QMS 026 - LCA Inspection & Test Plan 1 0

QMS 026 LCA INSPECTION & TEST
PLAN
1.0
PURPOSE
The purpose of the LeBLANC Communications Australia (LCA) Inspection and Test
Plan is to put together in a single document that records all inspection and testing
requirements relevant to a specific process.
2.0
SCOPE
This process is related to a construction activity, element of work, trade work or
providing a product services to the customer.
LCA Inspection and Test Plan will identify the items of materials and work:
(a) to be inspected or tested;
(b) by whom;
(c) at what stage or frequency;
(d) identify Hold and Witness points;
(e) references to relevant standards or similar;
(f) acceptance criteria; and
(g) the records to be maintained.
Inspection and Test Plans will verify whether the work has been undertaken to the
required standard and requirements and that records are kept.
3.0
DEFINITIONS
Hold Point - A hold point defines a point beyond which work may not proceed without
the authorisation of a designated service provider or authority.
Witness Point - A witness point provides a party (such as the customer, service
provider and a regulatory authority) with the opportunity to witness the inspection or
test or aspect of the work, at their discretion.
Surveillance - Intermittent monitoring of any stage of the work in progress (whether by
the service provider or customer).
Self inspection - Where the service provider performing the work verifies the quality
progressively, often with the aid of checklists.
Service Provider in this document means LeBLANC Communications Australia.
Work area - A discrete section of the whole work, usually defined by location, where
any trade work or activity would be completed before it moves onto another area.
Document Number OHSMS 026 LCA Inspection & Test Plan

Revision Number: 00
Date: 28/ 05/ 2011
Issuer: J Bovell
Revised:
Approved:

PLAN
4.0
PROCEDURE
(a)
General
Sections 4.0 (b) to (j) inclusive describe what should be considered for each
component of an Inspection and Test Plan. They explain the requirements and
the relevant information required for each.
(b)
Description of Operation or Stage of Work requiring inspection or test.

Total inspection and testing, in most cases, is neither practical nor desirable. It
is necessary to adopt a testing frequency and sampling process that provides
a representative indication of the work to suit the risks involved.
Inspections and tests are best completed after a number of separate activities,
but prior to a major one that will cover previous work. Service providers should
carry out preliminary tests to assist in obtaining an early indication of
conformity.
The what to test, how to test and when to test is governed by: i. what the work is;
ii. how complex the work is;
iii. accessibility for inspections and sampling;
iv. consequences of failure;
v. cost of remedial work;
vi. effect on construction program;
vii. accessibility for rectification;
viii. disruption to use of building or structure;
ix. consequential damage to other elements;
x. threat to safety of workers and public; and
xi. availability of resources.
The type, timing and frequency (the what, when and how often) of inspections
and tests are best determined in conjunction with the consideration of the
characteristics to be verified and the risks involved.
(c)
Characteristics of inspection/test/approval
The characteristics of a work item can be defined as a distinguishable
property of an item, material or process. Examples of characteristics are
colour, texture, size, strength, flatness, alignment, capacity, etc.
The characteristics to be verified will frequently determine the stage at which
the inspection or test must take place if the potential for subsequent nonconformities is to be avoided. This further work might also cover up or deny
access for the purposes of verifying certain characteristics.
Some characteristics can only be considered after one particular operation
and before another, such as the inspection of steel reinforcement after
installation but prior to the pouring of concrete.

Revision Number: 00
Date: 28/ 05/ 2011
Issuer: J Bovell
Revised:
Approved:

PLAN
(d)
Stage and Frequency

The inspection/ test stage/ frequency will often be determined by the
requirements of the contract documents or by the type of inspection and/ or
test and the characteristics under consideration.
In the latter case however, there is the potential for a considerable range in
what constitutes the most appropriate frequency and sampling process. It is
suggested that a representative sampling of the work, to suit the risks
involved, be used as a guide initially.
Thereafter, frequencies would be increased and processes reviewed for
problem work activities and decreased where consistent conformity was
evidenced.
(e)
Records
Records are essential to quality management because they provide the
documented evidence necessary to verify that a product/ service is in
accordance with the contract requirements.
The records can be in various forms, and should include the checklists, test
certificates, certificates of compliance/ conformity, survey data, written
approvals, etc.
Inspection and Test Plans help define the records required.
(f)
Specifications and Standards

The standards against which conformity is measured can take various forms.
The most common source is usually the contract technical specification.
Other standards can be referenced and may include any of the following:
i. contract documents/specification generally;
ii. contract drawings;
iii. approved workshop drawings and/ or calculations;
iv. approved technical details/procedures;
v. approved samples and/or prototypes;
vi. regulatory requirements;
vii. australian standards or similar;
viii. international standards;
ix. standard specifications; and
x. manufacturers recommendations.

