MAF Guidelines & Regulations - Last Updated 15.01.2015

Malta
Arts
Fund
Strand 1
Project
Support
Grant
Strand 1.1
Small
Projects
Strand 2
Organisation
Support
Grant
Strand 3
Mobility
Support
Grant
Strand 4
Spreading
Words
Strand 1.2
Large
Projects
Updated 15th January 2015

Latest updates:
-
Ineligibility Criteria Initiatives with a line vote (Strands 1, 2, 3) & Initiatives with a line vote from the Government of Malta (Strand 4) please see p.11, 21, 28, 39.
Definitions of Group (p. 3) and Individual (p. 4).
Mandatory Documentation (please see p. 10, 20, 27 clause number 2).
Each call for applications (please see updated deadlines on p. 7, 8, 16, 25, 34) closes at 12:00hrs (noon), but you may submit your MAF application dossier (4 identical
and complete copies as per these Guidelines and Regulations) to the Arts Council before these deadlines, anytime between 09:00hrs and 12:00hrs noon, and 13:30hrs
and 16:30hrs.
Applications for the Malta Arts Fund are to be submitted by hand to the Arts Councils new offices at 16, Casa Scaglia, Triq Mikiel Anton Vassalli, Valletta.
THE MALTA ARTS FUND

INTRODUCTION
This document should help you to:
Familiarise with the structure of the Malta Arts Fund (MAF)
Identify whether your project is eligible for support
Understand the application, assessment and complaints procedure
Identify the different strands of the MAF
OBJECTIVES
The objectives of the MAF are:
To contribute to the goals and priorities of the National Cultural Policy
To support creative and innovative initiatives by artists, cultural operators and

arts organisations
To support artistic interaction with all sectors and communities in society
To support multidisciplinarity in artistic practice, including new media and

technologies
To strengthen Maltas artistic sector internationally
To invest in artistic development and training of artists and cultural operators,

while encouraging professionalism
These objectives are reflected in the evaluation criteria against which submitted
applications are assessed.
DEFINITIONS
For the purpose of these guidelines, the following terms are defined as follows:
Applicant
An applicant may be an individual, a group or an organisation. To apply for Strand 2
(Organisation Support Grant), an applicant can only be a registered voluntary
organisation or a cooperative. Applicants cannot be employees of the Arts Council or
involved in the management of the MAF.
Application
An application is a submission, inclusive of all mandatory documents and any
annexes to the MAF application form made by an eligible applicant.
Arts
The arts comprise different creative and expressive disciplines, including performing
arts, visual arts and literary arts. This is taken as a general working definition and is
not meant to be exhaustive or exclusive.
Beneficiary
The beneficiary is the recipient of the grant. The beneficiary is responsible for the
implementation of the proposal supported by the MAF.
Compliance
If mandatory material is missing from the submitted application dossier, the whole
application will be deemed incomplete and will be rejected as non-compliant. Noncompliant applications will not be processed further.
Cultural operator
A cultural operator is an individual with an arts and culture background, working in
one or more fields in the sector of culture and the arts.
Eligibility
Compliant applications will first be screened in terms of eligibility by the appointed

evaluators. Proposals which are not considered eligible in terms of the set criteria
shall not be processed further and shall not undergo evaluation.
Evaluation
Applications deemed compliant and eligible are then evaluated against the Criteria
established in these Guidelines by the appointed evaluators.
Evaluator
The Fund Managers shall appoint an evaluation team for each call under the MAF.
The Arts Council may appoint both local and foreign professionals in the sector of
culture and the arts.
Grant
The grant is the amount allocated to a successful proposal.
Group
A number of persons with or without legal personality may form a group. One of the
persons involved must take the leading role and have the main legal responsibility for
managing the project and the grant. This person must be a Maltese citizen or be in
possession of a Malta residence permit or of a Maltese citizenship certificate or of a
Maltese passport.
Individual
Individuals applying for a grant must be Maltese citizens or be in possession of a
Malta residence permit or of a Maltese citizenship certificate or of a Maltese
passport.
Malta Arts Fund
The MAF is an arts incentive funding programme.
MAF management and administration
The Arts Council and the Culture and Audiovisual Unit within the Ministry responsible
for Culture are jointly responsible for the management of the MAF. The MAF is
administered by the Council. All official correspondence, including the submission of
applications, must be sent to the address indicated in these Guidelines and
Regulations.
Organisation
An organisation legally established and/or publicly registered in Malta, having a

statute. Voluntary organisations must be registered with the Commissioner for
Voluntary Organisations in accordance with the Voluntary Organisations Act
requirements (http://www.maltacvs.org/). The applicant must be a legally authorised
representative of the organisation. Cooperatives must be registered with Koperattivi
Malta.
Stand-Alone Project
A single project with determinate and specified start and end dates. These are
projects which have an artistic process commencing after the MAF result notification
date. The artistic process excludes groundwork related to project submission.
BEFORE FILLING IN THE APPLICATION FORM
Read these Guidelines and Regulations carefully, they provide all the key
information on how to submit an application to apply for a grant.
Develop your ideas and write a proposal. The guidelines in this document
highlight the main areas to be presented.
Seek other potential funding from private or public sources. Ensure you submit
an application which you have the financial and administrative capacity to
implement.
Your project or programme should also be discussed with possible sponsors,

Local Councils and other potential contributors. Coordination with local
communities and authorities should especially be sought if a project or a
programme will take place in a public space and will benefit or engage people
living in a particular locality or region.
The MAF may also co-fund projects supported by any EU funded programme.
ArtsTalk is a platform created by the Arts Council which facilitates dialogue

across sectors and disciplines in culture and the arts, including conversations
with established and emerging artists and information about the MAF.
GUIDELINES FOR FILLING IN THE APPLICATION FORM

The following are guidelines for filling in the different sections of the application form:
Strand
Tick the strand you are applying for.
Applicant
If you are applying as:
Individual | Write your name.
Group | Write the name of the group (if any) and the name of the person within
the group who is responsible for and leading the project.
Organisation | Write the official publicly registered name of the organisation as
it appears on the organisations statute, the relevant registration number of the
organisation, the name of the legal representative of the organisation and
his/her position within the organisation.
Residential/Official Address
Individual/Group | Write your current residential address.
Organisation | Write the current official address of the organisation.
Contact details
You must provide at least one telephone/mobile number and an email
address.
Project/Organisation Name or Working Title

Provide a name or working title for your proposal. In the case of the
Organisation Support Grant, write down the name of the organisation applying
for funding
Indicative start and end dates

Write down the start and end dates of the project. The project must start after
notification of results to applicants and end within the timeframe stipulated for
the respective strand.
Total Amount Requested

You may request up to 80% of the total project cost.
Have you ever benefited from public funds?

