when things are being taught
across UCL. You can use it to select modules which will fit in your timetable.
Personal timetable which displays all the modules you registered to attend
in Portico (compulsory modules will be entered automatically), including
lectures, seminars, tutorials, labs, film screenings, computer training and
more. Once you select your options in Portico they will appear in your
timetable the next day. If a module selection is rejected or deleted in
Portico it will be removed from your timetable the following day. Groups
such as tutorials, labs and seminars are added to your timetable when
you are assigned to a group by the teaching department. You can choose
to display all groups for your modules. Check your personal timetable
regularly for changes to dates, times or locations.
Login with your standard UCL username and password to display your
personal timetable, or select a department or subject area, a degree
programme, or individual modules and create a custom timetable.
You can click back and forth through weeks or select a particular week;
You can click on an event to open a pop-up box and see all details;
You can link to UCL maps route finder by clicking on the room.
The Online Timetable also offers a calendar subscription service, allowing you
to get a feed of your personal timetable directly to your live@UCL account,
or to your smartphone or personal calendaring service (e.g. Google Calendar,
Apple iCal). This service is accessible via the Online Timetable. Alongside
personal timetables online, you will also be able to subscribe to an iCalendar
feed of your timetable, compatible with live@UCL (via the web and Outlook
desktop) and many other calendaring services. Your personal timetable will
also give you the option to subscribe to a calendar feed. This will import all of
your teaching, as well as selected departmental events, into either your live@
UCL calendar or another compatible calendar of your choice
Support advice and guidance is provided at three levels, College, Faculty and
School level and covers a wide range of support/welfare provisions, some of
which are listed below. Further details can be found on the website at www.
ucl.ac.uk/support-pages and http://www.ucl.ac.uk/currentstudents/support.
and also on the Faculty and School websites. Please consult the school or
programme section or handbook specific initiatives. Your Personal Tutor and
Page 21
Programme Director will also be able to direct you to services provided by the
University. A great deal of information is available on the UCL website and the
School and Faculty websites but if in any doubt ask someone.
This section gives details of many of the support services available to students
and the links to the UCL website which provide more details. This section is
by no means exhaustive and as the academic year progresses more facilities
become available in Schools and across the College so keep looking at the
Bartlett Website for your School and Faculty news and read the College
e-mails.
UCL ONLINE
STUDENT SUPPPORT
WEBSITE
The UCL Online Student Support Website aims to provide advice and support
for common student problems through the internet. The website is organised
round an on-line support group and advice pages. The support group
provides peer support; once you have registered for the group you can log on
and anonymously discuss any issues that may be troubling you. Students who
have used this website so far have talked about how helpful it has been to find
out that they are not alone with their problems, whether they be academic or
emotional, and to get advice from people who have been through the same
things as them.
There are also advice pages with practical suggestions on how to address
issues that are often of concern to students. Areas covered include; anxiety,
loneliness, coping with exams and many others. There is also a sources of
support web page with details of where you can find further help if you feel
you need it. You can find the website at www.ucl.ac.uk/support-pages
OTHER UCL
STUDENT SUPPORT
SERVICES
Student and Registry Services run daily sessions for students at 3-4 Taviton
Street as follows:
1 FACULTY
STUDENT SUPPORT
SERVICES
Within the Faculty three levels of formal student support are available,
personal tutors, departmental tutors and the Sub Dean Faculty tutor. This
support compliments the support and advice provided by tutors and
programme directors. In addition for first year undergraduate students there
is a mentoring system in place to help new students with the transition from
school to University. Information regarding of the names and contact details
and the roles of staff involved in student support and wellbeing roles are
Page 22
PERSONAL
TUTORING SCHEME
Every student will normally be allocated a member of staff who will be their
Personal Tutor throughout their time at UCL. The scheme requires that
students and personal tutors are to meet on a regular basis: for 1st Year and
one year Masters programmes students, this is intended to be 5 times and in
subsequent years 3 times per year Attendance at these meetings will be used
as evidence of a point of contact for the Student Engagement procedures for
Points Based Immigration System reporting.
Each member of staff will make it known when they intend allocating time
to be available for meetings and students will need to ensure that they are
having the frequency of meetings they require.
If you experience problems which impact your academic work then you need
to make us aware of this at the time, not retrospectively at the end of the year.
It is best to resolve any issues as soon as they arise, there are a number of
mechanisms to do this. The escalation process for resolving personal issues
is firstly with your Personal Tutor, then the Course Director, then the Faculty
Tutor (Susan Ware), and DR Ruth Siddall (College Mediator) or finally the
Formal Grievance procedure
At the start of the academic year you will be informed the name of your
Personal Tutor. See the School Manual for the allocation procedure.
DEPARTMENTAL
TUTORS AND
DEPARTMENTAL
GRADUATE TUTORS
Schools and Institutes will have tutors at departmental level who co-ordinate
the personal tutoring scheme and support undergraduate students, advising
on academic and pastoral matters. At post graduate level Departmental
Graduate Tutors and Faculty Graduate Tutors who also will support students,
consult the School Manual for details of who to contact in your school.
FACULTY TUTOR
Page 23
MENTORING
SCHEME
UCL CAREERS
SERVICE TEAM
The UCL Careers Service Team is based in the University of London Union
(ULU) Building on Malet Street. The team of 11 professional Careers Advisers
have responsibility for liaising with a particular academic department and
hence have specialist knowledge in that area. The UCL Careers Service is
dedicated to providing professional and impartial career management advice
to UCL community.
UCL Careers Service offers a comprehensive careers information and advice/
guidance service plus varied Recruitment Events and Employer Led Skills
Development Programmes to current students, staff and GradClub members
at UCL. The Careers Service Guide gives detailed information on all of our
core services plus details of specific activities and events that are running
this academic year. The UCL careers website porvudes links to employers
advertising appointments both in the Uk and abroad.
New users of the Careers Service can use the Guide or the relevant section of
this website to identify which of our services will be most useful to you based
on your current situation. For those who are more familiar with what is offered
and know what services youre interested in, the Guide or site will explain how
to access them and how to book where necessary
The School/Section Careers Liaison Officer is the link between UCLs Career
Advisory Service, the School and the student. The UCL Careers Advisor for
our Faculty is Patrice Ware.
Specific careers advice can also be obtained from the school/institute Careers
Liaison Officer details in your School section or handbook.
UCL DOCTORAL
SCHOOL
The UCL Doctoral School also runs a series of courses to improve research
students key skills. See http://courses.grad.ucl.ac.uk/
The HEAR applies to UCL undergraduate students who enrolled for the first
time in the 2011-2012 academic session and thereafter. For more information
on your HEAR, please refer to: http://www.ucl.ac.uk/hear/.
The Bartlett has a number of faculty wide travel and tuition scholarships for
which students can apply. These are often undersubscribed, so it is worth
Page 24
applying.
TRAVEL AWARDS
UCL
SCHORLARSHIPS
DETAILS
Details of Access funds, the Students Loans Scheme and UCLs Expeditions and
Travel Funds and other financial support
DISABLED
STUDENTS AND UCL
DISABILITY CENTRE
If you have a disability (including dyslexia) or long term medical condition you
are advised to contact the Disability Centre for advice and information on the
additional services that may be available to you see http://www.ucl.ac.uk/
disability
Page 25
Staff at the Disability Centre will be able to assess your individual needs and
identify appropriate sources of support and external funding. For example
as a disabled student you may be eligible to apply for Disabled Students
Allowances through your Local Education Authority. The Disability Centre
also provides up-to-date information on specialist equipment and software
some of which is available for students to use in the Student Enabling IT Suite
(SEnIT Suite). Contact the Disability Centre to find out more about how you
can gain access to these facilities.
DYSLEXIA
DYSLEXIA
ASSESSMENT AND
SUPPORT
If you suspect that dyslexia underlies any literacy difficulties you may have
and/or require an updated diagnostic assessment, UCL provides a diagnostic
assessment service. Details of this are at http://www.ucl.ac.uk/disability/
services/spld
LEARNING
AGREEMENTS
Learning agreements may be entered into between the Faculty and the
student to agree support strategies. Two types of learning agreement are
available, one for academic/special needs/teaching and learning matters
and the other regarding discipline and behaviour including poor attendance.
