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2/22/2011

IMD252
Digital Resource Center
Digitization
Chapter Contents
Phases
Guidelines for materials
selection
Acquisition / Development
(System Selection)
Circulation Department
Selection of library
management system
Installation and
Implementation

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Digitization Phases
Digitization Phases
Guidelines for materials
selection
Acquisition / Development
(System Selection)
Circulation Department
Selection of library
management system
Installation and
Implementation

There are basically three major phases


of a digitization project:
Phase 1: Preparation for digitization
Phase 2: Processing digitized
materials
Phase 3: Preservation and
maintenance

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2/22/2011

Digitization Phases
Digitization Phases
Guidelines for materials
selection
Acquisition / Development
(System Selection)
Circulation Department
Selection of library
management system
Installation and
Implementation

The main activities involved in the first phase


relate to the preparation for digitization, and
the actual process of digitizing materials.
Once a source of materials has been digitized
the second phase begins, which is concerned
with the processing required to make the
digitized materials easily accessible to users.
This involve a number of editorial and
processing activities such as cataloging,
indexing and compression.

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Digitization Phases
Digitization Phases
Guidelines for materials
selection
Acquisition / Development
(System Selection)
Circulation Department
Selection of library
management system
Installation and
Implementation

End-users can use the digitized materials only


when the digitized materials are properly
processed.
There are other issues too, which come in the
third phase, they relate to the preservation and
maintenance of the digitized collections and
services.

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Guidelines for materials


selection
Digitization Phases
Guidelines for materials
selection
Acquisition / Development
(System Selection)
Circulation Department
Selection of library
management system
Installation and
Implementation

Whatever the reason for a digitization processs


origin, the first step is the selection of materials to
be digitized.

Although the process is influenced by a number of


factors:i.
ii.
iii.
iv.

the objective of the project,


the target users,
the available resources,
time, cost and so on,

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Guidelines for materials


selection
Digitization Phases
Guidelines for materials
selection
Acquisition / Development
(System Selection)
Circulation Department
Selection of library
management system
Installation and
Implementation

The Technical Advisory Service for Images website


(TASI, 2001) includes a set of guidelines for this
purpose:
Get the copyright situation clear.
Get adequate information about the image to ensure retrieval
from a database.
Find out the various image modalities that are available in
the collection.
Determine whether it is technically feasible to capture the
information.
Determine who will use the images and how.

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2/22/2011

Acquisition / Development
(System Selection)
Digitization Phases
Guidelines for materials
selection
Acquisition / Development
(System Selection)
Circulation Department
Selection of library
management system
Installation and
Implementation

Management is responsible for drafting service goals


for the library. These goals include things like : maintaining and strengthening excellent customer
service;
providing access to accurate,
timely information for all patrons,
and keeping pace with technology innovations.
The rapid rise and development of digital libraries has
resulted in the need to develop tools and skill sets relating
to encoding information objects in this new digital format.

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Acquisition / Development
(System Selection)
Digitization Phases
Guidelines for materials
selection
Acquisition / Development
(System Selection)
Circulation Department
Selection of library
management system
Installation and
Implementation

The following list presents considerations


that developers must face when developing
digital library applications:
How will the content be captured?
What quality controls will be used?
What standards will be adhered to for capture
purposes?
What is the organizational basis for the
'collection'?
What are some design considerations for digital
libraries?
What are the searching and access capabilities?
How might the contents be best disseminated?
What are the long-term preservation issues for
digital libraries?

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2/22/2011

Acquisition / Development
(System Selection)
Digitization Phases
Guidelines for materials
selection
Acquisition / Development
(System Selection)
Circulation Department
Selection of library
management system
Installation and
Implementation

The costs associated with scanning existing


materials can be quite high.
Still images can be captured and stored as
JPEGs, GIFs, BMPs, or one of the many other
common formats. Most of these storage formats
are "lossy" in the sense that they must leave
some information out to meet the requirements
for that format. TIFF formats, which are less
lossy, are preferred for quality storage, but these
formats must be converted to JPEG or GIF to use
them in Web-based delivery systems.