State whether you have/have not received public funding. If you have received
public funds, list the dates, specific funds and any other relevant details.
Declaration of compliance
Confirm that you have read and followed the Guidelines and Regulations and
submitted all requisite documentation.
Date and signature

Write the date of completion of the application and sign it.
Strand 1 | PROJECT SUPPORT

GRANT
The Project Support Grant is divided into two strands:
Strand
Session Frequency
Maximum Grant
Session Budget
Strand 1.1 - Small Projects
Every three months
5,000
20,000
Strand 1.2 - Large Projects
Every six months
20,000
80,000
SUBMISSION TIME FRAMES

Funds are distributed equally across the stipulated submission deadlines. Projects
must start after the date of result notification.
Strand 1.1 | Small Projects
The application deadlines and respective result notification dates of this strand are
listed in the table below. Each call for applications (please see left column below)
closes at 12:00hrs (noon), but you may submit your MAF application dossier to the
Arts Council (see address below the table) before these deadlines, anytime between
09:00hrs and 12:00hrs noon, and 13:30hrs and 16:30hrs. Applications must be
delivered by hand (either by the applicant or a representative of). Applicants are to
ensure that application dossiers are submitted in four (4) separate collated
packages. You will receive a written acknowledgement of receipt, which you need to
retain.
Late applications will not be accepted.
Application packages are not returned at the end of the selection procedure.
APPLICATION
SUBMISSION DEADLINES
FOR SMALL PROJECTS
5th January 2015
RESULT NOTIFICATION
26th January 2015
16th March 2015
15th April 2015
26th June 2015
15th July 2015
Strand 1.2 | Large Projects

APPLICATION
FOR LARGE PROJECTS
27th March 2015
RESULT NOTIFICATION
15th May 2015
The Malta Arts Fund

16, Casa Scaglia
Triq Mikiel Anton Vassalli,
Valletta
COMPILING YOUR APPLICATION

Your proposal must include a budget and a detailed project description. Your
project description gives you the opportunity to demonstrate in detail how the
proposal satisfies the MAFs assessment criteria. A decision on funding will be
made on the strength of the information submitted.
The project description

You must provide a detailed breakdown of the following:
General description
The context of the project
The aims and objectives of the project
A detailed and concise description of what the project entails, including all
specific activities related to the project
Project time-frames
10
Provide a breakdown (with indicative dates) of the projects main phases/activities.

Project location
Specify in which country or locality will the project take place and, which
venues/buildings/public spaces will be used during the projects implementation.
Details regarding the use of the various spaces should also be provided.
Art forms addressed by the project
Specify the art forms and genres that will be primarily addressed in the project.
Provide details regarding individual art forms and genres addressed by
multidisciplinary or interdisciplinary projects.
Audience category and participation

Specify the target audience(s) of the project. Provide details on the projects level of
interaction with the public, including the targeting of new audiences.
Anticipated project outcome

Describe the projects concrete and realistic expected outcomes (such as:
publication, exhibition, performance, social interaction and awareness). Provide
details regarding these outcomes and how the project plans to achieve them.
Anticipated benefits
Describe how you expect your artistic/cultural work, skill and contribution to the
sector to benefit from the project. How will the project help you and/or your
organisation meet your goals/ambitions and develop your creative practice?
Project marketing plan
You should provide your projects promotional, marketing and/or distribution plan.
The project budget*

You should provide a detailed breakdown of the following:
A detailed expenditure budget
11
This must include a breakdown of eligible project-related costs, including both

services and third-party costs** (e.g. rental of venues, etc.)
**All artists and individuals involved in the project are entitled to a fee for their
relevant services
A detailed budget income
The proposal must include amounts relating to secured, unsecured and other
planned revenues for the project. The unsecured amount requested from the MAF
must be quantified and allocated as the Amount Requested from the Malta Arts
Fund. This must not exceed 80% of the projects expenditure.
Official documentation in support of the budget
Expenditure must be supported by relevant quotations. Other sources of funding,
sponsorships (also in-kind sponsorships) must be supported by relevant
documentation.
*Please see the Annex for budget samples.
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MANDATORY DOCUMENTATION
The documents stipulated in items 1 to 5 below are mandatory and required for the
pre-evaluation assessment. Omission to present any of these documents will
render the application non-compliant.
1. A complete, signed and dated application form | One (1) original and Three (3)
copies
2. A copy of your Maltese ID card or your Maltese residence permit or your Maltese
citizenship certificate or your Maltese passport| Four (4) copies
3. The project proposal: The proposal must include a project description and a
project budget | Four (4) copies
4. Your CV(s) (if applying as an individual or a group) or organisation profile (if
applying as an organisation) | Four (4) copies
5. The organisations statute or partnership deed (or relevant parts thereof). If you
are a company, voluntary organisation or cooperative, a copy of the relevant
certificate of registration must also be submitted | Four (4) copies
Projects are also non-compliant if:
6. The application is handed in after 12 pm (noon) of the respective deadline
The documents stipulated in items 7 to 9 below are also mandatory and required for
assessment during evaluation. Any missing documents will render the application
incomplete and ineligible. Applications are assessed on the basis of the complete
dossier, including the quality of the supporting material.
7. Portfolio(s) of all the collaborating artist(s) and all cultural operator(s) | Four (4)
copies and
Where applicable:
Links to online portfolio(s)
Audiovisual material of the artists work on CD/DVD
References to published work(s)
Bio-note of the artist(s) involved
13
8. Documentation in support of the budget | Four (4) copies

9. All quotations and correspondence relevant to the budget| Four (4) copies
14
PROJECT ELIGIBILITY AND EVALUATION

Projects will first be screened in terms of eligibility. Proposals ineligible in terms of
the criteria below shall not be processed further and shall not undergo evaluation.
Eligible
Stand-alone projects which engage the public through the arts
Research and development in the arts
Ineligible
Project(s) not directly related to the arts
Projects of an intrinsically commercial, self-sustainable or self-promotional
nature
Activities having fundraising or political party propaganda as a main objective
Events held on a regular basis, including annual projects, annual festivals,
school/annual shows, regular training programmes
Costs for traditional activities and festivities
Projects which are eligible under the other strands of the Malta Arts Fund
(Organisation Support Grant, Mobility Fund, Spreading Words)
Operational costs required for the day-to-day running of an organisation,
including premises or equipment, unless it is a necessary requirement of the
project
Projects which are eligible under the Malta Arts Scholarships
Funding for the creation or upholding of bursaries, prizes or scholarships
Individual modules credited as part of an educational course
Projects which are eligible under the Malta Film Fund
Production of documentaries, short films, feature films, television and radio
programmes
Projects eligible under the Cultural Diplomacy Fund
Projects eligible under the Malta Digital Games Fund
Projects submitted by public entities with or without a line vote
Initiatives with a line vote
Projects with a duration of more than eighteen (18) months from the date of
notification
Projects which have already started. This includes projects which have already
been made public (this includes promotion and teasers published on personal
websites, project websites, blogs, social media networks and other virtual or
physical platforms)
15
Projects that would have already taken place before the result is notified to
applicant(s)
Retrospective costs
Projects with budgets exceeding 80% of the project expenditure or the amount
requested is invalid
Incomplete applications as explained under Mandatory Documentation
Projects which are not stand-alone
Each eligible application is then evaluated against the criteria established in these
Guidelines and Regulations.
16
Evaluation criteria
Each eligible application is assessed against the following evaluation criteria:
The artistic quality of the project, and the expected quality of the audience
experience
The artistic development potential for the applicant, the audience and the
sector(s) addressed in the project
The increase in opportunities for a larger portion of the public to engage,
discover, and learn more about arts and culture
The development of the artistic core through creativity and innovation,
multidisciplinarity, interactivity and experimentation
The professional and financial management and delivery of the project
All five (5) criteria carry equal weight in terms of the project assessment.
The following are some questions directly related to these criteria which will be used
by the evaluators to arrive at their final assessment. You are advised to use these
questions to tackle issues relevant to the project proposal.
Quality
How strong is the artistic concept promoted in your project?

