Def (Aust) 5085bpt1

UNCONTROLLED IF PRINTED
*.
COMMONWEALTH
GOVERNMENT
AUSTRALIAN DEFENCE STANDARD
PART 1 0 ACQUISITION
REQUlREMENT$
*
PUBLISHED UNDER AUTHORITY

OFDEPARTMENTOFDEFENCE
DOD INTERNAL USE ONLY
NSC DRPR
AMENDMENT
LIST
Effected
Amendment
No.
Dated
Signature
Date
AUSTRALIANDEFENCESTANDARD
DEF(AUST)50858
ENGINEERING
DRAWING
- ACQUISITION
FOR DEFENCE
AND PREPARATION
EQUIPMENTS;
STANDARD
PART 1 - ACQUISITION
JANUARY,
Prepared by the Standardisation
Committee
Committee, Department of Defence.
REQUIREMENTS
1994
under the authority
of the Defence
Industry
Specific inquiries regarding the application

of this Standard to Requests for Tender or
contracts should be addressed to the Ordering Authority named in the Request for Tender
or to the Quality Assurance Authority named in the contract, as appropriate.
This Standard is mandatory
for use by the Navy, Army and Air Force.
PART 1 of this Standard supersedes
DEF(AUST)5085A PART 1.
This Standard is divided into two PARTS to facilitate its easy use. DEF(AUST)5085B PART 1
(hereafter referred to as PART l), deals with the acquisition of engineering drawings; and
DEF(AUST)50856 PART 2, (hereafter referred to as PART 2), deals with the preparation of
drawings, and is based on MIL-STD-100.
INTERNATIONAL
STANDARDISATION
This document takes cognizance of US Military Specification MIL-STD-100, and also of the
work done by the ABCA Navy, Army and Air Force activities in respect to engineering
drawing practices i.e. Navy Field 2, Army QWG-ES and Air Force ASCC WP 104. Therefore
when revision of this document is being undertaken, care should be taken to ensure that
the degree of international standardisation
that it affords is not lost.
1 NSC DRPR
DEF(AUST)
PART 1
50858
TABLE OF CONTENTS
1.
PAGE
SUBJECT
PARAGRAPH
SCOPE
........................................................
.....................................................
1.1
General
1.2
Application
1.3
Classification
...................................................
2.
APPLICABLE
3.
DEFINITIONS
4.
REQUIREMENTS
.................................................
.........................................
DOCUMENTS
...................................................
.................................................
.....................................................
4.1
General
4.2
Existing
Drawings
4.3
Levels
...................................................
..............................................
9
..lO
4.3.1
Level 1, Conceptual
and Developmental
4.3.2
Level 2, Production
Prototype
4.3.3
Level 3, Production
..........................................
4.4
Types and Numbers
4.5
Items Covered
4.6
Reference
4.7
Clarity and Legibility
4.8
Security
of Drawings
by Existing
4.8.2
ApertureCard
4.8.3
Microfiche
4.8.4
Roll Microfilm
4.8.5
Magnetic
and Limited Production
IO
.................
10
IO
..................................
Specifications
and Standards
11
..................
11
11
...........................................
11
..........................................
Classification
Drawings
.....................
..........................................
Documents
4.8.1
Design
..............................................
12
...12
12
.............................................
.............................................
..............................................
Tape
4.9
Identification
4.10
Marking of Drawings
4.11
Validation
..............................................
of Rights to Data
....................................
...........................................
and Checking
.........................................
...12
12
12
12
12
12
DEF(AUST)
4.12
PAGE
SUBJECT
PARAGRAPH
Acceptance
Responsibility
4.12.2
Quantitative
5.
QUALITY
6.
PREPARATION
..........................................
Inspection
4.12.1
Drawing
13
..............................
Requirements
13
.................................
PROVISIONS
FOR DELIVERY
I3
...................................
for Inspection
ASSURANCE
50858
PART 1
14
.....................................
14
6.1
Delivery
.................................................
...14
6.2
Marking
.................................................
...14
6.3
Waterproofing
6.4
Transparencies
6.5
Prints
6.6
Microfilm
................................................
...............................................
6.6.2
Outer Container
6.6.3
Fastening
15
15
15
15
..............................................
Primary Packaging
6.7.2
Outer Container
Magnetic
..........................................
.................................................
MagneticTapes
NOTES
...15
............................................
6.7.1
7.
...15
................................................
Primary Packaging
6.8
14
...................................................
6.6.1
6.7
14
..........................................
15
............................................
15
...............................
and Optical Disks/Diskettes
16
16
.......................................................
7.1
IntendedUse
7.2
OtherUses..................................................16
7.3
Tailoring
7.4
Drawings
7.5
Nomination
7.6
Inquiries
TABLE I
Procurement
...16
.............................................
of Drawings
Supplied
...........................................
17
in Digital Form ..................................
of Quality Assurance
Authority
17
............................
17
...17
.................................................
Requirements
- Guide to Tailoring
for Levels
. . . . . .
18-23
DEF(AUST)
PART 1
1.
50858
SCOPE
General.
1.1
associated
materiel.
This Standard prescribes requirements for the acquisition of drawings and

lists, henceforth referred to as drawings, to support Department of Defence
Application.
1.2
The requirements
are applicable
to drawings
regardless
of their method
of preparation.
Classification.
1.3
will be acquired
in one or more of the following
Conceptual
and Developmental
LEVEL 2
Production
Prototype
LEVEL 3
Production
LEVEL 1
1.3.1
The drawings
levels.
Design
and Limited Production
Levels 1, 2 and 3 provide for a natural progression of a design from its inception
production. Combination of Levels may be specified in the contract or order.
to
APPLICABLE DOCUMENTS
2.
Reference
2.1
may be necessary
to the latest issue of the following
documents:
Australian Department of Defence
DEF(AUST)605
Preferred
Order of Precedence
DEF(AUST)5085
PART 2
Engineering Drawing - Acquisition and Preparation

