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eBPLS

USERS GUIDE
(version 1.0.1)

Users Manual - electronic Business Permit and Licensing System (eBPLS)

eBPLS Users' Manual


Copyright 2006-2007 The National Computer Center (NCC). All rights reserved.
No part of this manual may be reproduced, stored in a retrieval system, or transmitted in any form or by any means,
electronic, mechanical, photocopying, recording, scanning or otherwise, without prior written permission from NCC,
with the following exceptions: Any person is hereby authorized to store documentation on a single computer for
personal use only and to print copies of documentation for personal use provided that the documentation contains
the NCC copyright notice. No patent liability is assumed with respect to the use of the information contained herein.

Trademark Information

Red Hat and Fedora are trademarks of Red Hat, Inc.

Linux is a registered trademark of Linus Torvalds.

Microsoft and Windows are registered trademarks of Microsoft Corporation.

Pentium is a registered trademark of Intel Corporation.

HTML, DHTML, XML, XHTML are trademarks or registered trademarks of W3C, World Wide Web
Consortium, Massachusetts Institute of Technology.

JAVASCRIPT is a registered trademark of Sun Microsystems, Inc., used under license for technology
invented and implemented by Netscape.

All other trademarks are the property of their respective owners.

Warning and Disclaimer


Every effort and precaution has been made to make this manual as complete and as accurate as possible, but no
warranty or fitness is implied. The information provided is on an as is basis. NCC shall have neither liability nor
responsibility to any person or entity with respect to any loss of profit or any other commercial damages, including
but not limited to special, incidental, consequential, or other damages arising from the use or misuse of information
contained in this manual or from the use of the CD or programs accompanying it. Any actions taken as a result of a
study of this manual are the responsibility of the reader, not the author.
System design and specifications are subject to change without notice. These changes will be incorporated in new
versions of the system and new editions of this manual. NCC and its contractors may make improvements and/or
changes in the system described in this manual at any time. Please refer to your NCC contact or RITCs for any
concerns. For user manual updates, please refer to our website.
It is the responsibility of the LGUs in maintaining their servers in terms of software updates for Fedora Core 4,
Apache, MySQL 4 and PHP 4.

License Agreement
By opening this package, you are agreeing to be bound by the following agreement:
Individual programs and other items on the CD-ROM are copyrighted or are under an Open Source license by their
various authors or other copyright holders.
It is the hope of the author that a version of this manual be undertaken to be compliant with the GNU Free
Documentation License, a copy of which can be found at http://www.gnu.org/copyleft/fdl.html.
Currently, users are bound by the eBPLS Public License ver1.0, found in Appendix A.

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This manual is written with the LGUs system administrator and the people directly involved in Business Permit and
Licensing (BPL) in mind. It is intended to orient LGU personnel on how to use the eBPLS and better understand the
system, both on its capability and limitations. The objective of this manual is to impart to the reader the proper and
effective way of using the system and assumes the reader has basic knowledge of BPL workflow. It will not attempt
to discuss basic BPL terminologies to the encoders without BPL know-how.
It is assumed that users are familiar with basic internet technology, especially in the use of web browsers and
navigating through menus, buttons and form inputs. It is beyond the scope of this manual to discuss Linux
administration; adding, removing, updating computer hardware and software; and troubleshooting problems not
related to eBPLS. The LGU should have a system administrator proficient with the basics of Linux: its use and
administration, including, but not limited to maintaining proper security practices, and the basics of computer
hardware.
If you're not already familiar with basic Linux system administration, you should consult a book on the topic, such
as Running Linux (O'Reilly) or Linux System Administration (Sybex). Such books will help you with tasks
ranging from installing Linux to recompiling your kernel. Wiley Publishing, Inc. has released several books that are
easy to understand: from the absolute beginner to more advanced users. Networking For Dummies, 7th Edition
(2002) provides valuable updates on the latest tools and trends in networking, including updates to Windows XP
(through Service Pack 2), Windows Server 2003, Linux, Mac OS X, and Novell Netware Server 6.5 plus the latest
information on broadband technologies. A must-have reference for network administrators and novices who want to
set up a network in their office, this covers all the bases and basics, including setting up a wireless network and
configuring client computers. The Internet For Dummies, 10th edition (2005) will walk you through the
fundamentals of the Internet, as well as provide more advanced techniques and features to explore once you get your
feet on the ground. Firefox For Dummies (2006) gives you the inside scoop on downloading and installing Firefox,
using tabbed browsing, downloading and saving files, maintaining security and privacy, eliminating annoying
popups, and adding Firefox extensions.
If you want your PC to do more and crash less but don't know where to begin, then Upgrading and Fixing PCs For
Dummies, 6th Edition, is your answer. This easy-to-understand guide shows you how to deal with the most
common upgrading and repair problems and explains what to buy, where to plug it in, and how to make sure your
computer knows what to do with it. Plus, this edition continues to include the information that hundreds of
thousands of people have relied on for 10 years: information about upgrading and fixing video cards, hard drives,
CD/DVD drives, memory chips, monitors, modems, printers, scanners, hard drives, and other popular computer
parts.
In general, this manual is arranged in a linear fashion, from installation to the setting up of the system to conform to
the LGUs needs and scenario.
Chapter 1 introduces the eBPLS to the user, the purpose for its creation, its features and general concepts of
operation.
Chapter 2, helps you determine whether your hardware and software meets the requirements for installing and
using the system. This also discusses the two ways of installing the system.
Chapter 3 discusses the basic login steps, and the things you need to watch out for during the login process.
Chapter 4 orients the user in the general look and feel, and the ways to navigate through the system.
For the proper operation of the system, all the References should be properly setup prior to using the system. This is
discussed in detail in Chapter 6, and should never be skipped. Incorrect or unexpected output of the system is
generally caused by a wrong setup in the References section of the eBPLS.
Chapter 5 includes creating user accounts and their corresponding access rights. Improper setup could either
prevent a user from performing a task, or provide him/her access to modules of the system which that user should
not have access to. This is normally used by system administrators, or users with superuser privileges.
Chapters 6-9 provide screenshots and steps in performing the different tasks for business permits: from application
to permit releasing. It also includes the steps in generating the reports needed by the LGU.
Chapter 10 discusses the troubleshooting steps not already discussed in the previous chapters.
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Users Manual - electronic Business Permit and Licensing System (eBPLS)

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The following conventions are used in this manual:
The terms Fedora Core, Fedora, and Linux are used interchangeably.

URLs, code examples, file names, command names, keywords appear in monospace
e.g. http://192.168.100.1/ebpls

Emphasis, titles, first occurrence of terms appear in bold italic


e.g. You will be brought to the Business Permits Master list page

Variables and placeholders (words that stand for what you will actually type) appear in italic
monospace
e.g. Enter <username> and <password>

Screen labels appear in BOLD, ALLCAPS


e.g. MAIN MENU SECTION

Button clicks and keyboard keypress appear in bold


e.g. Press Enter to continue

Menu selections indicated with the right-arrow character , for example, First Second, should be interpreted
as: select the First menu, then choose Second from the First submenu.
Additionally, icons accompany special blocks of information:

REMEMBER - presents an interesting piece of information


related to the current topic.

TIP - offers advice or teaches an easier method for


performing a task.

WARNING! - warns you about potential pitfalls and explains


how to avoid them.

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About the Manual ........................................................................................................................................... iii
Conventions Used in the Manual .....................................................................................................................iv

I - Introduction ....................................................................................................1
System Overview..............................................................................................................................................1
System Objectives.............................................................................................................................................1
eBPLS Features.................................................................................................................................................2
Concept of Operation........................................................................................................................................4

II - Getting Started .............................................................................................5


System Requirements........................................................................................................................................5
Installation ........................................................................................................................................................6

III - Login...........................................................................................................10
IV - Environment ..............................................................................................12
Getting Around ...............................................................................................................................................12
Navigation Headers and Controls ...................................................................................................................13
Searching ........................................................................................................................................................14
Listing .............................................................................................................................................................14

V - Settings .........................................................................................................16
System Settings...............................................................................................................................................16
User Manager..................................................................................................................................................17
Activity Log....................................................................................................................................................21

VI - References ..................................................................................................23
Province ..........................................................................................................................................................23
LGU ................................................................................................................................................................24
ZIP ..................................................................................................................................................................25
District ............................................................................................................................................................26
Barangay .........................................................................................................................................................28
Zone ................................................................................................................................................................29
Tax, Fee and Other Charges (TFO) ................................................................................................................31
Business Nature ..............................................................................................................................................32
Attaching Tax, Fee, or Other Charges ............................................................................................................33
Chart of Accounts ...........................................................................................................................................36
Requirements ..................................................................................................................................................38
Ownership Type..............................................................................................................................................39
CTC Settings...................................................................................................................................................40
Occupancy Type .............................................................................................................................................41
Industry Sector................................................................................................................................................42
Citizenship ......................................................................................................................................................43
Economic Area ...............................................................................................................................................44
Economic Organization ..................................................................................................................................45
Permit Number Format ...................................................................................................................................46
Lot PIN ...........................................................................................................................................................47
Announcement ................................................................................................................................................48
Interest/Surcharge ...........................................................................................................................................49
Signatories ......................................................................................................................................................51
Signatory Templates .......................................................................................................................................52
FAQ Admin ....................................................................................................................................................53
Link Admin.....................................................................................................................................................54
General............................................................................................................................................................55

VII - Taxpayer/Owner and CTC .....................................................................57


Taxpayer/Owner .............................................................................................................................................57
CTC Individual ............................................................................................................................................58
CTC Corporate.............................................................................................................................................60

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Users Manual - electronic Business Permit and Licensing System (eBPLS)

VIII - Business Permit ..................................................................................... 63


Application..................................................................................................................................................... 63
Assessment..................................................................................................................................................... 67
Approval......................................................................................................................................................... 70
Payment.......................................................................................................................................................... 71
Releasing........................................................................................................................................................ 77

IX - Reports....................................................................................................... 78
Reports ........................................................................................................................................................... 78
Viewing/Printing ............................................................................................................................................ 79

X - Troubleshooting ......................................................................................... 82
Bug reports..................................................................................................................................................... 83

XI - Glossary ..................................................................................................... 84
XII - FAQ .......................................................................................................... 87
Frequently Asked Questions .......................................................................................................................... 87

XIII - Implementation Action Plan ................................................................ 92


XIV - Appendix A............................................................................................. 95
eBPLS Public License.................................................................................................................................... 95

XV - Appendix B .............................................................................................. 99
Sample Reports .............................................................................................................................................. 99

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I - Introduction
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eBPLS (electronic Business Permit and Licensing System) is a software product and web application that enables
Local Government Units (LGUs) to process business applications electronically. This system standardizes the
business process flow in the application of business permit and licenses and provides a faster turnover time in the
processing. The tedious manual processes that required much applicant follow-ups are replaced by a system that
enables applications, queries on approval status, as well as, remaining tax dues. It also supports Community Tax
Certificate (CTC) processing required by every LGU.
Processing of other types of permits: Fishery, Motorized, Occupational, and Peddlers, is also included in the system.
The collections on business permits and licenses, being the primary source of income of LGUs, lay the foundation
from which the plans and programs of a city or municipality are established.

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Designed to effectively support the implementation of a sound tax collection system, the computerized information
system supports the need to generate desirable revenue for the local government unit. It is likewise vital for the
formulation of plans and policies for the proper management of the LGU and its constituents. Its component
function achieve the following objectives:
General:
To establish a computer-based business permits and licensing system that will not only effectively enhance the
business tax collection performance of the LGU and support the need for information vital to the monitoring of
delinquent and inactive business enterprises, but also, and more importantly, uplift the quality of service being
rendered to the public.
Specific:

To provide effective control measures and ensure the accuracy and integrity of business and collection data

To provide user-friendly, computer assisted modules and streamline procedures to facilitate the processing
time of business permits.

To generate timely and accurate operational and management reports to efficiently monitor delinquent and
inactive/retired business enterprises and assess collection performance

To hasten the processing of all applications for business license and other such transactions, thereby
improving the quality of service accorded to LGU constituents

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Report Flexibility
The eBPLS supports the generation of reports and responses to queries. Among the reports and responses it can
provide LGU users are: Collection performance, Collection abstract, Delinquency list, List of establishments (new,
renew, retired), Charts/graphs where appropriate, other reports required by BLGF and DILG.