Revision Number: 00
Date: 28/ 05/ 2011
Issuer: J Bovell
Revised:
Approved:

PLAN
(g) Acceptance Criteria

Acceptance criteria will be defined in the contract documents (either directly or
by reference to other standards such as Australian Standards). Where this is
not the case it will be necessary to identify these documents and to agree on
these with the customer.
It is preferable to establish acceptance criteria with the customer, where they
are not specified or clear.
The agreed criteria may be test panels/ sections or previous work against
which a product/ service is to be declared conforming or nonconforming.
(h) Inspection/ Test Procedures
The methods employed will be specified or self evident and determined by the
characteristics being examined. In some cases, however, the precise manner
in which the inspection/ test is carried out would need to be identified and
clearly described. Clearly described test procedures will be necessary to help
achieve consistent and reliable results.
A typical test procedure using statistical techniques can, but not restricted to,
cover:
i. reference to work areas/ lots or batches;
ii. frequency of sampling;
iii. method of taking samples;
iv. method of conducting a test (including conditions);
v. qualifications of test personnel and equipment calibration/ condition/
specification; and
vi. method of documenting results.
In some cases it may be possible to satisfy the requirements simply by
referencing the requirements of Australian Standards or similar publications.
(i) Hold and Witness Points
It is the service provider's responsibility to identify the required Hold and
Witness Points, in conjunction with the people responsible for the inspection/
test/ endorsement.
The service provider would do this to the extent that is necessary to be
confident that the work is being carried out to the standards required.
The customer retains the option to inspect the work at any stage and may
identify Hold and Witness Points requiring the customers attendance. When
preparing an ITP, the word Surveillance would be shown against all selected
inspection or test points that are not otherwise covered by Hold or Witness
Points.
Revision Number: 00
Date: 28/ 05/ 2011
Issuer: J Bovell
Revised:
Approved:

PLAN
(j) Checklists
The logical stage to carry out an inspection or test is after a number of
separate activities, but prior to a major one that may cover up previous nonconforming work.
Checklists at identified stages, and with each inspection and test, summarise
the procedures that have, and should have, taken place up to the particular
point in the work process.
Checklists are reminders, to the person doing the work, of:
i. all the matters that are to be addressed;
ii. to confirm all the matters have been attended to;
iii. to the person inspecting the work of all the matters that should be
checked; and
iv. to record any special or unusual conditions under the contract;
5.0
ROLES AND RESPONSIBILITIES

The service provider is responsible for ensuring that all the required Inspection and
Test Plans are prepared, including those covering work or processes to be carried out
by LCA nominated service providers.
LCA will appoint a senior representative to be responsible for approving Inspection
and Test Plans, and any subsequent amendments, prior to their submission or
submission of compliance/ conformity certification to the customer.
The contract conditions define the submissions to the customer and any responses
required.

Revision Number: 00
Date: 28/ 05/ 2011
Issuer: J Bovell
Revised:
Approved:

PLAN
6.0
INSPECTION & TEST PLAN ASSESSMENT CHECKLIST - Sample
This checklist is meant to assist LCA, as a guide to content, in developing the Inspection &
Test Plans. To support the control of risks the customer may specify other items required in
the service providers Inspection & Test Plan and/ or Checklist.
Item
Yes
A. INSPECTION AND TEST PLAN

i. Have ITPs been developed for all the relevant contract activities?
ii. Are there ITPs for each activity affecting quality?
iii. Are all the Plan documents identified and their revision status shown?
iv. Are all the Plan records legible, readily identifiable and retrievable?
B. MANAGEMENT RESPONSIBILITY
i. Does the service provider identify and include all customer
requirements in ITPs
ii. Is the contract quality representative nominated in the ITPs?
iii. Do the ITPs nominate the person responsible on site for all key and
related construction activities?
C. RESOURCE MANAGEMENT
i. Do the ITPs identify the resources proposed to carry out inspections
and tests?
ii. Do the ITPs include the minimum required qualifications and
experience of the people that are to carry out inspections and tests?
iii. Do the ITPs identify the required equipment, facilities and supporting
services?
iv. Do the ITPs identify each critical working environment?
D. PRODUCT REALISATION
i. Are the ITPs updated to reflect changes to customer requirements?
ii. Do the ITPs identify inspections and tests to verify/validate design?
iii. Do the ITPs identify the inspections and tests required to ensure the
products/services meet the requirements?
iv. Do the ITPs reflect the control of conditions required for inspection and
testing?
v. Do the ITPs identify whether the monitoring and measuring devices
are calibrated and to specification?
E. MEASUREMENT, ANALYSIS AND IMPROVEMENT
i. Does the service provider plan and implement in the ITPs the
monitoring, measurement, and analysis needed to demonstrate the
conformity of all work?
ii. Does the service provider state in the ITPs who is responsible for
receiving, in-process and final inspection and testing for all work
activities and for closing out work areas?
iii. Do the ITPs include the methods for indicating when nonconformity
control is initiated and for closing out work areas?
iv. Have inspection and test forms been developed and implemented for
recording inspection and testing for each activity?
Revision Number: 00
Date: 28/ 05/ 2011
Issuer: J Bovell
Revised:
Approved:
No
N/A