Is this a project of excellence?
Does your proposal show evidence of thorough thought, commitment and
preparation?
Based on the projects development so far, what is the likelihood for the
project to achieve its ambition and meet its targets?
Has the artist(s)/cultural operator(s) previous work been relevant to the
development of the art sector?
Will your project provide an outstanding experience that effects people who
engage with it?
Development
Does your project promote innovative concepts and help the public experience
the arts in alternative contexts, formats, or places?
Does your project support placing culture and the arts at the heart of learning,
education and community development?
17
Are artistic development opportunities maximised through the project?

Does your project help develop the skills of the artist(s) / cultural operator(s)
involved?
Does your project help in the development of the applicants artistic work?
Will opportunities be created to support or develop wider artistic practice and
understanding, and increase participation in the arts?
Public engagement
Will your project provide the public with opportunities for creative participation
and contribution during its development phase?
Does your project involve and respond to the needs of various communities?
Will your project use spaces and locations which are accessible and
encourage public interaction?
Does the project increase opportunities for people who do not usually engage
in arts activities?
Is there evident potential for the project to effect the public and the arts
scene? Will it encourage wider understanding or debate?
Creativity and Innovation
Does the concept within the application show creativity and innovation?
Does your project promise artistic challenges and push boundaries? Does it
bring together new or pre-existing media or components in an innovative
manner?
Does your project propose to re-interpret the functions of existing spaces?
Are different disciplines and people from different backgrounds involved in the
projects development and presentation?
Management
Does your application show evidence of careful marketing and development

plans?
Is the projects business plan/budget realistic?
18
Does your application provide sufficient evidence of the applicants ability to

manage the activity (including financial management) responsibly and
successfully?
Has the applicant made efforts to secure funds from other sources?
Evaluation process
While mandatory material must be submitted by the stipulated deadlines, the
Evaluation Board retains the right to request additional material during the
assessment phase. The Evaluators may ask you to attend a meeting.
The results of each respective call (successful, unsuccessful, ineligible and noncompliant) will be issued on the dates indicated in the submission timeframes. No
information on the evaluation process will be released before the official result
notification. Any form of soliciting will automatically disqualify an application.
All information received by the Fund Administrator, Fund Managers and
Evaluators will be considered confidential, both during and after the evaluation
process. Provisions on data protection and confidentiality will be included in the
Grant agreement, as applicable.
19
PROJECT IMPLEMENTATION AND MONITORING

When accepting the grant, applicants accept that their name, project title and a brief
overview of the project together with the amount awarded will be published by the
Arts Council.
You will be formally notified with the result, the amount of funding granted for the
realisation of the project, and any other conditions and / or recommendations related
to the grant.
If your project is successful, a legally-binding project support agreement, between
you and the Arts Council will detail the conditions and amount of funding.
Large Projects have a six (6)-month extension facility, subject to notification
and justification. Project extensions are not automatic. For an extension you
must submit a written justification for consideration by the Fund Managers.
The Fund Managers have the sole discretion whether or not to grant the
extension.
In all cases, payments will be processed after the signing of the contract. You must
use the MAF logo on all material and specify that the project was supported by the
Malta Arts Fund in all your marketing, PR and printed material.
You must use the grant received solely for the purpose for which it was awarded, in
line with your submitted proposal, the approval correspondence and project support
agreement. You must advise the Fund Managers immediately if changes affecting
the nature of the project take place during implementation.
The Fund Managers may alter or withdraw a grant if the change in the project is not
considered reasonable in relation to the initial proposal or if they are not informed
within reasonable time of the changes. Any changes to the original application must
be approved in writing by the Fund Managers. The Fund Managers retain the right
to change or add new conditions to the agreement during its implementation,
if this is deemed necessary for the proper management of the grant and the
sound administration of the project.
Project Report
20
At the end of each project, you will be asked to submit a detailed report
highlighting the work carried out and the achievements of the project
You will also be asked to submit copies of any relevant marketing, publicity or
information material (catalogues, programmes, publications, brochures,
albums etc.) developed for the funded project, including photographic or
audiovisual evidence and press releases
You must provide a short (200 words max.) testimonial with accompanying
project images that could be used for promotional purposes
You must submit this material within one (1) month of project closure. The Fund
Managers retain the right to make use of the submitted project material.
Project Strand
Valid Amount Requested
Valid Maximum Project Duration
Maximum | 5,000*
Small Projects
Eighteen (18) months from the result

Must not exceed 80% of notification date
the project expenditure
Minimum | 5,001*
Maximum | 20,000*
Large Projects

notification date
Must not exceed 80% of

21
Strand 2 | ORGANISATION SUPPORT

GRANT
Strand
Session
Frequency
Maximum
Grant
Session
Budget
Strand 2 Organisation Support

Grant
Yearly
20,000
100,000

The Organisation Support Grant is evaluated and awarded once a year
retain.
APPLICATION
RESULT NOTIFICATION
27th February 2015
15th April 2015
The Malta Arts Fund
22
16, Casa Scaglia

Triq Mikiel Anton Vassalli
Valletta
GUIDELINES FOR THE ORGANISATIONS PROPOSAL

Your proposal must include a three-year organisation plan and the organisations
artistic programme.
Your proposal gives your organisation the opportunity to demonstrate, in more detail,
how its work satisfies the Malta Arts Funds assessment criteria. A decision on
funding will be made on the strength of the information you submit.
The three (3)-year organisation plan
You should provide a detailed breakdown of the following points (where
relevant):
Mission Statement
A brief description of your organisations fundamental purpose.
Aims and Objectives
The organisations short- and long-term vision.
Organisations Organigram
A diagram outlining the structure of the organisation.
Audience Development
An analysis of the organisations target audiences. The development of possible new
audiences and markets should be studied and addressed in this section of the
proposal. What other audiences would the organisation like to target? How can your
organisation develop, to reach these new audiences?
Artistic Development
23
The organisations plans related to artistic research and artistic development in terms
of quality, excellence and professionalism. How is the organisation developing in
terms of the objectives of the National Cultural Policy?
Management accounts for the last three financial years
All the relevant accounts for the last three financial years of your organisation (this is
not applicable for recently founded or start-up organisations).
Sustainability Plans
These constitute the long-term plans to help the organisation sustain its operation
and reach its objectives. These plans should not only be limited to obtaining financial
assistance, but should also cater for other types of support, such as in-kind
sponsorship, volunteer staff or shared resources. Your sustainability plans should
take into consideration the organisations long-term financial stability.
A Budget of the Yearly Administration Costs for the Organisation.
Projected Expenditure | This must include a breakdown of eligible
administrative costs, including services and third-party costs.
Projected Income | The proposal must include amounts relating to secured,
unsecured and other planned revenues for the year. The unsecured amount
requested from the MAF must be quantified and allocated as the Amount
Requested from the Malta Arts Fund. This must not exceed 60% of the
organisations total yearly expenditure.
The organisations artistic programme
A detailed breakdown of the following points should be provided (where
relevant):
General Description
The context of the programme
The aims and objectives of the programme
A detailed and concise description of what your programme entails, including
participants and all specific activities related to the programme.
Programme Time-Frames
Provide a breakdown (with indicative start and end dates) of the programmes
landmark phases and activities.
Programme Location
24
Specify in which locality, and also if applicable, in which venues/buildings/public or