Access-friendly
LGU constituents going into business or renewing their permits have the option of avoiding the long lines and hassle
of personal appearances. They can log-in to the LGUs web portal on the internet or in the LGUs kiosk and access
the eBPLS online module to download and submit forms, as well as inquire into the status of their permit and license
applications.

SMS-enabled
Any LGU constituent with a cell phone can put this to good use as eBPLS has an info text feature enabling
registered users to communicate with the system via SMS for basic queries on current balances, assessment, etc. It
can also do automated sending of SMS to registered taxpayers regarding payment deadline with tax due and other
announcements.

Deployment Versatility
The eBPLS is practical and usable by any LGU. It can run in stand-alone mode or in a local area network (LAN)
environment. It is, however, optimal in a LAN environment and linked with the eReal Property Tax System (eRPTS)
and the eTreasury Operations Management System (eTOMS). It is compatible with GIS software required by NCC.
It can be made accessible through the Internet. It can also be hosted on the LGU's own network and shielded with a
firewall and other security measures, or on a dedicated server of an outside party (needing broadband Internet
connection such as DSL, ISDN, T1, etc.)

Multi-Module System
The eBPLS opens up and expands an LGU's capability in the administration of business licensing in five (5) key
areas (Application, Assessment, Approval, Payment and Releasing) and other related areas:
Application

Lines of business
o

The owner may add lines of business anytime of the year

Line or kind of business takes on the format/coding scheme leading to the Philippine Standardized
Industry Classification (PSIC)

CTC module is linked to the Application module

Assigning of permit number is done after the payment or prior release of permits

Accommodates multiple branches

Allows processing of a single permit per establishment regardless of the lines of business, or a single permit
for every line of business.

Incorporates optional NSO data: registered name, economic organization (single establishment, branch,
establishment and main office located in same location but with branches elsewhere, main office only,

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ancillary unit, number of paid employees, economic area of business enterprise market, shopping
mall/shopping center, IT Park, other economic zones, seaport, airport, etc.

If enterprise is a main office, identifies whether it is a subsidiary or not.

If an establishment is a franchisee, identifies name and address of franchisor.

Uses Philippine Standard Geographic Code for coding barangay, municipality, province, and region
monthly mode of payment.

Assessment

Provides assessment for new applications, renewal for new applications, renewal or retirement of business
establishment or selected lines of business.

Allows base data changes such as initial capital investment and annual gross receipts followed by automatic
reassessment to reflect changes

Allows addition of line/s of business any time of the year

Automates computation of taxes based on user-defined libraries

Taxes may be:

Based on a range of values. Formula at the end of the range:


1.

P1 for every P2 in excess of P3 or % of % in excess of P3 (include decimal part)

2.

P1 for every P2 in excess of P3 or % of % in excess of P3 (truncate decimal part)

Enumerated:
1.

Fixed amount declared for a specific tax

2.

Fixed amount times the number of units owned (e.g. 50 for every unit of weighing scale)

Fees may be:

Based on a range of values similar to taxes.

Enumerated, similar to taxes.

Percentage of the sum of other taxes/fees (e.g. Mayors Permit = 10% of [Business Tax +
Garbage Fee]) or 10% of sum of all total amount due.

Minimizes human computation with a system engineered for raw data capture

Penalty (interest/surcharge)

Flexibility in accommodation of various legal penalty schemes

Allows deadline extensions by authorized officials and recording of such including basis for extension

May be annual or monthly

The first month is counted as one whole month

Case 1 % of total unpaid amt plus % per month of unpaid taxes, fees or charges including
surcharges but not to exceed m months

Case 2 % of the amt of tax due plus an interest of % per annum

Case 3 % of last months due + surcharge (recursive)

Case 4 Interest on annual payment should only cover the delayed quarter

Payment/Collection

Integration-ready with the earlier collection module of eRPTS

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Allows annual, semi-annual, quarterly and monthly payment schemes

Uses prescribed Department of Finance (DoF) official receipts (OR) and may be issued per line of business
or per establishment

Display totals of both cash and check payments

Ability to separate tax of main office from branches

User Friendliness
Although user friendliness is very subjective, the system is designed to minimize user intervention, meaning, it takes
less time to accomplish a particular task. Fields are appropriately labeled and include expected data formats which
make the screens intuitive and easy to learn. Error messages are presented in popup windows and are also easy to
understand. Inputs are validated prior to being passed to the next step, which prevents incorrect processing of data.

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To ensure the smooth operation of the system, it is best that a system administrator (SA) be designated first to
oversee the overall implementation and operation of the system. Once this person has been assigned, the application
may be installed.
After installing the system, the next step is the creation of user accounts by the SA. As part of system security, only
authorized users are given access to the system. As such, before any other user can enter the system, the SysAd must
first create an account, specifying the username, password, designation, and access rights. Access rights refer to
permissions given to a particular type of user that said user can have access to. The two (2) default user accounts
created during installation should now be disabled or deleted.
Once the user accounts have been created by the SA, authorized users may now start using the system. However, in
order for the system to operate properly, the different system references have to be set first. Follow the sequence
described in this manual since there is a hierarchy in the setup of system references, e.g., you cannot configure the
General Reference without configuring first the Province and LGU References. After these have been defined
properly, licensing transactions can now commence.
The initial step in the application or renewal for a business license is the assessment. All establishments have to
undergo this process before they can proceed to the next step. After initial assessment, an establishment (or line of
business) can now go through final assessment, after which payment will have to be made at the designated
collecting office. The payment transaction will be recorded in the system by posting such payment details as OR
number, date and amount of payment. Once payment has been made, the taxpayer may now claim the business
permit. Each business permit issued bears a corresponding permit number auto-generated by the system.
With regard to application for retirement of an establishment or line of business, similar procedures will have to be
followed, from initial assessment to final assessment then the settlement of whatever dues or accountabilities the
taxpayer still has. Only when all obligations have been settled by the taxpayer will an establishment or line of
business be considered officially retired.

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II - Getting Started
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This section contains information about what hardware you need to get started with eBPLS. Generally, it will work
on any system already installed with eRPTS, or any modern Intel x86-based (or compatible) computer architecture.
Complete information concerning supported peripherals can be found at Linux Hardware Compatibility HOWTO
(http://www.tldp.org/HOWTO/Hardware-HOWTO.html). This section merely outlines the basics.
It is also necessary to use modern browsers, with pop-up blocking turned OFF, JavaScript and cookies turned ON.

Hardware:
Minimum
server
Pentium III 650Mhz, Celeron (at least 1GHz) or AMD Duron processor; 128MB memory; 40GB hard disk,
2MB free space for installation; fast Ethernet; CD writer; 500W UPS, printer
workstation
Pentium II, Celeron, or Duron processor; 64MB RAM; fast Ethernet; 500W AVR
Recommended
server
Pentium IV or Athlon processor (3GHz dual processor); 1GB RAM; 40GB hard disk, 40MB free space;
fast Ethernet; DVD/CD writer; 500W UPS, printer
workstation
P4 2.5GHz or greater; 512MB RAM; 40GB HD; fast Ethernet; 500W AVR, printer

Software:
server
Linux distro: Fedora Core 4
web server: Apache 2.x
database server: MySQL 4.x
PHP 4.x
workstation
browser: Internet Explorer 6.x+, Mozilla Firefox 1.x+, Netscape 7+
PDF reader: Adobe Acrobat Reader 5.x+
Operating System: MS Windows 98, ME, 2000, XP Home or Pro, Linux
Anti-virus and anti-spyware strongly recommended for Windows machines, with all updates installed

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Users Manual - electronic Business Permit and Licensing System (eBPLS)

IInnssttaallllaattiioonn
The eBPLS installation comes on a single CD. There are two ways to install the system: Full installation and
System-only (eBPLS) installation.
The full installation includes all the software necessary to run eBPLS on a server. If the automatic install is chosen,
it will remove everything in the server's hard disk and put a fresh installation of LAMP (Linux, Apache, MySQL,
and PHP) and eBPLS on it, with everything properly configured. Please backup all relevant information on the
server before proceeding with the installation.
For experienced users, a more flexible and customizable installation option is available:
The System-only installation will install the eBPLS on a server with LAMP already configured. Although the
system has been tested to run on different environments running a combination of Fedora Core 3 6, MS Windows,
Red Hat Linux, Apache 1.3.x, we can only guarantee support for a system with Fedora Core 4, Apache 2.x, MySQL
4.x and PHP 4.x. The latter 2 are hard requirements due to the nuances of the versions of MySQL and PHP.

Doing a FULL INSTALLATION:


Make sure your computer can boot from a CD. Refer to your computer's documentation on how to do this.
1) Insert the CD in the CD-ROM drive and restart computer
2) Follow the prompts on the screen. If the installer cannot auto-detect your hardware, it may need more
information from the user to proceed. Normally, it should proceed without further user intervention until it
reaches the end of the installation.
Doing a SYSTEMS-ONLY INSTALLATION
Make sure you have root privileges and that you know your MySQL admin username and password
1) Go to main directory
# cd /home/site
2) Create eBPLS folder inside /home/site.
# mkdir ebpls
3) Make sure that the correct privileges are given to the BPLS files and folders
# chmod -R 777 ebpls
4) Enter the eBPLS folder and copy all the files from the CD to the /home/site/ebpls folder.
5) Open the php.ini file and set register_globals to ON
# vi /etc/php/php.ini
Search for register_globals and set from OFF to ON
6) Restart web server service
# service httpd restart
A. Using Tar
a)

Extract the eBPLS archive


# tar -xzvf ebpls.tar.gz

B.

Using rpm
a)

Install ebpls-1.0.0-1.i386.rpm

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# rpm i ebpls-1.0.0-1.i386.rpm
7) Update MySQL
# rpm U -nodeps MySQL-server-4.1.21-0.i386.rpm
# rpm U -nodeps MySQL-client-4.1.21-0.i386.rpm
# rpm U -nodeps MySQL-devel-4.1.21-0.i386.rpm
8) Uninstall MySQL
# rpm e MySQL-server-4.1.21-0.i386.rpm
# rpm e MySQL-client-4.1.21-0.i386.rpm
# rpm e MySQL-devel-4.1.21-0.i386.rpm
9) Restart server
# service httpd restart
10) Install MySQL
# rpm i -nodeps MySQL-server-4.1.21-0.i386.rpm
# rpm i -nodeps MySQL-client-4.1.21-0.i386.rpm
# rpm i -nodeps MySQL-devel-4.1.21-0.i386.rpm
11)Open browser, open the setup file
http://localhost/ebpls/setup.php
Enter BPLS site: <IP_Address>/ebpls ; (note IP address of Server)
Enter DB Host: localhost
Enter DB Name: ebpls
Enter DB User: root
Enter DB Password: elguebpls
Click Install.
12) It should prompt you that installation is successful. If not, refer to the TROUBLESHOOTING section at the
end of this manual
13)
To
access
eBPLS,
change
URL
http://<IP_Address>/ebpls for client.
Default User

: ebpls

Default Password

: ebpls

Secondary user

: nccfoo

Password

: nccfoo

to:

http://localhost/ebpls

for

server

or

Change or remove the default users after you finish with the
installation to prevent unauthorized access by other people.
Also, verify that the web browser meets the minimum
requirements.

CONGRATULATIONS! The system is ready to for parameter setup (LGU customization).

