Chapter 3

Microsoft Word 2007

Word Processor
Word Processor is software that helps you to create any type of written
communication like a letter, a report, a memo, or any other type of
correspondence or text data.
(i.e. Microsoft Word, Word Pad ,Word Star and Word Perfect are the common
word processors). But the Microsoft Word is popular word processor.

MS Word 2007
Microsoft Word is part of the Microsoft Office. Its main function is for producing
documents that can includes text, graphics, table, clip art, etc. The most familiar
application among the members of the Office is Word.
This lesson will introduce you to the Word window, open Microsoft Word 2007.
The Microsoft Word window appears and screen looks similar to the one shown
here.

Understanding Document Views

In Word 2007, you can display your document in one of five views: Draft, Web
Layout, Print Layout, Full Screen Reading, or Online Layout.
Draft View
Draft view is the most frequently used view. You use Draft view to quickly
edit your document.
Web Layout
Web Layout view enables you to see your document as it would appear in
a browser such as Internet Explorer.
Print Layout
The Print Layout view shows the document as it will look when it is
printed.
Reading Layout
Reading Layout view formats your screen to make reading your document
more comfortable.
Outline View
Outline view displays the document in outline form. You can display
headings without the text. If you move a heading, the accompanying text
moves with it.

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The Interface

The large rectangular

region above the
document is known as

Control Box is used

to control Word Program
Window (Minimize,
Restore/Maximize, Close)

the Ribbon

MiniToolbar

Office button drops

the Office Menu, which
is the rough equivalent
of the File menu

The
is a
collection of common
formatting commands that
appears above text
selections

11

Quick Access
Toolbar contains

Context menu

commonly used
commands

The
is
a short cut menu that hold
common command that can
apply on the selected object,
appear on right click.

Menu Tab Strip

Status Bar is used to

make up the main

content of the ribbon

display document status

(like, page#, Words, etc)

When any object is

selected its

Task Pane display all

Contextual
Tabsets appear

options of specific active

tasks of Ms Word

Text Area is the place

where document actually
written

Groups Tabs contain

Scroll Bar (H,V)

sets of relevant Icons

controls

12

View Buttons is used

Zoom (Slider)is

to switch between the

different views of
document.

used to magnify the

document between 10
500 %

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is used to view unseen area

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Creating Document
Creating a New Document: Keyboard Option
1. Press [Ctrl] + [N]. (The faster & easier way of getting a blank document)

Creating a New Document: Menu Option

1. From the OFFICE BUTTON,
select New
The New Document dialog box appears.

2. From the Blank and recent section, click BLANK DOCUMENT

A new blank document appears.

Opening an Existing Document

Follow these instructions to open already existing documents.
1. From the OFFICE BUTTON, select Open
OR Press [Ctrl]+[O] The Open dialog box appears.
2. From the Look in pull-down list, navigate to and select the desired file
3. To open the file, click OPEN. The required document is opened.

Saving a Document
The Save and Save As commands are located within the File menu. If you are
saving a document for the first time, both selections will take you to the Save As
dialog box.

Saving a Document: First Time

Use this option if you are saving your document for the first time or if you are
saving an already saved file under a new name.
1. From the OFFICE BUTTON, select Save As
NOTE: Do not click on the side arrow as it will not allow the Save As
function to occur.
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The Save As dialog box appears.

2. From the Save in pull-down list, make the appropriate selection:

To save to your C: drive or another drive, select (C:) or another network
drive.
3. In the File name text box, type a filename (Word adds a docx extension.)
4. Click SAVE The document is save on the hard-drive.

Saving a Document: Subsequent Times

Use the Save command to save an existing. Use the Save command frequently to
save changes to your document.
1. Press [Ctrl] + [S] OR From the OFFICE BUTTON, select Save
OR On the Quick Access Toolbar, click SAVE

Editing Basics
Once you have created a Word document and typed some text, you may want to
edit your work by adding, moving, or deleting text.

Insertion Point and Pointers

The blinking vertical line located in the window is the insertion point. As you
type, keyed text will appear to the left of the insertion point.

Typing Features
As starting on the document, it should be aware of some typing features in Word.
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Word Wrap
Text is wrapped at the end of each line and continues on the next line; you do not
have to press [Enter] or [Return]

Delete Character
The [Backspace] key moves the insertion point to the left one space at a time,
eliminating text or space. The [Delete] key eliminates text or space to the right of
the insertion point.

Moving Insertion Point

Ctrl +
Ctrl +
PgUp
End
Ctrl + Home
Ctrl + PgUp

Up one line of text

Right one character
Up one paragraph
Right one word
Up one screen
To end of current line
To top of document
Up one Page

Ctrl +
Ctrl +
PgDn
Home
Ctrl + End
Ctrl + PgDn

Down one line of text

Left one character
Down one paragraph
Left one word
Down one screen
To start of current line
To bottom of document
Down one Page

Using the Undo Command

If text was accidentally deleted or if there was some type of editing mistake, you
may be able to reverse the last action using the Undo command.
Using the Undo Command: Keyboard Option

1. Press [Ctrl] + [Z]

The last action is reversed.
Using the Undo Command:
Ribbon and Standard Toolbar
Option

1. To undo your last action,

On the Quick Access Toolbar,
click UNDO
2. To undo multiple actions,
a. On the Quick Access
Toolbar, click the to the right of the UNDO button
b. Select the action(s) to undo. The selected action(s) are reversed.

Using the Redo Command: Ribbon and Standard Toolbar Option

1. To redo your last action, On the Quick Access Toolbar, click REDO
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Selecting Text
Selecting text is a basic editing function used in Word. In most cases, text must be
selected before it can be formatted. Several methods are available for selecting
text. Use the option that is most convenient or use the technique that best fits for
task. Keyboard shortcuts can also be used to select text.
From Keyboard (like, Ctrl+A, Use Shift Key With Insertion point
Movement Keys)
From Mouse (Like Double Click, Left Click, Tripp Left Click)
From Keyboard & Mouse (Like Ctrl or Alt, with left click)

Working with Spell Check

Spell Check is a feature that checks for spelling errors in a document. Spell Check
can be useful in preventing embarrassing mistakes, but be aware that Spell Check
is not always right. Spelling can be checked simultaneously with grammar.

The Formatting Text

Format your document in areas of font, styles, alignment and spelling, bullets and
numbering, borders and shadowing, document margins, and document theme

Font
The Font toolbar allows you to edit aspects of the text in your document, as well
as add customizations.
Name
Image
Description
Font style pull-down menu

Selects text font

Font size pull-down menu

Selects text size from pulldown menu

Font size slider

Selects text size using slider

Bold

Applies boldface to text

Italic

Applies italics to text

Underline

Applies underline to text

Strikethrough

Applies strikethrough

Font color pull-down menu

Selects text color

Highlight

Adds highlighting to text

Superscript

Creates superscript text

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Subscript

Microsoft Word 2007

Creates subscript text

Small caps

Applies small caps

All caps

Applies all caps

Font, Size, and Color: Menu Option

1. From the Home tab, in the Font group,
FONT The Font dialog box appears.
2. In the Font text box, type the desired font
name
OR
From the Font scroll list, select the
desired font
3. In the Size text box, type the desired font
OR
From the Size scroll list, select the
desired size
4. From the Font color pull-down list, select
desired font color
5. In the Effects section, select any additional font effects
EXAMPLES: Small caps, Superscript, Subscript

click

size

the

6. Click OK

Styles
The Style toolbar allows you to add preformatted
styles to your text, create your own style, as well as
clear any formatting.
Name
Image
Description
Style display

Allows you to select text with similar

formatting, and displays the style of the
selected text

New style

Allows you to create your own style

and save it

Select all

Selects all text with similar formatting

to the text already selected

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Allows you to choose from pre-made
styles including Heading 1, Heading 2,
Bulleted list, and No spacing. The
Clear Formatting option removes any
style that has been applied to the
selected text. Each option on the Style
List has pull-down menu with the
following options: select all, modify
style, delete, update to match selection.

Style List

Style List pulldown menu

From this menu you can choose

between Available Styles and All
Styles. This will affect what styles are
present on the Style List.