PLAN
Item
Yes
F. RECEIVING INSPECTION
i. Do the ITPs define responsibility for verifying conformity of the
supplied product before using it in the constructed works?
ii. Do the ITPs adequately address the inspection and testing
requirements for the supplied product before it is used in the
constructed works?
G. IN-PROCESS INSPECTION
i. Do the ITPs define responsibility and provide for in-process inspection
and testing?
ii. Do the ITPs adequately address the inspection and testing
requirements for all the products/services during construction of the
works?
H. FINAL INSPECTION AND TESTING
i. Do the ITPs define responsibility and provide for final (or acceptance)
inspection and testing?
ii. Does the service provider have a method and define responsibility in
the ITPs for final review of all inspection/test results to confirm that all
inspections and tests have been carried out to completely verify
conformity for each work area?
I.
RECORDS
i. Are all records appropriately filed/ archived?
ii. Are the ITP records in accordance with the requirements of ISO
9001:2008?
Sign-off:
Service Provider:
(print name)
(signature)
(date)
(print name)
(signature)
(date)
Customer:

Revision Number: 00
Date: 28/ 05/ 2011
Issuer: J Bovell
Revised:
Approved:
No
N/A

PLAN
7.0
INSPECTION AND TEST PLAN CHECKLIST - Blank
INSPECTION AND TEST PLAN CHECKLIST for:

(To be completed by the person(s) directly responsible for the work)
Contract Number:
Contract/Project Name:
Contractor:
Subcontractor:
Work
Work area:
Items/activities to be
verified
Checklist
Number:
Reference
Initialled/OK
I have carried out all necessary inspections and verify that the above items/activities conform
to the contract specification/documents
Name:
Signature:
Date:
Name:
Signature:
Date:
Name:
Signature:
Date:
Name:
Signature:
Date:

Revision Number: 00
Date: 28/ 05/ 2011
Issuer: J Bovell
Revised:
Approved:

PLAN
8.0
INCOMING INSPECTION FORM Sample
INSPECTION AND TEST PLAN CHECKLIST for: INCOMING INSPECTION SAMPLE

Contract Number:
Contractor:
Subcontractor:
Materials/
components
/ equipment
Purchase
Order No.
Work area:
Delivery
Docket
No
Quantity/
size verified
- Against PO
Checklist
Number:
Quantity/
size verified
- Against DD

Revision Number: 00
Date: 28/ 05/ 2011
Inspected
for
Damage
Inspected
for
Technical
details
Issuer: J Bovell
Revised:
Approved:
Inspected
for
Marketing
Errors
D
a
t
e
Initial

PLAN
9.0
ELECTRICAL CHECKLIST FORM Sample
INSPECTION AND TEST PLAN CHECKLIST for:

ELECTRICAL - SAMPLE
Contract Number:
Contractor:
Subcontractor:
Work
Preliminary
activities
Work area:
Items/activities to be
verified
Access permission obtained
Access obtained
Equipment approved/ on
site;
o
Scaffold/ ladders
o
Signage/ barricades
o
Other
Materials approved/on site:
o
o
Checklist
Number:
Reference
Initialled/OK
Fixtures removed
Protective measures
Install temporary power
(where necessary)
Name:
Signature:
Date:
Pre-start
Apply safety procedures at

all stages
Protective measures
Carry out work as per
specification, AS 3000
and other relevant codes
Name:
Signature:
Date:
Carry out work
Carry out all testing and

safety checks
Restore power supply to all
isolated circuits
Remove temporary power
supply
Remove protective
measures
Final inspection confirms
conforming
Pre-handover activities
Remove scaffold/ladders,
clean up etc.
Name:
Signature:
Date:
Pre-handover
activities

Revision Number: 00
Date: 28/ 05/ 2011
Name:
Signature:
Date:
Issuer: J Bovell
Revised:
Approved:

QMS 026 - LCA Inspection &amp; Test Plan 1 0

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QMS 026 LCA INSPECTION & TEST

Document Number OHSMS 026 LCA Inspection & Test Plan