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SMS INSTALLATION
Make sure you have root privileges and that you know your MySQL admin username and password
1) Go to ebpls directory (or the folder where you copied the contents of the Patch CD)
# cd /home/site/ebpls
2) Install the required GCC rpms for your distribution of Linux
For Fedora Core 3 (eRPTS Installer)
a. # rpm i glibc-kernheaders-2.4-9.1.87.i386.rpm
b. # rpm i glibc-headers-2.3.3-74.i386.rpm
c. # rpm i glibc-devel-2.3.3-74.i386.rpm
d. # rpm i gcc-3.4.2-6.fc3.i386.rpm
For Fedora Core 4 (eBPLS Installer)
a. # rpm i glibc-kernheaders-2.4-9.1.94.i386.rpm
b. # rpm i glibc-headers-2.3.5-10.i386.rpm
c. # rpm i glibc-devel-2.3.5-10.i386.rpm
d. # rpm i gcc-4.0.0-8.i386.rpm
3) Copy smstools-2.2.9.tar.gz to the home directory
# cp smstools-2.2.9.tar.gz /home/site/
4) Go to home directory
# cd /home/site
5) Extract smstools
# tar xzvf smstools-2.2.9.tar.gz
6) Create gsm folder then go to this folder
# mkdir gsm
# cd /home/site/gsm
7) Create incoming and outgoing folder and allow writing to folders
# mkdir incoming
#mkdir outgoing
#chmod R 777 incoming
#chmod R 777 outgoing
8) Go to smstools folder
# cd /home/site/smstools
9) Install sms tools
# make
# make install
10) Verify settings
# vi /etc/smsd.conf
The config file must contain the following settings:

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# Example smsd.conf. Read the manual for a description
devices = GSM1
logfile = /var/log/smsd.log
incoming = /home/site/gsm/incoming
outgoing = /home/site/gsm/outgoing
loglevel = 7
[GSM1]
device = /dev/ttyS0
incoming = yes
#pin = 1111
11) Run sms
# /etc/initd/sms start
12) Check the log file
# tail f /var/log/smsd.log
13) Open browser and run sms_server.php and sms_sender.php
http://localhost/sms_server.php
http://localhost/sms_sender.php

Online INSTALLATION
Make sure you have root privileges and that you know your MySQL admin username and password
1) Go to ebpls directory
# cd /home/site/ebpls
3) Copy onlineBPLS file to main directory
# cp /home/site/ebpls/onlineBPLS.tar.gz /home/site/onlineBPLS.tar.gz
4) Go to main folder
# cd /home/site
5) Extract onlineBPLS
# tar xzvf onlineBPLS.tar.gz

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III - Login
This is the initial page that you will see upon starting eBPLS. This is where you input your designated username
and password. You will only be allowed a certain number of retries depending on the password retry limit set
by your system administrator. So get it right, otherwise, your username will be Locked by the system. If your
username gets Locked by the system, you will have to inform your system administrator to have your username
unlocked. Your access rights will depend on the privileges set by your system administrator.

Fig. 3-1 Login Page

1.
2.

Open your web browser.


On your web browsers location or address bar, type http://192.168.100.1/ebpls and press the
Enter key on your keyboard.

Fig. 3-2 Location bar

3.

10

On the eBPLS LOGIN page, enter your username and password

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4.

Once done, click on the Login button and the eBPLS MAIN page will be displayed. Else, if you commit a
mistake, simply click on Cancel button to clear your entries.

Do not forget your Username and Password. The


Username is not case sensitive but the Password is case
sensitive, so be sure to have them remembered correctly.
When you are done working, dont forget to LOGOUT of the
system.

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IV - Environment
eBPLS can only be accessed by using a web browser. Netscape and Firefox are the recommended browsers for use
with eBPLS, although it can also be viewed using Internet Explorer. In order for you to gain access to the system,
you must enter your Username and Password. If you are a first time user, you will need to secure a
username and password from your System Administrator.
After you successfully log into the system, the Main Page will appear. This page serves as the portal for all the
modules in the system: Permits, CTC, Reports, References, and Settings. eBPLS uses hyperlinks and buttons to
navigate through the system.

G
Geettttiinngg A
Arroouunndd
This is replaced
by the logo of
the LGU

3
1

2
4

Fig. 4-1 eBPLS Main Page

1 - SEARCH MENU can be used to search and filter the database for a particular data or item/s based on a
search criterion. Search criteria are provided in the SEARCH MENU box.
2 - MAIN MENU serves as the main access point for the systems five (5) main modules which are: Permits,
CTC, Reports, Reference, Settings
3 - QUICK LINKS allow direct navigation to the Home page, Admin page, FAQs page, Links page, and
Logout
4 - DISPLAY AREA pages of modules accessed through the MAIN MENU are displayed in this area.

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Always click the Logout link after using the system. If you
dont logout and you close the browser, you wont able to
login the next time you use the system.

N
Naavviiggaattiioonn H
Heeaaddeerrss aanndd C
Coonnttrroollss
Navigation headers, Quick links and controls are present in all pages of the systems. Headers show the name of
the page you are currently viewing.
1
2
3

Fig. 4-2 Business Permit Main page

1 - PAGE HEADER displays/show name of current module/page


2 - VIEW LINKS used to view all applications or disapproved ones (default is ALL)
3 - COLUMN HEADERS identifies the items on that column. The items can be sorted in ascending or
descending order whenever links appear in the column header
4 - MENU LINKS used for accessing different modules and pages of the system
5 - ACTION LINK used for quicker access in Renewal, Retire, and New application
The following functional links and buttons can be seen frequently on eBPLS:
1.
2.

SEARCH for locating a particular data or item.


SAVE for saving a transaction or data information

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3.
4.
5.
6.
7.
8.
9.

CANCEL for terminating/stopping a process.


RESET for clearing all inputted/displayed entries.
EDIT for modifying data items/entries
DELETE sort of an On/Off switch for reference items.
VIEW ALL go back to item listing page.
CHECK ALL to select all available options
CLEAR ALL uncheck/unselect all checked options

S
Seeaarrcchhiinngg
The search function provides the easiest and fastest way of locating a particular record.
Locating an Application:
1.

On the SEARCH section of the eBPLS Main page, provide any or all of the parameters required.

Fig. 4-3 Search Section

2.
3.

Click SEARCH button.


The system will then display matching records.

Fig. 4-4 Search Result page

Locating a particular data:


1.
2.
3.

While on any eBPLS module, click on Search link or button (whichever is available).
System will automatically locate matching data.
In cases of Taxpayer/Owner or Business Establishment for application of permits, click on Attach to link
the data.

LLiissttiinngg
Each PERMIT module has a MASTERLIST page. To view them:

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1.

On MAIN MENU section, click on Permit {any permit link}.

Fig. 4-5 Main Menu

2.
3.

System will then display all applications related to that type of permit selected.
Samples of a PERMIT Master list page:
Business Permit Process page

Fig. 4-6 Business Permit Master list

Motorized Permit Process page

Fig. 4-7 Motorized Permit Master list

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Users Manual - electronic Business Permit and Licensing System (eBPLS)

V - Settings
The Settings module is where system behavior in terms of functionality is defined. This affects the system
performance and handling of data. Generally, this module is only available to someone who is designated as the
System Administrator.

S
Syysstteem
mS
Seettttiinnggss
1.

In the MAIN MENU panel, click on Settings System Settings.

Fig. 5-1 Main Menu: Settings: System Settings

2.

16

Provide necessary/preferred values for the following:


PASSWORD LENGTH
- this is where you define the minimum and maximum length allowable by the system. Possible value is
between 1 to 20.
PASSWORD RETRY LIMIT
- this is where you define allowable retry limit for inputting correct password by the users. The default
value is three (3).
COOKIE DURATION
- lifespan of every cookie per session. Once defined limits have been reached, system automatically
erases the cookies.
ITEMS PER PAGE
- total number of listed items to be displayed

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Users Manual - electronic Business Permit and Licensing System (eBPLS)

Fig. 5-2 System Settings page

3.
4.

When preferred settings have been defined, click on Save button.


The system will display a confirmation message, just click on the OK button.

If Cookie Duration expires, you will automatically be kick


from the system and you wont be able to login again.

U
Usseerr M
Maannaaggeerr
The User Manager is where you create, delete, edit, and manage system users. System users privileges and access
rights are defined in this module.

Fig. 5-3 User Manager page

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1.

In the MAIN MENU panel, click on Settings User Manager.

Fig. 5-4 Main Menu: Settings: User Manager

Adding a User:
1.

On USER MANAGER page, click on Add User button.

Fig. 5-5 User Manager page

2.

System will display USERS ADD pop-up window.

Fig. 5-6 Add User popup window

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3.

Select and provide details for the following:


User Level (drop-down)
CTC Officer recommended for those who issues CTC
Application Officer recommended for those who handles the business application
Assessment Officer recommended for those who handles the assessment of business taxes
Approval Officer recommended for those who approves the business applications
Payment Officer recommended for those who accepts payment
Releasing Officer recommended for those who handles the releasing of permits
eBPLS Administrator recommended for System Administrator
Root Administrator recommended for over-all System Administrator
User name
Password
Confirm password
Last name
First name
Designation
Email address
GSM number

4.

Select and click modules/reports that can be accessed by the user. For example, a user is assigned as an
Application Officer for Business Permit. The only allowed modules and reports that the Application Officer can
access and view is the BUSINESS PERMIT APPLICATION module and BUSINESS PROFILE for reports.
Therefore, only the New, Renew, Retire, and Search must be marked checked under the BUSINESS PERMIT
section and for REPORT MANAGER section, only the Business Profile would be marked checked.

Fig. 5-7 User Access: Business Permit section

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Users Manual - electronic Business Permit and Licensing System (eBPLS)

Fig. 5-8 User Access: Report Manager section

5.

Click on Save button to save details then click on Close or Close this Window [X] link.

Fig. 5-9 User Access: Buttons

Kicking a User:
1.
2.

Select user to be kicked.


Click on Kick User button.

Fig. 5-10 User Manager: Kick User

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Users Manual - electronic Business Permit and Licensing System (eBPLS)

Only ONLINE users can be Kicked.

Unlocking a User:
1.
2.

Select user to be unlock.


Click on Unlock User button.

Fig. 5-11 User Manager: Unlock User

A KICKED or UNLOCKED user can log again to the


system.

In case employee is no longer connected to the LGU you


may null all user settings of that user or delete the user.

A
Accttiivviittyy LLoogg
Activity Log records all processes that are taking place within the system.
Locating certain system Activity:
In the MAIN MENU panel, click on Settings Activity Log.

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Users Manual - electronic Business Permit and Licensing System (eBPLS)

Fig. 5-12 Main Menu: Settings: Activity Log

Fig. 5-13 Activity Log page

Only Administrators should have access rights on the


SETTINGS MENU.

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Users Manual - electronic Business Permit and Licensing System (eBPLS)

VI - References
The Reference module is where basic LGU information and necessary data, calculations in terms of taxes, fees and
penalties, are defined. The overall behavior of eBPLS in the processing of Permits, from application to permit
printout depends on how these references are setup. Build-up of province, municipality/city, district, zone, barangay,
and zip references for the system is defined here as well. The System Administrator is the one in-charge of setting
up these references.

P
Prroovviinnccee
1.

In the MAIN MENU panel, click on References Province.

Fig. 6-1 Main Menu: References: Province

2.

Provide details for the following:


Province
BLGF Code

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Users Manual - electronic Business Permit and Licensing System (eBPLS)


Fig. 6-2 Province Reference page

3.

Click on SAVE button to save your entries.

Deleting an existing Province which is currently in use and


is linked/related to an LGU reference would not be
possible. System will prompt a message stating Current
record is in use.

LLG
GU
U
1.

In the MAIN MENU panel, click on References LGU.

Fig. 6-3 Main Menu: References: LGU

2.

24

Select and provide details for the following:


Province
LGU Code
LGU Name
BLGF Code

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Users Manual - electronic Business Permit and Licensing System (eBPLS)

Fig. 6-4 LGU Reference page

3.

Click on SAVE button to save your entries.

Deleting an existing LGU which is currently in use and is


linked/related to another reference would not be possible.
System will prompt a message stating Current record is in
use.

ZZIIP
P
1.

In the MAIN MENU panel, click on References Zip.

Fig. 6-5 Main Menu: References: ZIP

2.

Select and provide details for the following:


LGU
Zip Code

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Users Manual - electronic Business Permit and Licensing System (eBPLS)

Fig. 6-6 Zip Reference page

3.

Click on SAVE button to save your entries.

Deleting an existing ZIP Code which is currently in use


and is linked/related to another reference would not be
possible. System will prompt a message stating Current
record is in use.

D
Diissttrriicctt
1.

In the MAIN MENU panel, click on References District.

Fig. 6-7 Main Menu: References: District

2.

