MINUTES OF THE ANNUAL GENERAL MEMBERSHIP MEETING

OF
WEST PARC ALDER CONDOMINIUM CORPORATION
Held at Alder Function Room, West Parc Alder Condominium
Alabang, Muntinlupa City
on July 25, 2014 at 9:00 a.m.
PRESENT:
ARTURO PAGULAYAN
ANTONINA PERALTA
Representing by proxy
ANABELLE PERALTA
Total number of members present in person or by proxy
Total number of membership

2
123

ALSO PRESENT:
EDWARD N. SERRANO
ALBERT E. DIMAANO
LEVIE C. PARAHINOG
ROMAN N. RUEDA
MA. RICCA PEARL S. SULIT
1. Call to Order
Upon request of the members present, the Corporations President, Mr. Edward N.
Serrano, acted as Chairman of the Meeting, called the meeting to order and presided over
the same. Ms. Ma. Ricca Pearl S. Sulit, by authority of the Corporate Secretary, Ms.
Princess Ann T. De JesusTrustees, acted as Secretary of the Meeting and recorded the
minutes of the proceedings.
2. Certification of Notice
The Corporate Secretary announced that all members were duly notified of the
meeting. Copies of notice of the meeting were sent by personal delivery or registered
mail.
3. Determination of Quorum
The Corporate Secretary then certified there is no quorum at the meeting for the
members to transact business, there being only a total of two (2) members in attendance,
either in person or represented by proxy.
Upon request of the members then present in person, the Corporate Secretary
explained that at least a majority of the total members of the Corporation must be present
either in person or by proxy for the quorum to be reached. Since the association has 123
members, sixty three (63)63 members are required to be present either in person or by
proxy for the quorum to be reached. Since attendance in the meeting failed to reach this,
the Corporate Secretary informed the members present that they cannot lawfully transact
any business, particularly the election of trustees for year 2014 to 2015.

After further discussion on attendance and proxies, the issue on quorum was
cleared. The members present agreed that there is indeed no quorum for the meeting and
that no election of Trustees can be conducted.
4. Other matters
Upon request of the members present, an open forum was conducted to allow the
members to express their concerns regarding to the Corporation.
A.

Parking on West Parc Road

Mr. Pagulayan inquired about the policy of the developer, Filinvest Alabang Land
Inc. (FLAI), regarding the use of West Parc Road as parking area for residents of WP
Alder Condominium. He mentioned that he opted not buy a parking slot because he was
promised by the FAI FLI salesperson that they can use the said road for parking.
Arch. Serrano responded that all such roads in Filinvest Alabang are considered
public property and parking along roads arethem is illegal. There may be times that Only
temporary parking is allowed on these roads, but this is subject to prior approval byof the
Estate Mmanagement.
B.

Delayed Condominium Certificate of Title

Mr. Pagulayan informed the group Board and the members present that it took six
years for him to get his Condominium Certificate of Title. He complained about FAI FLI
customer service representatives as they did not attend to their concerns especially on this
when when he had to followed- up on his title. He also mentioned the difficulty in
communicating or getting in touch with the concerned department under FLI on this..
Arch. Serrano responded that FAI FLI already created another department
specifically to attend to customer concerns concerns such as this and that they are training
these people to be able to assist the customers well.
C.

Association Officers

Mr. Pagulayan inquiredalso inquired about the set-up of the Condominium

Corporation on who are the incumbent officers of the AssociationCorporation.
Arch. Serrano informed him that there is an interim Board of Trustees to that
manage oversees the affairs of the condominiumCorporation.
D.

Association Dues Increase

Mr. Pagulayan inquired if the owners were informed or given advisory for the
increase on rate of Association dues for the year 2013.
He was informed that the Corporation issuedre was a Circular circular issued for
the information of owners.on this.
E.

Attendance

Mr. Pagulayan informed that the Association Corporation, through the

Administration Office, must make it a must for all unit owners to attend the Annual
General Meeting to be able to participate in discussions.

Arch. Serrano informed him that Notices were sent to owners to attend the AGM
and that he also encourages the participation of other unit owners.
F.

Transport System

Mr. Pagulayan inquired if there is a transport system in Filinvest Alabang City for
residents of the Corporation..
Mr. Luis Lava of Estate Management informed him that at present, there are
multicabs available to residents and visitors of establishments in Filinvest AlabangCity,
including those of the Corporation. He also mentioned that there is a plan to have
additional vehicles powered by electricity to increase the means ofadd to Filinvest Citys
transportation options.
5.

Adjournment
There being no further business to transact, the meeting was thereupon adjourned.

ATTEST:
EDWARD N. SERRANO
Chairman of the Meeting
MA. RICCA PEARL S. SULIT
Secretary of the Meeting