Alignment and Spacing

The Alignment and Spacing toolbar allows you
to designate the horizontal and vertical
alignment, text orientation, paragraph spacing,
and indentation.
Name

Image

Description

Horizontal alignment

Sets the horizontal

alignment for the text
at left, center, right,
or justified

Vertical alignment

Sets the vertical

alignment for the text
at top, center, or
bottom

Text orientation

Sets the text direction

to portrait, or
landscape

Paragraph spacing pulldown menus

Sets the spacing

before and after
paragraphs
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Sets left, right, and
first line paragraph
indentations

Indentation text boxes

Bullets and Numbering

The Bullets and Numbering toolbar allows you
to add bullets or numbering, adjust indents,
customize bullets and numbering, and designate
what number or letter a list starts on.
Name
Image
Description
Bullet type

Chooses between bullets or numbering

Indent adjustment

Allows you to increase or decrease the

depth of indentation

Style pull-down
menu

Allows you to select different types of

bullets or numbering
EXAMPLE: Roman numerals.

Start pull-down
menu

Designates the number or letter that the list

will start from

Borders and Shading

The Borders and Shading toolbar allows you
to edit a border in terms of type, style, color,
size, shading, and shading pattern.
Name
Image

Description

Border type

Selects type of
border:

Border style

Selects border style

Border color

Select border color

Border weight

Applies border size

Shading pattern pull-down

menu

Selects the degree of

shading applied

Pattern color pull-down

menu

Selects the color of

the pattern
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Selects the color of
the shading

Fill color pull-down menu

Borders and Shading Options: Dialog Box Option

1. Select the paragraph(s) to which you want to add shading and/or border(s)
2. From the Ribbon, select the Home command tab
3. Within the Paragraph section, click BORDERS
select Borders
and Shading... The Borders and Shading dialog box appears.

Adding Shading
1.
2.
3.
4.

Select the paragraph(s) to which you want to add shading

Open the Borders and Shading dialog box
Select the Shading tab
From the Fill pull-down list, select the desired fill effect, Click OK

Document Margins
The Document Margins toolbar allows
you to designate the left, right, top,
bottom, header, and footer margins.
Name

Image

Description

Left margin text box

Sets the left margin

Right margin text box

Sets the right margin

Top margin text box

Sets the top margin

Bottom margin text box

Sets the bottom margin

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Header margin text box

Microsoft Word 2007

Sets the header margin

Footer margin text box

Sets the footer margin

Document Theme
The Document Theme toolbar allows you to
choose a preset theme for your document, or create
and save your own theme.

Working with Indents

Word offers three types of indents: normal
indents, first line indents, and hanging indents.
A
normal indent inserts a specified amount of space
between the page margin and all of the lines in a
paragraph. A first line indent inserts space between the first line and the page
margin so it looks like a tab was used. A hanging indent uses a normal indent for
the first line and then moves subsequent lines farther to the right.
Paragraph indents can be set using the Paragraph dialog box or the Ruler.

Working with Indents: Ruler Option

Instead of using the Paragraph dialog box, you can make indent adjustments
using the Ruler. Shown here is a graphic of the Ruler.

Type of Indent

Appearance
of Ruler

Appearance of Text

Normal Indent

A Normal Indent looks like this

Hanging Indent

A Hanging Indent looks like this

First Line Indent

A First Line Indent looks like this

Setting Tabs
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Tabs allow you to position text exactly where you would like it. To avoid
problems with text alignment, use tabs rather than spaces. The default tab settings
for Microsoft Word are every half-inch.

Tab Types
Tabs come in different types which are defined by the way text aligns with the
tab. The following table explains the different tab types.
Tab Type

Icon

Purpose

Left
(Normal)

With the Left tab, text will begin at the tab position and
continue to the right of the tab.

Right

With the Right tab, text will end at the tab and flow to the left.

Center

The Center tab works similar to centering a line of text but

instead of centering between margins, text is centered at the tab
location.

Decimal

The Decimal tab is used to align numbers and text with a

period. This is useful for a group of numbers or a list of
instructions.

Bar

The Bar tab is used to add a vertical line at that position. This
could be used when you want to set off some text.
Setting a tab does not automatically align your text. You still have to press [Tab]
at the appropriate places.

Working with Tabs from the Ruler

Working with tabs using the Ruler option is a quick and easy way to set and adjust
tabs. The Ruler options allow you to set, move, delete, or change tabs.

Working with Tabs from the Ruler: Setting Tabs

1. Select the paragraph(s) that will receive new
tab settings
2. Click the TAB TYPE icon until the desired
tab type is selected
3. On the Ruler, click where you want the tab
NOTE: Be sure to click below any
numbers or dash marks.

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Working with Tabs from the Tabs Dialog Box

Access the Tabs dialog box
1. In the Tab stop position text box, type the desired value (in inches)
2. Adjust the tab alignment and leader if necessary
3. Click SET
4. To set additional tabs, repeat steps 2-4
5. After all tabs have been set, click OK.

Numbering Pages
Word lets you easily enter page numbers in your document by using the Insert
command tab. Page numbers become part of the header or footer.
1. From the Insert command tab, within the Header & Footer group, click

PAGE NUMBER
2. Select Top of Page or Bottom of Page select a pre-formatted page
number placement
3. OPTIONAL: To specifically format the look of your page numbers, select
Format Page Numbers
The Page Number Format dialog box appears.
a. From the Number format pull-down list, select the desired format
b. To continue numbering, under the Page numbering section, select
Continue from previous section
c. To specify the starting page
number, select Start at and type
the number
d. Click OK

Inserting Page Breaks

Word has two types of page breaks. The first is a natural page break. This occurs
when the information has filled an entire page and needs to flow onto the next
page. The second type is forced, often referred to as a hard page break. Forced
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page breaks occur only when the user inserts a hard page break. Additional pages
can also be started using section breaks.
1. Place the insertion point where the new page is to be inserted
2. From the Insert command tab, within the Pages group, click PAGE
BREAK
OR
Press [Ctrl] + [Enter]

Removing Page Breaks

1. Select the page break
2. Press [Delete]

Printing Options for Specific Pages

The Print Dialog Box
To use the options described in this document, you must access the Print dialog
box.
1. From the OFFICE BUTTON, click PRINT. The Print dialog box appears.

Specifying the Pages to Print

This section lists options for printing
and the selection or specifications
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that you must make in the Page range section of the Print dialog box to achieve
the desired results.

Inserting Symbols and Special Characters

When creating documents, you may need to use a symbol or special character that
does not appear on the keyboard. These symbols and special characters can be
accessed through the Symbol dialog box.

Inserting Symbols
Use the Symbol dialog box to locate symbols, characters from other languages,
arrows, and other characters. Symbols inserted into documents can then be
formatted as regular text.
1. Place the insertion point where the symbol will be inserted
2. From the Insert tab, in the Symbols group, click SYMBOL
3. Select one of the symbol options Word provides
OR
Select More Symbols...
The Symbol dialog box appears.
4. Select the Symbols tab
5. Select the desired symbol
6. Click INSERT
The symbol appears in your
document.
7. Repeat steps 4-5 until you
insert all symbols you want
8. Click CLOSE
9.

Bullets and Numbering

Using Bulleted Lists
With Word, you can make bulleted lists, numbered lists, or outlines. You can
create bulleted lists using the Home command tab or AutoFormatting.

About Bulleted Lists

This is an example of a bulleted list

When the text wraps, it does not wrap all the way to the
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bullet, but only to where the first line of text began

The BULLETS button in the Paragraph group acts like a
toggle switch. Clicking once turns it on; clicking a second
time turns it off
To change the bullet style or the indents, use the dialog
box option

Using the Home Command Tab

You can easily apply bullets to your lists from the Home command tab.