26

Select and provide details for the following:


LGU
District Name
BLGF Code

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Users Manual - electronic Business Permit and Licensing System (eBPLS)

Fig. 6-8 District Reference page

3.

Click on SAVE button to save your entries.

If there is no district in the LGU, simply supply/put dash -


on the required field.

Deleting an existing District Name which is currently in use


and is linked/related to another reference would not be
possible. System will prompt a message stating Current
record is in use.

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Users Manual - electronic Business Permit and Licensing System (eBPLS)

B
Baarraannggaayy
1.

In the MAIN MENU panel, click on References Barangay.

Fig. 6-9 Main Menu: References: Barangay

2.

Select and provide details for the following:


District Name
Barangay Name
BLGF Code
Garbage Zone (Check box) check this if this Barangay is under the Garbage Zone.

Fig. 6-10 Barangay Reference page

3.

28

Click on SAVE button to save your entries.

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Users Manual - electronic Business Permit and Licensing System (eBPLS)

Deleting an existing Barangay Name which is currently in


use and is linked/related to another reference would not be
possible. System will prompt a message stating Current
record is in use.

Click check box of all barangays which has garbage fees.

ZZoonnee
1.

In the MAIN MENU panel, click on References Zone.

Fig. 6-11 Main Menu: References: Zone

2.

Select and provide details for the following:


Barangay Name
Zone Name

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Users Manual - electronic Business Permit and Licensing System (eBPLS)

Fig. 6-12 Zone Reference page

3.

Click on SAVE button to save your entries.

Deleting an existing Zone Name which is currently in use


and is linked/related to another reference would not be
possible. System will prompt a message stating Current
record is in use.

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TTaaxx,, FFeeee aanndd O


Otthheerr C
Chhaarrggeess ((TTFFO
O))
In the MAIN MENU panel, click on References Business Permit Tax, Fee and Other
Charges.

Fig. 6-13 Main Menu: References: Business Permit: Tax, Fee and Other Charges

1.

Once selected, the system will display the TAX, FEE AND OTHER CHARGES page.

Fig. 6-14 Tax, Fee and Other Charges

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Users Manual - electronic Business Permit and Licensing System (eBPLS)


2.

3.

Provide data for the following:


Description short description of the tax, fee, or other charge
Type choose whether tax, regulatory fee, special fee, other charge
Default Amount
Set as default select if you want that this tax, fee, or other charge to be automatically included for all
defined Line of Business in the system
No. of Years defines how the TFO is to be computed. Normal value is EVERY 1 year
Click on SAVE button when youre done.

For per establishment setting. Fixed amount of common


fees, click on box Set as default.

B
Buussiinneessss N
Naattuurree
1.

In the MAIN MENU panel, click on References Business Permit Business Nature.

Fig. 6-15 Main Menu: References: Business Permit: Business Nature

2.

Click on Add New Record button.

Fig. 6-16 Add New Record

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3.

Provide the description or name of the Line of Business and PSIC (Philippine Standard Industrial
Classification) Code on the DESCRIPTION and PSIC CODE input boxes respectively.

Fig. 6-17 Business Nature (Add Mode)

For more information on PSIC Codes, go to


http://www.nscb.gov.ph/csd/psic1.asp.
To download the list of PSIC Codes, go to
ftp://ftp.bir.gov.ph/webadmin1/pdf/45psic.pdf

4.

Once done, click on SAVE button to save your entries.

A
Attttaacchhiinngg TTaaxx,, FFeeee,, oorr O
Otthheerr C
Chhaarrggeess
1.

You will notice that there are several links below the page:
Add new to add new tax, fee, or other charges
Taxes to add a tax type charges
Fees to add a fee type charges
Special Fees to add a special fee type charges
Back to List to view all defined taxes, fees, and other charges assigned to the Line of Business

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Users Manual - electronic Business Permit and Licensing System (eBPLS)

Fig. 6-18 Business Nature (Edit Mode)

2.
3.

Click on Add New button.


The system will prompt for additional items for you to fill up. These are:
Type of Taxes/Fees/Other Charges name of the Tax, Fee or Other Charges.
Transaction Type options are: New, Renewal, or Retire application.
Use also in Renew/Retire checkboxes click on this if you wish that the tax, fee, or other charges you wish
to define would also be used for either Renewal or Retire applications.
Basis of Computation this is where the amount would be computed from. For new applications, the basis
is Capital Investment; for renewal and retirement, its Gross Sales; Input Value is user defined
entries, e.g.: number of personnel, etc.
Indicator the method for computation:
Constant - fixed amount
e.g. 110.00, 10.00
Formula- combination of fixed amount/s and one (1) or more variables.
e.g.: Capital Investment x 10 (X0 x 10)

When you select Formula, the system automatically


assigns the variable X0 as Capital Investment or Gross
Sales depending on the value you assigned for your Basis

If you selected Formula, the system will display Mode input box. It has two selections:

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Normal only one (1) variable is defined


Example: (X0/2) x .375 where X0 is equal to the Capital Investment
Complex two (2) or more variables are defined
Example: ((X0 + X1 + X2)/2) x .375 where X0 is equal to Capital Investment;
X1 is equal to Business Tax; X2 is equal to Input Value.
Range are computations that depend on certain minimum and maximum variations. If Range is
selected, the system will prompt for an input box to which you will be asked to define the number of
range you wish to create. Maximum range limit is forty-four (44).
Example:
Minimum
0
100
200
300

Maximum
100
200
300
Higher

Value/Amount
10.00
20.00
30.00
50.00

You can also put a Formula computation under each


Value/Amount
Example:
Minimum
Maximum
Value/Amount
0
1000
X0 + 10.00
1001 5000
X0 + 20.00

Amount constant numeric value


Minimum Amount the minimum numerical value that can be applied to a Tax, Fee, or Other
Charges if system computation is below the defined value.

Fig. 6-19 Business Nature Reference page

2.

Click on SAVE button and click on OK button on the pop-up confirmation to save your entries.

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Users Manual - electronic Business Permit and Licensing System (eBPLS)

You may copy an entire defined TFO from a particular Line of Business to
another Line of Business. To do this, while you are in the MASTER LIST OF
BUSINESS NATURE page, click on Copy From button. A pop-up window will
appear with a drop-down list. Select from this list the Line of Business you
wish to copy from and the system will display all defined TFO under that line
of business. You may select any of those TFO or just click on Check All link
to select all and click on Copy button.

Tax, fees, and other charges which are set as default will
not be accessed in the Business Nature module.

Mathematical operation symbols: (*) multiplication, (-)


subtraction, (+) addition. (/) division, use of parenthesis
to control order of operation.

C
Chhaarrtt ooff A
Accccoouunnttss
1.

In the MAIN MENU panel, click on References Chart of Accounts.

Fig. 6-20 Main Menu: References: Chart of Accounts

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2.

Provide the following details:


Account Description
Account Code
Account Type

Fig. 6-21 Chart of Account Reference page

3.

Click on SAVE button to save your entries.

Build up required with the eTOMS.

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R
Reeqquuiirreem
meennttss
1.

In the MAIN MENU panel, click on References Requirements.

Fig. 6-22 Main Menu: References: Requirements

2.

Provide the following:


Description name of required document
Permit Type permit where the document is required
Set as Default checkbox check if document is applicable to all permits

Fig. 6-23 Requirements Reference page

3.

38

Click on SAVE button to save your entries.

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Users Manual - electronic Business Permit and Licensing System (eBPLS)

O
Ow
wnneerrsshhiipp TTyyppee
1.

In the MAIN MENU panel, click on References Ownership Type.

.
Fig. 6-24 Main Menu: References: Ownership Type

2.

Provide details for the following:


Ownership Code
Ownership Type
Tax Exemption (%) if applicable

Fig. 6-25 Ownership Type Reference page

3.
4.

Select the Fees to be Exempted.


Click on SAVE button to save your entries.

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Users Manual - electronic Business Permit and Licensing System (eBPLS)

Only tax, fees and other charges listed in the "Business


Permit" module is listed in the Fees to be exempted
section.

C
CTTC
CS
Seettttiinnggss
1.

In the MAIN MENU panel, click on References CTC Settings.

.
Fig. 6-26 Main Menu: References: CTC Settings

2.

Provide details for the following:


Interest Rates/Month (%) for: Individual and Corporate
Ceiling Rate for: Individual and Corporate

Fig. 6-27 CTC Setting Reference page

3.

40

Click on SAVE button to save your entries.


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Users Manual - electronic Business Permit and Licensing System (eBPLS)

Reminder Ceiling Rate is equal to the Basic Tax plus the


Maximum Additional Tax.

O
Occccuuppaannccyy TTyyppee
1.

In the MAIN MENU panel, click on References Occupancy Type.

Fig. 6-28 Main Menu: References: Occupancy Type

2.

Provide details for the following:


Occupancy Code
Occupancy Type
Tax Exemption (%) if applicable

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Users Manual - electronic Business Permit and Licensing System (eBPLS)

Fig. 6-29 Occupancy Type Reference page

3.

Click on SAVE button to save your entries.

IInndduussttrryy S
Seeccttoorr
1.

In the MAIN MENU panel, click on References Industry Sector.

Fig. 6-30 Main Menu: References: Industry Sector

2.

42

Provide details for the following:


Industry Sector Code
Industry Sector Type

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Fig. 6-31 Industry Sector Reference page

3.

Click on SAVE button to save your entries.

C
Ciittiizzeennsshhiipp
1.

In the MAIN MENU panel, click on References Citizenship.

Fig. 6-32 Main Menu: References: Citizenship

2.

Type the nationality reference you wish to add to the system references.

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Fig. 6-33 Citizenship Reference page

3.

Click on SAVE button to save your entries.

E
Eccoonnoom
miicc A
Arreeaa
1.

In the MAIN MENU panel, click on References Economic Area.

Fig. 6-34 Main Menu: References: Economic Area

2.

44

Provide details for the following:


Economic Area Code
Economic Area Type

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Users Manual - electronic Business Permit and Licensing System (eBPLS)

Fig. 6-35 Economic Area Reference page

3.

Click on SAVE button to save your entries.

E
Eccoonnoom
miicc O
Orrggaanniizzaattiioonn
1.

In the MAIN MENU panel, click on References Economic Organization.

Fig. 6-36 Main Menu: References: Economic Organization

2.

Provide details for the following:


Economic Organization Code
Economic Organization Description

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Fig. 6-37 Economic Organization Reference page

3.

Click on SAVE button to save your entries.

P
Peerrm
miitt N
Nuum
mbbeerr FFoorrm
maatt
1.

In the MAIN MENU panel, click on References Permit Number Format.

Fig. 6-38 Main Menu: References: Permit Number Format

2.

46

Provide details for the following:


Permit Type Business, Motorized, Fishery, Occupational, Peddlers
Permit Header can be code reference for your type of permit
Use Year (check box) if you want to include the current year.
Permit Sequence starting numerical value

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Users Manual - electronic Business Permit and Licensing System (eBPLS)

Fig. 6-39 Permit Number Format Reference page

3.

Click on SAVE button to save your entries.

LLoott P
PIIN
N
1.

In the MAIN MENU panel, click on References Lot PIN.

Fig. 6-40 Main Menu: References: Lot Pin

2.

Provide details for the following:


District
Barangay
Building Name
Parcel Number
Lot PIN

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Users Manual - electronic Business Permit and Licensing System (eBPLS)

Fig. 6-41 Lot PIN Reference page

3.

Click on SUBMIT button to save your entries.

A
Annnnoouunncceem
meenntt
1.

In the MAIN MENU panel, click on References Announcement.

Fig. 6-42 Main Menu: References: Announcement

2.

48

Provide details for the following:


Announcement
Announced By
SMS Send (check box) if you wish your announcement to be broadcast also via SMS but only numbers
registered in the system will receive messages.
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Users Manual - electronic Business Permit and Licensing System (eBPLS)

Fig. 6-43 Announcement Reference page

3.

Click on SAVE button to save your entries.

IInntteerreesstt//S
Suurrcchhaarrggee
INTEREST FOR BUSINESS PERMIT
1.

In the MAIN MENU panel, click on References Interest/Surcharge Business.

Fig. 6-44 Main Menu: References: Interest/Surcharge: Business

2.