Equipment - Preparation Requirements
DEF(AUST) 1000
PART 5
Requirements
of Packages
DEF(AUST)5620
Boxes and Sheet, Fibreboard, General Purpose:

and Standard Size Ranges for 1100 mm Pallet
DEFPUR 101
(Version 43)
Draft Structure & Content of a Request for Tender including

Draft Conditions of Contract
for Packaging
for Standards
Stores for the Services
Standards Australia
AS 1057
Terms Used in Quality Control
AS 1203
Microfilming
AS 1599
Pressure
AS 3636.1
Exchangeable
AS 3636.2
Magnetic
AS 3636.3
Flexible Disk Cartridges
AS 3636.4
AS 3643.1
Magnetic
Computer
of Engineering
Sensitive
Documents
Adhesive
Packaging
Disks
Tape on Spools
(Diskettes)
Tape Cartridges
Graphics
for Defence
and Cassettes
- IGES
(35 mm)
Tapes
- Marking
Specification
DEF(AUST)
AS 3643.2
Two Dimensional
Construction
Drawings
for Architecture,
50858
PART 1
Engineering
and
US Military Standards
MIL-STD-100
Engineering
Drawing Practices
MIL-STD-1840
Automated
MIL-D-28000
Digital Representation for Communication

IGES Application Subsets
MIL-R-28002
Raster Graphics Representation

Requirements for
MIL-T-31000
Technical
Interchange
of Technical
Data Packages,
Information
of Product Data -
in Binary Format,
General
Specification
Australian Defence Cataioguing Handbooks

66-H4-1
Defence Cataloguing Codes for Manufacturers

Manufacturers
Name to DCCM
(DCCM):
66-H4-2
Defence Cataloguing Code for Manufacturers:

Manufacturers
Name
DCCM to
66-H6
Australian
Item Name Directory
for Supply Cataloguing
US Military Cataloguing Handbooks

H4-1
Commercial and Government Entity (CAGE) - Name to Code

(used by the United States and Canada)
H4-2
Commercial and Government Entity (CAGE) - Code to Name

(used by the United States and Canada)
H4-3
NATO Supply Code for Manufacturers

(Excluding United
States and Canada): Manufacturers
Name to NSCM and
NSCM to Manufacturers
Name
Ii6
Federal Item Name Directory
NOTE 1:
The Defence Cataloguing Code

character code used to identify
manufacture of Defence related
supported by over 30 countries
identical registered codes:
for Supply Cataloguing
(FIND)
for Manufacturers
(DCCM) is a five
design authorities and sources of
equipment. The system is internationally
and the following abbreviations refer to the
a.
DCCM - Defence Cataloguing Code for Manufacturers

used for all codes co-ordinated by Australia);
b.
CIN - Code Identification Number - (Originally

States and Canada) CAGE now used;
C.
FSCM - Federal Supply Code for Manufacturers - (term previously

used by United States and Canada) CAGE now used:
- (term
used by the United
DEF(AUST) 50858
PART 1
d.
3.
3.1
NSCM - NATO Supply Code for Manufacturers - (term used for

codes co-ordinated through NATO headquarters in Brussels).
NOTE 2:
Cataloguing handbooks are being converted to microfiche. Those already

converted and available only in microfiche form are marked *. Those
available in hard copy and microfiche form are marked 7 Microfiche form
handbooks are suitable for use on 48:l microfiche readers.
NOTE 3:
Handbooks with the prefix 66 are published by the Australian

Codification and Standardisation
Authority (CSA) to extend or modify the
contents of the other listed handbooks. To this extent and in accordance
with instructions that may be issued from time to time by the CSA, entries
in the 66 series of handbooks take precedence over entries in the other
handbooks listed.
DEFINITIONS
For the purposes
of this Standard
the following
Accessory.
A mechanism or device employed

or installed as part of a system.
equipment
definitions
shall apply:
in conjunction
with a major part of
or
A specially
manufactured
part used to maintain
a particular
end product.
Altered Item.
One which, prior to the alteration, is taken from existing government

stock or procured from a vendor and altered to meet design requirements.
Approved
Item Name.
Approved item names appear in the Australian
Directory for Supply Cataloguing - Handbook 66-H6
Assembly.
Unit of equipment
consisting
of a number of sub- assemblies
Item Name
and:or
parts.
Associated List.
product depicted
A tabulation of pertinent engineering