Applying Bullets as You Type

When you are ready to add bulleted text to your document, use the following
steps:
1. Place the insertion point where you want the bullets to begin
2. In the Home command tab, in the Paragraph group, click BULLETS
NOTE: Word inserts the first bullet and moves the insertion point a
quarter inch to the right, where you can begin typing text.
3. Type the desired text
If the text wraps, Word
maintains the quarter-inch
indent.
4. Press [Enter]
Another bullet appears.
5. Repeat steps 3 and 4 as
necessary
6. When finished typing the last
line of bulleted text, press
[Enter]
The insertion point should
appear on a blank bulleted line.
7.
To end the bulleted list, in the
Home command tab, in the
Paragraph group, click BULLETS

The Bullets pull-down menu appears

1. Select the desired bullet option

2. If the desired option does not appear, select Define New Bullet...
The Define New Bullet dialog box appears.
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3. To select a symbol for your bullet,
a. Under Bullet character, click
SYMBOL...
The Symbol dialog box appears.
b. From the Font pull-down box, select
the desired font
c. In the scroll box, select the desired
bullet character
d. click OK
4. To select a picture for your bullet,
a. Under Bullet character, click
PICTURE...
The Picture Bullet dialog box
appears.
b. In the scroll box, select the desired bullet character
c. Click OK

Customizing Numbered Lists

Customizing your numbered list allows
you to have a wider variety of styles for
numbers. Word provides several different
ways of customizing your numbers in
order to create an effective numbered list.
The following instructions assume that a
numbered list has already been created.
1. Select the numbered list you want
to customize
2. On the Home command tab, in the Paragraph group, click on the
NUMBERING button
The Numbered List pull-down menu
appears.
3. Select the desired numbering option
4. If the desired option does not
appear, select Define New Number
Format...
The Define New Number Format
dialog box appears.

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6.

7.

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To change the number style, from the Number style pull-down list, select
the desired option
To change the number format, in the Number format text box, make the
desired changes
EXAMPLE: Instead of following numerals with a period (1.), you may
want to follow them with a dash (1-).
To change the numbering alignment, from the Alignment pull-down list,
select Left, Right or Centered
Left-aligned
Centered
Right-aligned
To
change
font, style,
color, or
size
of the
numbers,
a.
Click
FONT... The Font dialog box appears.
b. Under Font, Font style, Font color, or Size, select the appropriate
options
c. Click OK
Your customized number appears in the Number format text box.
Click OK

Changing the Starting Number

1. Select the numbered list
2. On the Home command tab, in the
Paragraph group, click on the
NUMBERING button
3. Select Set Numbering Value...
4. In the Set value to scroll box, type or use
the nudge buttons to select the number to
start the numbered list
5. Click OK

Table Basics
A table is a grid of cells with individual cells occurring at the intersection of
corresponding rows and columns. Tables are highly customizable and are useful
for a variety of tasks, from presenting numerical data to creating unique text
layouts.

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The following graphic is an example of a basic table with three columns and four
rows. The highlighted cell is just one of the 12 cells in table.

Creating a Table
Creating a Table: Quick Tables
Word provides several preformatted tables which can easily be inserted with the
Quick Tables option.
1. Place the insertion point where you want the table to appear
2. From the Insert tab, in the Tables group, click TABLE
The Table sub-menu appears.
3. Select Quick Tables select a preformatted table
The preformatted Quick Table appears in your document.
4. Select the preformatted Quick Table
sample text and replace it with your
own

Creating a Table: Drag Option

1. Place the insertion point where you
want the table to appear
2. From the Insert tab, in the Tables
group, click TABLE
The Table sub-menu appears.
3. Select the appropriate dimensions by
dragging your mouse in the table grid
An empty table appears on your screen
and you are ready to begin adding
information.
HINTS:
To select columns, drag across; to
select rows, drag down.
Your table will appear with borders; to
modify or remove the borders.
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Creating a Table: Insert Option

1. Place the insertion point where you want the table to appear
2. From the Insert tab, in the Tables group, click TABLE
The Table sub-menu appears.
3. Select Insert Table...
The Insert Table dialog box appears.
4. Under Table size, type a value or use the nudge buttons to specify the
number of columns and rows
5. To specify column width, under AutoFit behavior, select Fixed column
width and type a value or use the nudge buttons to specify the desired size
To allow the table to expand as you type, under AutoFit behavior, select
AutoFit to contents
To allow the table to expand or shrink depending on the size of the
window it is displayed in, under AutoFit behavior, select AutoFit to
window
6. To create the table, click OK
An empty table appears on your screen, and you are ready to begin adding
information.

Adding Information to the Table

You can add any text or objects to table cells that you could add to the document
outside the table. To place information in separate cells, however, you will need to
move your insertion point from cell to cell in the table. To move from one cell to
another, use one of the following methods:
Press [Tab]
Press an arrow key
Using the mouse, click in the appropriate cell

Creating a Table from Existing Text

The Convert Text to Table feature allows you to
create a table from existing text. You specify how
columns are defined based on separators (i.e.,
recurring symbols or breaks) in your text. For
example, if strings of text are separated by
commas, each such string would be converted
into a separate column. Paragraphs generally
indicate rows.

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EXAMPLE: Text strings separated by commas

EXAMPLE: Above text converted to a table

To create a table from existing text:

1. Select the text to be converted to a table

2. From the Insert tab, in the Tables group, click TABLE

select
Convert Text to Table...The Convert Text to Table dialog box appears.
3. Under Separate text at, select where you want Word to divide your text
into table cells .
4. Under Table size, review the number of columns
5. Click OK. The selected text is converted to a table.

Table Options
Creating Heading Rows
To identify the content of each column in a table, you may want to use the top row
of your table as a heading row. To create a heading row, simply type the
appropriate column heading in each cell across the top row and, if desired, use
unique formatting to distinguish the text (e.g., bold or all caps).

Repeating Rows on Subsequent Pages

If your table spans more than one page, you may want to repeat the heading
row(s) on each page of the table. This
makes columns easier to identify.
1. Select the heading row(s) that
you want to repeat
2. From the Layout tab, in the
Data group, click REPEAT
HEADER ROWS
HINT: To see the repeating
heading rows, you need to
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switch to the Print Layout view. You can do this from the View tab, in the
Document Views group.

Changing Table Position

Tables are automatically aligned to the left margin of the page. However, tables
can also be positioned along the right margin, in the center, or set at a specific
distance from the left margin. You can adjust table placement using the Table
Properties dialog box or the indent option.

Changing Table Position: Table Properties Option

1. Select the table by clicking the TABLE MOVE handle located near the
table's upper left corner
2. From the Layout tab, in the Table group, click TABLE PROPERTIES

3.
4.
5.
6.
7.

OR
Right click inside the table select Table Properties...
The Table Properties dialog box appears.
Select the Table tab
Under Alignment, select the desired alignment
OPTIONAL: If positioning the table a set distance from the left margin,
in the Indent from left text box, type or use the nudge buttons to set the
desired value
If necessary, under Text wrapping, select a text wrap option
Click OK

Merging and Splitting Table Cells

When working with tables, you
may occasionally want to merge
two or more cells, or split one cell
into multiple cells. Word makes
this easy.

Merging Cells
Cells can be merged either from
the Quick Menu or the Ribbon.

Merging Cells: Quick Menu Option

1. Select the cells you want to merge
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2. Right click within the selected cells select Merge Cells
The selected cells are merged.

Merging Cells: Ribbon Option

1. Select the cells you want to merge
2. From the Ribbon, select the Layout command tab
3. In the Merge group, click MERGE CELLS
The selected cells are merged.

Splitting Cells
As with merging, cells can be split from either the Quick Menu or the Ribbon.

Splitting Cells: Quick Menu Option

HINTS:
Word will attempt to evenly divide
any text in the cell you are splitting
based on the number of paragraphs.
You can only split one cell at a time using the Quick Menu option.
1. Select the cell you want to split
2. Right click within the selected cell select
Split Cells...
The Split Cells dialog box appears.
3. In the Number of columns and/or Number of
rows boxes, type or use the nudge buttons to
select the desired number of rows and/or
columns
4. Click OK
The selected cell is split
according to your settings.

Splitting Cells: Ribbon Option

1. Select the cell(s) you want to split
NOTE: Unlike the Quick Menu option, using the Ribbon option allows
you to split multiple cells at once.
2. From the Ribbon, select the Layout command tab
3. In the Merge group, click SPLIT CELLS
The Split Cells dialog box appears.
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Resizing Table Elements

As you create your table, Word will assign it default dimensions which may not
suit your purposes. This document explains how to modify and resize various
table elements.