Provide details for the following:


Date of Renewal (Date-Picker)
Surcharge (Constant or Formula)
Radio button for
- Taxes
- Taxes and Fees Radio
Interest (Check box to activate)
- Simple
- Cumulative

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Users Manual - electronic Business Permit and Licensing System (eBPLS)

- Taxes
- Taxes and Fees
- Taxes, Fees, and Other Charges
Payment Mode (Monthly, Quarterly, Semi-Annual, Annual) select when penalty would be applicable
Remarks (if any)

Fig. 6-45 Business Interest/Surcharges Reference page

3.

Click on APPLY button to save your entries.

If Surcharge = .25 declared as Constant (there is a


constant surcharge of P0.25).
If Surcharge = .25 declared as Formula (the tax or tax and
fees is multiplied with 0.25 to get the surcharge amount)

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S
Siiggnnaattoorriieess
1.

In the MAIN MENU panel, click on References Signatories.

Fig. 6-46 Main Menu: References: Signatories

2.

Provide details for the following:


Name
Position
Office

Fig. 6-47 Signatories Reference page

3.

Click on SAVE button to save your entries.

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S
Siiggnnaattoorryy TTeem
mppllaatteess
1.

In the MAIN MENU panel, click on References Signatory Templates.

Fig. 6-48 Main Menu: References: Signatory Templates

2.

Provide details for the following:


Report Type
Signatories
Signature Type

Fig. 6-49 Signatory Template Reference page

3.

52

Click on SAVE button to save your entries.

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FFA
AQ
QA
Addm
miinn
1.

In the MAIN MENU panel, click on References FAQ Admin.

Fig. 6-50 Main Menu: References: FAQ Admin

2.

Provide details for the following:


Question
Answer

Fig. 6-51 FAQ Reference page

3.

Click on SAVE button to save your entries.

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LLiinnkk A
Addm
miinn
1.

In the MAIN MENU panel, click on References Link Admin.

Fig. 6-52 Main Menu: References: Link Admin

2.

Provide details for the following:


Link
Description

Fig. 6-53 Link Admin Reference page

3.

54

Click on SAVE button to save your entries.

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G
Geenneerraall
1.

In the MAIN MENU panel, click on References General.

Fig. 6-54 Main Menu: References: General

2.

Once selected, the system will display the GENERAL REFERENCE page.

Fig. 6-55 General Reference page

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3.

There are several options available, choose only those applicable to your LGU:

General Reference values should be set only once during


the initial data set-up. Values encoded here are used by
the other modules in eBPLS. Changing the values could
have adverse effects on eBPLS system processing.

Allow single permit per line of business


- during assessment, system will compute corresponding taxes and fees separately for each line of
business
- during permit releasing, system would print each line of business separately
Allow single line assessment
- during assessment processing, system will compute each line of business corresponding taxes and
distinct fees separately.

Checking Allow Single Line Assessment means it is a


Per Line Setting and un-checking Allow Single Line
Assessment means it is a Per Establishment Setting

4.
5.
6.

56

Allow official receipt per line of business


- during issuance of Official Receipt, each line of business would be issued separate ORs.
Compare with back taxes for retirement
- during assessment process of retired line, system would compare total computed amount for back taxes
with current computed amount of taxes. Depending on the LGUs preference, which ever is higher
would be considered.
Compute tax from preceding payment schedule
- during assessment process, previously unpaid taxes based on previous payment schedules would also
be included for calculation of current tax dues.
Allow payment per line of business
- during payment process, a taxpayer with more than one (1) line of business may be allowed to settle
payments separately for each line of business.
Allow separate computation of taxes and fees
- during assessment process, system would compute taxes and fees for a line of business separately.
Allow only complete requirements
- during releasing of permit, only applications with complete requirements would be allowed to be
released and printed.
Allow decimal computations
- during assessment and payment process, system would consider included decimal places during
computation.
Allow payment without approval
- during payment process, payments for permit would be allowed by the system even if permits havent
been approved by the corresponding LGU personnel.
Allow waiving of tax
- system would not include taxes from the covered period of the business establishment start date e.g.:
Application date is 2nd quarter and business start date is in the 2nd quarter, taxes for the 1st quarter
period would be waived.
Reset permit number every January 1
- System would reset the permit number every year.
When preferred preferences has been selected and checked, select your Province and LGU.
Upload your LGU logo. Locate the location of your LGU logo and click on it.
To save your preferences, click on the SAVE button.

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VII - Taxpayer/Owner
and CTC
The eBPLS system maintains a database of all inputted taxpayer information, may it be for a Community Tax
Certificate or Business Permit application. For example, an owner applied for a CTC and later on, for a business
permit. Since the details of the taxpayer have already been recorded in the system, an eBPLS user needs only to
search for the taxpayer/owner name and attach that information to the business permit application data.

TTaaxxppaayyeerr//O
Ow
wnneerr
1.

To add a taxpayer/owner detail, while currently on any Permit/CTC application module, click the Add New
link under Owner Information section.

Fig. 7-1 Owner Information: Add New

2.
3.
4.

The OWNER INFORMATION page will be displayed.


Provide both the PERSONAL DETAILS and CONTACT INFORMATION.
Click on SAVE button when done and the system will revert back to INDIVIDUAL CTC page or just
simply click on CANCEL to reject your entries

Fig. 7-1 Owner Information page

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C
CTTC
C IInnddiivviidduuaall
1.

In the MAIN MENU panel, click on CTC Individual.

Fig. 7-2 Main Menu: CTC: Individual

2.

3.

If taxpayer/owner information has already been recorded previously, click on Search Taxpayer link, else Add
New Taxpayer link. (For new taxpayer/owner, refer to TAXPAYER/OWNER section regarding how to
input new taxpayer/owner information.)
Once taxpayer information has been added, click on SUBMIT button.

Fig. 7-3 Individual CTC page

4.

58

On COMMUNITY TAX CERTIFICATE page , provide details/information for the following:


CTC #
ICR #
Place of Birth
Height
Weight
Profession/Occupation/Business
Gross Receipts
Salaries or Gross Receipts earnings
Income from real property

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Fig. 7-4 CTC Individual Application page

5.

Click on PROCESS button.

Fig. 7-5 CTC Individual, buttons

6.
7.
8.

The page will refresh.


Click on SAVE button when done.
To print, click on PRINT button.

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C
CTTC
C C
Coorrppoorraattee
1.

In the MAIN MENU panel, click on CTC Corporate.

Fig. 7-6 Main Menu: CTC: Corporate

2.

On the CTC BUSINESS INFORMATION page, click on Add New Business link.

Fig. 7-7 CTC Business Add New Business

3.

System will display BUSINESS ENTERPRISE MAINTENANCE page.

Fig. 7-8 Business Enterprise Maintenance page

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4.

5.
6.

Provide necessary information for each section:


Business Information:
Business Contact information:
Business Other Information:
Business Necessities Information:
Business Main Information:
Business Economic Organization:
Click on SAVE button when done.
On BUSINESS CTC page, the recently entered business details are displayed.

Fig. 7-9 CTC Tax payer Search page

7.

Click on SUBMIT button.

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Fig. 7-10 CTC Business Information Search Result

8.

Provide details/information for the following:


CTC #
Kind of Organization
Place of incorporation
Kind of Business
Assessed Value of Real Property
Gross Receipts

9. Once done/completed, click on PROCESS button.


10. Click on SAVE button when done .

Fig. 7-11 CTC saving

11. Click on PRINT button to print the CTC.

Fig. 7-12 CTC printing

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VIII - Business Permit


This handles the processes that a business permit application needs to go thru in order to be approved. It has five (5)
stages in correct order, namely: Application, Assessment, Approval, Payment, and Releasing. It is very important
that all items and information needed and related in the processing of a business permit be defined clearly and
correctly in the Reference module. Otherwise, this will result to incorrect computations.
Parts of the Business Permit module may not be accessible to some users because of accessibility rights and security
privileges. It is for this reason that some users may not be able to view sections of the Business Permit module
while others may see all.
At some point in time that a certain item or details needs to be changed or updated particularly if that information or
data will affect the assessment of taxes and fees, it is necessary that business permit application go through another
round of assessment so as to update its assessment computation values.

A
Apppplliiccaattiioonn
1.

On the MAIN MENU, click on Permits Business Application link.

Fig. 8-1 Main Menu: Business Permit: Application

2.

Register Business Owner under Owner Information section. (refer to Owner Registration) If existing, click
on Search link and attach the data.

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Fig. 8-2 Owner Information, search/add

3.

Register Business Establishment by clicking the Add new link under Business Enterprise Information
section. If existing, click on Search link and attach the data.

Fig. 8-3 Business Enterprise Information, search/add

If the system does not find a match, you will be


automatically redirected to BUSINESS ENTERPRISE
MAINTENANCE page.

ADD LINE OF BUSINESS


4.
5.

On the LINE OF BUSINESS section, select and click the Line of Business you wish to add.
Input Capital Investment under the Capital Investment column or Gross under Last Years Gross
column.
For Renewal process, input 1 under Capital Investment and click on Save link.
Input Last Years Gross and click on Save link under the Action column.

Fig. 8-4 Adding Line of Business

6.

Page will refresh and updates the Line of Business table with the selected line of business added on the list.

BUSINESS REQUIREMENTS
7.

64

On BUSINESS REQUIREMENTS section, check all submitted requirements

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Fig. 8-5 Business Requirements checklist

BUSINESS APPLICATION TRANSACTION


8.

Click on SAVE button to save the transaction or ASSESSMENT button if Assessment module is allowed to be
accessed.

Fig. 8-6 Business Application buttons

RENEW/RETIRE BUSINESS PERMIT


1.

On the MAIN MENU, click on Permits Business link.

Fig. 8-7 Main Menu: Business Permit: (Renew/Retire)

2.

On BUSINESS PERMIT PROCESS page, locate the Owner or Business Establishment you wish to renew.

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Fig. 8-8 Business Permit Process page

3.

Click Renew or Retire link under the action column.

Fig. 8-9 Business Application, renew/retire

4.

66

Do steps #4 to #8 of BUSINESS APPLICATION section.

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A
Asssseessssm
meenntt
1.

On the MAIN MENU, click on Permits Business Assessment link.

Fig. 8-10 Main Menu: Business Permit: Assessment

2.

On BUSINESS ENTERPRISE PERMIT ASSESSMENT page, select the Owner or Business


Establishment for assessment.

Fig. 8-11 Business Enterprise Permit Assessment page

3.

Click Assess or Reassess link under Action column.

Fig. 8-12 Business Enterprise Permit, assess, reassess

4.

System will automatically display the assess values of all computed Taxes, Fees, Other Charges and Penalties
(if applicable) and the distributed payable amounts based on preferred Payment Schedule.

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5.

If there are Inputted Values, provide the value(s) and click on COMPUTE button

Fig. 8-13 Assessment, Inputted Value

6.

68

Click on SAVE button to accept or PRINT button to print transaction.

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Fig. 8-14 Assessment, buttons

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A
Apppprroovvaall
1.

On the MAIN MENU, click on Permits Business Approval link.

Fig. 8-15 Main Menu: Business Permit: Approval

2.

On BUSINESS ENTERPRISE PERMIT APPROVAL page, select the Owner or Business


Establishment for approval.

Fig. 8-16 Business Enterprise Permit Approval page

3.

Click on Select link under Action column.

Fig. 8-17 Business Permit Approval, select

4.

70

Under APPROVAL DECISION section, select Approved or Rejected. You may provide additional
information on the Comments box.

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Fig. 8-18 Assessment, Inputted Value

5.

Click on SAVE button to accept.

P
Paayym
meenntt
1.

On the MAIN MENU, click on Permits Business Payment link.

Fig. 8-19 Main Menu: Business Permit: Payment

2.

On BUSINESS ENTERPRISE PERMIT PAYMENT page, select the Owner or Business Establishment
for payment.

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Fig. 8-20 Business Enterprise Permit Payment page

3.

Click on Select link under the Action column.

Fig. 8-21 Permit Payment Select link

4.

On PAYMENT FOR BUSINESS PERMIT page, click on Cash or Check under Payment Type.

Fig. 8-22 Business Permit Payment type

72

For Cash:
o On Cash Payment pop-up window, input OR Number.