private spaces the project is to be implemented. You should also provide details and
specifications concerning the use of the various spaces (if applicable).
Art Forms addressed by the Programme
Specify the art forms that will be primarily addressed through the project.
Audience Category and Participation
Specify the target audience(s) of the events being proposed in your artistic
programme. Provide details on levels of interaction with the public, including the
targeting of new audiences.
Anticipated Outcome
Give an account of the anticipated tangible and intangible artistic programme
outcomes. Explain how the programme plans to achieve said outcomes.
Anticipated Benefits to the Organisation
Describe how the organisation and the sector are to benefit from the artistic
programme. How will the programme help your organisation meet its goals/ambitions
and develop its creative practice?
Programme Marketing Plan
Provide the artistic programmes promotional, marketing and/or distribution plan.
Programme Budget
A detailed Expenditure Budget | Include a breakdown of eligible programmerelated costs, including both services as well as third-party costs (e.g. rental of
venues, etc.).
A detailed Income Budget | Include amounts relating to secured, unsecured
and other planned revenues for the programme. The unsecured amount
requested from the MAF must be quantified and allocated as the Amount
Requested from the Malta Arts Fund. This must not exceed 60% of total
expenditure.
Official documentation in support of the budget | Expenditure must be
supported by relevant quotations and other sources of funding must be
supported by relevant documentation.
The Total Amount Requested from the Malta Arts Fund*
The following should be provided:
25
The total unsecured amounts of the yearly administration costs of the organisation (if
any) and the artistic programme budget (if any) requested from the Malta Arts Fund
should be allocated as the Total Amount Requested from the Malta Arts Fund. This
must not exceed 20,000.
*Please see the Annex for Budget Samples.
26
The documents stipulated in items 1 to 5 below are mandatory and required for the
pre-evaluation assessment. Omission to present any of these documents will
render the application non-compliant.
Your Compliance Check-List
1.
Complete, signed and dated application form | One (1) original and Three
(3) copies
2.
Copy of ID Card of the legal representative of the organisation or his/her
Maltese residence permit or his/her Maltese citizenship certificate or his/her Maltese
passport | Four (4) copies
3.
Three Year Organisation Plan | Four (4) copies
4.
Organisations Artistic Programme | Four (4) copies
5.
CVs of the Organisations Committee | Four (4) copies
6.
Certificate of enrolment with the Commissioner for Voluntary Organisations
as per Voluntary Organisations Act requirements or Certificate of enrolment with
Kooperattivi Malta | Four (4) copies
7.
The organisations statute or partnership deed (or relevant parts thereof)
Four (4) copies

8.
The application is handed in after 12.00 (noon) of the respective deadline.
The documents stipulated in items 9 to 11 below are mandatory and required for
9. Relevant Supporting Evidence | Four (4) copies
Where Applicable:
27
All quotations and correspondence relevant to the budget

Relevant audiovisual evidence on CD/DVD
Links to online material
References to published work/s
Bio note(s) of the artist(s) / cultural operators involved
Links to online portfolio/s

11. All quotations and correspondence relevant to the budget | Four (4) copies
ELIGIBILITY AND EVALUATION

Your proposal will first be screened in terms of eligibility. Proposals which are not
considered eligible in terms of the set criteria shall not be processed further and shall
not undergo evaluation.
Eligibility
Eligible
An organisation must be a registered voluntary organisation or a cooperative

with proposals to engage audiences through the arts in Malta and/or providing
benefit to Maltese / Malta-based artists
Ineligible
Applying for activities that are not related to the arts and do not mainly benefit
artists or arts audiences in Malta
Organisations whose objective is fundraising or political propaganda
Costs related to traditional activities and festivities
The applicant is an individual or not a legally recognised voluntary organisation
or cooperative.
The applicant organisation is based outside Malta.
The applicant organisation is an organisation with a line vote
28
Proposals with budgets exceeding 60% of the expenditure or the amount

requested is invalid
Evaluation criteria
Contribution to the goals and priorities of the National Cultural Policy

Governance, leadership and management
Financial sustainability
All three (3) criteria carry equal weight in terms of the project assessment.
Contribution to the goals and priorities of the National Cultural Policy

To what extent does your organisations programme contribute to the goals and
priorities of the National Cultural Policy?
If applicable, has your organisations previous work been effective?
Does your Organisation plan to stretch the present boundaries of the arts in
Malta?
Is there evidence of your organisations drive towards excellence?
Is there evidence of the quality of the audience or participant experience?
Has your organisation effectively identified its risks and their management?
Governance, leadership and management
Are the statute, business plan and financial documents in order?

Does the board/managing committee have the appropriate skills to govern the
organisation? Is it balanced in terms of experience and expertise?
Is the organisations programme based on a well thought out plan that gives
detail of resources needed, delivery, desired outcomes, risk management,
monitoring and evaluation?
29
Is the management structure appropriate to deliver the programme

effectively?
Financial sustainability
Has your organisation submitted all the required financial information covering
all aspects of its activity?
Does your organisation maximise on other resources?
What is the organisations financial position? Does it breakeven?
Is the budget together with the amount applied for appropriate and suitable for
the scale and type of activity? Are income sources balanced?
Is there a realistic plan for achieving additional income to support or improve
the organisations activity?
Does your organisation have any long-term loans? How does it plan to repay
them?
Evaluation process
Evaluation Board retains the right to request additional material during the
assessment phase. The Evaluators may ask you to attend a meeting.
Grant agreement, as applicable.

When accepting the grant, you also accept that the applicant / organisation name, a
brief project description together with the amount awarded will be published by the
Arts Council.
30
Beneficiaries will be formally notified with the result, the level of funding granted for
the project, and any other conditions / recommendations related to the Grant.
Payments will be processed after the signing of the contract. The beneficiaries must
use the Malta Arts Fund logo on all material and specify that the organisation is
supported by the Malta Arts Fund in all their marketing and public relations.
The Grant received must be used solely for the purpose for which it was awarded, in
line with the submitted plans, programmes and budgets. Beneficiaries must advise
the Fund Managers immediately if changes affecting the nature of the proposal take
place during implementation.
The Fund Managers may alter or withdraw a Grant:
if the change in the plans is not considered reasonable in relation to the initial
proposal
if they are not informed within reasonable time of the changes.
Any changes to the original application must be approved in writing by the Fund
Managers. The Fund Managers retain the right to change or add new
conditions to the agreement during its implementation, if this is deemed
necessary for the proper management of the Grant and the sound
administration of the organisations plans.
The funding agreement
The recommendation to fund must be finalised through the signing of the contract. A
legally binding project support agreement, detailing the conditions and level of
funding for the project, will then be entered into between the Fund Managers and the
Organisation.
Artistic Assessment
Artistic assessment is a useful tool for arts organisations to achieve excellence. It
also sets out to provide a context for conversations about excellence and artistic
quality. Artistic assessments will contain a fair and balanced evaluation about artistic
quality based on sound evidence.
Experts in the respective field will be selected to attend and experience projects and
events produced by the organisations and funded through this strand. In turn, they
will produce a report assessing the artistic quality of the work viewed. This report will
be retained by the Arts Council.
31
End of Funding Year Review Meeting