on a drawing or on a set of drawings.
information
pertaining
to a
Attachment.
A part, sub-assembly or assembly designed for use in conjunction with
another assembly or a unit or set, contributing to the effectiveness thereof or extending
or varying the basic function of the assembly, unit or set. (Examples: Hoisting
attachment on a trunk, milling attachment for a lathe).
Those necessary constituents of an assembly or part such as oil,
Bulk Materials.
wax, solder, cement, ink, damping fluid, grease, powdered graphite. flux, welding rod,
thread, twine and chain for which the quantity required is not readily pre-determinable;
or if knowing the quantity, the physical nature of the material is such that It is not
adaptable to depiction on a drawing; or which can be cut to finished size by the use of
such hand or bench tools as shears, pliers and knives, without any further machining
operations and the configuration
is such that it can be fully described in writing without
the necessity of pictorial presentation, In addition, high usage, low-cost items such as
clamps, rivets, bolts, nuts, washers, terminals, sleeving and wire may be considered as
bulk materials providing such materials are normally available in commercial channels
and are normally procured in bulk quantities.
CALS.
Computer
Aided Acquisition
and Logistic
Support.
Commercial Item. Article of supply readily available from established commercial

distribution sources, which the Department of Defence or inventory managers in the
military services have designated to be obtained directly or indirectly from such source.
. 6
DOD INTERNAL
USE ONLY
DEF(AUST) 50858
PART 1
Defence Cataloguing Code for Manufacturers (DCCM). A five character
alpha-numeric code applicable to all activities which have produced or are producing
items used by Australia and other participants in the NATO codification system. It also
applies to specified levels of activities in government where design is controlled (ie,
where design drawings are produced) and to certain systems of-standards,
specifications and other documents which control the design of items.
Design Approval Authority. The authority responsible for allocating design
responsibility and determining the technical acceptance of materiel intended for
Service use. (Not applicable to Navy).
Design Authority. An establishment or organisation responsible to the Design
Approval Authority for the development of the design or modification and preparation
engineering data for materiel intended for Service use. This Authority may be a
Commonwealth or State statutory authority or private contractor.
of
Development.
The systematic use of scientific knowledge which is directed towards
the production of, or improvements in, useful products to meet specific performance
requirements, but exclusive of manufacturing and production engineering.
Digital Data. Data stored on a computer system which employs a display on which
the user and the computer interact to create entities for the production of layouts,
drawtngs, numerical control tapes, or other engineering data.
Specifications,
drawings, lists, standards, pamphlets, reports and printed,
Document.
typewritten or other information, relating to the design, procurement, manufacture, test
or acceptance inspection of items or services.
An engineering document or digital data file(s) that
Drawing (Engineering).
discloses (directly or by reference), by means of graphic or textual presentations,
combinations of both, the physical and functional requirements of an item.
End Product (End Item).

completed
An item, either an individual
part or assembly,
or
in its final or
state.
Engineering Data.
Engineering documents such as drawings, associated lists,
accompanying documents, manufacturer specifications,
and standards, or other
information prepared by a design authority and relating to the design, manufacture,
procurement, test, or inspection of items or services.
Formulation.
Mixtures such as explosives, fillers, propellants and pyrotechnics,

is discretely identified. Formulations are not to be construed as bulk
formulation
materials.
Each
Group. A collection of units, assemblies or sub-assemblies which is a subdivision

a set or system, but which is not capable of performing a complete operational
function. (Examples: Antenna group, indicator group).
of
Initial Graphics Exchange Specification (IGES).

representation and transfer of product definition
application programs (MIL-STD-1840).
A neutral file format for the

data among CADCAM systems and
Interchangeable Part. When two or more parts possess such functional and
physical characteristics
as to be equivalent in performance and durability and capable
of being exchanged one for the other without alteration of the parts themselves or of
adjoining parts except for adjustment, and without selection for fit or performance, the
parts are interchangeable.
A non-specific term used to denote any unit, including
Item.
assemblies, equipment, accessories and attachments.
materials, parts,
Level.
4.3.
Classification
Limited Production.
of drawings
as selected
from paragraph
Production
of only a few, as opposed to quantity
production.
(mass)
DEF(AUST) 50858
PART 1
Manufacturer.
An individual,
a.
controls
the production
b.
produces
C.
assembles materials
complex items.
company,
corporation,
firm or Government
activity
who:
of an item: or
an item from crude or fabricated

or components,
with
materials;
or
or without
modification,
into more
Matched Parts.
Those parts, such as special application parts, which are machine

or otherwise mated, and for which replacement as a matched set or pair is
matched,
essential.
Non-part Drawing. A drawing that provides requirements, such as procedures and

instructions applicable to a part, when it is not convenient to include this information on
the applicable part drawing.
Original Drawing.
record recognised
A drawing or Marked copy thereof on which is kept the revision

