Tanzania Postal Bank is an established Bank by the Act No.

11 of 1991 as
amended by Act No. 11 of 1992. TPB is a Bank that provides competitive
financial services to our customers and creates value for our stakeholders
through innovative products.
TPB is a Bank, whose vision is to be the leading bank in Tanzania in the
provision of affordable, accessible and convenient financial services. As
part of effective organizational development and management of its
human capital in an effective way, TPB commits itself towards attaining,
retaining and developing the highly capable and qualified workforce for
TPB betterment and the Nation at large.

CHIEF MANAGER PROCUREMENT

(1 POSITION)
Tanzania Postal Bank (TPB) seeks to appoint dedicated, self-motivated and highly
organized Chief Manager Procurement to join the TPB management team. The work
station is Head Office.
Reporting Line:

Chief Executive Officer

Locations:

Headquarter

Work Schedule:

As per TPB Staff regulations

Division:

Procurement and Supply

Salary:

Commensurate to the Job Advertised

Essential Duties and Responsibilities:

Head of Procurement Management Unit (PMU)

To plan, direct, organize, coordinate and control supply operations in the

Corporation.

Provide specialist advice, guidance and service on leading procurement to the

Bank and departments, Management of potential risks associate with different
sourcing strategies provide insight through the analysis of spend, supply
markets and Savings

Contribute to the development of business unit strategy by providing a view

on potential improvements for procurement systems and assessment of the
existing situation and anticipated changes within and external environment.

Define and manage key Supplier relationships to deliver breakthrough

performance in cost, service and Quality, including technical inputs to

negotiations on strategically significant contracts and management of third

party service providers.

Ensure conformity with Public Procurement Act, and its regulations.

Establish and maintain a succession plan/training

for the key roles in

procurement department, Motivate employee in the department and ensure

that their efforts are recognized

Review performance appraisal, discuss gaps, agree action plans to close the
gaps and manage service offerings and SLAs with internal customers

Manage staff and daily operations of the procurement department to ensure

all requirements of the Bank are met in a timely, efficient, effective and
ethical manner. Ensure all procurement requirements are in line with Bank
procurement policy and procedures.

Provide timely advice to accounting officer (CEO) Tender Board and user
department.

Define and implementation plan of the policies by translating policy

statements and concepts into action-able requirements and assigning roles
and responsibilities amongst staff, Engage staff in policies implementation by
communicating expectations providing coaching and support

Establish new process and systems for effective procurement across the Bank,
develop an E-Procurement vision and identify opportunities for broader
savings on procurement by conducting in-house vs. Outsource.

Evaluate all procurement requirements and recommend the most appropriate

procedure.

Secretary to the Tender Board, play a role of escalation point of all Bank
procurement issues for guidance , Address all bank procurement related audit
queries (internal and external auditors) and Bank of Tanzania

Determine and analyse training and development needs for procurement

department ensure that identified training is executed.

With the support from the Directorate of Human Resources Management,

interview and recruit new members and provide support to them during the
recruitment of their teams on request.

Work with subordinates in the team to achieve excellent business results

through continuous people development and monitoring activities

Develop and maintain excellent working relationship with all departments

internal and external constituencies through understanding their purpose and
objectives.

Promote and maintain the good name of the Bank while conducting business
in an ethical and professional manner to ensure avoidance of all actual and
potential conflict of interest.

Responsible for contract administration including preparation of contracts and

issuing approved contract

Promote business competition in supply of goods and services to the Bank.

Monitor compliance to all policies requirements and advise management of

any gaps by conducting periodic reviews. Ensure effective quantification of all
procurement risks by maintaining a framework for financial quantification and
applying it across the procurement risk register.

Exercise budgetary control in line with the bank budgetary control procedures

Agree targets and take accountability for the overall achievements of

performance objectives in the business area in terms of employee
satisfaction,

customer

experience,

and

cost

performance,

return

on

investments, risk, and compliance and governance requirements.

Review practices and procedure concerning all aspects of procurement and

draw up guidelines for application across the organization.

Advice professionalism in various procurement aspects and materials

management.

Manage all strategic outsourcing arrangement for the Bank as per Bank of
Tanzania Outsourcing Policy and guideline, Manage the due diligence process
to all business stakeholders and risk assessment for decision making before
contract award

Provide clear direction to team members on the strategic plan and key focus
areas and ensure their understanding and buy-in, Benchmark productivity of
the department against industry standards and create measures to improve
productivity

Perform any other related duties as may be assigned by superior.

Key responsibilities

Achieve and maintain the set monthly performance standards,

Compile periodic reports as per TPB procedures,

Provide leadership and capacity developing in the procurement management

Unit,

Conduct business in conformity with banks policies and procedures as well as

the best practice,

To ensure compliant with PPRA Rules and Regulations

Key Relationships
Internal: All TPB Staff
External: Regulators/Customers/Clients
EXPERIENCE AND KNOWLEDGE REQUIRED
Education: Holder of a CSP, CPSP, CIPS

and registered with PSPTB in the

category of authorized supplies officer/stock verifier with a Masters

Degree in materials management or related field that has

reputable practical experience of Procurement duties for a

minimum

period of five years.

past

Computer literacy is a must; working

experience in a banking industry will be an added advantage.

Experience/Skills
The candidate must have good knowledge procurement and supply chain
management.
Must have experience on PPRA procedures.
High level of integrity
Must be keep on details
Excellent communication and report writing skills
Ability to work under pressure and minimal supervision

 Personable and able to relate to people at all levels

Skills / Attributes:
People Management skills
Attention to details
Prioritize Tasks
Team player
The position will attract a competitive salary package, which include benefits.
Applicants are invited to submit their resume (indicating the position title in the
subject heading) via e-mail to: recruitment@postalbank.co.tz. Applications via
other methods will not be considered. Applicants need to submit only the
Curriculum Vitae (CV) and motivational letter. Other credentials will have
to be submitted during the interview for authentic check and
administrative process.

Tanzania Postal Bank is an Equal Opportunity Employer and is very

committed to environmental, health and safety Management.
That, late applications will not be processed and Short listed candidates may be
subjected to any of the following: a security clearance; a competency assessment;
physical capability assessment and reference checking.
Please forward your applications before 06th March, 2015