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Fig. 8-23 Cash Payment popup window

Click on SAVE button to save your entries.

Click on CLOSE button or Close this window [X] link to close the pop-up window.

For Check:
o On Check Payment pop-up window, input Check Number, Bank Name, Check Issued
Date, Remarks)

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Fig. 8-24 Check Payment popup window

5.

74

Click SAVE button to save entries.

o Click on CLOSE button or Close this window [X] link to close the pop-up window.
On PAYMENT FOR BUSINESS PERMIT page, click on RELEASING button to proceed to
RELEASING module.

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Fig. 8-25 Payment to Releasing (Cash)

CHECK CLEARING:
1.

On Payment History section, locate Check to be cleared.

Fig. 8-26 Payment to Releasing (Check)

2.
3.

Click on Change Status link.


Provide the OR #.

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Fig. 8-27 Check Payment Change Status popup window

4.
5.
6.

Select CLEARED otherwise, PENDING or BOUNCED.


Click on SAVE button to save your entries.
Click on CLOSE button or Close this window [X] link to close the pop-up window.

Fig. 8-28-A Official Receipt (Accountable Form 51)

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R
Reelleeaassiinngg
1.

On the MAIN MENU, click on Permits Business Releasing link.

Fig. 8-28 Main Menu: Business Permit: Releasing

2.

On BUSINESS ENTERPRISE PERMIT RELEASING page, select the Owner or Business Establishment
for permit printing.

Fig. 8-29 Business Enterprise Permit Releasing page

3.

Click on Print link under Action column to print the permit.

Fig. 8-30 Business Permit Print link

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IX - Reports
eBPLS can generate reports and forms. These reports and forms are either in HTML and PDF formats. It is highly
recommended that the machine or workstation on which eBPLS is running should have a pre-installed Acrobat
Reader. From the PDF viewer, users can print the report to any printer that has been pre-configured/installed in the
workstation/machine.
All reports require parameters to be inputted or selected before the report or forms can be printed/generated.

R
Reeppoorrttss
1.

On the MAIN MENU, click on Reports link.

Fig. 9-1 Main Menu: Reports

2.
3.

Click on the permit type or report type.


Select the report to be printed from the dropdown list.

Fig. 9-2 Reports Business Permit

4.

78

Provide the necessary parameters.

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Fig. 9-3 Sample Business Permit Options Box

5.
6.

Click on View Report button.


At the pop-up window, click the Print icon or button to print.

V
Viieew
wiinngg//P
Prriinnttiinngg
FOR BUSINESS:
1.
2.

Select the report to be printed from the dropdown list.


Provide the necessary parameters.

Fig. 9-4 Sample Business Report

3.
4.

Click on View Report button.


At the pop-up window, click the Print icon or button to print.
FOR CTC:

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1.
2.

Select the report to be printed from the dropdown list.


Provide the necessary parameters.

Fig. 9-5 Sample CTC Report

3.
4.

Click on View Report button.


At the pop-up window, click the Print icon or button to print.

FOR COLLECTIONS:
1.
2.

Select the report to be printed from the dropdown list.


Provide the necessary parameters.

Fig. 9-6 Sample Collection Report

3.
4.

Click on View Report button.


At the pop-up window, click the Print icon or button to print.

FOR SYTEMS:
1.
2.

80

Select the report to be printed from the dropdown list.


Provide the necessary parameters.

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Fig. 9-7 Sample System Report

3.
4.

Click on View Report button.


At the pop-up window, click the Print icon or button to print.

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X - Troubleshooting
"Give a man a fish, and you feed him for a day. Teach a man to fish, and you feed him for a
lifetime." Chinese proverb
Trying to track down and resolve technical problems on your computer is, undeniably, one of life's most frustrating
experiences. This troubleshooting section is designed to isolate whether the problem is related to the system
(eBPLS) or caused by your hardware, operating system, browser, virus, etc.
There is nothing more upsetting for a PC user than when there is a problem with their machine. This upset can turn
quickly to frustration when the problem seems to be impossible to solve, or even to understand. Every PC user has
experienced these feelings, but it is in most cases possible to both diagnose and correct most problems with the
typical PC. And with some help, you can usually do it yourself.
The most important resource you can have at your disposal when you are trying to troubleshoot a problem with your
PC is: experience. Those who have done a lot of work diagnosing and correcting problems with a wide variety of
PCs develop a knack for recognizing problem situations that they have seen before. They also learn (and invent)
techniques that make it possible for them to get to the root of a problem quickly.
Steps for troubleshooting:
(Beyond the scope of the system)
2.

Verify if your system meets the minimum requirements

3.

Verify if it is a hardware problem (cpu, memory, avr, monitor, etc.)

4.

Verify if it is a network or connectivity problem

5.

Verify if it is an Operating System problem

6.

Verify if it is a browser problem

7.

Verify if it is a problem with other softwares (anti-virus, firewall)

8.

Verify if you have a virus, spyware, or other malware

(Within the scope of the system)


9. Verify if the references are properly setup
10. Verify if the problem is reproducible or intermittent
11. Fill up the bug reporting tool
Other resources:
Problems with Firefox 2.0
http://www.mozilla.com/en-US/firefox/2.0/releasenotes/
The Release Notes cover whats new, download and installation instructions, known issues and frequently asked
questions for Firefox 2.
http://www.mozilla.com/support/firefox/

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You can also go to Firefox Help, for a step-by-step tutorial, tips and tricks for customizing Firefox, keyboard and
mouse shortcuts, and links to the Mozilla Community support.

B
Buugg rreeppoorrttss
If you found a bug, send us the bug report and we will fix it provided you include enough diagnostic information for
us to go on. Your bug reports play an essential role in making eBPLS reliable.
The first thing we will do when you report a bug is tell you to upgrade to the newest version of eBPLS, and then see
if the problem reproduces. So youll probably save both of us time if you upgrade and test with the latest version
before sending in a bug report.
How to report bugs effectively

The first aim of a bug report is to let the developers see the failure with their own eyes. If you cant be with
them to make it fail in front of them, give them detailed instructions so that they can make it fail for
themselves.

In case the first aim doesnt succeed, and the developers cant see it failing themselves, the second aim of a
bug report is to describe what went wrong. Describe everything in detail. State what you saw, and also state
what you expected to see. Write down the error messages, especially if they have numbers in.

When your computer does something unexpected, freeze. Do nothing until youre calm, and dont do
anything that you think might be dangerous.

By all means try to diagnose the fault yourself if you think you can, but if you do, you should still report the
symptoms as well.

Be ready to provide extra information if the developers need it. If they didnt need it, they wouldnt be
asking for it. They arent being deliberately awkward. Have version numbers at your fingertips, because
they will probably be needed.

Write clearly. Say what you mean, and make sure it cant be misinterpreted.

Above all, be precise. Programmers like precision.

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XI - Glossary
For Business Permits and Licensing (BPL)-specific
terminologies, please refer to the local revenue code of the
municipality. You can also download a copy from DILGs
website: www.dilg.gov.ph

Sources:
National Statistical Coordination Board http://www.nscb.gov.ph/
Department of Trade and Industry http://www.dti.gov.ph/ or http://business.gov.ph/
e-Community of Small and Medium Enterprises (SMEs) in the Philippines http://www.sme.com.ph
Barangay Micro Business Enterprises (BMBEs) Act of 2002 (Republic Act No. 9178)
Electronic Commerce Act of 2000 (Republic Act No. 8792)
Local Government Code of 1991 (Republic Act No. 7160)

Average Total Employment arrived at by dividing the total employment during the pay periods, nearest the middle
of each quarter (Feb. 15, May 15, Aug. 15, and Nov. 15) by four quarters. (National Statistics Office)
Business trade or commercial activity regularly engaged in as a means of livelihood or with a view to profit
Capital expenditures refer to the cost of acquisition of fixed assets acquired in 2001 whether or not full payments
have been made.
Capital Expenditures for Fixed Assets include cost of acquisition of new and used fixed assets, fixed assets
produced by the establishment for its own use, major alterations, additions and improvements to fixed assets,
whether done by others, or done on own account. (National Statistics Office)
Capital Expenditures/Outlays expenditures for the acquisition of fixed assets and other goods and services the
productive benefits of which extend beyond the fiscal year. These include investments in the capital stock of
Government Owned or Controlled Corporations and their subsidiaries and investments in public utilities and
loans outlays (Department of Budget and Management)
Capital Investment the amount of capital invested by a newly registered organization whether a corporation,
partnership or single proprietorship. (Bangko Sentral ng Pilipinas)
Capital Revenue proceeds from the sale of fixed or capital assets, such as land, building, machinery, stocks and
intangibles, including receipts of unrequited transfers for capital purposes from non-governmental sources.
(Department of Budget and Management)Cost all expenses whether paid or payable incurred during the year
including interest expenses and indirect taxes and other charges. Valuation is usually at market price, net of
discounts, rebates, returns and allowances. (National Statistics Office)
Capital Withdrawal the retirement and/or redemption of capital funds of business firms. (Bangko Sentral ng
Pilipinas)
Change in Inventories as a derived indicator is computed as the value of ending inventory less the value of
beginning inventory.

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Cost refers to all expenses excluding compensation incurred during the year whether paid or payable. Valuation
should be at market price including taxes and other charges, net of discounts, rebates, returns and allowances.
Goods received from and services rendered by other establishment of the same enterprise are valued as though
purchased.
eBPLS electronic Business Permit and Licensing System. The 2nd component in the application systems package
for LGUs.
Economic activity or business is the activity of the establishment as classified under the1994 Philippine Standard
Industrial Classification (PSIC). The main activity refers to the activity that contributes the biggest or major
portion of the gross income or revenue of the establishment.
Establishment is an economic unit, which engages under a single ownership or control, i.e. under a single legal
entity, in one, or predominantly one kind of economic activity at a single fixed location. . (National Statistics
Office)
Fee means a charge fixed by law or ordinance for the regulation or inspection of a business or activity
Fixed assets are physical assets expected to have productive life of more than one year and intended for use and/or
being used by the establishment. Included are land, buildings, fixtures, machinery, tool, furniture, office
equipment, vehicles, and the like.
Franchise is a right or privilege, affected with public interest which is conferred upon private persons or
corporations, under such terms and conditions as the government and its political subdivisions may impose in the
interest of public welfare, security, and safety
Gross additions to fixed assets refer to the cost of acquisition of fixed assets acquired in 2001 less the value of
sales of fixed assets during the year.
Gross Sales or Receipt include the total amount of money or its equivalent representing the contract price,
compensation or service fee, including the amount charged or materials supplies with the services and deposits
or advance payments actually or constructively received during the taxable quarter for the services performed or
to be performed for another person excluding discounts if determinable at the time of sales, sales return, excise
tax, and value-added tax (VAT);
Inventories refer to stocks of goods owned by or under the control of the establishment as of a fixed date,
regardless of where the stocks are located. Valuation should be at current replacement cost in purchasers price at
the indicated dates. Replacement cost is the cost of an item in terms of its present price rather than its original
price.
Investments amount of money or other resources measured in terms of money placed on activities or other forms
of assets for the purpose of earning profits. (Board of Investment)
Liability an amount owed (i.e. payable) by an individual or entity for items or services received, expenses
incurred, assets acquired and amounts received but not yet earned. (Bangko Sentral ng Pilipinas)
National Government or the term Government the central authority of the country and includes all agencies
covered by the national budget. (Bangko Sentral ng Pilipinas)
Output represents the total value of products sold, receipts from contract work and industrial services done for
others, receipts from goods bought and sold in same conditions, fixed assets produced on own-account and
change in inventories (ending less beginning of finished products, work-in process and goods for release).
(National Statistics Office)
Paid Employee person working for and receiving pay from an establishment; includes the full time or part-time
employee on paid leaves, e.g. paid vacation, maternity holiday or sick leave. Excluded are consultants, home
workers, workers receiving commissions and workers on indefinite leave. (National Statistics Office)
PSIC Philippine Standard Industrial Classification, a statistical classification of economic activities obtaining in
the country. For purposes of international comparability, this industrial classification system is patterned after the
United Nations International Standard Industrial Classification (ISIC) with some modifications to suit national
situation and requirements. The PSIC serves as a guide in the classification of establishments according to their
economic activity useful for economic analysis.