as official by the design authority.
Outer Container. A container that forms the outer or ultimate receptacle which
holds, restrains or encloses the items to be stored or transported. The primary
package may also be the outer container.
Part. Smallest subdivision of an equipment
further subdivision in field maintenance.
Part Drawing.
identify
A drawing
its configuration.
which would not normally
be subject to
that defines a part and assigns a part or control
number to
Primary Package. Also known as the unit package. It is the first tie, wrap, or
container applied to a single item, quantity or group of items of a single stock number
packaged to constitute an identifiable package.
Production. The conversion of raw materials into products and/or components
thereof, through a series of manufacturing processes. It includes functions of
production engineering, quality control, and the determination of resources
requirements.
Products Definition Data. Denotes the totality of data elements required to
completely define a product. Product definition data includes geometry, topology,
relationships, tolerances, attributes and features necessary to completely define a
component part or an assembly of parts for the purpose of design, analysis,
manufacture, test and inspection. (MIL-D-28000).
Quality Assurance @A).
Quality Control (QC).
Refer to AS 1057 for terms used in quality control.
Refer to AS 1057 for terms used in quality control.
Replacement Drawing.
drawing
A new original drawing substituted

of the same drawing number.
Revision.
A document which authorises

having the authority to revise the drawing.
the revision
and is issued by
A revision identifier, which may be accompanied

in a geometrical shape preferably an equilateral triangle.
by a suffix letter,
Revision Symbol.
enclosed
original
As used herein refers to any change to a drawing.
Revision Authorisatlon.
the activity
for the previous
A unit or units and necessary assemblies, sub-assemblies and parts connected

Set.
or associated together to perform an operational function. (Set is also used to
denote a collection of like parts such as a tool set, or a set of tyres). (Examples:
Radio receiving set, sound measuring set, which includes such parts, assemblies, and
units as cable, microphone and measuring instrument: radar homing set.)
DEF(AUST) 50858
PART 1
Standards.
applications
practices.
Documents that establish engineering and technical limitations and

for parts, materials, processes, methods, designs and engineering
Standard, Australian Government.

Government
A standard developed
by or for an Australian
authority.
Standard, Company. A standard that establishes company engineering and

technical limitations and applications for items, materials processes, methods, designs
and engineering practices.
Standard, National/Industry.
A nationally recognised standard intended to establish
common technical requirements issued by a non-profit, non-government
organisation
which conducts standardisation
activities.
Unit or element of a major assembly, consisting of two or more
Sub-assembly.
separate parts assembled together. A sub-assembly consists of parts which are
individually replaceable and may itself contain sub-assemblies.
Supplier.
See Vendor.
System. A combination of parts, assemblies and sets joined together to perform a

specific operational function or functions. (Examples: piping system, refrigeration
system, air conditioning system).
Unit. An assembly or any combination of parts, subassemblies and assemblies
mounted together normally capable of independent operation in a variety of situations.
(Examples: hydraulic jack, electric motor, electronic power supply, internal combustion
engine, electric generator, radio receiver).
m
Validation. The process by which the preparing activity for a document deterrnines
that the document reflects accurate and current requirements, including reference to
current documents that are clearly and specifically applicable to the document being
validated.
Vendor. A source from whom a purchased
this Standard with the term supplier.
4.
4.1
4.1.1
4.2
4.2.1
item is obtained:
used synonomously
in
REQUIREMENTS
General
The contract or order shall identify the level(s) of drawings to be acquired for each
item or group of items for which a requirement varies: and include all tailoring
requirements from TABLE I appropriate to the level(s).
Existing Drawings
Drawings prepared before the application
meet the following:
of this Standard are acceptable,
if they
a.
they are identified by name and address of design authority, DCCM

number (Code Identification Number), drawing nomenclature, drawing
number in accordance with PART 2 and contract number (refer paragraph
4.10);
b.
drawing practices and symbols used (including the use of

legendsiexplanations
for non-standard symbols) are such that their intent
and interpretation are clear and unambiguous:
C.
they provide the necessary design disclosure

the drawing for which they are furnished:
information
for the level of
DEF(AUST)
PART 1
4.3
4.3.1
50858
d.
they have clarity and legibility
e.
any digitally prepared drawing complies with the requirements of AS 3643

(IGES), as a minimum, with preference for a compliance with MIL-D-28000
and meets the requirements of (a) to (d) above. Compliance with
MIL-STD-1840 is also required for output of digital information.
with paragraph
4.7; and
Levels
Level 1, Conceptual
and Developmental
Design.
Drawings at Level 1 shall, as
a minimum, disclose the information sufficient to enable the feasibility of a
conceptual design to be evaluated as meeting stated military requirements. These
drawings may provide information sufficient to manufacture hardware for
experimental testing and analytical evaluation of the design to attain the required
performance.
Drawings shall be legible and include those types most amenable to the mode
of presentation.
Layout drawings and combinations
of types of drawing may be
used to convey the concept. Unless specified in the contract the requirements
of PART 2 do not apply.
4.3.1.1
4.3.2
in accordance
Level 2, Production
Prototype
and Limited Production.
Drawings at Level 2
shall disclose a design that approaches the final form, employs standard parts (or
non-standard parts approved by the authority concerned) and, takes into account
full military requirements with respect to performance. These drawings shall support
the manufacture of prototype and limited production models in final form suitable for
field test: and may not require production tools, jigs, fixtures or production methods
to produce the end item.
4.3.2.1
Drawings (refer paragraph 4.4) shall include, as applicable,

parts lists. detail
interface
control
data, diagrams,
performance
and assembly
drawings,
characteristics,
critical manufacturing
limits and details of new materials and
processes.
Special inspection
and test requirements
for the item shall be
defined on the drawings
or referenced
to a document
acceptable
to the
Australian Government.
4.3.2.2
The requirements
of PART 2 shall apply unless otherwise
specified in the
contract or order. Where usable drawings need not meet the requirements
of
Level 2, or the end use of the required drawings does not include a projected
need for follow on competitive
procurement
of the design items, tailoring of
need by cost saving alternatives is encouraged, (refer paragraph 7.3.1).
4.3.3
Drawings at Level 3 shall provide engineering definition