All funded organisations will have at least one review meeting with the Arts Council
at the end of the year. During this meeting, each organisation will be required to
provide a short summary of the outcomes of its previous year and a copy of its plan
for the coming year. The Arts Council will collate and interpret evidence from a range
of sources, including board minutes and management accounts. The meeting will
also draw on the organisations annual report and accounts, as well as evidence
from the Arts Councils artistic assessments.
The end of funding year review meeting will look back at the previous year and will
discuss how well the organisation achieved the outcomes set out in its funding
agreement. However, annual review meetings will focus on development plans for
the coming years. Following the end of funding year review meeting, the organisation
will be sent a copy of the Arts Councils Assessment Report focusing on the
evaluation of the organisations ability to deliver the outcomes for which it was
funded.
Yearly Report
At the end of each project, beneficiaries will be asked to submit a report

highlighting the work carried out and the achievements of the organisation and
the programme.
Beneficiaries will also be asked to submit copies of any relevant marketing,
publicity or information material developed for the funded organisation,
including photographic evidence.
An end of year press release underlining the organisations outcomes, making
clear reference to the contribution of the Malta Arts Fund, must also be carried
out by the beneficiary. Published copies of this press release must be
presented in the report.
Submission of this material should be completed within one month of

programme/year closure. The Fund Managers retain the right to make use of
submitted material.
Strand
Organisation
Support Grant
Total Eligible
Request
Time-Frame for next session
Maximum | 20,000
32
Artistic Programmes from 16th April

Must not exceed 60% 2015 to 15th April 2016
of yearly expenditure
Strand 3 | MOBILITY SUPPORT

GRANT
Strand
Strand 3 - Mobility Support
Grant
Session
Frequency
Every two (2)
months
Maximum Grant
Session Budget
3,000
8,000*
*Funds are not distributed equally across the stipulated submission deadlines. Due to
the high concentration of outgoing artistic mobility during the summer period, these
sessions are allocated a higher budget (14,000). These sessions are marked (*)
below.

retain.
33
APPLICATION
RESULT NOTIFICATION
28th November 2014
17th December 2014
30th January 2015
16th February 2015
20th March 2015
15th April 2015*
22nd May 2015
15th June 2015*
The Malta Arts Fund

16, Casa Scaglia
Valletta
GUIDELINES FOR THE MOBILITY SUPPORT GRANT

PROPOSAL
Your proposal must include a description of the mobility and a supporting budget.
Your project description gives you the opportunity to demonstrate in detail how the
mobility project satisfies the MAFs assessment criteria. A decision on funding will
be made on the strength of the information submitted.
The project description

You must provide a detailed breakdown of the following::
General description
The purpose and context of mobility
The aims and objectives of mobility
A detailed and concise description of what the mobility entails, including all
specific and related activities
Project time-frames
34
Provide a breakdown (with indicative dates) of the projects main phases/activities.

Projects must not be longer than eight (8) months,
Location
Specify in which country, city or locality, and (if applicable), which
venues/buildings/public spaces the mobility project will take place. Details regarding
the use of the various spaces, (if applicable), must be provided.
Art forms addressed
Specify the art forms and genres that will be primarily addressed during mobility.
Anticipated benefits to the applicant
Describe how you expect your artistic/cultural work, skill and contribution to the
sector to benefit through cultural mobility. Describe how the experience will help you
or your organisation meet goals/ambitions and develop your creative practice.
Describe the expected concrete and realistic outcomes derived through cultural
mobility.
The budget*
You should provide a detailed breakdown of the following:
A detailed expenditure budget
This must include a breakdown of eligible mobility-related costs.
A detailed budget income
The proposal must include amounts relating to secured, unsecured and other
planned revenues derived through cultural mobility. The unsecured amount
requested from the MAF must be quantified and allocated as the Amount Requested
from the Malta Arts Fund. This must not exceed 80% of the total expenditure.
NB Every budget must include both income and expenditure.
Official documentation in support of the budget
Expenditure must be supported by relevant quotations. Other sources of funding,
sponsorships (also in-kind sponsorships) must be supported by relevant
documentation.
*Please see the Annex for budget samples.
35
The documents stipulated in items 1 to 5 are mandatory and required for the preevaluation assessment. Omission to present any of these documents will render
the application non-compliant.
1.
A complete, signed and dated application form | One (1) original and Three (3)
copies
2.
A copy of your Maltese ID card or your Maltese residence permit or your
Maltese citizenship certificate or your Maltese passport | Four (4) copies
3.
The proposal: The proposal must include a description and a budget | Four (4)
copies
4.
Your CV(s)s (if applying as an individual or a group) or organisation profile (if
applying as an organisation) | Four (4) copies
5.
The organisations statute or partnership deed (or relevant parts thereof). If
you are a company, voluntary organisation or cooperative, a copy of the relevant
certificate of registration must also be submitted | Four (4) copies
6.
The application is handed in after 12.00 (noon) of the respective deadline.
The documents stipulated in items 7 to 9 below are mandatory and required for
7. Portfolio(s) of all the collaborating artist(s) and all cultural operator(s) | Four (4)
copies and
Where applicable:
Links to online portfolio(s)
References to published work(s)
Bio-note of the artist(s) involved

36
9. All quotations and correspondence relevant to the budget | Four (4) copies

Projects will first be screened in terms of eligibility. Proposals ineligible in terms of
the criteria below shall not be processed further and shall not undergo evaluation.
Eligible
Mobility
Outgoing international artistic mobility including international inter-regional
mobility for research, development and training in the arts and opportunities
relating to international arts projects.
Times
Artistic mobility up to a maximum of eight (8) months
Costs
Eligible costs include flights, participation fees, directly related production
fees, accommodation and per diem (boarding and transport)
Ineligible
Mobility which is not directly related to the arts

Mobility of an intrinsically commercial, self-sustainable or self-promotional
nature
Projects held regularly,
Per diem costs outside boarding and transport
Mobility costs for non-compulsory chaperones
Incoming mobility
Mobility around the Maltese archipelago
Mobility eligible under the Malta Arts Scholarships
Individual modules within a course which, taken as a whole, has a duration
longer than eight (8) months
Mobility eligible under the Malta Film Fund
Mobility eligible under the Cultural Diplomacy Fund
Mobility eligible under the Malta Digital Games Fund
37
Mobility coordinated by entities with a line vote

Mobility which has already started. This includes information related to the
mobility which has already been made public (including promotion and teasers
published on personal websites, project websites, blogs, social media
networks and other virtual or physical platforms).
Projects that would have already taken place before the result is notified to
applicants
Retrospective costs
Mobility proposalswith budgets exceeding 80% of the total expenditure or with
an invalid amount requested
Incomplete applications as explained under Mandatory Documentation
Evaluation criteria
The artistic quality of the mobility project and the artistic relevance of the
course or opportunity.
Artistic development for the artist(s) / cultural operator(s) and the sector(s)
through the mobility project
The increased opportunities for international engagement
The professional and financial management of the mobility project
All four (4) criteria carry equal weight in terms of the project assessment.
The following are some questions directly related to these criteria which will be used
by the evaluators to arrive to their final assessment. You are advised to use these
questions, to tackle issues relevant to your project proposal.
Quality
How strong is the artistic opportunity in the project?

38
Does the proposal show evidence of thorough thought, commitment and

preparation?
Based on the artists / cultural operator(s) development so far, what is the
likelihood for the artist / cultural operator(s) to achieve his/her ambition?
Has the artists / cultural operator(s) previous work been effective?
Will the mobility project provide the artist (s) / cultural operator(s) with an
outstanding artistic experience?
Development
Are artistic development opportunities maximised through the mobility?
Does the mobility help further develop the skills of the artist(s) / cultural
operator(s) involved? Does the mobility promise artistic challenges?
Does the mobility help in the development of the applicants artistic / cultural
work?
Is the mobility especially relevant at this time in the artists / cultural operators
career?
Is there evident potential for the artist(s) / cultural operator(s) to effect the
public and the arts scene?
International Engagement
Does the mobility involve opportunities for participation in a recognised

international arts project?
Does the mobility undertake research, establish contacts and partnerships,
and explore opportunities relating to international arts projects?
Does the mobility encourage networking and collaboration?
Management and Finance
Is the proposed budget realistic?