Learning agreements are normally prepared by the Departmental Tutor in
association with the Faculty Tutor and the students Personal/Programme
Director.
CAUSE FOR
CONCERN PROCEDURES
Students and staff who have reason to be concerned about another student
or a colleague are able to alert the appropriate UCL support service using the
Cause for Concern procedure. This is a confidential procedure. www.ucl.ac.uk/
current-students/support/wellbeing/student_of_concern
FITNESS TO
STUDY
This Procedure should be read in conjunction with the Support for Study
Policy. The Procedure aims to ensure that decisions about a students ability to
study are made through a supportive process, after appropriate consultation
and in the best interests of the student. The UCL Fitness to Study Procedure is
intended to be used where students are not able to continue or able to return
to continue the level and intensity of study required in spite of reasonable
adjustments having been put in place and cannot study, work and live cooperatively and in close proximity with others as well as conduct themselves
in a manner which does not impact negatively on those around them. It also
applies where UCL has been unable to balance the needs and rights of an
Page 26
individual student against the need to protect the wellbeing of fellow students
and staff. See Appendices www.ucl.ac.uk/academic-manual/part-5/supportand-fitness-to-study for policy and procedure.
SPECIAL EXAM
ARRANGEMENTS/
EXAMINATION SUPPORT
UCL offers students the opportunity to have special arrangements made for
examinations (if they have a documented medical or personal reason for
needing them) under the Special Examinations Provisions on the Grounds
of Disability/Ill Health regulations. For example, you may have a medical
problem, e.g. a bad back which requires that you sit in a special chair, or
double vision which means you need a specially produced exam paper with
extra large type-font to help you read it. Therefore, if you think you may need
special arrangements to be made for the examination session this year, please
make an appointment with the Gower Place Medical Practice on 020 7679
6306 to have your needs assessed, then collect an application form either
from the Examinations Section or the Disability Office, complete it (having
first obtained the signature of the Programme Director) and return it with any
documentation as appropriate to the Administrator for your programme.
The UCL Disability Centre situated in G16 South Wing (Main UCL Building). It
is open for drop-in termtime Monday to Thursday 10.00-16.00 and on Fridays
and vacation by appointment only. You can contact the Disability Centre on
020 7679 0100; fax 020 7679 1343, or email: disability@ucl.ac.uk. Further
information can also be found on the web site http://www.ucl.ac.uk/disability
Please note that UCL will only accept applications from students who have
certified and independent corroborating evidence of special needs, i.e. a letter
from your doctor or a medical certificate no alternative arrangements will
be made for anyone without such evidence.
All special arrangements will be made in the very strictest confidence and will
not be divulged to anyone other than the Chair, the Secretary of the Board of
Examiners, and the Programme Director.
UCL STUDENT
PSYCHOLOGICAL
SERVICE (SPS)
UCL offers student counselling via its Student Psychological Services that
aims to provide an accessible and effective professional resource for students
who are facing any sort of emotional and/or mental health issues. Students
can self-refer.
Details at http://www.ucl.ac.uk/studentpsychological- services/index_
home. Referrals can also be made via your course or personal tutor, the
Departmental or Faculty Tutor.
MEDICAL
GENERAL PRACTITIONER
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DENTIST
CULTURAL
CONSULTATION SERVICE
LANGUAGE
SUPPORT
The UCL Language Centre (26 Bedford Way, London WC1H 0AP) offers a
range of language courses at various levels for all members of UCL, including
English Language, academic writing etc. If you want to use this resource and
its facilities, please contact them for details on 020 7679 5454 or see http://
www.ucl.ac.uk/clie/
IT TRAINING AND
SUPPORT
STUDY SKILLS
URBAN SKILLS
GRAPHICS PORTAL
In previous years some students have requested extra help with their graphics
skills, as these skills are important in the range of project work that students
are asked to engage with here at UCL. To help with this the School of Planning
has developed a series of online workshops called the Urban Skills Portal.
These courses provide a practical guide to producing graphics for urban
design and planning projects. Through illustration and narrative, the exercises
include various methods for producing and presenting computer-generated
visuals.
The Urban Skills Graphics Portal programmes have been developed especially
for Planners and there is no cost for Bartlett students. The workshops go
through a range of software, all of which students will have free access to from
personal computers.
Please note that to gain free access students must be at least pre-enrolled
at UCL in order to obtain a UCL e-mail account. This can be done from 1st
September onwards.
Page 28
Please use the contact details below if you have any problems or questions
regarding the pre-enrolment service. If your query is about:
your userid or password, please contact the ISD Service Desk on 0207 679
5000 (Monday to Friday, 8.30 - 17.30) or emailservicedesk@ucl.ac.uk
Once you have your UCL e-mail account you can register for the Urban Skills
Portal workshops by using your UCL email address, selecting I am a new
customer and clicking on the Login button. The system will ask you to pay,
but please ignore this and complete all other parts of the Log-in process.
Within 48 hours or so you should be automatically granted free access, but
if you have any problems please e-mail extend@ucl.ac.uk for assistance.
Remember: without a UCL e-mail address you will need to pay, so pre-register
first
UCL has the one of the biggest volunteering departments in the UK - with
over 400 different projects to choose from so make the most of us whilst
youre here!
Volunteering is a great way to work with people in the local community and
complement your academic study. Youll make new friends and improve your
chances of getting decent paid work too. Volunteering can be logged on your
HEAR report
Support and advice is available from both the Volunteering Services Unit and
the student-run Volunteering Society. Heres what they do:
One-off events
Weekly newsletter
Volunteering Society
Swap ideas
Page 29
Drop in and see them on the first floor of the UCLU Lewis Building at the
top of Gower Street.
University College London Student Union (UCLU) offers facilities and a variety
of clubs and societies, nightclub, music, student welfare and counselling,
printshops, fitness centre, a sports centre, and a travel agent located on the
upper floors of the Bloomsbury Theatre in Gordon Street.
In addition the Students Rights and Advice Centre can provide assistance on
legal, financial, academic and visa-matters.
Details are outlined in the UCL Student Union Handbooks 2014-2015, available
from UCL Student Union reception at Gordon Street. Events, including the
Fresher week timetable, are also listed at http://pga.uclu.org/
ULU
BARTLETT LIBRARY
FACILITES
Explore is UCL Library Services single search tool for finding journals, books,
full-text articles, archive material and much more. Whether youre looking for
items on your reading list or information for a project or research, youll find it
in Explore and you get instant access to any full-text we subscribe to. Explore
can also be used to manage your Library account including renewing books,
placing reservations and ordering inter-library loans.
Page 30
and the full text of newspapers. Access to some 21,000 electronic journals
is also provided via the Library website, where you can find full details of all
electronic resources available.
Examples of past MSc dissertations are kept by the Library. Dissertations for
the last 4 years are available for reference use in the Library. Earlier reports
are held in the librarys stores and may be requested with 24 hours notice.
Staff:
Site librarians:
Caroline Fletcher (Monday, Tuesday) caroline.fletcher@ucl.ac.uk
Suzanne Tonkin (Wednesday Friday) suzanne.tonkin@ucl.ac.uk
Head of Issue Desk: Michela Monachesi
FEEDBACK FROM
STUDENTS
Both formal and informal arrangements exist for feedback from students to
The Bartlett. Students may raise issues of specific concern at any time with
appropriate tutors
Page 31
Year Meetings which are convened by the Programme Director and held at
the end of terms 1 and 2;
The teaching staff. You should first discuss any problems with the member
of staff teaching, or co-ordinating the module;
All Bartlett students can, through the Sub-Dean Faculty Tutor, call upon UCL
sources of assistance and information including procedures for appeal and
review. Further details are available from:
http:// www.ucl.ac.uk/current-students/guidelines/grievance_procedure
QUESTIONNAIRES
AND FEEDBACK
COURSE
UNIT EVALUATION/
QUESTIONNAIRES
STAFF-STUDENT
COMMITTEES
Page 32
GENERAL
COMPLAINTS AND
GRIEVANCE PROCEDURE
Students may raise issues of specific concern at any time with appropriate
tutors. In cases of dissatisfaction, they should approach the member of
staff concerned, then their Personal Tutor, and finally the Course Director as
necessary to resolve the issue. Where students feel unable to discuss their
concern with the Personal Tutor or the Programme Director they may consult
the Departmental Tutor in the Faculty Tutor in the first instance.