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Public Sector - consists of the national government, local governments, government-owned or controlled
corporations and government monetary institutions. (Bangko Sentral ng Pilipinas)
Revenue refers to cash received and receivables for goods sold and services rendered.
Rural Banks mostly government-sponsored/assisted banks which are largely privately-owned that provide credit
facilities to farmers and merchants, or to cooperatives of such farmers and merchants under reasonable terms and
in general, to the people of rural communities. They are classified into those with and without authority to accept
demand deposits. (Bangko Sentral ng Pilipinas)
Salaries and Wages are payments in cash or in kind prior to deductions for employees contribution to SSS/GSIS,
withholding tax, etc., to all employees. Included are total basic pay, overtime pay and other benefits. (National
Statistics Office)
Shipments the sale or inter-plant transfer of finished products from an establishment. (National Statistics Office)
Stocks investments in shares of stock, common or preferred, traded, subsidiaries, and non-subsidiaries. (Securities
and Exchange Commission)
Subscribed Capital that portion of the authorized capital which has been underwritten by the stockholders.
(Bangko Sentral ng Pilipinas)
Subsidies are special grants in the form of financial assistance or tax exemption or tax privilege given by the
government to develop an industry or production and to protect it against competition.
Total employment is the number of persons who worked in or for the establishment as of November 15, 2001.
Total Receipts (Revenues/Sales) includes the value/cash received and receivables for products shipped, goods sold
and transferred and industrial and non-industrial services rendered to others. (National Statistics Office)
Unpaid workers include working owners who do not receive regular pay, apprentices and learners without regular
pay, and persons working without regular pay for at least one third of the working time normal to the
establishment.
Value Added is the total revenue plus capital expenditures (own account) plus change in inventories less total cost
(net of indirect taxes and interest).
Value of Output represents the total value of products sold, receipts from contract work and industrial services
done for others, receipts from goods bought and sold in same conditions, fixed assets produced on own-account
and change in inventories (ending less beginning of finished products, work-in process and goods for release).
(National Statistics Office)

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XII - FAQ
FFrreeqquueennttllyy A
Asskkeedd Q
Quueessttiioonnss
1.

What are the types of business permit processes implemented by the system?
The system identified the per establishment and the per line of business processes. Business permits having
common taxes, fees and charges with one time collection and fixed amount are identified as processes by
establishment, while if all fees are distributed per line of business, there are no common fees with fixed amount
it is identified as processed by line of business. Remember to adopt the following settings in the "general"
reference. It is strongly recommended that these settings are done only on a one time basis during initial set-up
(a) For those businesses with per establishment the following should be selected in the Reference "General"
setting;
- Allow separate computation of taxes & fees. (Uncheck if payment per line of business is checked);
- Allow Payment Without Approval;
- Allow Waiving of Tax
(b) For those businesses with per line the following should be selected in the Reference "General" setting;
- Allow payment per line of business. (Uncheck if separate computation of taxes & fees is checked)

2.

Is there a default configuration setting per user in the User Manager module?
No, the system does not provide default setting per user. The LGU is given the privilege to select the various
access level of each authorized user of the system. This is set only through the system administrator.

3.

Can the system allow more than 1 user per user level (ex. TC officer, Application Officer, Assessment Officer,
Payment Officer, Approving Officer eBPLS Administrator, Root Administrator)?
Yes, two or more authorized users of the system may have the label of Assessment Officer etc. What define the
function of each user are the selected items which the user may have access to. This is set in the Settings-User
Manager module.

4.

Im using the system a few minutes ago, but when I returned to my workstation, I was "log-out" and Im now
having problem signing in. What do I do?
There could be a number of reasons why you can not log in. Check that your connection to the server is OK,
check that you are using the correct username and password, check that the server is up and running, but the
most probable reason is that your "Cookie Duration" expired. This feature is installed in the system to ensure
that idle workstations are automatically "lock-out", to prevent unauthorized users from accessing the system. It
is advised that you log-out whenever you leave your workstation. Contact your system administrator and ask
him to kick your "user".

5.

Im the system administrator, a lot of my eBPLS users are automatically "locked" out of the system. Much of
my time is spent to "kick" users. How can I simplify my life?

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Either the Cookie duration is set too short or your system users do not log-out whenever they leave the
workstation idle. Cookie duration is set on System Settings. You may adjust the setting from 1 minute to 86400
minutes, the default setting is 1200 minutes. It is recommended not to allow system users to leave their
workstations unattended while their account is log-in.
6.

Can I have varying values for a specific Tax, fees and other charges depending on the gross income of the
business establishments?
Yes, Tax, fees and other charges may have varying values depending on the specified gross income or other
variables as required in your tax code.
You may translate your tax code in terms of a formula with one or more variables, in this case select the
"Formula" computation type, or you may also translate your tax code in terms of a tax table with various
minimum and maximum ranges with fixed amount per range or with a formula per range, thus you should select
the "Range" computation type, or if its tax, fees and other charges are fixed, select the computation "Constant".
Remember that all your tax code may be translated in a formula, range or constant. If there is a will there is a
way mathematically.

7.

Im the payment officer and I am currently attending to a client, I have some questions to ask the Assessment
Officer, can I use the system to send a message to him?
The system doesn't have an Instant Messenger for user's but it does have an Announcement Module which can
provide information to all the user's through the System Administrator. Remember you message will be
broadcast to all workstations.

8.

Im the mayor and I have instructed the BPLO to remind tax payers of the due amount, Can the eBPLS help me
do this?
Yes. The eBPLS can send information via SMS provided that the SMS is activated, the LGU has the necessary
SMS modem, a SIM card with enough load, and tax payer's mobile numbers are recorded in the database.

9.

We just experienced a typhoon, the LGUs operation was closed for about a week, can I adjust/extend the
Schedule of Payments (due dates) in the system, as instructed by the SB/SP?
Yes, The Schedule of Payments should be changed by the administrator BEFORE any transaction (application,
assessment, approval, payment, release) is entered into the system. Therefore, this should be the first entry of
the day in the system/server.

10. The SB or SP has approved the new tax code; in effect we have to switch from per line to per establishment
processing as defined above, is this possible?
Yes, You need to make a backup of the existing ebpls site and database and assign a new site and db name
and install a new ebpls for the new per establishment processing. The disadvantage of switching is that data
from the old system will not be accessed in the new system. You would have to build-up from scratch or contact
NCC for technical support.
11. Can I change an application's Owner information, after it has been assessed?
Yes, owner's information can be changed anytime.
12. Can I edit an application's Business Enterprise information, after it has been assessed?
Yes, you can change the business information anytime EXCEPT the "Payment Mode", "Date Started" and
"Date Established"

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13. Can I change the mode of payment after assessment of the business within the same year?
No, the system will generate erroneous data if this happens. It would be very difficult to fix the problem,
therefore beware always.
14. Can I change the mode of payment after receiving either semi-annual, quarterly, or monthly payment with
remaining balance for the application within the same year, What will be it's effect to the interest and surcharge?
No, the system will generate erroneous data if this happens. It would be very difficult to fix the problem,
therefore beware always.
15. Can the client's mode of payment be changed from Annual to Quarterly within the same year?
No, the client's mode of payment may not be changed with in the same year. But it may be changed only during
renewal of the application
16. Can I update the nature of business within the 3rd qtr?
No, you cannot change or delete a business nature if it's already been paid. But you can still add a new line of
business
17. Can I edit an application's Line of business information, after it has been assessed?
Yes, you can change the Line of Business Information but you have to click the "Assess" link in assessment to
apply the changes.
18. Can I edit an application's list of Business requirements, after it has been assessed?
Yes, provided that it is a New application and there are no payments made yet.
19. TIN, Fire Inspection Clearance, Barangay Clearance, Police Clearance and NBI Clearance are mandatory
business requirements in our LGU, therefore all businesses should submit this before they can be approved.
How can the system help me implement this?
This can be achieved in 3 simple steps, 1) the Reference table for "Requirements" should contain the above
mentioned clearances; 2) each of the above mentioned clearances should be marked - "Set as default"; 3) the
Reference "General" setting should select the option -Allow only complete requirements; Thus no businesses in
incomplete requirements will be processed for payment.
20. What are the required conditions before I can re-assess a business? when do I use "assess" or "re-assess" button?
You can "re-assess" a business if their is only a minor change in your information eg. changing of gross
income; while you can use "assess" if the change are done in the Reference tables which will affect the
computation of the tax, fees and other charges.
21. Can I approve an already "Disapproved" application?
Yes, if you assess the application to be worthy change the application status to "approved" from "rejected"
22. What are the required two conditions before I can renew a business?
First, current year is not the application year and second the business permit must be released.

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23. What are the required conditions before I can release a business permit?
Paid business assessment, complete business requirements if "Allow only complete requirements" is checked,
business application is approved if "Allow payment without approval" is checked in the General Reference.
24. How is the back tax of the previous year computed?
Whenever the eBPLS user renews a business which has no business permit transaction for the previous year
(renewal) example, last business permit transaction was 2005 and there were not renewal for 2006, the current
year is 2007, therefore if the business will renew this year (2007), the system will then require that the eBPLS
user enter the previous year's (2006) gross sales, this value will be used to compute for the business's back tax
for 2006. Remember to enter the gross sales for 2006 and click the "Save and Assess" button otherwise the
back taxes for 2006 will not be computed in the 2007 assessment.
25. What is the required condition before I can retire a business?
The business tax, fees, and other charges have already been paid.
26. Can I attach a retired business?
Yes, there is no need to create the same owner and business details. You are able to save on system storage and
retain integrity of your data by doing this. Remember to check always search for existing details before creating
new records. In addition you can verify if the owner details refer to the same person by checking the Tax
identification Number (TIN) detail of the owner.
27. Can I still cancel a payment transaction even after printing the official receipt?
Yes, ONLY when the payment date is the same with the current date.
28. A client lost the permit issued to him last week; can we issue him another copy?
Yes, upon his submission of required documents, you can use the system to make another copy of his permit
SYSTEM ADMINISTRATOR NOT within eBPLS
29. Should the /home/site be the default site?
It is recommended that you do not change the default site. Both one CD installers of eRPTS and eBPLS sets
/home/site as the default site.
30. I want to back up my existing eRPTS before I install the eBPLS system only, how do execute it?
The default site of eRPTS standard is /home/site/erpts_standard while the database directory is
/var/lib/myql/erpts_standard
2.1 create a tar file :
>tar jcvf SiteERPTS_standard.tar.bz2 /home/site/erpts_standard/*
>tar jcvf MysqlERPTS_standard.tar.bz2 /var/lib/mysql/erpts_standard
2.2 validate tar file is not corrupted execute the following commands:
>bzip2 -tvv SiteERPTS_standard.tar.bz2
> bzip2 -tvv MysqlERPTS_standard.tar.bz2
2.3 transfer backup files to external storage device
2.3.1 burn to CD use 3rd party software eg. Nero for linux

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2.3.2 move tar file to a USB drive
(syntax: mv <source file> <destination directory>) eg. USB drive label=ELOISA
Source file = SiteERPTS_standard.tar.bz2 ; destination directory = /media/ELOISA
>mv SiteERPTS_standard.tar.bz2 /media/ELOISA
>mv MysqlERPTS_standard.tar.bz2 /media/ELOISA
2.3.3 transfer to other computer within the local area network using SAMBA

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XIII - Implementation
Action Plan
Listed below are the suggested activities, please include/specify for each activity the duration, resource requirements
and responsible person.
A. Pre-installation activities
1. Verify availability of server
2. Verify availability of workstations
3. Verify availability of Local area networking
4. Draft the Memo for the eBPLS Project Action Unit. Define chairman, vice, members and duties and
responsibilities
5. Putting it all together, schedule the following :
5.1 Orientation of PAU;
5.2 Installation;
5.3 Re-echo training for ebpls users; and
5.4 period of build-up.
5.5 acquisition of ICT resources;
6. With the PAU define the following :
6.1 Decide if each user of the system will have only one username or if each user's can have multiple
usernames depending on the various functions of the user.
6.2 draft a list of business nature of each tax, fees and other charges.
6.3 Determine Permit Number format. Either reset per year or continuous
6.4 Establish due dates for schedule of payments of each Tax, fees and other charges.
6.5 Prepare test data to be used for testing your installed system.
B. Installation activities System only (server already a installed eRPTS version)
1. Backup eRPTS site and database
2. store backup files in an external storage/device
3. Install ebpls "system only" (refer to ebpls user's manual for step-by-step procedure)
4. Configuration of ebpls system settings (file permissions, IP address configurations etc.)
5. Restore the eRPTS site and database, only when necessary, In case the eRPTS database or site was deleted,
corrupted or damaged during the process. Although, following the installation procedure of the "system
only" step-by-step will not damage, corrupt or delete the existing eRPTS.
6. Run the browser from the workstations and access eBPLS.
C. Database build-up activities
1. Configuration of Reference - General system settings
a. determine if per line or per establishment
b. Allow single permit line of business
c. *Allow Single Line Assessment (for per line)
d. Allow official receipt per line of business
e. Compare with back taxes for retirement
f. Compute tax from preceding payment schedule

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g.
h.
i.