Adding and Deleting Rows and Columns

When working with tables, adding or deleting rows and columns is one of the
most common tasks you will need to perform.

Adding Rows
To add a row at the bottom of a table:
1. Place your insertion point in the last cell (i.e., in the last row and last
column)
2. Press [Tab]
A new row is inserted at the bottom of your table.

To add a row within the table:

1. Place your insertion point in a row directly above or below where you
want to add a row
2. From the Ribbon, select the Layout command tab
3. In the Rows & Columns group, click either INSERT ABOVE

or

INSERT BELOW
A new row is inserted above or below your insertion point.

Deleting Rows
1. Place your insertion point in the row to be deleted
2. From the Ribbon, select the Layout command tab

3. In the Rows & Columns group, click DELETE

The row and all of its contents are deleted.

Adding Columns
To add a column at the end of the table:
1. Place your insertion point in the last column
2. From the Ribbon, select the Layout command tab
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3. In the Rows & Columns group, click INSERT RIGHT

A new column is inserted at the end of your table.

To add a column within the table:

1. Place your insertion point in a column directly to the left or right of where
you want to add a column
2. From the Ribbon, select the Layout command tab

3. In the Rows & Columns group, click INSERT LEFT

or INSERT RIGHT

A new column is inserted in your table.

Deleting Columns
1. Place your insertion point in the column to be deleted
2. From the Ribbon, select the Layout command tab

3. In the Rows & Columns group, click DELETE

select Delete
Columns
The column and all of its contents are deleted.
HINT: After deleting a column, you may want to resize your table to fit
better within the document.

Adjusting Column and Row Sizes

When a table is first created, all columns have equal widths. If you
adjust column widths, you can do so using the Ruler or the
Ribbon.

need to

Adjusting Column and Row Sizes: Ruler Option

To adjust column width:
1. Place your insertion point in the table you want to adjust
2. Above the scroll bar, click VIEW RULER
OR
From the View command tab, in the Show/Hide group, select Ruler
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A horizontal ruler, with MOVE TABLE COLUMN handles for each
column divider, appears under the Ribbon.
3. On the horizontal ruler, click and hold the MOVE TABLE COLUMN
handle of the column you want to adjust
4. Drag the MOVE TABLE COLUMN handle to the appropriate position
Release the mouse button

To adjust row height:

1. Place the insertion point in the table you want to adjust
3. Above the scroll bar, click VIEW RULER
OR
From the View command tab, in the Show/Hide group, select Ruler
A vertical ruler, with MOVE TABLE ROW handles for each row divider,
appears to the left of your document.
Place the insertion point within the table
4. On the vertical ruler, click and hold the MOVE TABLE ROW handle at
the bottom of the row you want to adjust
OR
Within your table, click and hold the row divider at the bottom of the row
you want to adjust
5. Drag the MOVE TABLE ROW handle or the table border to the desired
location. Release the mouse button

Adjusting Column and Row Sizes: Ribbon Option

To adjust column width:
1. Place the insertion point within the column you want to adjust
2. From the Ribbon, select the Layout command tab
3. In the Cell Size group, type or use the Width nudge buttons to select the
appropriate column width
4. OPTIONAL: To evenly distribute column width, in the Cell Size section,
click DISTRIBUTE COLUMNS

To adjust row height:

1. Place the insertion point within the row you want to adjust
2. From the Ribbon, select the Layout command tab
3. In the Cell Size group, type or use the Height nudge buttons to select the
appropriate row height

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4. OPTIONAL: To evenly distribute row width, in the Cell Size section,
click DISTRIBUTE ROWS

Formatting Tables
Word 2007 makes it easy to format your table using table styles. Table styles are
predefined formatting options that can be quickly applied to any table, greatly
enhancing its appearance and readability. You can add table styles to your table in
just a few clicks.

Applying Built-In Table Styles

Word provides an extensive library of
built-in table styles, which can
quickly give your table a professional
look
by
applying
predefined
combinations of borders, shadings,
and fonts. You can control how these
styles will appear in your table with
the Table Style Options settings.
1. Place the insertion point
inside your table
2. From the Design tab, in the Table Styles group, click MORE
The Table Styles scroll box appears.
3. From the Built-In section, select a style
NOTE: When you hover your mouse over a style, Word previews the
style on your table.
4. To determine which aspects of the style are applied to your table, in the
Table Style Options group, select or deselect the desired options

Using the Sort Feature

Sorting tables is a feature designed for
organizing lists that are contained within
a table (e.g., experiment sites, number
grades). You can sort a table by up to
three columns, in either ascending or
descending order. For example, you can
sort a table of committee members
initially by last name and then, within
that sort, by first name. You can also sort
numbers or dates.

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Sorting a Table
Sorting elements of your table is useful for organizing your data, whether that
data consists of text, numbers, or dates.
1. Select the table or column(s) to be sorted
2. From the Layout tab, in the Data group, click SORT
NOTE: The Layout tab appears only when your document contains a table
and the table is selected.
The Sort dialog box appears.
3.
4.
5.
6.

From the Sort by pull-down list, select the first column by which to sort.
From the Type pull-down list, select Text, Number, or Date
Select Ascending or Descending order
OPTIONAL: To sort additional columns, from the Then by pull-down
lists, select the desired sorting criteria
7. OPTIONAL: To make the sort case-sensitive,
a. Click OPTIONS...
b. Under Sort options, select Case sensitive
c. Click OK
8. Click OK

Calculations within Tables

Formula Examples
. The following comprise the basic formula operators:
Addition + Multiplication *
Subtraction Division /
The following table is an example of a completed travel budget, created using
formulas in a Word table, that could be included in a proposal for attending a
conference. Following the first table is a description of the formulas used to
perform the calculations within the table (indicated by the gray shading).

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Formula for

Actual
Formula

About the Formula

Hotel

=69.95*3

Computes the total cost for the hotel stay by

multiplying 69.95 by 3

Meals

=50*4

Computes the total cost of the meals by

multiplying 50 by 4

Total
Conference
Budget

=sum
(above)

Calculates the total of the costs by adding the

values above the formula (B2 through B6)

Department
Contribution

=b6-b7

Calculates the department contribution by

subtracting the grant request from the total
conference budget

Inserting Formulas
To insert a formula, determine the
values or cell references required for
the formula and then follow these
instructions:
1. Place your insertion point in the
cell where you want to place the
formula
2. From the Layout tab, in the
Data group, click FORMULA
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The Formula dialog box appears.

HINT: Similar to Excel, based on the numbers in the table and the
location of the cell in which you want to place the formula, Word will
guess what type of formula you may want (e.g., to add all cells to the left
of the formula, =SUM (LEFT) may be placed in the Formula text box).
3. In the Formula text box, type the desired formula
4. If necessary, from the Number format pull-down list, select the desired
format for the result
5. Click O. The formula is inserted.

Recalculating Formulas
To update values in a table, recalculate the formula(s) using one of the following
methods.

Recalculate the Value of an Individual Cell: Keyboard Option

1. Place your insertion point in the cell, before the numerals
2. Press [F9]
OR
Press [Alt] + [Shift] + [U]
The formula is recalculated.

Recalculate the Value of an Individual Cell: Mouse Option

1. Place your insertion point in the cell, before the numerals
2. Right click the cell select Update Field
The formula is recalculated.

Recalculating the Values of the Entire Table

1. Place your insertion point within the table
2. From the Layout tab, in the Table group, click SELECT select Select
Table
The entire table is selected.
3. Press [F9]
OR
Press [ALT] + [Shift] + [U]
All formulas are recalculated.

Inserting Comments
Word allows users to insert comments within
documents. Comments can be used to guide an author's
attention to areas where special attentions is needed.
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1. Select the text to which you want to add a comment
2. From the Review command tab, in the Comments group, click NEW

COMMENT
3. In the Comment box, type a comment
4. When finished, click outside the Comment box

Working with AutoCorrect

To automatically correct common errors as you type, use the options in the
AutoCorrect tab of the AutoCorrect dialog box to set up automatic correction of
capitalization errors and commonly misspelled words.