Does the application provide sufficient evidence of the applicants ability to
manage the activity (including financial management) responsibly and
successfully?
Is the mobility project financially feasible in terms of public funds?
Evaluation process
39

Evaluation Board retains the right to request additional material from the applicants
during the assessment phase. The Evaluators may ask you to attend a meeting.
process. Provisions on data protection and confidentiality for successful projects will
be included in the Grant agreement.

When accepting the grant, applicants accept that their name, the title of their
proposal and the amount awarded will be published by the Arts Council.
realisation of the project, and any other conditions and / or recommendations related
to the grant.
40
If your project is successful, a legally-binding project support agreement, between

you and the Arts Council will detail the conditions and amount of funding.
In all cases, payments will be processed after the signing of the contract. You must
use the MAF logo on all material and specify that the mobility project was supported
by the Malta Arts Fund in all your marketing, PR and printed material.
You must use the grant received solely for the purpose for which it was awarded, in
line with your submitted proposal, the approval correspondence and project support
agreement. You must advise the Fund Managers immediately if changes affecting
the nature of the project take place during implementation.
considered reasonable in relation to the initial proposal or if they are not informed
be approved in writing by the Fund Managers. The Fund Managers retain the right
to change or add new conditions to the agreement during its implementation,
if this is deemed necessary for the proper management of the grant and the
sound administration of the project.
Mobility Support Grant report
Following the end of the mobility project, you will be asked to submit a detailed
report highlighting the work carried out and the achievements of the project.
You will also be asked to submit copies of any relevant marketing, publicity or
information material (catalogues, programmes, publications, brochures,
albums etc) developed in relation to the mobility, including photographic or
audiovisual evidence and press releases.
You must provide a short (200 words max.) testimonial with accompanying
project images that could be used on the maltaculture.com website.
Submission of this material should be completed within one (1) month of the mobility
project closure. The Fund Managers retain the right to make use of submitted
material.
41
Project Strand
Mobility
Support Grant
Valid Amount Requested
Valid Maximum Project Duration
Maximum | 3,000
Twelve (12)
months from the result
notification date
Must not exceed 80% of

42
Strand 4 |Spreading Words

Malta has a young and vigorously developing literary tradition. Maltese literature is
primarily written in Maltese, the only language of Semitic roots using Latin script and
which is effectively a melting pot of Arabic, Romance and English elements. Spoken
by the islands population of around 420,000 people, as well as the Maltese
diaspora, Maltese is the smallest official language of the EU in terms of speakers.
Spreading Words helps bring outstanding works written in Maltese closer to new
and wider audiences, both locally and around the Mediterranean, Europe and
beyond. It has a total allocation of 20,000. The fund offers Translation Grants and
Sample Translation Grants.
Strand
Strand 4
Spreading Words
Frequency
Maximum Grant
Session Budgets
Every 6 Months
5,000
10,000
43
Funds are distributed equally across the stipulated submission deadlines. Projects
must commence after the date of result notification to applicant.
Strand 4 | Spreading Words

retain.
APPLICATION
RESULT NOTIFICATION
2nd March 2015
15th June 2015
The table above provides an overview of the submission, evaluation and result
notification time frames.
The Malta Arts Fund

16, Casa Scaglia
Valletta
44
45
GUIDELINES FOR THE PROJECT PROPOSAL
The proposal should include a project description and a budget.
The proposal gives you the opportunity to demonstrate in detail how the Project
satisfies the Malta Arts Funds assessment criteria of this Strand 4. A decision on
funding will be made on the strength of the information submitted.
Project description
A detailed breakdown of the following should be provided:
General description
The importance of the project
The relevance of the work to the target sales audience
An explanation why financial support is required
Applications are assessed on the basis of the complete dossier, including the quality
of the supporting material.
46
COMPLIANCE
Please note that, if mandatory material is missing from the submitted application
dossier, the whole application will be deemed incomplete and will be rejected.
Applications are assessed on the basis of the complete dossier, including the quality
of the supporting material. Non-compliant applications will not be processed further.
Your application compliance checklist
1. Completed, signed and dated application form | One (1) original and Three (3)
copies
2. Project proposal, which must include: a project description and a project
budget | Four (4) copies
3. Authors bio-note | Four (4) copies
4. Translators CV | Four (4) copies
5. The original Maltese work in print form and soft copies accompanied by
relevant reviews | Four (4) copies
6. Relevant Supporting Evidence | Four (4) copies
A binding quotation of the rate and amount payable to the specific

translator, stating the date by which the translator agrees to finish the
translation; as well as correspondence relevant to the budget (as
applicable)
Authors consent for the work to be translated. Declaration by the author

that the work is original to him/her and is not in violation of an existing
copyright or licence or of any other right of any other person or party
whatsoever. (As applicable)
Links to online material (as applicable)
47
Proposals and application packages must be presented in Maltese or in English.
48
Projects are non-compliant if
The original work to be translated is not written in the Maltese language
The translation project has already started (including PR and marketing) or

will have already started before the result is notified to applicants
The application is handed in after 12:00hrs noon of the respective deadline
The proposal and application package is not presented in Maltese or in

English
Strand
Valid Amount Requested Valid Maximum Project Duration

Maximum | 5,000
Spreading Words|
Must not exceed 80% of notification date

49
Proposals will first be screened in terms of eligibility. Proposals which are not eligible
in terms of the set criteria will not be processed further and will not undergo
evaluation.
Eligibility
Who Is Eligible
An application for support for the translation of works written in Maltese may be
presented by an author, translator, publisher or a legally recognised organisation.
This enables challenging fiction, including literature for children and young adults and
literary non-fiction works, to be made accessible to non-Maltese-speaking readers. In
cases where an application for a translation grant is successful, Strand 4: Spreading
Words contributes part of the translation costs to the author, translator or publisher,
payable after the signing of the contract. This fund is not aimed at covering the full
costs of the translation, printing and editorial costs.
Works eligible for support
An application for support for the translation of works written in the Maltese language
may be presented for works in the following areas:
Prose, poetry, plays, including literature for children and young adults, as well
as literary non-fiction
In all cases, the work in question must be of excellence. An application may

only cover translation costs. Production and copyright costs are not eligible.
50
Priority is given to outstanding works of contemporary literature
An author, translator, publisher or a legally recognised organisation may apply

for support under Strand 4: Spreading Words for funding of sample
translations
Works that would have already received support for translation of samples are
eligible
Ineligibility
Applications for translation grants in the following areas will not be considered:
Textbooks, instruction manuals
Reference books, handbooks, yearbooks
Hobby literature, travel guides
Works whose prime objective is political party propaganda
Initiatives with a line vote from the Government of Malta
guidelines:
Evaluation Criteria
The artistic quality of the project, and the expected quality of the audience
experience
The likely artistic development for the applicant, audience and relative sector
The development of the artistic core through creativity and innovation, multidisciplinarity, interactivity and experimentation
51
The professional and financial management and delivery of the project
All four (4) criteria carry equal weight in terms of the project assessment.
The following are some questions directly related to these four criteria which will be
used by the evaluators to arrive to their final assessment. You are advised to use
these questions to tackle issues relevant to your projects in the project proposal.
Quality
How strong is the artistic idea promoted by the project?
Does the proposal show evidence of thorough thought, commitment and