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Acquisition / Development
(System Selection)
Digitization Phases
Guidelines for materials
selection
Acquisition / Development
(System Selection)
Circulation Department
Selection of library
management system
Installation and
Implementation

Preserving digital materials presents real


challenges, especially as we encounter
changing formats and new standards for
encoding, representing/ and archiving digital
artifacts.
Combine that with the relatively quick
degradation of digital bits on magnetic media
and the obsolescence of equipment and
software to read digital information/ and one
begins to fathom the challenges pose by longterm preservation.

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Circulation Department
Digitization Phases
Guidelines for materials
selection
Acquisition / Development
(System Selection)

Committed to serve library patrons by performing


or assisting with various functions related to the
location and circulation of library materials,
which include:

Circulation Department
Selection of library
management system
Installation and
Implementation

i.

Assisting patrons with general questions about


library building and departments, use and policies
and services and resource available.
ii. Loan and receipt of library materials.
iii. Re-shelving of library materials and library shelving
area.
iv. Receipt of fines and charges.

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Guideline on selection of
library management system
Digitization Phases
Guidelines for materials
selection
Acquisition / Development
(System Selection)
Circulation Department
Selection of library
management system
Installation and
Implementation

SYSTEM FUNCTIONALITIES

Cataloging
Circulation
Report/statistic generation

Import/export
Administration
OPAC/webopac
Acquisitions
Serials

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Guideline on selection of
library management system
Digitization Phases
Guidelines for materials
selection

Acquisition / Development
(System Selection)

FLEXIBILITY/COMPATIBILITY

Support system expansion/upgrading


Support user customization

Circulation Department

Support networking

Selection of library
management system

Compatible with other equipment's

Installation and
Implementation

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Guideline on selection of
library management system
Digitization Phases
Guidelines for materials
selection
Acquisition / Development
(System Selection)
Circulation Department
Selection of library
management system

RUNNING ENVIRONMENT

Easy to learn
Easy to maintain
East to fix

Installation and
Implementation

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Guideline on selection of
library management system
Digitization Phases
Guidelines for materials
selection

PRICING

Acquisition / Development
(System Selection)

Basic modules of the library management


system

Circulation Department

License statement

Selection of library
management system

Data migration

Installation and
Implementation

Installation and maintenance charge

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Guideline on selection of
library management system
Digitization Phases
Guidelines for materials
selection
Acquisition / Development
(System Selection)
Circulation Department
Selection of library
management system

MAINTENANCE AND POST-SALE


CUSTOMER SERVICE

Costs of part replacement


Cost of system upgrade
Labor charge for installation and on-site
visit

Installation and
Implementation

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2/22/2011

Guideline on selection of
library management system
Digitization Phases
Guidelines for materials
selection

PERFORMANCE

Acquisition / Development
(System Selection)

Time saving
Manpower saving

Circulation Department

System response time

Selection of library
management system

Online service

Installation and
Implementation

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Guideline on selection of
library management system
Digitization Phases
Guidelines for materials
selection
Acquisition / Development
(System Selection)
Circulation Department
Selection of library
management system

OTHERS (LIBRARY DEMAND)

New book display


Feature to support reading
Printing function (ex: spine label printing)

Installation and
Implementation

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2/22/2011

Installation and
Implementation
Digitization Phases
Guidelines for materials
selection
Acquisition / Development
(System Selection)
Circulation Department

There are two


main components
of DRC

Selection of library
management system
Installation and
Implementation

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Also, the database is an integral part of DRC.


Peripheral systems are required at both ends the
server as well as the client end.

Installation and
Implementation
Digitization Phases
Guidelines for materials
selection
Acquisition / Development
(System Selection)
Circulation Department
Selection of library
management system
Installation and
Implementation

The Server (serve for all files)


Responsible for maintaining the
library information and material, and
responding to the request of the
users (clients).
The centralized system is easier to
establish and less expensive to
maintain.
Advances in distributed computing
suggest that DRC servers be
implemented in a distributed manner.

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Installation and
Implementation
Digitization Phases
Guidelines for materials
selection
Acquisition / Development
(System Selection)
Circulation Department

The Client
The client is a system, which allows the user
to access the library system.
Client agents.

Selection of library
management system
Installation and
Implementation

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Installation and
Implementation
Digitization Phases
Guidelines for materials
selection
Acquisition / Development
(System Selection)
Circulation Department
Selection of library
management system

Library Database System


The database system of DRC is relational, and
an object oriented relational database system.
The elements of the database are objects. All the
library materials are a collection of objects with
relations between them.

Installation and
Implementation

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