Accessing the AutoCorrect Dialog Box

1. From the File menu, click WORD OPTIONS
The Word Options dialog box opens.

2. In the Categories pane, select Proofing

3. Under AutoCorrect options, click AUTOCORRECT OPTIONS...
The AutoCorrect dialog box appears.

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What Was
Corrected

Ameria

America

spelling

ameria

America

capitalization only

What Is a Template?
A template is a document with preset layout, formatting, and settings that acts as a
basic structure for a document. Word offers templates as a guide for creating
readable, uniform documents. The following list is an example of the prearranged
formatting options in Word's Normal template:
Font face and size
EXAMPLE: Calibri at 11 points
Language
EXAMPLE: US English
Alignment
EXAMPLE: flush left
Line spacing
EXAMPLE: 1.15
Other templates use modifications of the above features and may include different
page layouts, text, graphics, macros, or styles.

Types of Templates
There are two basic types of templates: built-in templates and custom templates.

Built-in Templates
Built-in templates provide a preset structure for several common types of
documents, including:
Faxes
Letters
Memos
Reports
Resumes
Web pages
Documents without custom formatting
You can create documents using these basic templates as they are, or you can
modify them to better suit your needs.

Custom Templates
If you have formatting or a layout that you use frequently in your work but that is
not offered in Word's collection of preset templates, you can easily create a new
template using your own formatting and settings. The new template can then be
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saved with Word's other templates and accessed each time you want to use the
custom format.

Choosing a Word Template

1. From the OFFICE BUTTON, select New...
The New Document dialog box appears.

2. Under Templates, click INSTALLED TEMPLATES

3. From the Installed Templates section, select the desired template
4. Click CREATE
The template is applied to your new document.

Modifying the Original Template File

1. From the OFFICE BUTTON, select Open...
The Open dialog box appears.
2. From the Files of type pull-down list, select All Word Templates (*.dotx;
*.dotm; *.dot)
3. Using the Look in pull-down list, locate and select the template file you
want to modify
NOTE: The location will vary depending on your computer setup.
Generally, templates are located in C:\\Program Files\Microsoft
Office\Templates\1033.
4. Click OPEN
5. Modify the template by adding the desired text, graphics, and formatting
to be included in the modified template
6. From the OFFICE BUTTON, select Save

Creating a New Template File Based on an Existing Template

1. Open a Word template
2. Modify the template by adding the desired text, graphics, and formatting
to be included in the new template
3. From the OFFICE BUTTON, select Save As...
The Save As dialog box appears.
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Microsoft Word 2007

From the Save a copy of the document pull-down list, select Word
Template
In the File name text box, type the desired filename
Using the Save in pull-down list, select the desired save location
Click SAVE

Creating a Template
If you have formatting that you use frequently in your work but is not offered in
Word's collection of preset templates, you can easily create a new template using
your own formatting and settings.
1. Create or open the file containing the formatting and settings to be
included in the custom template
2. From the OFFICE BUTTON, select Save As...
The Save As dialog box appears.
3. From the Save a copy of the document pull-down list, select Word
Template
4. In the File name text box, type the desired filename
5. Using the Save in pull-down list, select the desired save location
6. Click SAVE

Using Find and Replace

Word's Find and Replace function will search your documents for specific text,
which can then be highlighted, replaced with different text or formatting, or left
as-is. This function provides many advanced options to help make your search as
specific as necessary to find what you are looking for.

Finding Text
To find text, you must first access the Find and Replace dialog box.
1. From the Home command tab, in the Editing group, click FIND
Press [Ctrl] + [F]
The Find and Replace dialog box appears, with the Find tab displayed.

Replacing Text
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Word allows you to choose how to replace text in your document. You may
choose to replace all occurrences of a particular word or phrase or look at each
occurrence before deciding which to replace.

Accessing the Find and Replace Dialog Box

1. From the Home command tab, in the Editing group, click REPLACE
OR
Press [Ctrl] + [H]
The Find and Replace dialog box appears, with the Replace tab displayed.

Advanced Options
Word provides additional options to further refine your search.
To access these options:
1. Access the Find and Replace dialog box
2. Click MORE >>
The Search Options section of the dialog box appears.

The following list defines the available search options:

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Search
Selects whether Word should search for instances of the text below the insertion
point (down), above the insertion point (up), or throughout the entire document
(all). The default choice is Down.

Match case
Returns only those instances of the text that have the same case (i.e., uppercase or
lowercase) as the text in the Find what text box.

Find whole words only

Returns matching whole words only. Word will not return words that contain your
text within them.
EXAMPLE: If you search for the, this option will ensure that words such as
theater or theme are not included in the search results.

Use wildcards
By using certain characters, allows you to search for very specific words or
phrases.
EXAMPLE: Searching for b?ll will find words with any one character between b
and ll, such as ball, bill, and bull.

Sounds like (English)

Searches for both exact matches of your text and other text that may sound or
look similar to your text.
EXAMPLE: Searching for color will find the words collar and caller.

Find all word forms

Searches for all related forms of your word.
EXAMPLE: If you search for is, Word would also find the forms was and were.

Format
Allows you to search for text with specific formatting, as well as replace text with
specific formatting.
EXAMPLE: If you search for occurrences of the word Sincerely that were in
Times New Roman font, you could replace them with the words Yours Truly in
Calibri font.

Special
Allows you to search for special characters (e.g., dashes or paragraphs), as well as
replace them in your document.

No Formatting
This will clear any formatting requirements (e.g., searching for text in a specific
font) that were set in previous searches.

Match Prefix
Searches for words beginning with your entry.
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Match Suffix
Searches for words ending with your entry.

Ignore punctuation characters

Returns text that is similar to your text, but contains punctuation within it.
EXAMPLE: If you search for recreated, your search results would also include
instances of re-created.

Ignore white-space characters

Finds text that is similar to your text, but may contain spaces in different places.
EXAMPLE: If you search for Annamarie, your search results would also include
instances of Anna Marie.

Using Clip Art

You can use clip art to add images to your document, making it more dynamic,
colorful, and creative.

Common Command Tab Buttons

Clip art added to your Office document can be modified from the Picture Tools
command tab. The following is a list of common command tab buttons and their
functions.
Button
Name
Function
Insert Picture

Inserts a picture from a file

Clip Art

Opens the Clip Art task pane, which

provides offline and online searching for
clip art to add to your document.

Brightness

Makes all color shades proportionately

darker or lighter

Contrast

Adjusts the difference between the

darkest and lightest colors in the object

Recolor

Changes the color scheme of the object

Compress Pictures Reduces image file size (i.e.,

compresses)
Change Picture

Replace current image with another

image that you choose
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Restores an altered image to its original
size and color scheme

Picture Shape

Bounds image to a shape that you choose

Picture Border

Adds a border to your image; provides

border customization options

Picture Effects

Applies image effects (e.g., shadow,

reflection, glow) that you choose

Position

Contains options for arranging objects

relative to text

Bring to Front

Brings an object to the front of a group

of objects; where the objects overlap,
this object will be the one seen

Send to Back

Sends an object to the back of a group of

objects; where the objects overlap, this
object will be hidden by all other objects

Text Wrapping

Provides options for alignment of text

around objects

Selection Pane

Opens a pane that lets you choose (i.e.,

select) from various images in your
document

Align

Provides options for positioning an

object relative to other objects and/or
relative to the page. Also provides
options for showing or hiding grid lines

Group

Lets you group several selected images

or objects into one image or object

Rotate

Contains options for rotating an object or

flipping it along an axis

Crop

Allows you to cut out unneeded areas of

an object
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Changes the color within an AutoShape

Text Box

Creates a bounded box for text

Auto Thumbnail

Creates a thumbnail of the selected

object

Inserting Clip Art

Inserting free clip art in Office 2007 is easy and can
add creativity to your document.

Inserting Clip Art: Search Option

1. From the Insert tab, in the Illustrations group,
click CLIP ART

2.
3.
4.

5.

The Clip Art task pane appears.

.
In the Search for text box, type keywords
related to the clip art you desire
Click GO
In the Results section, a list of images appears.
Click the image you want to insert
The clip art is now inserted into the document.
The Picture Tools tab is selected and displays options for modifying the
image.
To deselect the clip art, click outside of the selected area.

