SAVE THE CHILDREN

INTERNATIONAL PROGRAMS
ROLE PROFILE

TITLE: Awards Manager

TEAM/PROGRAMME: Awards Unit

LOCATION: Philippines

GRADE: TBC

CONTRACT LENGTH: 6 months

CHILD SAFEGUARDING:
Level 3: the role holder will have contact with children and/or young people either
frequently (e.g. once a week or more) or intensively (e.g. four days in one month or
more or overnight) because they work in country programs; or are visiting country
programs; or because they are responsible for implementing the police
checking/vetting process staff.
ROLE PURPOSE:
As a member of the Awards Management Team, this position will provide technical
assistance to programme teams for all aspects related to Awards Management. The
post-holder will be mainly responsible in the managing, directing, and coordination of
awards and contractual requirements between programme teams and members
and/or donors from planning, budgeting, proposal development, contracting, roll-out,
reporting, etc. S/he will also support in partnership management, facilitate audits, and
help in capacity building of staff.
SCOPE OF ROLE:
Reports to: Head of Awards
Dimensions:
Number of direct reports: N/A possible Matrix Management
KEY AREAS OF ACCOUNTABILITY:
As a member of the Awards Management Team, contribute to:
Co-ordination of awards and contractual requirements.
Follow an organisational culture that reflects our values, promotes
accountability and high performance and frees up our people to deliver
outstanding results for children and excellent customer service for our
Members and Donors
Awards management responsibilities:
Ensure efficient use of tools/reports along in coordination with budget-holders
and finance colleagues to facilitate budget monitoring
Support the Head of Awards in preparation of replying to queries from Donors,
Members and HQ about awards compliance related matters.
Follow up with members on timely debt clearance from donors of grants
assigned to the post-holder
Review and ensure award documentation and filing is compliant for audit
requirements
Support and coordinate the close-out of awards that have ended, from preclose, in a timely manner and ensure all awards that have ended have
successfully completed and acknowledged by member and donor including
final financial and narrative reports, any outstanding expenditures/liabilities,
fixed assets and any remaining issues such as remaining cash and fund balance
Budgeting, proposal development and contracting

Work closely with finance, PDQ, and program managers in preparation of the
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SAVE THE CHILDREN

INTERNATIONAL PROGRAMS
ROLE PROFILE

financial proposal
Ensure consistency in budget and narrative proposal and respective logframe
Work with finance teams in drafting of Scheme of Delegation to ensure
compliance with award.
Review of Award agreements/Fund Summaries to ensure that the terms and
conditions are acceptable and practicable
Ensuring all proposals, Fund summaries, budgets and amendments are
uploaded onto AMS to enable timely authorisation, and these are approved and
circulated to appropriate staff, field offices.
Support budget-holders in preparing their program budgets, so they are
systems compliant, in coordination with finance, and also in-line with donor
mapping.
Manage awards management statistics including key performance indicators
(KPIs) and progress report to evaluate the performance of each awards as
compared to agreement and set targets

Support to Partnership Management & programme teams

Support Partnership Advisors in the roll out of Partnership agreements and
contractual agreements with partners to ensure that they fulfil donor
requirements.
Support team in assessment of Partner capacity to address all related donor
compliant risk in coordination with finance colleagues.
Support partners in building their capacity in efficient and effective award
management.
Support in the implementation of audit recommendations, in coordination with
finance and operational manager, as soon as possible for partners.
Strategic and Operational Planning:
Closely work with Head of Awards in preparing award projections, cost
extension, no-cost extension and budget revisions
Support in organizational strategic and operational planning
Actively provide technical guide and assistance in review of Funding strategy
and Master budget in line with policies/procedures required.
Capacity Building:
In coordination with finance, support budget-holder training and Partners award
management training and refreshers
Regularly visit programme offices, to provide monitoring support and conduct
trainings in award compliance for all relevant staff in Philippines as required
Capacity building of staff assigned specific Awards Management
responsibilities.
Support preparation of capacity building and succession plans for programme
and awards teams and ensure management support to enable implementation.
Audit
Facilitate audits as per HQs and donors requirements.
Support in implementation of auditors recommendations, in coordination with
other departments, as soon as possible.

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SAVE THE CHILDREN

INTERNATIONAL PROGRAMS
ROLE PROFILE

BEHAVIOURS (Values in Practice)

Accountability:
holds self accountable for making decisions, managing resources efficiently,
achieving and role modelling Save the Children values
holds the team and partners accountable to deliver on their responsibilities giving them the freedom to deliver in the best way they see fit, providing the
necessary development to improve performance and applying appropriate
consequences when results are not achieved.
Ambition:
sets ambitious and challenging goals for themselves and their team, takes
responsibility for their own personal development and encourages their team to
do the same
widely shares their personal vision for Save the Children, engages and
motivates others
future orientated, thinks strategically and on a global scale.
Collaboration:
builds and maintains effective relationships, with their team, colleagues,
Members and external partners and supporters
values diversity, sees it as a source of competitive strength
approachable, good listener, easy to talk to.
Creativity:
develops and encourages new and innovative solutions
willing to take disciplined risks.
Integrity:
honest, encourages openness and transparency; demonstrates highest levels of
integrity
QUALIFICATIONS AND EXPERIENCE
Essential
Substantial relevant experience of managing large and complex grants,
contracts and sub-agreements with knowledge of major funders guidelines
including in-depth knowledge of grant documents and compliance issues
Excellent budgeting and accounting skills, and presentation/communication
skills.
Experience in producing financial reports.
Experience in developing large-scale or strategic proposal budgets, including
the development of consortia proposals
Experience in both development and humanitarian sector preferred.
Good interpersonal skills with the ability to communicate and negotiate clearly
and effectively at all levels, taking into account cultural and language
difficulties.
Highly developed cultural awareness and ability to work well in an international
environment with people from diverse backgrounds and cultures.
Strong results orientation, with the ability to challenge existing mind-sets.
Ability to present complex information in a succinct and compelling manner.
Date of issue:

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October 2014

Author: Baljit Sidhu