SUB DEAN
FACULTY
All Bartlett students can, through the Sub-Dean, call upon UCL sources of
assistance and information including procedures for appeal and review.
Further details are available from the UCL Student Handbook (available from
Registry).
MEDIATION
SERVICE
FORMAL UCL
GRIEVANCE PROCEDURE
http://www.ucl.ac.uk/academic-manual/part- 5/student-grievance-procedure
The UCL Information Systems Division (ISD) and the Bartlett provide a broad
variety of infrastructure and services for use by staff and students. These are
provided both locally from within the faculty and centrally in cluster rooms
and via the web.
In general everyone is encouraged to use a laptop. This is to enable staff and
students to work and have access to their files wherever they need to be,
whether in an office, a meeting room, classroom or working at home or while
travelling.
Computers are backed up automatically when they are on UCL premises,
assuming they have been properly set up (contact Bartlett IT Support at
it support.bartlett@ucl.ac.uk to ensure they are set up properly in the first
instance).
If you are away from UCL for an extended period, you must take responsibility
for your own backup.
Security of laptops within the building is important. The default position is that
laptops used by students in shared spaces should be locked away when not
in active. Masters students should use the coin-operated lockers. Students are
responsible for the security and insurance of their own computers.
UCL COMPUTING
GUIDELINES
All use of UCL computing resources at UCL or from home needs to comply
with the UCLComputing Regulations, which are outlined at:
www.ucl.ac.uk/isd/students/students/regulations
REGISTRATION
REQUIREMENT FOR
COMPUTING ACCESS
All students must register for a UCL computer account and must maintain
their passwords and check their UCL email on a regular basis. Without doing
so, students will risk missing critical UCL communications and course specific
information.
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Your UCL user id and password is key for access to Windows Terminal Service
(WTSsee below); general Bartlett computing as well as access to
PORTICOthe UCL Student Information Service and many core systems.
You must not use your personal email address for work and activities
connected with UCL: please make sure you use your UCL email. Use of your
UCL email is mandatory for students for all UCL communications.
INDUCTION
SESSIONS
Service Desk
UCL email
student timetables
Portico access
key skills
MyPortfolio service
MOODLE service
IT Training
computer workrooms
printing
Central IT services induction web page (which includes a map link) can be
found at
www.ucl.ac.uk/isd/students/new-students/inductions
A web page for students joining us this year can be found at www.ucl.ac.uk/
isd/students/newstudents
UCL WI-FI
Most halls of residence have Internet access available. The cost of Internet
access is included in the halls fees. More details on Internet access from within
halls can be found at: www.ucl.ac.uk/isd/students/halls.
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SOFTWARE
AVAILABLE TO STUDENTS
A broad variety of software is available for student use on the WTS system
accessible via UCL cluster rooms or from home. Should you want to purchase
software to install at home, there are discounts available for selected software
titles from UCL procurement. You will need to be a registered student to take
advantage of these discounts. For more information on available software,
please refer to
www.ucl.ac.uk/isd/students/windows/software. Additionally, some software
may be purchased from the College Shop on the main campus.
Student IT training and support Free IT skills training are available to students.
The UCL Training Section provides a variety of courses for students to
improve their IT skills. Details are available at www.ucl.ac.uk/isd/students/
training
WINDOWS
TERMINAL SERVICE
(WTS) ACCESS
Cluster WTS and Remote Cluster WTS (the Microsoft Windows software found
in all IS Cluster rooms) offers access to:
HELP REGARDING
COMPUTING ISD
SERVICE DESK
E-Learning environments
Library services
UCL wiki
For any queries regarding any centrally managed ISD resources such as any
central services (e.g.: Portico), email, WTS software etc., please contact
the ISD Service Desk (see www.ucl.ac.uk/isd/common/servicedesk) either:
In person: The Service Desk can be contacted in person on the ground floor of
the DMS Watson Library.
By telephone: Telephone number 020 7679 5000 (Ext 25000 within UCL). This
is the most effective way to report urgent faults and deal with queries that
demand a faster than 24-hour response.
By e-mail: You can e-mail servicedesk@ucl.ac.uk with any queries and
comments that do not require an immediate response. If your query is urgent
please phone the Service Desk.
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Student IT training and support Free IT skills training are available to students.
The UCL Training Section provides a variety of courses for students to
improve their IT skills. Details are available at www.ucl.ac.uk/isd/students/
training.
INFORMATION
SYSTEMS DIVISION (ISD)
WEB PAGES
The easiest way to search for specific information if you cannot find it via the
above link is to use the InfoBase index at: www.ucl.ac.uk/isd/infobase.
INFOBASE
VIRUSES
Free anti-virus software is available to all students: you can retrieve it for
installation from the UCL software database on your laptop on swdb.ucl.
ac.uk/?filter=anti%20virus with your UCL user name and password. The
number of viruses circulating continues to increase at an alarming rate and
the introduction of a virus to UCLs computer network can cause extensive
damage to the work of thousands of people, and render the facility inoperable
for days. Please be responsible in the data that you introduce and access
using College facilities, and remember many viruses are introduced through
the reading
of unsolicited emails and their attachments. If you have any doubt about
the integrity of any data or website then you must consult computing staff.
College computing regulations also forbid the deliberate introduction of a
virus, or the use of College facilities for hacking.
IPHONE
APPLICATION FOR UCL
STUDENTS
For all general inquiries about UCL refer to the main UCL web site at
www.ucl.ac.uk
RESEARCH
COMPUTING
The Bartlett runs an email listing giving details of public lectures, seminars,
conferences and other events to do with architecture and the Built
Environment Emails are sent out as monthly summaries of upcoming events,
and as weekly reminders of things happening over the following 7 days. All
students and staff at the Bartlett should receive this list automatically, but only
BARTLETT EMAIL
LISTING
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MOODLE
Moodle is UCLs online teaching and learning environment where you can take
part in activities and read resources as part of your studies.
For an overview Further details at http://www.ucl.ac.uk/isd/students/elearning/tools/moodle
To access Moodle, please visit https://moodle.ucl.ac.uk/login/
What can it do? Moodle has a wide range of tools to support learning and
teaching, including tools to:
UCL CENTRAL
CLUSTERS
UCL ISD computing clusters (central resource) General computing needs (e.g.
word processing, etc.) are serviced by UCL ISD computer clusters available
around the campus a map detailing cluster locations can be found at www.
ucl.ac.uk/isd/students/workrooms/locations
FACULTY
CLUSTERS AND
FACILITIES
Central House
Hampstead road
Torrington Place
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Tavistock Square
FACULTY CLUSTER
SUPPORT
IMPLEMENTATION
OF REGULATIONS
EMERGENCY
PROCEDURES
The following general safety rules must be observed throughout the Bartletts
premises:
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2. Evacuate the building by the nearest available exit. Do not shut down
equipment.
Phone 222.
Phone 222.
Reporting of accidents
Water:
if you discovers spills, overflows, leaks from any source, please report to a
member of staff or telephone extension number 30000.
DISABLED
PERSONS
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Page 40
UCL expects its members to conduct themselves at all times in a manner that
does not bring UCL into disrepute; this includes conduct whilst not on UCL
premises; examination irregularities, cheating, plagiarism etc. Details of UCLs
Code of Conduct for students are at http://www.ucl.ac.uk/deanof- students/
conduct and all students should read and familiarise themselves with them.
RIGHTS AND
RESPONSIBILITIES
Students and staff have a responsibility under the law to take reasonable care
for their own health and safety and that of other people who may be affected
by their actions. They are also required to co-operate with the department
so far as is necessary to enable the College to fulfill its legal responsibilities
under Health and Safety legislation. You should therefore be aware of and
comply with the facultys arrangements for health and safety
DUTY OF CARE
UCL is mindful of its duty of care in its relationship with staff and students and
staff and students should be mindful of their duty of care in their relationships
with each other and capacity to engage with his/her studies and/or the
appropriateness of their behaviour in relation to the UCL community as a
whole. In addition UCL is aware of its obligations to staff and students under
the Equality Act 2010, to make reasonable adjustments for disabilities where
possible and where appropriate and recognize diversity, and respond to
complaints regarding harassment, bullying or discrimination. Concerns should
be directed to either the Faculty Tutor or the UCL Union Counselling Service.