preparation?
Based on the projects development so far, what is the likelihood for the
project to achieve its ambition and meet its targets?
Has the previous work of the author and of the translator been effective?
Will the project provide an outstanding experience that effects people who
engage with it?
Development
Does the project promote new ideas and help the public encounter the arts in
new contexts and formats?
Are artistic development opportunities maximised through the project?
Does the project help develop the skills of the artist/s involved?
Will opportunities be created to support or develop wider artistic practice and

understanding, and increase participation in the arts?
52
Is there evident potential for the project to effect the public and the arts
scene? Will it encourage wider understanding or debate?
Is the project likely to appeal to the international market, in terms of its

exportability and potential of the translated work to be sold to foreign editors
and publishers?
Creativity
Does the idea behind the application show innovation, creativity and
excellence?
Does the project promise artistic challenges? Does it experiment and push
boundaries?
Management
Is the projects business plan/budget realistic?
Does the application provide sufficient evidence of the applicants ability to

manage the project (including financial management) responsibly and
successfully?
Evaluation process
While mandatory material must be submitted by the stipulated deadlines, the Fund
Managers retain the right to request additional material from the applicants during
the assessment phase. The evaluators may ask the applicant to attend a meeting.
53
The results of each respective call (successful, unsuccessful, ineligible and noncompliant) will be issued on the dates indicated in the submission time frames. No
All information received by the Fund Managers, Fund Administrator and

grant agreement for successful applications.
54
When accepting the grant, applicants accept that their name, the project title and the
amount awarded will be published by the Arts Council.
project, and any other conditions and recommendations related to the grant.
A legally binding project support agreement, detailing the conditions and amount of
funding for the project, will be entered into between the Fund Managers and the
Beneficiary.
Payments will be processed after the signing of the contract. The beneficiaries must
use the MAF logo on the published translation and on all related material and specify
that the project was supported by the Malta Arts Fund in all their marketing, PR
and printed material.
The grant received must be used solely for the purpose for which it was awarded, in
line with the submitted proposal, the approval correspondence and the project
support agreement. Beneficiaries must notify the Fund Managers immediately if
changes affecting the nature of the project take place during implementation.
considered reasonable in relation to the initial proposal, or if they are not informed
be notified for approval in writing by the Fund Managers. The Fund Managers retain
the right to change or add new conditions to the agreement during its
55
implementation, if this is deemed necessary for the proper management of the

grant and the sound administration of the project.
Project report
At the end of each project, beneficiaries will be asked to submit a detailed report
highlighting the work carried out and the achievements of the project.
Together with this report, beneficiaries must submit copies of any relevant marketing,
publicity or information material developed for the funded project, including visual
evidence.
A press release after the translation projects completion underlining the projects
outcomes, making clear reference to the contribution of the Malta Arts Fund, must be
issued by the beneficiary. Published copies of this press release must be presented
in the report.
Submission of the report together with the material stipulated above must be
completed within one month of project closure. The Fund Managers retain the right to
make use of submitted project material.
56
COMPLAINTS
1. Introduction
This section explains how applicants can make a complaint. Making a complaint will
not affect your chances of receiving support from the MAF in the future. All
complaints will be treated confidentially.
2. Grounds for complaints
a. Applicants can make a complaint regarding:
Procedural anomalies and irregularities during the submission and evaluation
process in terms of the procedures stipulated in these Guidelines and Regulations.
b. Complaints cannot be made concerning:
A decision made in relation to any third partys application;
The Arts Councils or Governments policies and procedures;
The merits of the application in terms of the criteria stipulated in these Guidelines
and Regulations.
3. Making a complaint
57
Stage 1
Complaints must be made in writing and be as clear as possible. The complaint must
state the grounds and the reasons for the appeal, providing a detailed explanation
and justification supported by relevant documentation or testimonials as to why the
appellant deems that irregularities were committed in the procedure/s stipulated in
these Guidelines and Regulations and in standard good governance rules and
regulations governing the public sector. The decision at the end of the complaint
process shall be final.
Complaints need to be made to the Chairman. You must do this within five (5)
working days of receiving your funding decision. You will normally receive a reply to
your complaint within ten (10) working days.
You may be asked to meet an Arts Council representative to discuss your complaint
in more detail. This meeting would normally be held within ten (10) working days
after a complaint has been received.
By using our complaints procedure, you agree that we may use and disclose such
information for purposes strictly connected to your complaint.
Stage 2
If the issue has not been resolved through Stage 1, you can refer your complaint to
the Ombudsman.
The Ombudsman provides an independent and unbiased service between
Government and its institutions and people. He or she has the power to decide
whether or not to investigate a complaint.
If the Ombudsman investigates your complaint and finds that it is justified, he or she
will recommend ways for the Arts Council to put things right, and how to prevent a
similar situation in the future.
The Ombudsman works according to his or her own guidelines and procedures, and
we recommend that you familiarise yourself with these. They can be found
at: http://www.ombudsman.org.mt.
58
The Ombudsman cannot reverse funding decisions or make changes to our legal
responsibilities and policies on awarding grants.
Other sources of funding

The Malta Arts Fund is one of a number of funding programmes available. Culture
and creative industries and organisations are also supported through other funds and
opportunities as listed in the Demazing ebook. This ebook is a digital guidebook
published by Media Desk Malta and the Cultural Contact Point within the Culture and
Audiovisual Unit, and provides information on funding opportunities for culture, arts
and audiovisual sector.
www.culture.org.mt
Further Information
Equal opportunities
The Arts Council is seriously committed to providing equal opportunities. We take
discrimination seriously.
Freedom of information
59
Further information on the Freedom of Information Act can be obtained from the Arts
Council website.
Feedback
We appreciate your feedback to help us improve our services.
Application Forms
Copies of the Application Forms are available from the Arts Council offices at 16,
Casa Scaglia, Triq Mikiel Anton Vassalli, Valletta or may be downloaded from the
Funds and Opportunities Section of the Arts Council website on:
www.maltaculture.com
For any clarifications please contact the Fund Administrator:
Ms Annalise Buttigieg
annalise.a.buttigieg@maltaculture.com
16, Casa Scaglia, Triq Mikiel Anton Vassalli, Valletta
2339 7001
Contribute and benefit from the MAF

You can also support the Malta Arts Fund and benefit by investing in Maltese artists
whilst claiming tax deductions and/or reaching your Corporate Social Responsibility
objectives! With a contribution to the Malta Arts Fund, you can help augment the
Malta Arts Fund budget, increasing possibilities for artistic projects, programmes and
artist mobility whilst claiming tax deductions for your organisation.
Legal Notice 429 of 2010
This legal notice establishes that if during year of assessment, a company proves to
the satisfaction of the Commissioner that it has made a cash donation to the Arts
Fund such donation may be claimed as a deduction against income for the year of
assessment in which it was made, provided that a certificate is issued in this respect
60
by the MAF. The total deduction that can be claimed by a company in any year of
assessment shall be the lesser of the expense actually incurred or 50,000 euro.
If you or your organisation is interested in contributing towards the MAF please
contact the Fund Administrator at the Arts Council.
ANNEX Budget Samples
61
Please note these budgets are only meant as guidance. The Structure of the budgets
and the amounts can vary according to the nature of your project.
Sample Budget A (Small Project Project Support Grant)