Level 3, Production.
sufficiently complete to enable a competent manufacturer to produce and maintain
quality control of items to the degree that physical and performance characteristics
interchangeable
with those of the original design are obtained without resorting to
additional product design effort, additional design data, or recourse to the original
design authority. These drawings shall:
a.
reflect the end product;
b.
provide the engineering
C.
in conjunction with other related reprocurement data, provide the

necessary data to permit competitive procurement (refer paragraph
items substantially identical to the original items.
data for the support of quantity
10
DOD INTERNAL
USE ONLY
production:
and.
7.3) of
DEF(AUST)
The requirements
of PART 2 shall apply. Drawings (refer paragraph 4.4) shall
include details of unique processes when essential to design and manufacture:
details
of performance
ratings;
dimensional
and tolerance
data; critical
manufacturing
assembly sequences;
toleranced input and output parameters:
schematics;
mechanical
and electrical
connections:
physical characteristics,
including form and finish: details of material identification;
inspection; test and
evaluation criteria: necessary calibration information; and quality control data.
4.3.3.1
4.4
5085B
PART 1
Types and Numbers of Drawings
4.4.1
The complexity and engineering sophistication

ordered, determines the types and number of
function and requirement of the level ordered.
determined from PART 2 (See also paragraph
4.4.2
Each level content shall be examined on its engineering disclosure requirements, in

conjunction with the discipline involved and a determination made by the contractor
as to the types or combination of types of drawings necessary to meet the
requirements of the level ordered. This is illustrated by the following:
4.5
4.5.1
4.6
4.6.1
4.7
4.7.1
of the design for which drawings

drawings needed to satisfy the
Types of drawings shall be
7.1).
are
a.
Content of a Level 3 requirement for a simple mechanical assembly might

be satisfied by a few detail drawings and one assembly drawing and
corresponding
associated lists. On the other hand a Level 3 requirement
for a sophisticated systems design requiring the application of a variety of
engineering disciplines may utilise the entire listing of drawing types in
PART 2 and number into the hundreds of individual drawings to satisfy the
same level content and requirement as was acceptable for the simple
mechanical assembly;
b.
Level 1 requirement for a simple mechanical assembly may only require a

layout drawing and a schematic. A Level 2 requirement could be satisfied
by providing layout drawings supported by detail drawings depicting
required tolerances.
Items Covered by Existing Specifications and Standards

Drawings shall not be prepared or submitted for items that are defined by Defence,
or nationally recognised non-Defence authority specifications or standards.
Reference Documents
Contractor documents referenced on drawings shall be furnished as part of the
level(s) ordered as an integral part of the drawings, When first tier references do
not provide the essential technical information the contractors subordinate
reference shall be provided to the extent necessary to meet the technical
disclosure requirements of the level ordered. However, technical manuals,
procedural manuals, maintenance manuals and company drafting manuals are not
considered reference documents.
Clarity and Legibility

Drawings (including those covered in paragraph 4.2) shall be of such clarity that,
when reproduced as microfilm, they will produce copies conforming to the legrbility
requirements specified in AS 1203. These provisions do not apply to Level 1
drawings, unless specified in the contract.
11
DEF(AUST) 50858
PART 1
4.8
Security Classification
4.8.1
Drawings. The allocated security classification should be located adjacent to the

title block, in order that it will be reproduced on all copies; and additionally at the
top and bottom centre of the document.
4.8.2
Aperture Card.
stamped
The security classification of the image(s) is to be preprinted or

prominently on the face of the card: corners of the card are to be uncut.
4.8.3
Microfiche. The highest security classification contained in the microfiche is to

appear in full in the title area, in lettering the size of the identification markers on
the microfiche. If there is insufficient space in the area, abbreviated security
classifications
may be used,e.g.TOPSEC,
SECRET (No abbreviation), CONFD,
RESTD.
4.8.4
Roll Microfilm. The highest security classification contained on the roll of

microfilm is to be prominently marked at the beginning and end of each roll and on
its container.
4.8.5
Magnetic Tape. The classification of matter recorded on magnetic tape is to be

stated at the beginning and end of each recording. In addition, the overall
classification of the tape (which may be higher than any recording on it), is to be
marked on the spool.
4.9
4.9.1
4.10
4.10.1
4.11
ldehtification of Rights to Data

