How-to Guide

SAP Business One 8.82

SAP Business One 9.0 and SAP Business One 9.0, version
for SAP HANA
SAP Business One 9.1 and SAP Business One 9.1, version
for SAP HANA
Document Version: 2.0 2014-11-27

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How to Manage UUID field in Existing Purchasing

Documents (Electronic Accounting Statement
Feature)
Mexico

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How to Manage UUID Field in Existing Purchasing Documents

Typographic Conventions

Table of Contents

Introduction ................................................................................................................................................... 4

SDN Information ............................................................................................................................................. 5

Updating the UUID Field in Existing Invoice Type Documents on the A/P Side ....................................6
Process Visualization .............................................................................................................................................. 7

Updating UUID in Existing Documents ........................................................................................................8

How to Manage UUID Field in Existing Purchasing Documents

Table of Contents

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2014 SAP SE. All rights reserved.

Introduction

To comply with the regulations regarding the Electronic Accounting Statement in Mexico, SAP Business One
partners must manually create a UDF for the purpose of managing UUID information (for more information, see
SAP Note 2048577). This document describes the process of managing the UUID field for invoice type documents
on the purchasing side, which are created within the transition period (from July to December 2014). All such
documents must be reported in the journal entry report (JE report). The UUID field appears on all invoices (in XML
file structure) and consists of 36 characters provided by the Mexican tax authority (SAT).
For SDN information, refer to the section SDN Information.

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2014 SAP SE. All rights reserved.

How to Manage UUID Field in Existing Purchasing Documents

Introduction

SDN Information

Summary
Hereby provided Tool is designed for managing electronic document numbering information (UUID) provided by
SAT Authority. Tool is relevant for electronic document communication in Mexico (herein referred to as Tool) is
delivered within the SDN license structure and therefore no support is provided. This guide helps you run the
application easily (no installation is needed).
This Tool is a freeware application provided by SAP SE to SAP Business One customers in Mexico in order to
provide automated way of managing UUID information from XML into existing documents created within the
transitional period.
Tool shall provide automated way of associating UUID information from XML representing electronic form of
document for documents existing in the database. During its run, temporary data are created to provide a
mapping bridge between the documents and XML files in order to correctly update UUID information in the
relevant existing documents in the database.
Feedback on Tool should be provided through SDN forum or through your official SAP Local Product expert.

Authors:
Pawel Kostorz, Martin Slavik, Martin Pavlinsky

Company:
SAP Slovensko, s.r.o.
Created on: July 10, 2014

Author Bio
SAP Business One Solution Management created this application to fulfill a business gap which emerged due to a
recent legal requirement effective from January 2015.

Note
Find the relevant how-to guide attached to this document.
You can download Tool here.

How to Manage UUID Field in Existing Purchasing Documents

SDN Information

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2014 SAP SE. All rights reserved.

Updating the UUID Field in Existing Invoice

Type Documents on the A/P Side

An overview of the process of updating the UUID field in existing purchasing documents is as follows:
1.

The XML files representing electronic documents are generated by the SAP authority.

Note
o As a prerequisite, all XML files for relevant documents must exist in the database.
o Each XML file represents one document.
2.

Using a prepared query, the XML data are extracted and placed into a temporary table.

Note
o The temporary table identifies each relevant document existing in the database in order to update the
UUID information.
o Each table line represents one document.
3.

A/P documents created during the transition period are identified and compared to the data in the temporary
table as follows:
o If the XML file matches the document created in the database, then the document type and document
number are assigned to the relevant table line (the yellow column in the example below).
o This identification and comparison between the XML files and the relevant documents in the database are
based on unique parameters.
o If more than one document in the database matches an XML file, then the user needs to manually identify
which document is valid.

4.

A bridge between the XML files and the documents in the database is created so the application can identify
which UUID belongs to which document. Using the Data Transfer Workbench migration tool, users can then
update the UUID information in each relevant document in the database using a batch run.

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2014 SAP SE. All rights reserved.

How to Manage UUID Field in Existing Purchasing Documents

Updating the UUID Field in Existing Invoice Type Documents on the A/P Side

Process Visualization

How to Manage UUID Field in Existing Purchasing Documents

Updating the UUID Field in Existing Invoice Type Documents on the A/P Side

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2014 SAP SE. All rights reserved.

Updating UUID in Existing Documents

To update the UUID field in existing relevant documents, proceed as follows:

1.