Allow Payment per line of business


Allow separate computation of taxes and fees
Allow only complete requirements decide if each user of the system will have only one username
or if each user's can have multiple usernames depending on the various functions of the user.
j. Allow decimal computations
k. Allow payment without approval
l. Allow waiving of tax
m. Reset permit number every January 1

2.

3.

4.

5.

Build-up of Reference tables (location)


Province
LGU
Zip
District
Barangay
Zone
Formulate and define "business nature" of each tax, fees and other charges.
Business Permit
i. Tax, Fee and Other Charges (source is from the tax code)
ii. Business Nature (source is from tax code)
Build-up of Reference tables (others)
Requirements
Ownership Type
CTC Settings
Occupancy Type
Industry Sector
Citizenship
Economic Area
Economic Organization
Permit Number Format
Lot Pin
Announcement
Interest/Surcharge
Business
Signatories
Signatory Template
Use sample data to test and verify if reference data, specially the Tax, Fees and other charges together with
Reference-General settings are configured correctly as a result of the print-out documents of from your
system.

D. Advocacy information dissemination


1. Provide information to the SB/SP and LGU personnel regarding the implications of your computerization
of the business license and permit.
2. Provide information to public regarding possible implications of your computerization of the business
license and permit
E. Re-echo of user's training activities
1. Prepare training resources (sample data, servers, and computers)
2. Conduct training
3. Test and evaluate trainees

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F. System Implementation (one of the possible option for implementation) for further review and evaluation
1. From your observations and experiences with testing and using sample data, improve and perfect the
reference data, specifically the Tax, Fees and Other Charges and Reference-General Settings. These should
be configured correctly as shown by the print-outs from your system.
2. Phase 1 of implementation, build up of 2007 business permits (all business permit should be encoded as
new). Should be completed by December. 2007
3. Update records of 2007 business permits (re-assessment, payment, retirement)
4. Phase 2 of implementation, is the actual real-time build up of 2008 transactions new business permit.
G. System monitoring (concurrent with system implementation)
1. Monitor and Report system usage
2. Monitor and Report problems encountered
3. Develop Frequently Asked Questions
4. Review postings on http://groups.yahoo.com/group/egov4md/ and
5.

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Monitor issues and software updates on http://code.google.com/p/ebpls/.

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XIV - Appendix A
eeB
BP
PLLS
SP
Puubblliicc LLiicceennssee
Version 1.0 November 15, 2006
2002-2007 The National Computer Center. All rights reserved.

THE ACCOMPANYING PROGRAM IS PROVIDED UNDER THE TERMS OF THIS eBPLS PUBLIC LICENSE
(AGREEMENT). ANY USE, REPRODUCTION, DISTRIBUTION OR MODIFICATION OF THE PROGRAM
CONSTITUTES RECIPIENTS ACCEPTANCE OF THIS AGREEMENT AND ALL ITS TERMS AND
CONDITIONS FOR COPYING, DISTRIBUTING OR MODIFYING THE PROGRAM OR PRODUCING
LARGER WORK BASED ON IT. NOTHING OTHER THAN THIS LICENSE GRANTS YOU PERMISSION TO
MODIFY OR DISTRIBUTE THE PROGRAM OR ITS DERIVATIVE WORKS. IF YOU DO NOT ACCEPT
THESE TERMS AND CONDITIONS, DO NOT USE THE PROGRAM IN ANY FORM OR MANNER.
COMMERCIAL USERS MUST ADDITIONALLY EXECUTE THE AGREEMENT WITH AUTHORIZED
SIGNATURES.

1. DEFINITIONS

Original Program means the original version of the software accompanying this Agreement as released by the
National Computer Center, including source code, object code and documentation, if any. This pertains to the
electronic Business Permit and Licensing System of the National Computer Center.
Work based on the Original Program means any work containing the Original Program or any portion of it either
verbatim or with modifications and/or translated straightforwardly into another language.
Recipient means anyone who receives the Program under this Agreement, including all Contributors.
Covered Code means version of the Original Program or subsequent versions to which the terms of this
Agreement applies
Local Government Unit means the political subdivision of the State headed by a mayor or governor such as
cities, municipalities and provinces that are beneficiaries of the eLGU project.
Licensor means the National Computer Center and its assignees.
Licensee means the party who receives the eBPLS and has expressed acceptance of the terms of this license
agreement.
"Use" means an act of copying, editing, modifying, incorporating, distributing, and executing (or running) the
Original Program or a subset thereof, or any Work based on the Program. A Use of the Program or its subset or any
Work based on the Program in an application program or any Executable is defined as having these programs make
application programming interface (API) calls in any Larger Work to the Program or any portion of it in any form,
regardless of whether the Program or any portion of it is compiled and included in the Executable, or the Program as
a whole or any part thereof or the Larger Work reside in a shared library, loadable module, or dynamic link library
(DLL), and regardless of whether the application programs and the Program run on the same central processing unit

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(CPU) or on separate CPUs via bus, interconnection, or network. Whether the shared library, loadable module, or
DLL containing any portion or form of the Program has been obtained separately from users exempt from
Commercial Use license fees is irrelevant to the determination of Commercial Use status of an application program.
Creating objects out of eBPLS classes or using their methods is considered to be a use of eBPLS API.
"Commercial Use" means any Use, as defined in the previous paragraph, of the Original Program or for which any
payment, profit or financial gain is sought directly or indirectly, regardless of whether the payment or gain is
actually realized, and regardless of whether it is realized immediately or in the future (or in the past, if it is possible).
The following examples are considered as instances of Commercial Use (this is not, however, an exhaustive
enumeration):

(a) Use of the Original Program or a subset thereof in another work, modules or plug-ins, shared libraries, loadable
modules, dynamic link libraries (DLLs) that are sold or licensed commercially in accordance with the definition of
Commercial Use as defined in this License.
(b) Deployment of the Original Program or a subset thereof in another work on an Internet or Intranet for server-side
applications including, but not limited to, Commercial Uses as a part of World Wide Web services, or as a
downloadable plug-in or applets in Web browser or any client application.
(c) Use of the Program or a subset thereof in an application program used in any business-related activities,
including but not limited to industrial or laboratory testing, production or process control, product research and
development, factory automation, quality and inventory control, report generation, production planning and
executive or any level of decision making.

"Payment" (that you receive in the context of Commercial Use) means any form of monetary payment, securities
and certificates of deposits, rights to exercise options for future financial gain, payment in employee or any form of
benefits, promise or delivery of services, settlements of legal or commercial disputes, tangible materials and
anything or right of financial value now or in the future. Direct payments include, but are not limited to, a payment
for a copy of the Program or Larger Work, or for services or acts of using, modifying, developing or deploying the
Program or Larger Work. Indirect payments include, but are not limited to, inclusion of the Program or Larger Work
as a "no charge" or free "bundled" item in connection with services or product for which a payment is made. For the
purpose of this License, a single instance of Commercial Use for a product or a service classifies the entire use for
that product or service as Commercial Use, even if all other instances of uses are offered free of charge.

2. GRANT OF RIGHTS

Redistribution and use of the binary form of eBPLS with or without modification is permitted under the following
conditions:
a.) This license agreement must accompany the distribution of the Original Program or Work based on the Original
Program.
b.) A non-LGU recipient must obtain an expressed permission from the NCC and its assignees for said distribution
and subject to the terms and conditions that may be specified in the permission.
c.) If the distribution is through a third party, it must be accompanied by an expressed permission from the NCC
authorizing the third party to distribute the Original Program or Work based on the Original Program.
d.) The recipient may customize eBPLS, thus creating a Work based on the Program, provided that changes are
documented and must retain all copyright notices on the source code. The recipient that made the modification shall
provide NCC with the hard copy of the documents on which modifications were made. You must cause the system
to display these notices during execution of the Original Program or Work based on the Program. The recipient shall
furnish the NCC a copy of the Work based on the Program including its source code. The recipient that created the
Work based on the Program is presumed to have the appropriate licenses in the use of any external or non free
technologies upon which the Work based on the Program depends.

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e.) The NCC may publish new versions (including revisions) of this Agreement from time to time. Each new version
of the Agreement will be given a distinguishing version number. The Original Program or Work based on the
Original Program may always use the license under the terms of the version of the Agreement under which it was
received. In addition, after a new version of the Agreement is published, Contributor may elect to distribute the
Program (including its Contributions) under the new version. No one other than the NCC has the right to modify this
Agreement.
f.) Commercial use of the Original Program must be accompanied by this Agreement and expressed permission from
the NCC. Terms and conditions contained in the expressed permission shall apply.
g.) The original version of this subject software may not be copied other than for the purpose/s herein stated with
proprietary notices retained by NCC, and thereafter may not be recopied, reproduced or otherwise redistributed to
unauthorized third parties. Nothing contained herein shall be construed as conferring by implication, estoppel or
otherwise any license or right to the party-LGU, except under those terms specified herein.
h.) NCC reserves the right to withdraw the software and deprive the PARTY LGU the use thereof in case of
unauthorized use and distribution of the software to non-LGUs at the instance of the PARTY LGU.

3. LIMITATION OF LIABILITY

THIS SOFTWARE IS PROVIDED BY the National Computer Center "AS IS" AND ANY EXPRESS OR
IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF
MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT
SHALL THE National Computer Center or its assignees OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT,
INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT
NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR
PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY,
WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE)
ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE
POSSIBILITY OF SUCH DAMAGE. Support is subject to a separate agreement with the NCC.

4. UPDATES AND UPGRADES

Recipient agrees that eBPLS does not include updates and upgrades which may be available at the National
Computer Center under a separate support agreement.

5. TERMINATION

Recipients rights under this agreement shall terminate if it fails to comply with any of the material terms or
conditions of this Agreement. If the recipients rights under this agreement terminate, recipient agrees to cease use
and distribution of the program as soon as reasonably practicable.

6. PROPRIETARY RIGHTS

All intellectual property rights in the Program and documentation manuals are owned by the National Computer
Center and are protected by law, including but not limited to Philippine Copyright as well as other applicable laws
and international treaty provisions. All rights in the Original Program not expressly granted under this Agreement
are reserved.

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7. INTELLECTUAL PROPERTY MATTERS

The eBPLS uses software the distribution of which is covered by their respective license agreements provided by
their trademark owners. Use of external libraries, framework and the like that are part of the eBPLS shall be
governed entirely by the terms and conditions of such license. By accepting this license agreement, you are also
accepting the additional terms and conditions, if any, set forth therein.
This product includes Fedora Core 4- the bundled Linux operating system which is freely available at
http://fedora.redhat.com.
Terms of license agreement is found at http://fedora.redhat.com/licenses/eula.html.
This product includes PHP, freely available at http://www.php.net. Terms of license agreement is found at
this URL: http://www.php.net/license/3_0.txt.
This product includes MySQL, available at http://mysql.com. The license for MySQL for this product is an
Optional GPL license Exception for PHP under the version 3.0 of the PHP license. Text of license agreement is at
http://www.mysql.com/products/licensing/opensource-license.html.

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XV - Appendix B
S
Saam
mppllee R
Reeppoorrttss

Fig. 13-1 Report: List of Blacklisted Establishments

Fig. 13-2 Report: CTC Individual Application Master list

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