Commonwealth
access to Technical Data and Intellectual Property Rights shall
comply with DEFPUR 101, Paragraph 19, unless otherwise specified in the
contract.
Marking of Drawings
Drawings and each sheet thereof prepared or submitted under the requirements of
this Standard shall be marked with name of the contractor, the contract number
and the name of any contractor who originated any part of the data thereon. Such
information shall appear in the title block or as a general note on the drawing.
Validation and Checking
4.11.1
When hardware has been developed or produced, the contractor shall prove
each drawing against the corresponding
hardware. If the drawing has been used to
produce, inspect and test satisfactory hardware, it shall be considered proven.
4.11.2
The contractor
shall also:
a.
maintain a controlled checking system for drawings and referenced

documents that ensure their adequateness,
completeness and accuracy;
b.
maintain a design change control system that ensures the effectiveness

point of change requirements;
C.
ensure that obsolete drawings

points of issue and use;
and associated
data are removed from all
12
DOD INTERNAL
USE ONLY
of
DEF(AUST)
4.12
50856
PART 1
d.
maintain a
associated
evaluated,
and to the
e.
ensure submissions include all drawings and referenced documents

make a complete set adequate for the specified level(s); and
f.
submit non-conforming
drawings and/or referenced documents for
re-examination after correction of identified discrepancies together with
documentation
of action taken to prevent recurrence.
Acceptance
procedure of control of technical support documentation

and
changes, which will ensure that drawing adequacy can be
both in relation to standard engineering and design practices
design and purpose of the product:
to
Inspection
4.12.1
Responsibility
for Inspection.
Unless otherwise specified in the contract or
purchase order, the supplier is responsrble for the performance of all inspection
requirements as specified herein. Except as otherwise specified in the contract or
order, the suppliers may use their own or any other facilities suitable for the
performance of the inspection requirements specified herein, unless disapproved by
the Australian Government.
4.12.2
Quantitative
Drawing Requirements.
Each drawing submission shall be
inspected to ensure that it includes all drawings necessary to make a complete
adequate for the specified level(s).
set
a.
Level Content.
The drawings comprising each level shall be inspected
against the applicable parameters specified in paragraphs 4.3 and 4.4 to
ensure the required information is adequate for the level specified.
b.
Clarity and Legibility.

Drawings shall be inspected
the requirements of paragraph 4.7.
C.
General
following
for compliance
Inspection.
Each drawing shall be subject to inspection
(does not apply to Level 1):
(1)
an existing specification,
standard or drawing
item: (See paragraphs 4.2 and 4.5)
(2)
altered or selected
PART 2)
drafting materials
classified
parts
have
been
are as specified;
information
is properly
rights to data have been properly
wrth
for the
does not define the
properly
delineated:
(See
(See PART 2)
marked: (See paragraph

identified:
4.8)
(See paragraph
4.9)
the order of precedence of specifications

and standards which are
applicable
and referenced
(Refer
DEF(AUST)605),
and the
specific identification of types, grades, classes and conditions, are
correct:
(7)
special
inspection
required:
(8)
part identification
PART 2) and
and
test
requirements
13
requirements
are specified
are
shown
when required:
when
(See
DEF(AUST) 50858
PART 1
(9)
5.
the contractor conforms

with respect to providing
to the requirements
of paragraph
a checking procedure.
4.1 1.2
QUALITY ASSURANCE PROVISIONS
5.1
The Contractor shall maintain effective control of the quality of supplies and/or services
(including subcontracts),
provide test facilities and perform all examinations and tests
stated in the contract to demonstrate conformance of supplies and/or services to the
technical requirements of the contract and shall offer for acceptance only supplies
and/or services that conform to these requirements.
5.2
The Contractor shall be responsible for the provision of objective evidence

demonstrating that the controls applied and inspections carried out are effective.
5.3
The Director General Defence Quality Assurance Organisation is the Quality

Assurance Authority and reserves the right to perform any examinations or tests to
ensure that supplies and/or services conform to the technical requirements of the
contract.
5.4
Acceptance of all supplies and services shall be subject to agreement by the Quality
Assurance Authority that the quality requirements have been fulfilled. The Quality
Assurance Authority reserves the right to reject any supplies which fail to meet the
technical requirements of the contract.
5.5
The Request for Tender and contract shall nominate the Quality Assurance Authority,
quality assurance and acceptance provisions and the requirements for contractors
quality control.
6.
6.1
6.1.1
6.2
6.2.1
6.3
6.3.1
6.4
6.4.1
PREPARATION FOR DELIVERY

Delivery
Drawings shall be delivered as full size transparencies
or non-reproducible
originals,
prints, microfilm in the form of roll film, aperture cards, microfiche, or magnetic
tape/disk, (for drawings in digital form), as specified in the contract.
Marking
Each primary package and outer container shall include a list of its contents and
the following information shall be clearly marked on the exterior: Consignee,
Consignor, Contract Number, Number of Containers in the consignment and the
Serial Number of that container. Marking procedures shall be in accordance with
DEF(AUST)lOOO, PART 5.
Waterproofing
Each package or container
the contents.
shall be adequately
waterproofed
to prevent damage to
Transparencies
Transparencies
shall be packaged
in cylindrical
containers
14
DOD INTERNAL
USE ONLY
or flat cases.
DEF(AUST)
50856
PART 1
6.4.2
Transparencies
in cylindrical containers shall be rolled with image outwards and
folding of the documents is prohibited. Additional packing shall be added to prevent
movement of the documents within the container during transit. The cylindrical
containers may be made of metal, plastic or fibreboard. Cylindrical fibreboard
containers shall have metal or plastic ends, one of which shall be permanently fixed
to the cylinder. The free end shall be prevented from becoming inadvertently
detached from the cylinder: adhesive tape in accordance with AS 1599 may be
used for that purpose. The mass of cylinder containers and their contents shall not
exceed 10 kg.
6.4.3
Transparencies
shall be forwarded in a flat case if that is agreed by the Ordering
Authority or is a requirement of the contract. The construction of the cases shall be
as approved by the Ordering Authority and the documents shall be packed in the
cases in a manner that prevents movement.
6.4.4
Non-reproducible
Originals and Master Art work shall be delivered
the manner laid down in paragraph 6.4.3.
6.5
in a flat case in
Prints
6.5.1
Prints may be forwarded in cylinders or in bundles. If cylinders are used then