Expenditure
Example
Example ()
Artist Fees
Artistic Director
1,000
Rental of Equipment
Light
1,000
Logistics Costs
Venue Rental
1,000
PR and Marketing
Printing of Flyers
1,000
Administration Costs
Administrator Fee and

overheads
1,000
Total Expenditure
5,000
The Applicant may in principle apply for up to 80% of total expenditure i.e. 4,000.
The amount requested may in no case exceed the 5,000 limit, which is the
maximum support that can be provided under the Small Projects Strand.
Income
Example
Example ()
Sponsors in Kind
Venue Rental
1,000
Sponsors
Local Bank
250
Other Public Funds
Local Council
contribution
250
Revenue from the Project
Ticket Sales
1,000
Total Amount Requested from the

Malta Arts Fund
Malta Arts Fund Grant
2,500
Total Income
5,000
In this case, the Applicant may apply for 50% of the total expenditure since all the
remaining 50% of costs will come from other sources of revenue. 50% of the total
expenditure is 2,500 i.e. less than the 5,000 limit. The project is therefore eligible
for funding.
Balance(Expenditure Income)
62
Sample Budget B (Large Project Project Support Grant)

Expenditure
Example
Example ()
Artists Fees
Orchestra fee
10,000
Rental of Equipment
Sound
2,500
Logistics Costs
Venue Rental
2,500
PR and Marketing
Printing of Flyers
2,500
Administration Costs
Admin fees and

overheads
2,500
Total Expenditure
20,000
The amount requested may in no case exceed the 20, 000 limit which is the
maximum support than can be provided under the Large Projects Strand
Income
Example
Example ()
Planned Revenue
Tickets
4,000

Malta Arts Fund
16,000
Total Income
20,000
In this case, the Applicant may apply for 80% (maximum) of the total expenditure,
with the remaining 20% coming from tickets. 80% of the total expenditure is 16,000
i.e. less than the 20,000 limit. The project is therefore eligible for funding.
Balance (Expenditure Income)
63
Sample Budget C (Organisation Support Grant)

Budget of the Yearly Administration Costs for the Organisation
Expenditure
Example
Example ()
Rental of Venue
Artistic Training
5,000
Administration Personnel
Part-time Secretary
10,000
Total Expenditure
15,000
The Applicant may in principle apply for up to 60% of 15,000 i.e. 9,000
Income
Example
Example ()
Organisations Sources
Membership fees
5,000
In Kind Support
Venue Partial
Sponsorship
1,000
Amount Requested from the Malta

Arts Fund
9,000
Total Income
15,000
In this case, the Applicant may apply for 60% of the total expenditure i.e. 9,000, with
the remaining 40% coming from the organisations own sources and other in kind
support, since no further income is projected.
Budget of the Artistic Programme

Expenditure
Example
Example ()
Artist Fees
Artistic Director
2,000
Artist Fees
Actor
1,000
Artist Fees
Singer
1,000
Artist Fees
Dancer
1,000
Artist Fees
Visual Artist
1,000
64
Printing Costs
Flyers and Posters
4,000
Rental of Equipment
Sound and Light
5,000
Logistics Costs
Transportation
2,500
Logistics Costs
Venue Rental
2,500
Marketing and Promotion
Adverts
2,500
Project Management
Administration fees
2,500
Total Expenditure
25,000
The Applicant may in principle apply for up to 60% of total expenditure i.e. 15,000
Income
Example
Example ()
Sponsors in Kind
Sound and Light
5,000
Sponsors
Local Bank
2,500
Other Public Funds
Local Council
Contribution
2,500
Revenue from the Project
Publication Sales
5,000
Amount Requested from the Malta

Arts
10,000
Total Income
25,000
In this case, the Applicant may apply for 40% of the total expenditure, with the
remaining 60% coming from the sponsors and other in kind support.
Total Amount Requested from the Malta Arts Fund

Total Amount Requested from the Malta Arts Fund
10,000 +
9,000
19,000
This must not exceed 20,000
65
Sample Budget D (Mobility Support Grant)

Expenditure
Example
Example ()
Travel
Return flights to Italy
1,000
Accommodation
Hotel
1,000
Course Fee
Fine Art Course
1,200
Total Expenditure
3,200
The amount requested may in no case exceed the 3,000 limit which is the
maximum support than can be provided under the Mobility Support Grant.
Income
Example
Example ()
Own Contribution
Applicants Own
Sources
640

Malta Arts Fund
2,560
Total Income
3,200
In this case, the Applicant may apply for 80% (maximum) of the total expenditure,
with the remaining 20% coming from the applicants own sources, since no further
income is projected. 80% of the total expenditure is 2,560 i.e. less than the 3,000
limit. The project is therefore eligible for funding.
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Malta

Updated 15th January 2015

THE MALTA ARTS FUND

Familiarise with the structure of the Malta Arts Fund (MAF)

Identify whether your project is eligible for support

Understand the application, assessment and complaints procedure

Identify the different strands of the MAF

To contribute to the goals and priorities of the National Cultural Policy

To support creative and innovative initiatives by artists, cultural operators and

To support artistic interaction with all sectors and communities in society

To support multidisciplinarity in artistic practice, including new media and

To strengthen Maltas artistic sector internationally

To invest in artistic development and training of artists and cultural operators,

Compliant applications will first be screened in terms of eligibility by the appointed

An organisation legally established and/or publicly registered in Malta, having a

BEFORE FILLING IN THE APPLICATION FORM

Your project or programme should also be discussed with possible sponsors,

ArtsTalk is a platform created by the Arts Council which facilitates dialogue

GUIDELINES FOR FILLING IN THE APPLICATION FORM

Project/Organisation Name or Working Title

Indicative start and end dates

Total Amount Requested

Have you ever benefited from public funds?

Date and signature

Strand 1 | PROJECT SUPPORT

Strand 1.1 - Small Projects

Every three months

Strand 1.2 - Large Projects

Every six months

SUBMISSION TIME FRAMES

16th March 2015

15th April 2015

26th June 2015

15th July 2015

Strand 1.2 | Large Projects

The Malta Arts Fund

COMPILING YOUR APPLICATION

The project description

The context of the project

The aims and objectives of the project

Provide a breakdown (with indicative dates) of the projects main phases/activities.

Audience category and participation

Anticipated project outcome

The project budget*

This must include a breakdown of eligible project-related costs, including both

Links to online portfolio(s)

Audiovisual material of the artists work on CD/DVD

References to published work(s)

Bio-note of the artist(s) involved

8. Documentation in support of the budget | Four (4) copies

PROJECT ELIGIBILITY AND EVALUATION

How strong is the artistic concept promoted in your project?

Are artistic development opportunities maximised through the project?

Creativity and Innovation

Does your application show evidence of careful marketing and development

Does your application provide sufficient evidence of the applicants ability to

PROJECT IMPLEMENTATION AND MONITORING

Valid Amount Requested

Valid Maximum Project Duration

Eighteen (18) months from the result

Eighteen (18) months from the result

Must not exceed 80% of

Strand 2 | ORGANISATION SUPPORT

Strand 2 Organisation Support

MAF Guidelines & Regulations - Last Updated 15.01.2015

MAF Guidelines & Regulations - Last Updated 15.01.2015