UCL have specific policies and procedures relating to these problems.
KEEPING IN TOUCH
All students should formally notify any change in their term or vacation
address or telephone number online through the PORTICO system. Please
also ensure you let the School Office know of any changes immediately.
Failure to do so may result in serious delays or loss of communication between
the School and the students over important matters and information.
FREEDOM OF
INFORMATION
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UCL is situated in the centre of London and in spite of security, strangers can
and do walk unnoticed into the campus and into buildings. Please observe
simple security rules:
If you see someone in the School whom you do not recognise or who
is acting unusually, report this to a member of staff at Reception or
contact Security (Ext 32108). If it turns out to be a student from another
department it can be dealt with without offence. Do not approach
strangers yourself.
Please also note UCLs policy on personal belongings and personal security at
http://www.ucl.ac.uk/estates/safetynet/policy/in
EMERGENCY PLANNING
Staff and students are advised to regularly check the UCL emergency
planning website at http://www.ucl.ac.uk/emergency-planning/ in the event
of a ma jor incident or pandemic. Its anticipated that in the event of an
emergency, this website and the front page of the UCL and Bartlett websites
will be used to give up-to-date advice on postponed/cancelled lectures/events
and, if necessary, departmental closures. SMS
texts may also be used.
RECORDING OF
LECTURES AND
TEACHING EVENTS
Please ensure that your mobile phone is switched off during all teaching
events. If you wish to use your phone, in order to minimise disruption. Note
that a UCL iPhone app for students is available at http://itunes.apple.com/gb/
app/uclgo- student-edition/id357476297?mt=8
Students must obtain the specific permission of any speaker they wish
to record using recording or broadcast equipment during class sessions.
Recorded lectures must not be placed online and must not be distributed
to persons not registered on the course in the current session. Use of
photographic equipment or image capture devices also requires specific
permission. Use of mobile phones, pagers, text devices etc. is prohibited,
as is the use of all other electronic devices not specifically permitted by the
speaker. Conversely, we may choose to record and make
available online certain events and activities.
COPYRIGHT/IPR
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academic output and also in the use and repurposing of materials to support
teaching and learning across the institution. The library website www.ucl.
ac.uk/library/copyright/ offers guidance and the staff and student IPR policy is
outlined at www.ucl.ac.uk/library/copyright/yourown- copyright.
RETENTION
OF STUDENTS
COURSEWORK
CULTURAL PROPERTY
PHOTOGRAPHS
Submitted work becomes UCL property and students should always retain a
copy for their own use and to build up a portfolio of their work. Coursework
will be retained by the School and students are advised to keep a copy. The
work of a sample of students is retained by the School to enable auditors
or professional bodies validating programmes in later years to evaluate the
programmes standards. These auditors, however, do NOT have the power to
alter any marks already confirmed by the Board of Examiners.
UCL has a cultural property policy that applies to all staff and students. Details
can be found at: http://www.ucl.ac.uk/cultural
The department maintains its own web pages; we may wish to publish student
names and UCL contact details there. The UCL Development Office may also
wish to use your photograph and personal details in a UCL publication, either
as a news item or for future events.
If you do not wish to have your personal details published in these ways,
please ask the Departmental Administrator for a form to request that UCL
does not do so. The form must be completed and sent to the UCL Data
Protection Officer. Details of UCLs data protection policy can be found in the
UCL Student Handbook.
USING QUESTIONNAIRES
- AS PART OF
RESEARCH/PROJECT
WORK
Students proposing to use questionnaires for project work that may involve
the general public are reminded that drafts should be submitted for approval
to the College via their Head of School. Students may also need to consider
UCLs Data Protection policy, details of which can be found at http://www.ucl.
ac.uk/finance/legal_services/dat a_protection/index.
All research proposals involving living human participants and the collection
and/or study of data derived from living human participants undertaken by
UCL staff or students on the UCL premises and/or by UCL staff or students
elsewhere requires ethical approval to ensure that the research conforms with
general ethical principles.
RESEARCH ETHICS
All research proposals involving living human participants and the collection
and/or study of data derived from living human participants undertaken
by UCL students on the UCL premises and/or by UCL students elsewhere
requires ethical approval to ensure that the research conforms with general
ethical principles. Students who think their research may fall into this
category should discuss this with their programme director and/or contact
UCLs Research Ethics Committee. Details can be found at http://ethics.grad.ucl.
ac.uk.
Students should follow UCL data protection guidelines for research (e.g. site
photographs, interviewing, collaborations, photography and filming) that uses
Page 43
personal data of other people (e.g. images of friends, other students, tutors,
family or members of the public).
Note the term field trip can include any visit off campus including visits to
sites in London, museums galleries and one day visits to UK towns and cities
for research/ course work etc.
Students participating in Bartlett field trips are reminded that they are
representing the Bartlett and UCL, and should ensure that their behaviour
is appropriate. Any students travelling overseas should ensure that they
are adequately insured (and that they have current passports, visas as
appropriate, and other relevant documentation, and that they have taken
the necessary health precautions (immunisation etc.) and risk precautions
including risk assessment where applicable.. Students are responsible for
their own passport, immunisation and visa costs. For trips to EU countries, UK
students should take a current European Health Insurance Card (EHIC) for
reciprocal medical care in the event of illness or accident.
Students should ensure that they are properly insured to undertake fieldwork,
UCL insures students on field trips but the limit for personal possessions is
low and students should take out additional insurance to cover computers,
cameras etc.
Students participating in Bartlett field trips are reminded that they are
representing the Bartlett and UCL and should ensure that their behavior
is appropriate. Incidents of bad behavior reported to the Dean or Faculty
Tutor by staff, students or members of the public will be treated very
seriously, and disciplinary action will be taken if appropriate. Damage to hotel
accommodation will be charged to the students listed as occupying the room.
UCL issues a safety booklet (UCL Safety in Fieldwork Handbook), a copy of
which can be viewed on the safety services website. All students must be
aware of the contents of this booklet if they are going on any site or field trip.
An itinerary and contact list must be proposed, along with a risk assessment,
and submitted to the Facilities Officer.
PERSONAL SAFETY
DURING RESEARCH /
FIELDWORK OUTSIDE
UCL
During the year you will be undertaking work outside UCL for coursework,
dissertation research/ fieldwork, project work, etc. This may involve accessing
the latest Government policies or interviewing stakeholders and policy
makers but it may also involve going out of the UCL Campus and talking to
the general public. You may be working in the UK but some may be going
further afield to carry out research. With so many variables and permutations
it is impossible to offer specific advice about personal safety. However the
following general points should be kept in mind at all times:
You should always ensure that you let someone know where you are going,
when you are planning to return and when you have returned.
If you are going out to interview stakeholder groups take due care. Where
possible go with someone else or hold focus groups. Do not put yourself at
risk in order to obtain information. It is never worth it.
Page 44
Use common sense at all times when thinking about where and how to
gather your information and always pay due care and attention to your
own health and safety.
If you are travelling to a country where you are not a citizen and have
no right to health care you should take out insurance to cover your costs
should you fall ill or require some form of assistance. Seek advice from the
Students Union or from travel companies.
Finally, you should check the British Foreign and Commonwealth Office
travel advice web pages for specific information regarding the country
to which you are travelling. The website address is: www.fco.gov.uk The
Bartlett expects all students to behave responsibly and comply with
this advice. The School can accept no responsibility for problems you
encounter as a result of failure to do so.
TAUGHT
UNDERGRADUATE
PROGRAMMES
BSC UNDERGRADUATE
TAUGHT PROGRAMMES
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70-100 A (First)
60-69
B (Upper Second)
50-59
C (Lower Second)
40-49 D (Third)
0-39 F (Fail)
Under the UCL Harmonsied Scheme of Award the BSc the highest 3 first year
course unit marks, the highest 3.5 second year and all of the final year course
unit marks will count towards the degree classification and marks, years 1, 2
and 3 will be weighted in the ratio 1: 3: 5. The pass mark for undergraduate
course units will be 40%.
Unit descriptors, assessment criteria, feedback sheets for essays, term papers
and project/portfolio work explain in detail the key qualities and standards
attached to the above classification of the marks.