paragraph 6.4.2 shall apply. Bundles shall not exceed 10 kg, shall have a base area
within the measurements of a rectangle of 460 mm by 300 mm and the height shall
not exceed 200 mm. Each bundle shall be wrapped in waterproof material to ensure
that prints do not become wetted. Bundles may be combined into larger parcels
and wrapped in Kraft wrapping paper or placed into fibreboard boxes.
6.5.2
Boxes containing bundles of prints shall be made from B flute, double faced
fibreboard in accordance with DEF(AUST)5620.
Prints intended for microfilming
shall be rolled with the image outwards and folding of these documents is not
permitted.
6.6
Microfilm
6.6.1
Each reel of microfilm shall be packed in a metal or plastic

Primary Packaging.
reel can or fibreboard reel box. Aperture Cards or Microfiche shall be packed in
metal, plastic or fibreboard boxes.
6.6.2
Outer Container.
The base of packages of microfilm shall not exceed the
dimensions of a rectangle measuring 460 mm by 300 mm and each package shall
not exceed 10 kg. Fibreboard boxes for exterior packaging shall be made from B
flute, double faced fibreboard in accordance with DEF(AUST)5620.
Small packages
may be wrapped in Kraft wrapping paper.
6.6.3
Fastening.
All bundles,
from becoming undone.
6.7
Magnetic
packages and boxes shall be fastened to prevent them
Tapes
6.7.1
Each reel of magnetic tape shall be packed in a

Primary Packaging.
non-magnetic, dust-proof container in which it is positively supported on a resilient
mounting at the hub.
6.7.2
Outer Container.
The outer container
and to the ingress of dirt and water.
15
shall be resistant
to heat transfer.
shock
DEF(AUST)
PART 1
50858
The recommendations
for the care and transportation of magnetic tape, contained
in AS 3636.2 shall be adhered to, unless otherwise specified in the contract.
6.7.3
6.8
Magnetic and Optical Disks/Diskettes

The recommendations
(diskettes), contained
in the contract.
6.8.1
7.
7.1
for the care and transportation of flexible disk cartridges

in AS 3636.3 shall be adhered to, unless otherwise specified
NOTES
Intended Use
7.1.1
The need for drawings is to be determined on the basis of the intended

future use of the systems and;or materiel for which they are required.
present and
7.1.2
The procurement documents should specify the requirements indicated

for each item or groups of items requiring different levels of drawings.
in TABLE I
7.1.3
The levels of drawings
7.2
7.2.1
required
should be determined
from paragraph
4.3.
Other Uses
The following
identifies
some uses for engineering
data:
a.
logistic support;
b.
initial procurement,
C.
determining
d.
identifying the responsible Inventory Control Point for future management

and procurement control of the item(s) and its stock quantity;
e.
procuring
reprocurement
price reasonableness
a descriptive
(1)
cataloguing
(2)
standardisation
(3)
item reduction:
(4)
reduction
(5)
development
f.
performing
9.
determining
identification
in the Defence
or manufacture:
of an afforded item:
of the item(s) to enable:

Cataloguing
System:
of similar items:
of Defence
Stock Numbers
utilised
of the Item identification
Guide;
maintenance
on the item, including
the most economical
. 16
to identify
overhaul:
method for disposition
items: and
and
of the item(s).
DEF(AUST)
7.3
Tailoring
50856
PART 1
of Drawings
7.3.1
Tailoring of drawings to suit level content will be accomplished

TABLE I and consideration to the following.
7.3.2
Drawings may be prepared by other than manual means (computer, plotter,

photosetter). Cost reduction techniques are encouraged when these techniques do
not impair the reproducibility
(including microfilm), clarity and design disclosure
requirements of the levels of drawings being prepared. Computer aided drafting,
photographic techniques, and the use of permanently adhering non-fading, front
printed and mounted labels and paste-ons for repetitive features, as well as
scissor-drafting
techniques should be used to the maximum extent practicable.
7.3.2.1
7.4
7.4.1
7.5
7.5.1
7.6
7.6.1
by utilisation
of
Drawings prepared by these techniques having minor variations from PART 2.

shall be acceptable
so long as these variations
do not detract from the
requirements relative to information content.
Drawings
Supplied
in Digital
Form
Drawings supplied in digital form shall be CALS compliant

following standards, as applicable:
and shall comply with the
MIL-D-28000
for drawings
produced
in a digital format;
MIL-R-28002
for drawings
produced
in a raster format:
MIL-STD-1840
to enable transfer of technical

electronic environment.
Nomination
of Quality
Assurance
information
produced
in an
Authority
The official Request for Tender and contract shall nominate