Using Text Wrap

By default, clip art is inserted in Word documents as In line with text. The text
wrap feature allows you several options for positioning your clip art image in or
around text. Before you can move or reposition clip art vertically, you must
change the wrapping style.

Using Text Wrap: Ribbon Option

You can change the text wrapping on your clip art image by using either the
Picture Tools tab or the Quick menu option.

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1. To change the text wrapping style of your clip art, if it is not already
selected, select your clip art by double
clicking it.
Options on the Format tab should be
visible.
NOTE: If commands for the Picture
Tools tab do not appear, on the Ribbon,
select the Format tab under Picture
Tools.
2. In the Arrange group, click TEXT
WRAPPING
The Text Wrapping option list appears.
3. From the list, select the appropriate text wrapping option
In line with text
the image is placed on the same line as the surrounding text
Square
text is wrapped squarely around the image
Tight
text is wrapped closely and completely around the image
Behind text
text is visible in front of or on top of the image
In front of text
text is blocked from view but image is completely visible
Top and bottom
the image is placed between lines of text
Through
text is wrapped closely around the outline of the image
Edit wrap points
you can select where you want the text to wrap around the image

Using Text Wrap: Quick Menu Option

NOTE: The Quick Menu option does not offer the Edit wrap points option or the
Top and Bottom or Through wrapping styles or
that are available in the Ribbon option for text
wrapping.
1. Right click on the clip art select Text
Wrapping
The Text Wrapping options list appears.
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2. From the list, select the appropriate text wrapping option
3. OPTIONAL: To deselect the clip art, click somewhere else in the
document

Using WordArt in Word

You can use WordArt to make display text (e.g., the heading of your document)
more eye-catching. WordArt can be resized, moved, and edited to fit your needs.

Creating WordArt
WordArt can be added to your document using a button on the Insert command
tab.
1. From the Insert command tab, in the Text group, click WORDART

The WordArt Gallery dialog box appears.

2. From the WordArt Gallery, select the desired style

The Edit WordArt Text dialog box appears.

3. In the Text text box, type your text

4. To format your text, from the Font or Size pull-down lists, make the
desired selections
5. To change the font style, click BOLD or ITALIC
6. Click OK
Your WordArt is placed in the document and the Format command tab
appears.
The following table identifies buttons commonly used for working with WordArt.
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Function(s)

Button Name
Edit Text

Change the character formatting (font,

size, bold, italics) or text of WordArt.

Spacing

Change the spacing between characters

(tracking or kerning) of WordArt.

Even Height

Make lowercase and uppercase letters the

same height.

Vertical Text

Shift a horizontal word to a vertical

orientation and back again.

Alignment

Choose from the following options: Left

Align, Center, Right Align, Word Justify,
Letter Justify, or Stretch Justify.

Shape Fill

Formats the inside color of your WordArt

text.

Change Shape Mold your WordArt text into a shape.

Shape Outline Change the color or pattern of the outline
of your WordArt text.
Text Wrapping Make text wrap around a WordArt object.

Adding a Shadow to WordArt

Depending on the font and the WordArt shape you
have selected, a shadow effect can enhance your
WordArt image.
1. Select the WordArt image
2. From the Format command tab, in the
Shadow Effects group, click SHADOW
EFFECTS select the desired effect
The effect is applied to the selected
WordArt.
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Adding a 3-D Effect to WordArt

A three-dimensional effect can give depth to your WordArt image.
1. Select the WordArt image
2. From the Format command tab, in the 3-D Effects group, click 3-D
EFFECTS select the desired effect

Working with Columns

Columns can help to separate sections of your document and make them look
more inviting to read. Columns are a good way to separate sections of your
document on one page.

Creating Columns
You can create columns that span a single page or the entire document. Using the
button option to create columns is quick and easy.

Creating Columns: Button Option

Columns are easy to apply using the presets found on the COLUMNS button.
1. Place the insertion point in the document that you want formatted into
columns
OR
Select the text to be formatted into columns
2. From the Page Layout command tab, within the Page Setup section, click
COLUMNS
3. Select the desired number and style of columns

Creating Columns: Dialog Box Option

To create columns on selected
text only, select the More
Columns... option within the
Columns
submenu,
which
brings you to the Columns
dialog box. The Columns dialog
box gives you more options for
modifying columns. With the
dialog box, you can adjust the
width and spacing of columns.
Also, the dialog box allows you
to create up to 45 columns
depending on the size of your
paper; however, standard paper
allows only 12 columns.
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Place the insertion point in the document that you want formatted into
columns
OR
Select the text to be formatted into columns
From the Page Layout command tab, within the Page Setup section, click
Columns select More Columns ...
The Columns dialog box appears.
To select the number of columns, in the Number of columns text box, use
the nudge buttons or type the desired number of columns
OR
Within the Presets section, select the desired option
NOTE: Options One, Two, and Three will give you columns with equal
width. Options Left and Right will give you two columns with unequal
width.
From the Apply to pull-down list, select Selected Text
NOTE: Your choices will depend upon whether you selected the text or
placed your insertion point in the text to create columns.. Click OK
The columns are applied to the selected text only.

Inserting Column Breaks

Insert a column break when you want to force the end of a column and the
beginning of another.
1. Place the insertion point at the point in the text where you want the
column to break
From the Page Layout command tab, within the Page Setup section, select
Breaks select Column

Balancing Column Endings

When using columns, often the text in the last column is of uneven length with the
previous column. Inserting a continuous column break will balance the column
lengths, giving your document a finished, professional look.
1. WARNING: These instructions may have inconsistent results if you have
any of the following

Creating Headers and Footers

You can create headers and footers in your Word document so that information
such as the author's name, document title, or page numbers will appear in the top
and/or bottom margin of your document. You can create a header and footer that
appears the same on every page, or you can customize the pages with different
headers and footers.

Inserting a Header or a Footer

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By default, headers and footers appear on every page of your document. Word
gives you have several presets to select from; you can also begin with a blank
header or footer.
1. From the Insert command tab, in the Header & Footer section, click

HEADER
or FOOTER
The scroll list of preset headers or footers appears.
2. Select the desired header or footer style
HINT: To start with a blank Header/Footer, select Edit Header or Edit
Footer

The Header & Footer Tools Design Tab

The Header & Footer Tools Design command tab
appears on the Ribbon only when an existing header
or
footer is active. This special command tab providing
several unique header and footer formatting options.
1. To access the Design tab of the Headers &
Footers Tools, double-click a header or footer
A new contextual command tab appears next to the other command tabs in
the Ribbon and gives you access to the header and footer functions.

Header & Footer Group

The Header & Footer group lets you to format the appearance of the header or
footer and/or format page numbers.

Insert Group
The buttons in the Insert group let you add graphics
and preformatted text elements (e.g., time and date,
document properties) to your headers and footers.

Navigation Group
The Navigation group buttons let you navigate
between headers and footers and from the
header in one section to the header in another
section.

Options Group
This group provides the options of creating a
different header on the first page. You can also
select to have a different header/footer on the odd
& even pages, this is useful if you need to adjust
the alignment of the headers/footers for facing
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pages. If Show Document Text is deselected
(i.e., there is no checkmark), then your
document's text will not show--only your
header/footer will show.

Position Group
This group allows you to adjust where your
header appears on the page(s). The default setting is 0.5 inches from the top and
bottom of the page.

Close Header and Footer Group

From here you can exit the header/footer text box and continue editing your

document.

