Bank Reconciliation Tutorial and Templates

HOW TO DO A BANK RECONCILIATION
This document will guide you through how to do a monthly bank reconciliation, as required fo
your DSU audit submission.
This first page provides an example January bank reconciliation for the Fictional Student
Society, with detailed explanations of every item.
The remaining pages in this workbook contain monthly autocalculating bank reconciliation
templates for you to fill in, print off, and add to your records.
Bank Reconciliation
FICTIONAL STUDENT SOCIETY
DATE: January 14, 2012
Bank Balance
PLUS Outstanding Deposits
Petty cash
DSU funding cheque (fall 2011)
$120.00
$130.00
TOTAL
250.00
150.00
3.50
LESS Outstanding Cheques

Cheque #
149
153
154
Date
12-Nov
5-Jan
5-Jan
TOTAL
Amount
$
10.00
$ 100.00
$
40.00
Adjusted Bank Balance
General Ledger
Adjustment to Ledger
Bank Fees
Adjusted General Ledger
Difference
reconciliation, as required for
for the Fictional Student
ulating bank reconciliation
SOCIETY: Your society name.
TY
DATE: Closing balance date from your bank statement.

$
2,012.24
BANK BALANCE: Closing balance on your bank statement.
OUTSTANDING DEPOSITS: List any petty cash, cheques written TO y

cashed, or any other money that's not in the bank account yet.
TOTAL: This will automatically sum all outstanding deposits.
OUTSTANDING CHEQUES: List any cheques you have written, but ha

your ledger as being cashed by the date of this month's bank statem
your closing balance date is Jan. 31, any uncashed cheques you've w
31 should be listed here, each on its own individual line.
TOTAL: This will automatically sum all outstanding cheques.
ADJUSTED BANK BALANCE: This will automatically sum Bank Balanc

Deposits, and subtract Outstanding Cheques.
2,112.24
2,115.74
GENERAL LEDGER: This is the balance in your General Ledger on the

bank statement closing balance date.
BANK FEES: If you have bank fees FOR THE MONTH OF THE BANK RE
DOING, write them here. Note that you must record bank fees in yo
THE DAY YOU GET THE BANK STATEMENT (NOT the day the bank fee
applied on your bank statement), or this will not work right. For exa
your bank reconciliation for the (fiscal) month ending Jan. 14. You r
in the mail on Jan. 20. You would then record "January bank fees" w
2,112.24
in the mail on Jan. 20. You would then record "January bank fees" w
your General Ledger, and also record that amount here on the bank
month.
ADJUSTED GENERAL LEDGER: This will automatically subtract Bank F

Ledger.
DIFFERENCE: Arguably the most important line, this shows you if an

made in your bookkeeping.
A Value of "0": Congrats! You have likely entered everything correctly.

A Positive Value: Means you have more money in the bank than you acco
Ledger. This is usually due to not recording either bank fees or a cheque you
A Negative Value: This is slightly more ominous, and indicates that you ha
books say you do. While it could mean that money has gone missing or bee
misrecording the amount of a cheque written, or a simple addition error in y
balance.
k statement.
sh, cheques written TO your society but not yet

he bank account yet.
tanding deposits.
you have written, but haven't checked off in

this month's bank statement. For example, if
ncashed cheques you've written on or before Jan.
ndividual line.
tanding cheques.
matically sum Bank Balance and Outstanding

es.
our General Ledger on the same date as your
MONTH OF THE BANK RECONCILIATION YOU ARE

st record bank fees in your ledger ON OR AFTER
NOT the day the bank fees are listed as being
ill not work right. For example, you are doing
nth ending Jan. 14. You received your statement
rd "January bank fees" with a date of Jan. 20 in
matically subtract Bank Fees from General

line, this shows you if any mistakes have been
red everything correctly.

y in the bank than you accounted for in your General
er bank fees or a cheque you wrote.
us, and indicates that you have less money than your
ney has gone missing or been stolen, it is often due to
r a simple addition error in your General Ledger
Bank Reconciliation
SOCIETY NAME
DATE: END FISCAL MONTH
Bank Balance
General Ledger
Difference
TOTAL

Cheque #
Date
TOTAL
Amount
Bank Fees
Bank Reconciliation
SOCIETY NAME
Bank Balance
General Ledger
Difference
TOTAL