Authority, the conditions of inspection and the requirements
control.
the Quality Assurance

for contractors quality
Inquiries
General inquiries
to:
and suggested
alterations
to this document
Assistant Director Technical Standards

Codification and Standardisation Authority
Department of Defence
2nd Floor
370 St Kilda Road
MELBOURNE VIC 3004
DOD INTERNAL17 USE ONLY
should be addressed
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DOCUMENT
DEF (AUST) 50858:
MPROVEMENT
PROPOSAL
ENGINEERING DF lWlNG - ACQUISITION AND PREPARATION FOR

DEFENCE EQUIP\ ENTS; PART 1: ACQUISITION
REQUIREMENTS
The purpose of this form is to solic t comments which will assist in maintaining the above
document as both practical and rei listic. When completed, the form and any additional
papers, should be forwarded to:
Assistant Director Technical Stand lrds
Codification and Standardisation AI thority
Department of Defence
2nd Floor
370 St Kilda Road
MELBOURNE VIC 3004
NB
Comments submitted dl I not constitute or imply authorisation to waive

any requirement of the locument or to amend contractual requirements.
1.
Has any part of this docu nent created problems or required interpretation
use? State Paragraph No( ;) and any re-wording suggested.
2.
Has new technology rend rred any process obsolete? Suggestions supported
has proved
by examples are welcome where the new process/hardware
satisfactory.
3.
Comments
4.
Remarks (attach any relet ant data which may be of use in improving
document).
on any require ment considered
to be too rigid/too
expensive.
this
in
REQUESTS
FOR DOCUMENTS
Requests for copies of this Standard, or certain of the listed Applicable Documents,
may be directed to the appropriate source listed below:
DEPARTMENT
OF DEFENCE (Navy Office)
Director General Naval Engineering Services
Department of Defence (Navy Office)
CANBERRA ACT 2600
Attention: NAVTIC Specification Centre
Telephone: (06) 266 20461266 2096
DEPARTMENT
OF DEFENCE (Army Office)
The Head
Arrny Technology and Engineering Agency
Raleigh Road
MARIBYRNONG
VIC 3032
Postal Address: Private Bag No 12
PO ASCOT VALE VIC 3032
Attention: Equipment Informat,io,n Manager
: Telephone:
(03) 9 3 19 5802
DEPARTMENT OF DEFENCE (Air Force Office)

Specifications and Standards
RAAF Publications Unit
RAAF Williams
LAVERTON VIC 3027
Telephone: (03) 9 256 4179
OTHER USERS
Refer Army Office at address above.
(:
Crown copyright reserved

*
i
PUBLISHED UNDER AUTHORITY OF

DEPARTMENT OF DEFENCE
Copies of DEF (MST) Documents are
obtainable from sources shown inside back cover
-_
.

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UNCONTROLLED IF PRINTED

AUSTRALIAN DEFENCE STANDARD

PUBLISHED UNDER AUTHORITY

DOD INTERNAL USE ONLY

DOD INTERNAL USE ONLY

under the authority

Specific inquiries regarding the application

for use by the Navy, Army and Air Force.

PART 1 of this Standard supersedes

DOD INTERNAL USE ONLY

Types and Numbers

Clarity and Legibility

and Limited Production

DOD INTERNAL USE ONLY

and Optical Disks/Diskettes

in Digital Form ..................................

DOD INTERNAL USE ONLY

This Standard prescribes requirements for the acquisition of drawings and

in one or more of the following

and Limited Production

to the latest issue of the following

Australian Department of Defence

Engineering Drawing - Acquisition and Preparation

Boxes and Sheet, Fibreboard, General Purpose:

Draft Structure & Content of a Request for Tender including

Stores for the Services

Terms Used in Quality Control

Flexible Disk Cartridges

DOD INTERNAL USE ONLY

Digital Representation for Communication

Raster Graphics Representation

Australian Defence Cataioguing Handbooks

Defence Cataloguing Codes for Manufacturers

Defence Cataloguing Code for Manufacturers:

Item Name Directory

for Supply Cataloguing

US Military Cataloguing Handbooks

Commercial and Government Entity (CAGE) - Name to Code

Commercial and Government Entity (CAGE) - Code to Name

NATO Supply Code for Manufacturers

Federal Item Name Directory

The Defence Cataloguing Code

for Supply Cataloguing

DCCM - Defence Cataloguing Code for Manufacturers

CIN - Code Identification Number - (Originally

FSCM - Federal Supply Code for Manufacturers - (term previously

DOD INTERNAL USE ONLY

used by the United

NSCM - NATO Supply Code for Manufacturers - (term used for

Cataloguing handbooks are being converted to microfiche. Those already

Handbooks with the prefix 66 are published by the Australian

A mechanism or device employed

with a major part of

part used to maintain

One which, prior to the alteration, is taken from existing government

of a number of sub- assemblies

A tabulation of pertinent engineering

Commercial Item. Article of supply readily available from established commercial

End Product (End Item).

An item, either an individual

Mixtures such as explosives, fillers, propellants and pyrotechnics,

Group. A collection of units, assemblies or sub-assemblies which is a subdivision

Initial Graphics Exchange Specification (IGES).