Creating a Different First Page Header and Footer

If you want the header/footer of your document to be different on your first page,
you first need to create a header or footer. You can customize headers and footers
in the Header & Footer Tools Design tab, which appears only when you select a
header or footer.
1. On the first page of the document, double click within the header or footer
The Header & Footer Tools Design tab appears.
2. From the Header & Footer Tools Design command tab, in the Options
group, select Different First Page
The label on the first page header text box changes from Header to First
Page Header.
3. In the First Page Header text box, insert the desired information

4. To edit the First Page Footer, click GO TO FOOTER

5. In the First Page Footer text box, insert the desired information
6. To create subsequent headers and footers, in the Navigation section, click
NEXT
7. In the Footer text box, insert the desired information

8. Click GO TO HEADER
9. In the Header text box, insert the desired information
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10. To return to your document, click CLOSE HEADER AND FOOTER

Creating Odd and Even Page Headers and Footers

You can create different odd and even page headers and footers, which display
different information on the odd and even pages of your document.
1. On the first page of the document, double click within the header or footer
The Header & Footer Tools Design tab appears.
2. From the Headers & Footers Tools Design tab, in the Options section,
select Different Odd & Even Pages
3. In the Odd Page Header text box, insert the desired information
4. Click GO TO FOOTER
5. In the Odd Page Footer text box, insert the desired information
6. To create the header and footer for even pages, in the Navigation section,
click NEXT
7. In the Even Page Footer text box, insert the desired information
8. Click GO TO HEADER
9. In the Even Page Header text box, insert the desired information
10. To return to your document, click CLOSE HEADER AND FOOTER

Working with Images

Adding visual components to your documents can enhance your message. Images
from clip art collections, WordArt, the Internet, or scanned images can be added to
your Word documents.
This document provides instruction on how to work with images in your Word
documents:

Adding Images
Adding images from a variety of sources, including scanned images, images
saved from the Internet, and clip art, is easy in Word 2007.
1. Click the location where you want the image to appear
2. From the Insert command tab, in the Illustrations section, click Picture

The Insert Picture dialog box appears.

3. Using the Look in pull-down list, locate and select the desired image
4. Click INSERT
The image appears in your document.
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Positioning Images
Once you have inserted an image into your document, you can easily position or
resize it as needed.
1. Click and hold the center of the image
The cursor turns into a four-headed arrow when you are able to move the
image.
2. Drag the image to the desired location
3. Release the mouse button
The image is now in the desired location.

Picture Tools Command Tab Options

Once you have inserted a picture into your document, many options can enhance
the look of your image. The Picture Tools command tab lets you change the
appearance of your image by providing options such as line style, transparency,
contrast, changing color, and cropping.

To access the Pictures Tools command tab

1. Select an image
Under the Picture Tools tab, the Format command tab appears.
Adjust Group
Allows you to edit the picture (e.g., adjust brightness, contrast, color), and also
undo any changes you make.

Picture Styles Group

From here you can apply preset or custom picture styles (e.g., image shape,
border, effects).

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Arrange Group
Lets you to reposition, change text wrapping, arrange layers, and rotate objects.

Size Group
This is where you can change image size with the Crop tool or by specifying
dimensions in the Height and Width text boxes.
NOTE: Changes made in the text boxes are proportional (i.e., if you change image
height, its width changes proportionally).

Adding Line Numbers

1. Place the insertion point within the
document to which you want to add line
numbering
HINT: To add numbering to only one
section of a document, place the
insertion point within the desired
section.
2. From the Page Layout command tab, in
the Page Setup group, click PAGE
SETUP
The Page Setup dialog box appears.
The Document dialog box appears.
3. Select the Layout tab
4. Click LINE NUMBERS...
The Line Numbers dialog box appears.
5. Select Add line numbering
6. To start line numbering at a number other than one, in the Start at text
box, use the nudge buttons to select or type a starting number
7. To adjust the amount of spacing between line numbers and text, in the
From text text box, use the nudge buttons to select or type (in inches) a
spacing value

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8. To number every nth line, in the Count by text box, use the nudge buttons
to select or type a number by which to count
EXAMPLE: To number every fifth line, in the Count by text box, type 5
9. To restart numbering on each page, select Restart each page
To restart numbering in each section, select Restart each section
To use continuous numbering, select Continuous
10. Click OK. The lines numbers are added.

Mail Merge Wizard

To start the Mail Merge in the new Word 2007, click on the Mailings tab. The
Ribbon, the groups of commands you see on each tab, replaces the toolbars and
menus. Commands are organized in groups related to activities such as you see
below in the Create, Start Mail Merge, and Write & Insert Fields groups on the
Mailings tab.

When you click on the arrow beside Start Mail Merge, a drop-down list appears
as shown below. Select the last option, Step by Step Mail Merge Wizard.

This brings up the task pane as shown below. Select

Letters (or whatever type you want) as the type of
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document and then click on the Next: Starting document link at the bottom of
the task pane to go to the next step to select your starting document.

Selecting a Template
You have options to use the current document you have
open, to select a template, or to browse to an existing
document not open. For this practice, select Start from a
template. This brings up a link you click on to Select
template.
This opens the Select Template dialog box shown. Select
the Letters tab and choose Oriel Merge Letter. Click on
OK.

This takes you to Step 3 in the Mail Merge process in which you Select
recipients.

Selecting Recipients
Select Use an existing list and click on the Browse link. Locate and open the
file containing your data source.
This opens the following dialog box in which you select the table (the named
range defined within Excel) containing the mail merge recipients info you want to
pull into the merge fields in your document. Select seminar or training or
whatever you named the range in your spreadsheet containing the names and
addresses you want to use for the mail merge ("attendees" is the defined range
selected as shown below).
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Make sure to check the box indicating that the First row of data contains column
headers so that the field labels (Last Name, First Name, Address1, etc.) on your
spreadsheet wont be mistaken for data.
This opens the Mail Merge Recipients dialog box shown below. Here you can
select which recipients to include or deselect by unchecking the check box by the
name.
You can sort and filter the list using the drop-down list located on each field name
indicated by the triangular black arrow. Note there are also links to Sort and Filter
or Find Duplicates and recipients in the Refine recipient list section.

Click on the link Next: Write your letter to go on to the next step to edit the
mail merge template letter content.

Inserting Merge Fields

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Notice that the Address Block and
Greeting Line fields are already
inserted into this template letter. If
you werent using a preformatted
mail merge letter, you would just
simply click on the links on the
right to insert the Address block,
Greeting line, or more items (more
merge fields). You also have these
same options on the Mailings
toolbar at the topyou dont have
to use the wizard each time you do
a mail merge. Pick the date and replace the letter content with your own and then
go on to the next step to preview your letters by clicking on the link at the bottom
of the task pane.

Matching Fields
When you click on the Address block
link, the following dialog box appears in
which you can choose the format of the
address. Also, you can click on the Match
Fields button to match the missing
address field (the Match Fields button is
also on the Mailings tab in the "Write and
Insert Fields" grouping).
Clicking on the Match Fields button
brings up the following dialog box. Use
the Address 1 drop-down list to select the
Street field name from the Excel
spreadsheet.

Previewing Results
You have buttons on both the Preview
Results group on the Mailings ribbon as
well as the task pane to look at different
recipient info before going on to the next
step to complete the merge.

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Completing the Merge

When you click on the link, Next: Complete the merge, the following appears:
Click on the link Edit individual letters which
you can see from the screen tip is the link to
Merge to new document. This is also a button
on the "Finish & Merge" dropdown list on the
Mailings Ribbon.
The Print link on the Task Pane or Print
Documents on the Ribbon dropdown list allows
you to merge directly to the printer. When you click on the link to edit the letters,
the following dialog box appears:
You can choose whether to merge all or selected records. Click OK and then a
new merged document entitled Letters1 is created. It contains the individual
letters for each recipient. If you look at the status bar, you will see that it indicates
multiple letters.

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The Manager,
Human Resources,
Milkpak Limited,
308-309 Upper Mall Lahore.
Subject:

APPLICATION FOR THE POST OF COMPUTER

OPERATOR/ OFFICE ASSISTANT

Respected Sir,
In response to your advertisement in daily The Jang dated 27 th February 2000, I
enclose my resume as a first step in exploring the possibilities of employment
with your organization. I have completed my Computer Operator/Office Assistant
Course from Vocational Training Institute Bahawal Nagar. I am also ready to
work as a trainee. I hope you will consider my case favorably. If selected I, assure
you that I shall do my best to give you full satisfaction with my work and
behavior.