Progression
In order to progress to the next academic year of study, a student would
normally be expected to pass at least 3 course units (Architecture 3.5 course
units including all design units) by the end of the 1st year and 7 course units
(Architecture 7.5 course units including all design units) by the end of the
second year. See section 2 for further details on progression in each school.
POSTGRADUATE
TAUGHT PROGRAMMES
Page 46
The MSc is awarded to a student who acquires 180 credits, the PgDip to
a student who acquires 120 credits from taught modules only, the PgCert
60 credits. See below for the MSc/MRes Scheme of award and school or
programme handbooks for specific regulations regarding compulsory modules
and electives modules.
Progression
A student may register initially for the PgDip in any MSc course (with the
exception of Light and Lighting). A PgDip student follows the same programme
of study as an MSc student, except for the MSc Dissertation. If a PgDip student
obtains 120 credits, all at the pass mark standard, they may transfer their
registration to MSc and undertake the Dissertation (but will need to pay the
additional appropriate fee).
The maximum number of credits that may be taken from outside a course
curriculum by a student following that Course for their Award is 15 credits
on some courses and 30 credits on others. All modules are assessed. In
some cases, non-examined support units may also be prescribed as part
of a course. Students may also choose, if appropriate and with both course
directors consent, to take modules from other Bartlett Masters courses. See
section 2 for details of individual programs structure and module options.
Page 47
POST GRADUATE
TAUGHT PROGRAMMES
i) For an award of a Masters degree students must have completed 180 UCL
credits or the equivalent 1800 learning hours and obtained an overall average
mark of 50% or greater which must include a mark of 50% or greater for the
dissertation.
Page 48
1.3.4 ENROLMENT
NEW STUDENTS
ENROLMENT
Pre-arrival, new students will be asked to obtain their UCL userid and
password via the Online User Registration service https://www.ucl.ac.uk/our/
uclidForm.do Their UCL userid and password will then allow access to Portico
to complete pre-enrolment.
The pre-enrolment service provides new students with the opportunity to:
ensure that all details regarding their programme or course fees are
correct before they commence their studies
CONTINUING STUDENT
ENROLMENT
Page 49
If, after having read the FAQs, you have any queries, please contact the
following:
logging on using your UCL userid and password - the EISD Help Desk on
020 7679 7779 or email helpdesk@ucl.ac.uk
queries about your student record Student Records Office on 020 7679
4127 or email studentrecords@ucl.ac.uk
queries about your fees Fees and Credit Control Office on 020 7679 4125
or email fees@ucl.ac.uk
1.3.5 ATTENDANCE
ATTENDANCE
REQUIREMENTS
Page 50
Students prevented from attending for bona fide personal or medical reasons
must advise their personal tutor or Course Director and School Office before
non-attendance. Notification of absence should be as contemporaneous as is
reasonable and reasons for absence will not be considered retrospectively.
If you are absent from UCL for more than two consecutive days, you must
inform your Programme tutor/Personal tutor.
All students should note that they must be available, if required, to meet the
external examiners or for oral examinations. Your programme director will
inform you of examination arrangements.
Any absence for more than 2 days due to illness requires a medical certificate
or third party evidence. Internal and external examiners may take illness
or other circumstances into account when assessing work but only if a
formal request for extenuating circumstances is submitted supported by
documentation such as a medical note. Approval for absence due to foreseen
circumstances must be cleared in advance through your Year Coordinator
and Programme Leader/Director. See also the section on Extenuating
Circumstances and the health sites at www.ucl.ac.uk/current-students
Students attendance will be reviewed at the meetings with their Personal
Tutors
ENGAGEMENT
MONITORING
INTERRUPTION AND
EXTENSION OF STUDIES
WITHDRAWING FROM
EXAMINATIONS
Students who wish to interrupt their studies, change their status as part/
full-time students or extend the final deadline for completion of Programme
requirements for personal, health or other reasons should first discuss their
position with the Programme Director. Depending on each case, permission
from the Faculty Tutor and UCL Dean of Students (Academic) may be required
and will be given only under exceptional circumstances. Further details can be
found herehttp://www.ucl.ac.uk/current-students/services/studyinformation/
interruption
Postgraduate Students
You may withdraw your entry to the entire examination provided that
you notify the Examinations Section in writing not less than seven days
before the date of your first examination. If you wish to defer part of your
examination (i.e to postpone some but not all of the elements for which
you have registered) then you will require UCL approval by submission of
the appropriate application form. If you should absent yourself without
prior approval, then you will be deemed to have made an attempt at the
examination.
Undergraduate Students
You may withdraw your entry to an examination on academic grounds only
Page 51
with the approval of Departmental and Faculty Tutors. This withdrawal must
be made using the official form (Withdrawal from Examination on Academic
Grounds) and Faculty approval must have been obtained by the end of
the first week of the third term. If you should absent yourself without prior
approval, then you will be marked absent and deemed to have made an
attempt at the examination. Affiliate students must complete all assessments
in each course for which they are enrolled. The only exception will be for
a candidate who wishes to withdraw his/her entry on medical grounds or
following a bereavement (provided s/he has not entered the examination
hall), where an Exceptional Withdrawal from Examinations form should be
completed.
www.ucl.ac.uk/current-students/exams_and_awards/GI/withdrawal_exams
FORMS OF ASSESSMENT
Each course requires assessable output from the students. This can take
various forms but can be grouped into three general categories: Examination,
coursework, and project/portfolio/ design work. See section 2 for Unit/module
descriptors of assessment criteria, task outputs, marking schemes submission
requirements etc.
Each output is assessed and marked by an internal assessor which will usually
include usually the course/programme leader. The work is then normally
second marked by another internal assessor who may either ratify the mark
or propose a change. Samples of work (usually the top, the bottom and the
borderline grades) are also assessed by the external examiners who also
ratify the marks. In the case of Architecture portfolio submissions the work
is assessed by a panel see Programme Handbook for details of portfolio
assessment procedures.
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ASSESSMENT
PROCEDURES
Undergraduate programmes
Note: in the following, the term retake means that a student retakes
the course concerned, including the taught components of that course.
Resubmission and resit means that the student only undertakes to submit
the assessed work required for that course, but does not participate in the
taught components of that course.
1.
For all Bartlett BSc degrees Years 1 and 2, only one retake or resubmission
is allowed for each failed course.
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Students who fail a course at the end of Year 1 may retake the whole
course on not more than one subsequent normal (examination)
occasions, typically the June of the following session and/or the session
after that. In some cases, e.g. course work/ design work, and subject to
certain criteria, students can re-submit prior to the start of the following
session, typically by early September.
Students who fail a course at the end of Year 2 may retake the whole
course on the next examination occasion. Term papers will be treated as
above.
Students who fail a course at the end of Year 3 may not retake the course
and the mark stands for the purpose of degree classification.
Page 54
FOR the Academic year 2014-15 unless specifically stated otherwise all
coursework will be submitted via the Moodle system. You will have the process
for actually submitting work explained to you in the first week of term 1.
Additionally to submitting work to Moodle there is requirement to submit a
hard copy of the coursework for assessment purposes.
All work must be submitted via Moodle/Turnitin by the deadline given by the
tutor. Work not submitted via Moodle/Turnitin by the deadline given, will be
considered late. Following your online submission, students must submit a
hard copy of their work to the School Office by the time directed in the unit/
module requirements. The submitted work should declare the percentage
similarity as well as the word count.
HAND-IN PROCEDURES
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1.
2.
Please note: All coursework marks are subject to both internal and external
moderation, and remain provisional until confirmed by the Board of Examiners.
Once received, the coursework will be checked off against a register. This will
be kept as proof of submission and passed to the relevant course director.
The coursework will be date stamped and you will be given a receipt with the
course code; dated and signed by a member of the School Office team.
In line with the current UCL Academic Regulations for Students, where
coursework is not submitted by a published deadline, the following penalties
will apply:
In the case of coursework that is submitted late and is also over length,
then the greater of the two penalties shall apply.
Coursework submitted after the end of the second week of third term will not
be marked and the assessment will be incomplete.
Submissions after the final course deadline are treated as non-submissions
and the student will be considered as incomplete in that unit.