Cheque #
Date
TOTAL
Amount
Bank Fees
Bank Reconciliation
SOCIETY NAME
Bank Balance
General Ledger
Difference
TOTAL

Cheque #
Date
TOTAL
Amount
Bank Fees
Bank Reconciliation
SOCIETY NAME
Bank Balance
General Ledger
Difference
TOTAL

Cheque #
Date
TOTAL
Amount
Bank Fees
Bank Reconciliation
SOCIETY NAME
Bank Balance
General Ledger
Difference
TOTAL

Cheque #
Date
TOTAL
Amount
Bank Fees
Bank Reconciliation
SOCIETY NAME
Bank Balance
General Ledger
Difference
TOTAL

Cheque #
Date
TOTAL
Amount
Bank Fees
Bank Reconciliation
SOCIETY NAME
Bank Balance
General Ledger
Difference
TOTAL

Cheque #
Date
TOTAL
Amount
Bank Fees
Bank Reconciliation
SOCIETY NAME
Bank Balance
General Ledger
Difference
TOTAL

Cheque #
Date
TOTAL
Amount
Bank Fees
Bank Reconciliation
SOCIETY NAME
Bank Balance
General Ledger
Difference
TOTAL

Cheque #
Date
TOTAL
Amount
Bank Fees
Bank Reconciliation
SOCIETY NAME
Bank Balance
General Ledger
Difference
TOTAL

Cheque #
Date
TOTAL
Amount
Bank Fees
Bank Reconciliation
SOCIETY NAME
Bank Balance
General Ledger
Difference
TOTAL

Cheque #
Date
TOTAL
Amount
Bank Fees
Bank Reconciliation
SOCIETY NAME
Bank Balance
General Ledger
Difference
TOTAL

Cheque #
Date
TOTAL
Amount
Bank Fees

Bank Reconciliation Tutorial and Templates

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HOW TO DO A BANK RECONCILIATION

LESS Outstanding Cheques

Adjusted Bank Balance

Adjusted General Ledger

reconciliation, as required for

for the Fictional Student

ulating bank reconciliation

SOCIETY: Your society name.

DATE: Closing balance date from your bank statement.

OUTSTANDING DEPOSITS: List any petty cash, cheques written TO y

OUTSTANDING CHEQUES: List any cheques you have written, but ha

ADJUSTED BANK BALANCE: This will automatically sum Bank Balanc

GENERAL LEDGER: This is the balance in your General Ledger on the

ADJUSTED GENERAL LEDGER: This will automatically subtract Bank F

DIFFERENCE: Arguably the most important line, this shows you if an

A Value of "0": Congrats! You have likely entered everything correctly.

sh, cheques written TO your society but not yet

you have written, but haven't checked off in

matically sum Bank Balance and Outstanding

our General Ledger on the same date as your

MONTH OF THE BANK RECONCILIATION YOU ARE

matically subtract Bank Fees from General

red everything correctly.

Adjusted Bank Balance

Adjusted General Ledger

PLUS Outstanding Deposits

LESS Outstanding Cheques

Adjusted Bank Balance

Adjusted General Ledger

PLUS Outstanding Deposits

LESS Outstanding Cheques

Adjusted Bank Balance

Adjusted General Ledger

PLUS Outstanding Deposits

LESS Outstanding Cheques

Adjusted Bank Balance

Adjusted General Ledger

PLUS Outstanding Deposits

LESS Outstanding Cheques

Adjusted Bank Balance

Adjusted General Ledger

PLUS Outstanding Deposits

LESS Outstanding Cheques

Adjusted Bank Balance

Adjusted General Ledger

PLUS Outstanding Deposits

LESS Outstanding Cheques

Adjusted Bank Balance

Adjusted General Ledger

PLUS Outstanding Deposits

LESS Outstanding Cheques

Adjusted Bank Balance

Adjusted General Ledger

PLUS Outstanding Deposits

LESS Outstanding Cheques

Adjusted Bank Balance

Adjusted General Ledger

PLUS Outstanding Deposits

LESS Outstanding Cheques

Adjusted Bank Balance

Adjusted General Ledger

PLUS Outstanding Deposits

LESS Outstanding Cheques

Adjusted Bank Balance