Thank You,
Yours truly,

(Applicant Name)
Designation

110

Vocational Training Institute,

Walton Lahore
College/ Institute/ Department/ Centre
WEEKLY SCHEME OF WORK
(Check-Sheet)
Program: ________________

Course Title: ____________

Institute: ________________

Course Code: ___________

Weekly Activities

1st Week

Lecture
Tutorials
Group Discussion
Seminar
Workshop
Guest Speakers
Quiz Test
Assignment
Library Day
Lab/ Practical Work
Field Work/ Industry Visit
Project

111

2nd

3rd

4th

5th

Week

Week

Week

Week

Microsoft Word 2007

Activities: No 1

electing the close menu item in the file menu closes the topmost document.
If some changes were made to the document then a prompt asking you to
save the document appears. If some changes were made to the document
then a prompt asking you to save the document appears. If some changes were
made to the document then a prompt asking you to save the document appears. If
some changes were made to the document then a prompt asking you to save the
document appears. If some changes were made to the document then a prompt
asking you to save the document appears.

RESULT SHEET

Activity No.
2

S.NO

Name

Eng

Urdu Math Obtain

1
2

Asif
Shan

45
47

78
58

57
58

3
4

Shah
Khan

48
25

68
98

69
14

Noor

14

45

25

180
163
185
137
84

Total
300
300
300
300
300

Vocational Training Institute Walton

112

Computer Operator Office Assistant

Chine Attaches Importance to Information and Service Industry

The Proposal of the Communist Party of China (CPC) Central
Committee for Formulating the 10th Five-Year Plan (2001-2005)
for national Economic and Social Development, which was
released today attached great important to speeding up the
development of the information industry and service industry.

The Proposal, approved at the 5th Plenary Session of the 15th

CPC-Central Committee last week, noted that the promotion
of application of information technology is the trend in
current world economic and social development and the key
link to upgrading Chinas industrial structure and realizing
industrialization and modernization.

The

proposal

listed

the

information

infrastructure

task

national

for

development

and

construction
as

economic

urged

the

of

preferential
and

social

promotion

of

structural innovation so as to ensure that the

information industry strides forward.

Information technology should be used extensively in all

circles of society and the use of computers and the
Internet should be wide-spread, said the proposal.

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Microsoft Word 2007

SCHOOL/COLLEGES IN DIFFERENT CITIES OF PAKISTAN
City
Karachi
Lahore
Faisalabad
Rawalpindi
Multan
Name
Urban Rural Urban Rural Urban Rural Urban Rural Urban Rural
Colleges 112
215
89
245
38
244
37
233
18
331
Schools

345

346

464

345

356

352

234

234

FIRST CLASS PLAYERS IN DIFFERENT GAMS

Game

Cricket
Hockey
Football
Tennis
One- Test
day
Pakistan 344
344
343
233
222
India
234
443
CROPS POSITION SOUTH ASIAN COUNTRIES

114

244

522

Category

Pakistan

India
3453453
3534534

Sri
Lanka
3456
4353

Bengla Nepal Maldives

Desh
3455
354
333
3455553 345
3444

Wheat
Rice

363633
3534533

Sugarcane
Cotton
Corn

Bhutan

34535

35345

34534

345345

345

344

324

35345
34534

3454
3444

3534
345

35345
3555

345
345

344
344

33
33

344
321

Lahore Stock Index Limited Lahore

Company Name Year
Year of
Paid Capital (Rs.
Incorporation
Millions)
Dawood Cotton Mills
Burewala Textile Mills
Dawood Hercules Chemicals
Lawrencepur Woolen Mills
Orient Insurance Company
Dawood Fibre Limited

1963
1960
1985
1988
1993
1996

77.567
166.570
150.000
202.870
186.000
185.000

VOCATIONAL TRAINING INSTITUTE

Walton, Lahore
Result Sheet Comprehensive Computer Skills
Course #

30

Instructor

Qaisar Zahoor

Duration

14 months

Lab Assistant

Mudesser Mushtaq

Trainee
Name

Roll
#

Window
30

Word
30

Obtained Marks
Excel P.Point Inpage
30
20
20
115

Access
20

Total
150

Grade

Microsoft Word 2007

INSTRUCTOR

PRINCIPAL

116

SYMBOLS:
There is an U-limited range of symbols available in different types
& styles. Select on of them and click on insert button or double
click on that symbol. It will appear at that place of document
where cursor is blinking.

Different Types of Symbols

AUTO TEXT:

he Auto Text is used for inserting different types of words in

your documents automatically. For this function you should must

insert that word or words once and they are permanently stored in
the memory of computer.
USE OF PICTURE
Insert Clip Art

O
Pens the Clip Gallery where you can select the clip art images you want to
insert in your file or update your clip art collection. In PowerPoint, this
command is available only in slide and notes views.

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including Times New

Microsoft Word 2007

definitions is

The art of formatting a

Roman, a serif typeface

definitely a starting

document is more than

and Arial, a scan serif

point. A typeface is a

just knowing definition,

typeface,

but

the

roman should be used

definition is definitely a

for large amounts of

starting

text whereas of text

knowing
point.

Times

new

complete set of
characters with the
same general
appearance,

typeface is a complete

whereas

set of characters with

Arial is best used for

the

general

titles and subtitles. It is

lines at the end of the

appearance and can be

the best not to use too

main strokes of each

serif (cross lines at the

many

different

letter) or scan serif

end of the main strokes

typefaces in the same

(without the cross

of each letter) or scan

document, but rather to

lines). A type size is a

serif (without the cross

use only one or two and

vertical measurement,

lines). A type size is a

then make the document

vertical

interesting by varying

same

measurement,

made from the top of

their size and style.

and can be serif (cross

made from the top of

the tallest letter in the
character set of the

the tallest letter in the

the

Times New Roman is a

bottom of the lowest

bottom of the lowest

best font for titles and

letter in the character

letter in the character

subtitles

can

set. Type style refers

set. Type style refers to

normally use this font

to variations in the

variations

in

the

style.

typeface,

such

as

character

set

of

boldface and italics.

we

typeface, such as

The art of formatting

a document is more
than just knowing

Several typefaces are

shipped with windows

definitions, but
knowing the
118

boldface and italics.

ALI JEES Group of Industries

Plot # 90/D Main Bazar Rachna Town Near Rachna Public School Staina Road Fsd.Ph. #
0300-7999990

Notice is hereby given that in pursuance of section 178 (3) of the companies
ordinance 1984, the following persons have filed notice their intention to
offer themselves for election as director of the company at annual General
Meeting to be held on Saturday the January 27, 2007 at 4:00 P.M at Dr.
Abdul Qadeer Khan auditorium, Gate No.1, Abdullah Haron Muslim
Gymkhana,. Aiwan-e-Saddar Roiad, Karachi.
Mr. Ghulam Mohammad A. Fecto
Mr. Syed Ali Imran Kazmi
Mr. Moin A. Haroon
ince the number of persons who have offered themselves for election
as director are not more than the number of elected director fixed by
the board under section 178 (1) of the companies Ordinance 1984,
the above persons shall deem to the elected in the forthcoming Annual
General Meting for the teem of three yars commencing for January 01,
2007.

According to Liaqat Ali Khan, our

freedom makes many demands on us.
He says, liberty does not descent
upon a people, a people must rise
themselves to it. It is a fruit that must
be earned before it can be enjoyed.
Our first duty is to ourselves it mean
that we should maintain our freedom.
We should work for it. Our

full the fare name of our

country. But the maintenance of
freedom requires constant attention.
We should work for it. Our second
duty is to advance our country.
Freedom does not mean freedom from
forging command

second duty is to advance our country.

Freedom does not mean freedom from
forging command. If we fail in this we
feel shame
119

Vocational Training Institute,

Walton, Lahore
College/ Institute/ Department/ Centre
Lecture Specification Form
Course code:
Lecture No.

Course Code
Lecture Title

1. Lecture Objectives:
a.
b.
c.
2. Lecture Contents (Topics to be covered)
No.
1.
2.
3.

Title
.
.
.

Text Book Reference

3. Pedagogy or Teaching-Learning Strategies

a.
b.
c.
4. Instructional Aids/Resources Person
a.
b.
c.
5. Reference Material for Lecture:
a.
b.
c.
6. Material for Further Reading
a.
b.
c.

Handouts

.
.
.