Students should note that where a course assessment comprises of a number
of parts the student who fails to submit any one part can not pass that course.
Coursework submitted after solutions have been released will receive a
mark of zero, and may not be formally marked, even when the coursework
Page 56
http://www.ucl.ac.uk/ras/acd_regs/2014-2015/UG_Section_3_2014-2014.pdf
http://www.ucl.ac.uk/ras/acd_regs/2014-2015/PG_Section_3_2014-2015.pdf
The word limit includes all text (including the text of the title, headings,
captions, tables, and footnotes) contained within the work, except the
reference list (= the final bibliography). Please note that text in tables must
not be used as a way of circumventing the stated word limit. Tables or boxes
containing text should be inserted in the document in a text-based format, not
as a picture or as a text box
The word count should be calculated in MS Word. The word count must be
stated on either the title page of your coursework, if there is one, or otherwise
at the top of the first page of your coursework.
In line with the current UCL Academic Regulations for Students, the following
penalties will be applied to coursework which exceeds the word limit:
For work that exceeds the upper word limit by less than 10%, the mark will
be reduced by 10 percentage points; but the penalised mark will not be
reduced below the pass mark, assuming the work merited a pass.
For work that exceeds the upper word limit by 10% or more, a mark of zero
will be recorded.
In the case of coursework that is submitted late and is also over length,
then the greater of the two penalties shall apply.
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Irregularities included:
PLAGIARISM
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PENALTIES FOR
PLAGIARISM
At the start of each academic year each student will attend a seminar on
plagiarism and be asked to formally acknowledge they understand what
plagiarism is, and what the consequences of plagiarising are.
You should note that UCL has now signed up to use a sophisticated
detection system (Turn-It-In) to scan work for evidence of plagiarism,
and the Department uses this for assessed coursework. This system gives
access to billions of sources worldwide, including websites and journals,
as well as work previously submitted to the Department, UCL and other
universities.
If plagiarism is found how is it dealt with? This will depend on how early on in
the programme of study, how extensive it is and if it has happened before.
Minor cases
1.
Ma jor cases
1.
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a.
b.
c.
TURNITIN
We expect the work that you submit will be original so that we can assess
your understanding and ability to apply what you have been taught. As your
degree progresses we will also be looking to see how your own research skills
are developing.
It is expected that you will read around the subject area to write an
assignment and that you will have made use of a number of sources. It is
often useful in making a point, or if a point has been made particularly well
in something you have read that you would include quoted material. We do
want to see original thought and therefore we expect that the ma jority of the
writing will be in your own words with suitably referenced sources.
Before submitting your first assignment please read the following document,
which explains everything about Turnitin reports and what they mean: http://
www.ucl.ac.uk/teaching-learning/teaching_tools/turnitin/documents/How_to_
view_and_interpret_the_Turnitin_similarity_score_and_originality_reports.pdf
Turnitin - why we use it and what we see. Turnitin is academic software that
allows you and us to check the originality of work and whether the work has
been submitted on time. if the submitted date and time is red then we know
the work is late and a penalty will be applied unless an extension has already
been agreed; this will not be done retrospectively.
Do not leave submitting work to the last minute, as when lots of people are
using the system it will tend to be much slower and this will not be taken as
a valid reason for late submission. Remember your document should be less
than 20Mb or Turnitin will not allow you to upload it.
All submissions are made through Turnitin. This is academic software that
allows you and us to check the originality of work and whether the work has
been submitted on time
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UCL has recently revised its assessment strategy to ensure students receive
appropriate and timely feedback on their work in order to enhance the
learning experience and maximise academic performance. In all modes of
assessment during a programme the student should expect feedback to
occur within one calendar month of the deadline (including weekends and
vacations) for submission of each piece of assessed work (but not including
end of year unseen examinations or end of module summative unseen
examinations).
TYPES OF FEEDBACK
improvement
TIMESCALE FOR
FEEDBACK
If for whatever reason a course organiser cannot ensure that the one calendar
month deadline (including weekends and vacations) is met then they will
indicate by direct contact with the students on the module through email/
Moodle when the feedback will be provided. It would be unusual if the extra
time needed by the course organisers would exceed one week i.e. 5 calendar
weeks in total.
In the context of research projects/dissertations, supervisors will be required
to provide feedback to students on a draft report on a minimum of one
occasion if it is provided to the supervisor by a specified deadline.
In circumstances where feedback is not provided within the timescale,
students should bring the matter to the attention of the Departmental Tutor
or Head of Department who will take appropriate action. If students remained
dissatisfied then the matter should be referred to the Faculty Tutor.
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RETURN AND /
OR RETENTION
OF STUDENTS
COURSEWORK
Student work is normally returned via the School office or the pigeon holes.
However, submitted work becomes UCL property and students should always
retain a copy for their own use and to build up a portfolio of their work.
Coursework may be retained by the School and students are advised to keep
their own copy. The work of a sample of students is retained by the School to
enable auditors and professional bodies validating programmes in later years
to evaluate the Programmes standards. These auditors, however, do NOT have
the power to alter any marks already confirmed by the Board of Examiners.
EXTENUATING
CIRCUMSTANCES
It is the students duty to bring to the attention of the Course Director and/or
Personal Tutor in the first instance in writing any extenuating circumstances
such as dyslexia, disabilities or special needs which may require special
arrangements to be made for examinations and assessments.
Students should obtain from the Faculty Office/School office a form which
they should submit to the Faculty Tutor (with a copy to the Course Director)
giving details of the extenuating circumstances they wish to have taken into
consideration. All information provided is treated as confidential.
PORTICO
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Final degree classes will be posted, by student number, outside the Faculty
office by noon on the Monday after the last day of the summer term.
OFFICIAL TRANSCRIPT
WITHHOLDING MARKS
All results will be withheld for those who have outstanding debts to the College
or unreturned Library books until the matter is settled.
TRANSCRIPTS
1.3.14 REFERENCES
REFERENCES FOR
OUTSIDE AGENCIES ETC
The Registry Student Records will confirm your student status to outside
agencies, such as landlords and Local Borough Councils.
REFERENCES FOR
ACADEMIC OR
EMPLOYMENT PURPOSES
If you wish your tutor to provide references for your prospective employers at
the end of your programme, please ask your tutors permission first.
CAS LETTERS
CAS letters required for confirmation of student status and visa extension
purposes are obtainable from Student Records in the College Registry.
ROLE AND
RESPONSIBILITIES OF
EXTERNAL EXAMINERS
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i) Whether the academic standards set for the programme awards, or part
thereof, are appropriate.
ii) The extent to which the assessment processes are rigorous, ensure equity
of treatment for students and have been fairly conducted within UCLs
regulations and guidance.
iii) The standards of student performance in the programme, or parts of
programmes, which they have been appointed to examine.
iv) Where appropriate, the comparability of the standards and student
achievements with those in some other higher education institutions. Identify
good practice
MEETING THE
EXAMINERS EXTERNAL
EXAMINERS
As part of their role in monitoring and evaluating the BSc degree or Masters
programme, external examiners talk to students individually or in a group
about their experience of the programme as a whole. These meetings,
however, have no bearing on the consideration by the Board of any individual
student. Students may be asked to be available at the time of the meeting of
the Examination Boards to meet the External Examiners.
EXAMINATIONS BOARDS
FOR POSTGRADUATE
TAUGHT PROGRAMMES
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EXAMINATION
BOARDS FOR BSC
UNDERGRADUATE
TAUGHT PROGRAMMES
1.3.16 GRADUATION
Graduating undergraduate students are invited to attend a graduation
ceremony which takes place in the August or September of the year they
successfully complete their programme. Masters programme students
graduation ceremonies take place the September of the year following the
date of their degree award.
The invitation is sent to their UCL email address advising them to go to
their PORTICO page to apply for tickets. For all students who are eligible, a
container called Graduation Ceremonies appears on their PORTICO home
page and this is how they indicate their attendance and pay the ticket fee.
Tickets must be paid for as the event is self-funded and no profit is made from
the Graduation Ceremonies or receptions.