Open SQL Enterprise Manager and run the following query:

BEGIN TRANSACTION
SET QUOTED_IDENTIFIER ON
SET ARITHABORT ON
SET NUMERIC_ROUNDABORT OFF
SET CONCAT_NULL_YIELDS_NULL ON
SET ANSI_NULLS ON
SET ANSI_PADDING ON
SET ANSI_WARNINGS ON
COMMIT
BEGIN TRANSACTION
GO
CREATE TABLE dbo.TTST
(
EntryNo int NOT NULL,
CardName nvarchar(50) NULL,
RFC nvarchar(50) NULL,
DocTotal numeric(19, 6) NULL,
DocDate nvarchar(50) NULL,
UUID nvarchar(50) NULL
)

ON [PRIMARY]

GO
ALTER TABLE dbo.TTST SET (LOCK_ESCALATION = TABLE)
GO
COMMIT

Note
This query creates a temporary TTST table which you can delete after you complete the entire procedure.
2.

From the Start menu, choose Run and enter "cmd".

3.

Open the path where XMLRead.exe is located and then enter the following parameters:
FILE;[path where the xml files are stored] SERVER; [name and alias of the server]
DATABASE; [name of the database where TTST table from Step 1 was created]

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How to Manage UUID Field in Existing Purchasing Documents

Updating UUID in Existing Documents

Note
"FILE", "SERVER, and "DATABASE" are fixed string expressions.

Example
A user may enter the following parameters:
XMLRead.exe FILE;C:\temp\ SERVER;BTSN60264814A\b1 DATABASE;PKO_MX_TEST
4.

Press E N T E R .
The console reports that the process has been finished successfully.

5.

Go to SQL Enterprise Manager and run the query below to select all invoices that match at least one record
from the XML files:
select
DocEntry,
DocNum,
T1.CardName as xmlCardName,
T0.Cardname,
convert(varchar(10),cast(replace(T1.DocDate, 'T',' ') as datetime),10) as
xmlDate,
convert(varchar(10),T0.DocDate,10) as DocDate,
T1.DocTotal as xmlDocTotal,
T0.DocTotal,
T1.RFC,
T0.LicTradNum,
T1.UUID

from
OPCH T0 right outer join
TTST T1 on T0.CardName = T1.CardName and T0.LicTradNum = T1.RFC and
convert(varchar(10),cast(replace(T1.DocDate, 'T',' ') as datetime),10) =
convert(varchar(10),T0.DocDate,10) and T1.DocTotal = T0.DocTotal

union all
select
DocEntry,
DocNum,
T1.CardName as xmlCardName,
T0.Cardname,
convert(varchar(10),cast(replace(T1.DocDate, 'T',' ') as datetime),10) as
xmlDate,
convert(varchar(10),T0.DocDate,10) as DocDate,
T1.DocTotal as xmlDocTotal,

How to Manage UUID Field in Existing Purchasing Documents

Updating UUID in Existing Documents

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2014 SAP SE. All rights reserved.

T0.DocTotal,
T1.RFC,
T0.LicTradNum,
T1.UUID

from
ORPC T0 right outer join
TTST T1 on T0.CardName = T1.CardName and T0.LicTradNum = T1.RFC and
convert(varchar(10),cast(replace(T1.DocDate, 'T',' ') as datetime),10) =
convert(varchar(10),T0.DocDate,10) and T1.DocTotal = T0.DocTotal
6.

The query below helps you create an XML document for the DTW import:
select

'18' as ObjType,
T0.DocEntry,
T1.UUID

from
OPCH T0 right outer join
TTST T1 on T0.CardName = T1.CardName and T0.LicTradNum = T1.RFC and
convert(varchar(10),cast(replace(T1.DocDate, 'T',' ') as datetime),10) =
convert(varchar(10),T0.DocDate,10) and T1.DocTotal = T0.DocTotal
where
T0.CardName = T1.CardName
and T0.LicTradNum = T1.RFC
and T1.DocTotal = T0.DocTotal
and convert(varchar(10),cast(replace(T1.DocDate, 'T',' ') as
datetime),10) = convert(varchar(10),T0.DocDate,10)
union all

select

'19' as ObjType,
T0.DocEntry,
T1.UUID

from
ORPC T0 right outer join
TTST T1 on T0.CardName = T1.CardName and T0.LicTradNum = T1.RFC and
convert(varchar(10),cast(replace(T1.DocDate, 'T',' ') as datetime),10) =
convert(varchar(10),T0.DocDate,10) and T1.DocTotal = T0.DocTotal

10

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2014 SAP SE. All rights reserved.

How to Manage UUID Field in Existing Purchasing Documents

Updating UUID in Existing Documents

where
T0.CardName = T1.CardName
and T0.LicTradNum = T1.RFC
and T1.DocTotal = T0.DocTotal
and convert(varchar(10),cast(replace(T1.DocDate, 'T',' ') as datetime),10) =
convert(varchar(10),T0.DocDate,10)
7.

Copy the results into Microsoft Excel and update the UDF_UUID field in existing A/P invoices either manually
or through the Data Transfer Workbench. For more information, refer to the documentation related to DTW.

How to Manage UUID Field in Existing Purchasing Documents

Updating UUID in Existing Documents

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2014 SAP SE. All rights reserved.

11

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