If a student applies before the deadline they are guaranteed their own ticket
plus two guest tickets. However there is no limit on how many they can apply
for. Tickets applied for above the guaranteed two will be allocated subject
to availability, and the allocation will be confirmed by June in the year of the
ceremony. Students are encouraged to apply for the maximum number they
think they will require as they can apply for a refund if they find any tickets
are not needed. If a student does not apply for tickets by the deadline it will
be assumed that they do not wish to attend a ceremony. Further information
on Graduation Ceremonies can be found at http://www.ucl.ac.uk/registry/
events/graduation/
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1.4 APPENDICIES
CONTENT
Where to go for information for students
List of Useful internet links
Regulation related information
Examination irregularities, plagiarism, cheating collusion and misconduct
Guidelines re: Plagiarism a
The use of Turnitin for students
Grievance Procedure
List of UCL Policies list with web links
Data protection
Freedom of information
Green policy
Support to Study Policy
Computer policy
APPENDIX 1
WHERE TO GO FOR INFORMATION- PROVISION OF
INFORMATION TO STUDENTS
The Registry should inform you of where you can access the Student
Handbook On-line. Further information can be found at: http://www.ucl.ac.uk/
current-students.
Feedback mechanisms
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Programme of study
Your department should supply you with:
a timetable
information as to whether all courses are available in each year (and the
availability of those courses that are not available each year).
Coursework
Your Department should supply you with:
the deadlines for submission of all ma jor items of coursework, and the
procedures to be followed either to request an extension to the deadline
or in cases of ill-health or other adverse circumstances advice on the
consequences of late submission of coursework
Assessment
Your Department should supply you with clear written information on:
the relative impact on your overall assessment of your results in each year
of your programme of study
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the nature (e.g. format, duration) of the examinations you are expected to
take
the grounds that may lead to your results being withheld (e.g. debt)
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www.ucl.ac.uk/registry/acd_regs
www.ucl.ac.uk/current-students/
www.ucl.ac.uk/efd/recordsoffice/data-
Disability Services
http://www.ucl.ac.uk/disability/
http://www.ucl.ac.uk/academic-manual/part-5/
Library Services
www.ucl.ac.uk/library/
www.ucl.ac.uk/current-students/guidelines/
www.ucl.ac.uk/Library/CitationPlagiarism.doc
www.ucl.ac.uk/registry/statistics/current
Student Conduct
www.ucl.ac.uk/dean-of-students/conduct
https://myaccount.ucl.ac.uk/
https://extendstore.ucl.ac.uk/
www.uclu.org/volunteers
www.ucl.ac.uk
http://www.bartlett.ucl.ac.uk/
http://www.bartlett.ucl.ac.uk/
www.ucl.ac.uk/isd/
http://www.grad.ucl.ac.uk/
http://www.ucl.ac.uk/careers/
http://uclu.org/
External Organisations
Council for International Student Affairs
Foreign Travel Advice
http://www.ukcisa.org.uk/
https://www.gov.uk/foreign-travel-advice
RICS www.rics.org/
RTPI www.rtpi.org.uk
CIOB
RIBA
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Legislation
Data Protection Act
protection/
www.ucl.ac.uk/efd/recordsoffice/data-
www.ucl.ac.uk/foi
Equalities Act
equalities-and-diversity
http://www.ucl.ac.uk/academic-manual/part-1/
WHAT IS PLAGIARISM?
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1.
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If plagiarism is found how is it dealt with? This will depend on how early on in
the programme of study, how extensive it is and if it has happened before.
Minor cases
i)
ii)
iii)
The student has the right of appeal against a decision of the Course/
Module Organiser.
Please be aware the penalty that will be imposed for the plagiarised work
is that is will receive 0% and the student will be required to repeat the
assignment in the following academic session. This will also be reported to the
Faculty Tutor. If it is found that two or more students have been colluding i.e.
they submit work with the same sentences or paragraphs of material or they
share computer files then each of the students involved will receive 0%.
Ma jor cases
i)
ii)
a.
b.
c.
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BELIEVE IT OR NOT
Changing the words of an original source is not sufficient to prevent
plagiarism. If you have retained the essential idea of an original source, and
have not cited it, then no matter how drastically you may have altered its
context of presentation, you have still plagiarized.
It doesnt matter if you intend to plagiarise or not! In the eyes of the law,
and most publishers and academic institutions, any form of plagiarism is
an offence that demands punitive action. Ignorance is never an excuse.
It is even possible to plagiarise from yourself, if you are citing a work you
submitted elsewhere. In most Universities this will result in a failing grade
for the work, and possibly for the programme!
There are two main types of plagiarism intentional and unintentional. The
list below is not exhaustive but contains the most commonly encountered
reasons:
On the whole unintentional:
Not fully understanding when group work ceases and individual work
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begins;
Leaving the work to the last minute and taking the easy option;
Needing to succeed;
Sheer panic;
Cut and paste from electronic journals, websites or other sources to create
a piece of work;
Recycle essays or practical work of other people or your own (this is self
plagiarism);
You can quote from sources providing you use quotation marks and cite
the source (this includes websites). See the section on Referencing and
bibliographies in coursework below.
You can paraphrase (take information from a piece of work and rewrite it
in a new form) but you must still mention the source.
In the case of joint practical or project work (or some group projects)
individuals may use the same data, but the interpretation and conclusions
derived from that data i.e. the write-up must be their own.
Written examinations
The introduction into the examination room of any materials other than
those permitted for that examination.
Any attempt to confer with or gain access to the script of any other
candidate during the period of the examination; or to collaborate in or
gain access to the assessed coursework of any other candidate, unless
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Collusion
This is defined as collaboration by two or more students or others in the
production of assessed coursework unless appropriate authorisation from
the course/module organiser(s) to do so has been given. This included using
essay writing services or others to produce submissions.
Falsification
This is defined for the purpose of this procedure as the fraudulent alteration
or misrepresentation of data and/or other information.
Misconduct
Students who have been found guilty of misconduct will be subject to the
Colleges disciplinary procedures (see UCL Regulations). Misconduct can
include:
Being found on College (Wates House) premises during periods when the
building is closed (e.g. overnight);
In most of the work that you do on the programme, you will make use
of materials, ideas and quotations from other people. These sources of
information must be acknowledged both in the text of your essay/report by
citing the reference, and in the final bibliography at the end of your essay/
report. If you do not reference these sources properly, this is considered
plagiarism (see above).
The sources you will use can be books, journal articles (paper or online),
newspaper articles, websites, etc Whatever the nature of the source of
information you use, you need to reference it fully even if it is a website
without an identified author (see below on how to reference web sources)! A
reader must always be able to trace the origin of the arguments, pieces of
information and data you use in your essay.
For referencing you should normally use what is called the Harvard system.
This requires 2 things referencing within the essay itself; and producing a
final bibliography (or list of references) at the end of the essay/report:
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Example 2: 92% of all companies had ceased trading there by 1989 (Crewe &
Hall Taylor, 1991, pp. 65-66). This however, had no.
Note: Where there are more than two authors for a particular piece of work,
you can write the name of the first author only followed by the expression et
al. (which means and others), followed by year and page number. In the
final bibliography (see below), all the authors names should appear.
For books - Authors surname, Authors initials. (DATE), Title of book (edition if
important), Place of Publication: Publisher.
Example: Healey P. & Nabarro P. (1990), Land and Property Development in a
Changing Context, Aldershot: Gower.
Note: if the authors are editors of the volume rather than authors the
notation [Eds.] can be placed after their names to signify this fact.
For journal articles - Authors surname, Authors initials. (DATE), Title of Article,
Title of Journal, Volume number, Issue number, page numbers.
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Note: The last may appear within the text as EITHER (Solesbury, 1990,
p 187) in which case the entry in the bibliography is for Solesbury, OR
(Solesbury, from Healey & Nabarro, 1990, p 187) in which case the entry in the
bibliography is for Healey & Nabarro.
In the final bibliography, as well as in the text of your essay, you also need to
include the reference of the websites or electronic information you use!
3) How to reference electronic sources from the World Wide Web (Internet)
Note: During Induction Week you will be given a specific handbook on How
to use the Internet for Planning Studies. Please read this handbook for further
details on online sources of information and how to use them in the course of
your studies at the Bartlett.
(i) How to reference a document located on the web (report, article etc)
If you download an article or report from the web, this is how to reference it:
Author/editor, Year of document (created or revised), Title of document italicised, available from <URL>, [Accessed: date of viewing].
Example:
Reference in the text of your essay:
The government has promoted a new agenda for the Urban Renaissance
of British Cities (Department of the Environment, Transport and the Regions,
2000).
In the bibliography:
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Department of the Environment, Transport and the Regions (2000), Our Towns
and Cities: The Future. Delivering an Urban Renaissance, White Paper presented
to Parliament by the Deputy Prime Minister and Secretary of State for the
Environment, Transport and the Regions by Command of Her Majesty, available
from http://www.odpm.gov.uk/stellent/groups/odpm_control/documents/
contentservertemplate/odpm_index.hcst?n=2866&l=2 [Accessed 3 September
2004].
Example:
Reference in the text of your essay:
According to the Government, the Neighbourhood Renewal Unit (NRU) is
responsible for overseeing the Governments comprehensive neighbourhood
renewal strategy that responds to local circumstances rather than directs
everything from Whitehall (Neighbourhood Renewal Unit, 2005).
In the bibliography:
Neighbourhood Renewal Unit (2005), About the NRU, available from http://
www.neighbourhood.gov.uk/page.asp?id=3 [Accessed 3 December 2004].
Example:
Reference in the text of your essay:
Example: UCL has made significant changes to its corporate identity in the
summer of 2005, as illustrated by its website (http://www.ucl.ac.uk)
In the bibliography:
University College London (2005), University College London, available from
http://www.ucl.ac.uk [Accessed 5 May 2004].
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We are able to look at the matches in more detail. It showed the work had
previously been submitted to the University by another student, the software
also allowed us to identify the other student. Giving or sharing work with
another student is also an academic offence, that of collusion. We also do not
expect to see out lecture notes just copied back to us. You will always benefit
more from doing an assignment if you read widely around the subject area. If
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you have a problem knowing where to find suitable resources please ask the
tutor that set the work.
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All Bartlett students can, through the Sub-Dean, call upon UCL sources of
assistance and information including Mediation and procedures for appeal
and review. Further details are available from http:// www.ucl.ac.uk/currentstudents/guidelines/grievance_procedure
Student mediation
There are plenty of situations in which a student at UCL may find mediation
useful. Various life and academic experiences can cause conflicts between
students, staff and the University. Many issues and misunderstandings can
often be quickly and confidentially resolved via mediation, without a need for
the process to become formal. Although not for everybody or suitable and for
all types of complaints, mediation can help to resolve many types of disputes.
The following are examples of the kinds of situations in which you may wish to
contact the Student Mediator:
You feel that UCL processes or systems have failed in your case or been
unfairly applied,
You feel that you are unable to communicate your problems to anyone,
You may also approach the Student Mediator for general advice in terms of
how to pursue a complaint, or to discuss whether or not mediation is right for
you.
If you feel mediation is not appropriate for you and your situation, the
Mediator can still give impartial advice on how to proceed with a formal
complaint.
Formal processes for students include the Centralised Complaints Procedure
http://www.ucl.ac.uk/academic-manual/part-8/ccp), the Grievance Procedure
(http://www.ucl.ac.uk/academic-manual/part-5/student-grievance-procedure),
and the Harassment and Bullying Procedure (http://www.ucl.ac.uk/academicmanual/part-5/harassment-bullying).
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The UCL Students Union (UCLU) is an autonomous organisation and has its
own procedures for dealing with disputes.
Please note that the Student Mediator is not able to intervene in matters of
academic judgment, as opposed to errors or failures of process, or unfair
application of them.
The Student Mediator is independent from any management or other
institutional influence and will seek to resolve disputes fairly and impartially.
The Student Mediator reports direct to the President and Provost.
As well as seeking to resolve individual issues, the Student Mediator will
identify any common themes arising from matters on which they have been
invited to act, and draw these to the attention of the appropriate bodies
in UCL for resolution. See http://www.ucl.ac.uk/student-mediator/code-ofconduct
All Bartlett students can, through the Sub-Dean, call upon UCL sources of
assistance and information including procedures for appeal and review.
Further details are available from http:// www.ucl.ac.uk/current-students/
guidelines/grievance_procedure
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Computer Misuse.
Mobile Phones.
Smoking.
Student Charter.
Your rights
Complaints Procedures.
Grievance Procedures.
Quality Assurance
Your responsibilities
Part-time Employment.
Personal Belongings.
References.
Student Insurance.
Vacation Work.
Other Documents
The UCL Students Union also publishes guides, including its independent
Alternative Prospectus.
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Page 85
The Data Protection Officer has primary responsibility for UCLs compliance
with the DPA. Every Faculty, Department, School and Institute within the
university, has a Data Protection Coordinator who liaises with the Data
Protection Officer on matters concerning Data Protection.
Once you leave UCL your data are retained as a permanent archival record
for research purposes.
The DPA gives individuals the right of access to their personal data, including
some unstructured manual personal data. Subject access requests must
be made in writing, by completing Form 6 http://www.ucl.ac.uk/finance/
legal_services/data_protection/documents/Subject_Access_Request.doc or
otherwise and are handled by the UCL Data Protection Officer. Copies will be
provided promptly and in any event within 40 days. Data subjects must prove
their identity.
Some personal data are exempt from the right of subject access, including
Page 86
The UCL Directory is managed by the Directory Corrections team within the
Information Services Division (ISD). This contains entries for UCL staff and
students who either have a phone number, an ISD email address or an email
address from a department which has made its email addresses available.
Further information is available at http://www.ucl.ac.uk/isd/common/upi/
directory.
Requests for contact details to be removed from the UCL directory, and or,
departmental web pages, is at the discretion of the Heads of Departments,
and not within the scope of the DPA. However, there may be circumstances,
for security and other reasons why contact details may not be published.
For further information please visit http://www.ucl.ac.uk/isd/common/upi/
directory/exdirectory.
If you have any queries please visit the Legal Services web pages or contact
the Data Protection Officer by email data-protection@ucl.ac.uk.
Further information on the DPA is also available from the ICO: www.ico.gov.uk
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UCL will not charge for information listed on its Publication Scheme except
where specifically indicated on the Scheme.
Requests for information under the FOIA received by a student via email or as
a paper copy should be forwarded to their Tutor, who in turn should notify the
FOI Officer who will liaise with colleagues to provide the information, or claim
the appropriate exemption.
Any written reply from the applicant expressing dissatisfaction with UCLs
response to a request will be treated as a complaint, whether or not the
applicant has expressly stated a wish to have the decision reviewed. This
includes appeals against decisions to withhold information. The Records
Manager is responsible for handling complaints. A response will be provided
within 20 working days.
Complaints and requests for internal review received more than two months
after the initial decision will not be considered.
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If dissatisfied with the outcome of the review, the applicant may apply directly
to the Information Commissioner, who has powers to uphold or overturn the
decision.
If you have any queries please visit the Legal Services web pages at http://
www.ucl.ac.uk/finance/legal_services/dp_foi.php or contact the FOI Officer by
email
foi@ucl.ac.uk.
Further information on the FOIA is also available from the ICO: www.ico.gov.uk
Page 89
Items for recycling such as paper, paper towels, plastic cups, milk cartons,
cardboard, and empty food and drink cans should be put into the recycling
bin next to the printer. All recyclable waste is collected and hand-sorted at a
recycling facility outside UCL, so there is no need to separate these materials.
Energy efficient lighting has been installed in many rooms across UCL, for
example in the 4th floor cluster room in Wates House. Dont forget to switch
off lights when you have finished using a room. Always turn radiators down
first before opening windows and close windows when you leave a room.
This initiative is strongly supported by the Provost and staff and students are
all being encouraged to follow it.
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10. There may be instances where a student has exhibited behaviour which
would normally be handled under the Disciplinary Code and Procedure in
Respect of Students Procedure, but this may be (or suspected to be) the
result of an underlying physical and/or mental health difficulty. Depending
on the individual circumstances, this may be considered under the Fitness
to Study Procedure.
11. The Support to Study Policy will be regularly reviewed by the Director of
Student Support and Wellbeing.
12. Cases considered under the Fitness To Study Procedure will be monitored
and reviewed on an annual basis to identify any improvements are
required in the Policy, the Procedure of the support services offered within
UCL or on which UCL draws significantly.
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